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Home My Public Portal Aboutr 20-172Pnotu#tou of the Puxogh of (garterd N� I No. #20 -172 Date of.Adoptio November 5, 2 020 AUTHORIZING A PROFESSIONAL ENGINEERING SERVICES CONTRACT WITH CME ASSOCIATES, FEE ESTIMATE FOR THE NJDOT FY 2019 LOCAL FREIGHT IMPACT FUND GRANT IMPROVEMENTS TO PETER J. SICA INDUSTRIAL HIGHWAY AND MIDDLESEX AVENUE WHEREAS, the Borough of Carteret is in need of specialized engineering services in connection with the NJDOT Fiscal Year 2019 Local Freight Impact Fund Grant Program with regard to Improvements to Peter J. Sica Industrial Highway and Middlesex Avenue; and WHEREAS, CME Associates, 1460 Route 9 South, Howell, New Jersey 07731, possesses the requisite experience and expertise to provide said services; and WHEREAS, CME Associates has submitted a proposal to provide said services at a total cost not to exceed $125,000.00; and WHEREAS, the Mayor and the Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. Acct. # 04 -20- 102 -202 NOW, THEREFORE, BE IT RESOLVED by the Mayor and the Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. The proposal from CME Associates for engineering services related to the NJDOT FY 2019 Local Freight hnpact Fund Grant Program with regard to hnprovements to Peter J. Sica Industrial Highway at a cost not to exceed $125,000.00 is hereby approved. - 2. This action is approved as an award of a professional services contract pursuant to N.J.S.A 40A:11- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. 3. A copy of this Resolution be forwarded to the Borough's Purchasing Department, the Borough Director of Engineering and CME Associates. Adopted this 5` day of November, 2020 and certified as a hue copy of the original on November 6, 2020, CARMELA POGORZELSKI Acting Municipal Clerk RECORD OF COUNCIL VOTE COUNCILMAN Y Ks NO NV A.II, COUNCILMAN YES NO NV A.B. BELLINO X JOHAL X DIAZ X KRUM DIMASCIO }( NAPLES X- Indicate Vote AB- Absent NV -Not Voting XOR -Indicates Vote to Overrule Veto Adopted at a meeting of the Municipal Council � Noveryl?er 5, 2 20 Acting rlunicLpat Clerk Jl.V J. V I. U BORO OF C.A.RTERET - I DOW61 A ACTING ,MUNICIPAL CLEM( To: Patri& f. DeBlasio, Treasurex Borough of Carteret REQUPST FOR CERTIPICA'I'IQN OF A VAILABLE FUNDS; For: mgwssioNAL ENGINE uyg SERVICES - CME ASSOCIATES NJDOT Fy 2019 IMPACT PbND GRANT INDUSTRIAL A'V'ENUE & MXDDI.= AVENUE Name of Account: CME ASSOCIA Amount to be encumbered: Res01uti0n #: . $125,000,00 l v� Ac ' g Muriici al C Ar ■ ur•orrrrrro rMM rrrrrurrarrrrrrLwNMrrrrr ■r ■rrrrrr w ■ ■rrruurrr rrrrr rY CERTIFICATION OF AVAILABILITY, OF FUNDS I, Treasurer of the Borough of Carteret, do hereby certify that there are aufficient funds available in the cadent budget to enable the Borough' Council to authorize the entering into a cone aact between the Borough of Ca reret and: The funds available for this contract arein the budget, in the account of: in the amount of: r By this cerffication, I have hereby encumbered the above naxned account for the amount of the contxactpendtngCouncAaction. Patriclr f. DeBI sio, fteasuxer Date: G l 3 r MonioxialMunidpalBUilding • 61CoolteAvenue M Carteret-, Now jerseymo8 W: V32 -541 -3800 • Pay, 732-041-892s 0 Wi^:i _qjU .+ c AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One 1 time(s), once in each issue as follows: November 10, 2020 I I XL /44"- // Notary Public of New Jersey DANA C. ARCHEVAL NOTARY PUBLIC OF NEW JERSEY My Commission Expires 1/1212022 Sworn and subscribed before me this W ' day of R)ov, .m kr Acting Municipal Clerk October 5 , 2020 JOHN J. HESS, PE, PP, CME Revised October 19, 2020 Via Electronic Mail (mayor a,carteret.net ) & 1s Class Mail Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, NJ 07008 Attn: Mayor Reiman Re: Fee Estimate for Professional Engineering Services for the NJDOT FY2019 LFIF Grant Program Improvements to Peter J. Sica Industrial Highway / Middlesex Avenue Borough of Carteret, Middlesex County, NJ Proposal No. 2020 -142 Dear Mayor Reiman: We are pleased to present our estimate of fees for professional engineering services for the above- referenced project. In April 2018, CME Associates was authorized to provide survey, basemap, design, bid, and construction phase services for a portion of the project from Drift Way to Lower Roosevelt Avenue based on anticipated funding of $2,000,000. As you are aware, In July 2019, the Borough was awarded a $4,000,000 grant from the Local Fight Impact Fund (LFIF) for the FY2019 funding cycle. The project was awarded to Lucas Brothers, Inc. in the amount of $3,276,495.00. Our office is coordinating between the Borough, NJDOT, and the team working on the Ferry Terminal project to maximize the use of the funding made available. The scale of this funding appropriation allowed the Borough to expand the limits of the project to include the southern portion of Industrial Highway and Middlesex Avenue from the southern intersection of Roosevelt Avenue to the municipal boundary with Woodbridge Township. Accordingly, our office prepared construction plans to include the section of Industrial Road from Roosevelt Avenue to the Woodbridge border, as well as Drift Way and Middlesex Avenue in order to take advantage of the NJDOT grant award. At this time, we are requesting additional design and construction phase services for the expanded limits of the improvements. With this being said, we anticipate that the following tasks will be required: S:ICaderollProposa�s12040./9 LFIF Grant Industrial Ave -Expanded Scope Fee Esl_REV.do" CONSULTING AND MUNICIPAL ENGINEERS 1460 ROUTE 9 SOUTH . HOWELL, NEW JERSEY 07731 . (732) 462 -7400 . FAX: (732) 4090766 JOHN H. ALLGAIR, PE, PP, LS (190 3-2001) DAVID J. SAMUEL, PE, PP, CME JOHN J. STEFANI, PE, LS, PP, CME JAY B. CORNELL, PE, PP, CME MICHAEL J. McCLELLAND, PE, PP, CME GREGORY R. VALESI, PE, PP, CME — TIM W. GILLEN, PE, PP, CME (1991 -2010) - BRUCE M. KOCH, PE, PP, CME LOUIS J. PLOSKONKA, PE, CME ASSOCIATES TREVOR J. TAYLOR, PE, PP, CME BEHRAM TURAN, PE, LSRP LAURA J. NEUMANN, PE, PP DOUGLAS ROHMEYER, PE, CFM, CME ROBERT J. RUSSO, PE, PP, CME October 5 , 2020 JOHN J. HESS, PE, PP, CME Revised October 19, 2020 Via Electronic Mail (mayor a,carteret.net ) & 1s Class Mail Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, NJ 07008 Attn: Mayor Reiman Re: Fee Estimate for Professional Engineering Services for the NJDOT FY2019 LFIF Grant Program Improvements to Peter J. Sica Industrial Highway / Middlesex Avenue Borough of Carteret, Middlesex County, NJ Proposal No. 2020 -142 Dear Mayor Reiman: We are pleased to present our estimate of fees for professional engineering services for the above- referenced project. In April 2018, CME Associates was authorized to provide survey, basemap, design, bid, and construction phase services for a portion of the project from Drift Way to Lower Roosevelt Avenue based on anticipated funding of $2,000,000. As you are aware, In July 2019, the Borough was awarded a $4,000,000 grant from the Local Fight Impact Fund (LFIF) for the FY2019 funding cycle. The project was awarded to Lucas Brothers, Inc. in the amount of $3,276,495.00. Our office is coordinating between the Borough, NJDOT, and the team working on the Ferry Terminal project to maximize the use of the funding made available. The scale of this funding appropriation allowed the Borough to expand the limits of the project to include the southern portion of Industrial Highway and Middlesex Avenue from the southern intersection of Roosevelt Avenue to the municipal boundary with Woodbridge Township. Accordingly, our office prepared construction plans to include the section of Industrial Road from Roosevelt Avenue to the Woodbridge border, as well as Drift Way and Middlesex Avenue in order to take advantage of the NJDOT grant award. At this time, we are requesting additional design and construction phase services for the expanded limits of the improvements. With this being said, we anticipate that the following tasks will be required: S:ICaderollProposa�s12040./9 LFIF Grant Industrial Ave -Expanded Scope Fee Esl_REV.do" CONSULTING AND MUNICIPAL ENGINEERS 1460 ROUTE 9 SOUTH . HOWELL, NEW JERSEY 07731 . (732) 462 -7400 . FAX: (732) 4090766 ASSOCIATES Borough of Carteret October 19, 2020 Re: Fee Estimate for Professional Engineering and Surveying Services Proposal No. 2020 -142 Improvements to Peter J. Sica Industrial Highway / Middlesex Avenue Page 2 A) Design Phase Services —Work under this phase consisted of the preparation of construction plans for the following roadway segments: Industrial Avenue from Roosevelt Avenue to the Woodbridge Township border. 2. Drift Way (Full Length); and, 3. Middlesex Avenue (Industrial Avenue to Roosevelt Avenue). B) Construction Phase Services — Work under this phase will include construction phase services for the additional limits of the improvements identified in A above. Work will include the following: 1. Assist with interpretation of the contract documents; 2. Review shop drawings for site - related items; 3. Coordinate scheduling between the Contractor, Borough, and property owners; 4. Provide daily construction observation services and prepare contractor punch lists; and, 5. Review and approve monthly progress pay estimates. We will provide the necessary engineering services as described above based upon the cost breakdown as noted below: A. Design Phase Services ..................... ............................... $26,000.00 B. Construction Phase Services .......... ............................... $99,000.00 Total Fee for Services ........................... ............................... $125,000.00 It should be noted that inspection phase services will be reimbursed by the NJDOT under the grant agreement up to 15% of the final construction cost, or approximately $495,000. The requested funding for these inspection services totals $195,000 which will fully be reimbursed under the grant. Exceptions: Any work not specified as listed in the above phases shall be considered additional services and will be invoiced at the time said work is authorized by the Borough. C: 1UsersVnminichino lAppData\ LocaiNiao soltlVYndovi sliNetCeche %ContenLOutlookW8229TSUVO.10.19 LF IF Grant Industrial Avo. Expanded Scope Fee Est_REV.docx ASSOCIATES Borough of Carteret October 19, 2020 Re: Fee Estimate for Professional Engineering and Surveying Services Proposal No. 2020 -142 Improvements to Peter J. Sica Industrial Highway / Middlesex Avenue Page 3 The above fee estimates are based on information provided to us by the Borough. Should this fee estimate meet your approval, please provide our office with a professional services agreement or Resolution as an indication of the work to proceed. In the meantime, should you have any questions concerning this matter, please do not hesitate to contact this office. Very truly yours, 'E, PP, CME TT:MZ:mrm Cc: John DuPont, PE, PP, CME Gregory R. Valesi, PE, PP, CME C9 Users\ mmin lchlno'A ppDelo lkeCa$ W,. osofdlWndows\I NolCachelCont en t.Oellook109229TSD @0- 10- 191FIF Grand Industrial Ave -Expanded Scope Foe Esl_REV.doax