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r"� BILL NO. 94-213 -
w ,t SPONSORED BY COUNCILMAN Nilges .'.' ;,,• :
�a SO
ORDINANCE NO 12267 r
T
AN ORDINANCE AMENDING THE CODE OF THE CITY OF JEFFERSON BY ENDORSING AN <,�,:vr�: 3,,
-: INTERGOVERNMENTAL PURCHASING AGREEMENT WITH THE CITY OF JEFFERSON CITY, !' ,� 3-
MISSOURI.
I,' WHEREAS, The City of Jefferson is considering purchasing nine (9) mini-buses in order to ' `
r}' implement the Point Deviation System; and, ,
b H f.
,u. . WHEREAS, The City of St. Joseph, Missouri, is considering purchasing the same type of bus ; 7c •
in order to replace several buses; and
WHEREAS, An Intergovernmental Purchasing Agreement would allow both cities to purchase ; rs
the desired equipment and realize a cost saving in the purchase price for each bus. 4'b' ,•, ,;ry .,•
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''° NOW THEREFORE BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON AS i• 0"'`"'• "'•
?'■�
#''' FOLLOWS:
Section 1. That the Mayor, on behalf of the City, be, and hereby is, authorized to enter into °' :
; a Cooperative Purchasing Agreement with the City of St. Joseph, Missouri for the solicitation of bids ?AY-4;J'.o ,, "f
for nine (9) mini-buses. f v1„i
Section., That said A reement be and hereb is attache ,3,„74,4:,4:4114,4.. } •"
J. 9 hereby d hereto and incorporated herein
by reference as though fully set out herein. R, r', ;;
' F� fi
cf ,° ' Section 3. That the Mayor and City Clerk, on behalf of the City, be, and hereby is, t • ,-
authorized to sign all necessary documents, amendments and addendums thereto which may s' r�k�l '°:
h::ly '' 1..i,.,,
, subsequently be required to effectuate the purpose and intent of this Agreement. �4 's' :
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,` : ORIGINATOR: �^'
K SPONSOR: COUNCiLMEMBF •,, ' � v tip
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SPECIAL 4'..i' ; 0 +' , I. lam, 3518 �
;Y� AN ORDINANCE ENDORSING AN INTERGOVERNMENTAL PURCHASING AGREEMENT WITH
si . ; THE CITY OF JEFFERSON CITY, MISSOURI .
iim
1.V ; WHEREAS, The City of St . Joseph is considering purchasing nine ( 9 )
mini-buses in order to implement the Point Deviation System; tY
and Y , .:i-
' F%
',0—;,,'E.. r :;
;; WHEREAS, The City of Jefferson City, Missouri, is considering �”
,:.:4%, purchasing the same type of bus in order to replace several ',�o? 7u sf'`•• ':
1 buses; and, p .» ',,!.-K0-n I•
!S
•` WHEREAS, An Intergovernmental Purchasing Agreement would allow both . ;,
cities to purchase the desired equipment and realize a cost , y,'n;�r '' ,>
"r;' .. saving in the purchase price for each bus. '`'•=''µ` ''. _ • ';r.
,,b:4-4:,;.,•z. ,-,,..4p.:
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nt;,t NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ST. >irM . ` -
<l•{,fi . JOSEPH, MISSOURI, AS FOLLOWS:
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°`4-: :' SECTION l: f. t{f,,Krf•.,4,,..4tr:;
That the City Manager, on behalf of the City, tae, and js i4'(�xr.r ;
. ' hereby is, authorized to enter into a �' ' ,.
d t Coo erative s %,' 5,
with the p ' m `4.,'
Purchasing Agreement w he City of Jefferson City, i, . re
rY Missouri for the solicitation of bids for nine: (9) t14.� )t
amini-buses . _, , .,,:'
,' . . •� ' � ''
r +;x SECTION 2: That said Agreement be, and hereby is, attached hereto l
a "
• and incorporated herein by reference as though fully set ,
out herein• "-f�°- , -
i SECTION 3: That the City Manager, behalf of the City " �"
on b tY, be, and
, .r'•
47 hereby is, authorized to sign all necessary documents, ?' `'
amendments and addendums thereto which may subsequently , a ..,t ,
,. ,, be required to effectuate the purpose and intent of this ,may ` 1 ;l:
.)1.' Agreement. ' S�.Kyt,
SECTION 4: That this Ordinance shall be in full force and effect 0r
. ti3�f
from and after date of passage. " ..,
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, h' Authenticated Copy j.' ,
3 518 f.tJ!! •
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of Reso.,G.O `'. sA P UL A HEClty Crk
.` Y,stir.,,` .
'r n�k.axn Sy`Y?i
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Deputy ! ;.,,
Approved as to form: i;a;3 ,. l,;
I March 14, 1995 "' :+ •
Date 4
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};rig �sr� .City zYr,�, ?,x
• ' r tt net March 13, ` '`;Ry4'```''y.4 .3'. •
Passed 95 }r #5:„ _
/s/Larry R. Stobbs ?
Attest: .../.s/Paula 'Heyde Mayor fy, ' ., r:,:r
(Seal) City Clerk Yor raf?,,` 4 ::=it,i? ;
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. P"k Date: February 21 , 1995 4 t .)''
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Type of Ordinance: Special
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EXPLANATION TO COUNCIL BILL
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ORIGINATING DEPARTMENT: ; 4,,,,e,,`<,r�t,
r; i`,;fit;
rip5,q Ur i Public Works
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PURPOSE: ry`'
I An Ordinance authorizing an intergovernmental purchasing agreement with ,. ..1.', ,t.
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the City of Jefferson City, Missouri, wherein Jefferson City will ��,r„
t t'' :i'ilt0 t
solicit bids, on behalf of the City of St. Joseph, Missouri, for nine '• ' ; fix;,
' ( 9) mini-buses for public transit use. � )�
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i
�: �€� REMARKS• • t��1�w',.�;,,Y,�,��t,,
A,, a.Er J j,r.l' ;,
t" Jefferson City and St. Joseph are both considering purchasing mini- "; ,;444%_”
� : buses for public transit use If the City of St. Joseph enters into 1:,,,,f4;,:;,$ :„
the Cooperative Purchasing Agreement with Jefferson City, both cities 4 rr'y-•)•'
should benefit from a cost savings in the price of each bus. The r,1'# ,a` r
tilt+'� . {Y,• •-,i.r",,.,-,
. attached Agreement would allow Jefferson City to advertise for said ,€; „sr°�'s,f'.,
w,� proposals . Thereafter, the City of St. Joseph would enter into a "�7{l• c., ?`
tiseparate contract with the successful bidder. •.,,;lfsN°, � 'sr-
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Sub -d By: Reviewed By: t E ', ;''
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Ierry B rri R. Patt Lilly
Direc o of Public Works
ity Manager
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COOPERATIVE PURCHASING AGREEMENT ,,27
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.40 k` THIS AGREEMENT is made this /'?""' day of _ „/,� ,,t,.,.., , , .s >
4 : ' 1995, by and between the City of St. Joseph, Misso Sri (hereinafter "St. t
,. -t' Joseph" ) , and the City of Jefferson, Missouri (hereinafter "Jefferson
; City" ) , as hereinafter provided.
tsv't r. ,7i pm.. ,
o- S { 9.1,,.`r"spy .t.
p r t`` WHEREAS, both St. Joseph and Jefferson City are considering ;: r 'kr� A' . •
', r s tt, .I;.1;
<t �F purchasing mini-buses for public transit use; and I7; tr -1
'..4,?:!!;,:- .r : ' WHEREAS, the respective parties are authorized by law to enter ' � '°
Y ) F f ' .,.
,14%'7 into an agreement for the joint purchase of materials, supplies, and S{� ;4;
� equipment; and `5., ;=` :,
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,fit+r WHEREAS, it is the desire of these parties to enter into such an � ������,��4M f�4
*Ai.t agreement concerning the purchase of certain buses for use in public , }:�� i �•
:s� transit in the hope such an arrangement will help them realize a cost �-,`ix' zit
i. �,. saving in the purchase price of each bus; ''` ;: ::i
g ) ,', ry
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THEREFORE, BE IT AGREED AS FOLLOWS: ti '�,` 1
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1 . Jefferson City is authorized to request proposals for the !s”, ,sr`,,,, ,I',,
:f.; purchase of the following materials, supplies, and/or equipment: gtrt,,;a; ' t
:' eight, with an option for a ninth, mini-buses, the €'r� `° . :a.
' �:`' ' specific specifications of which are attached '
f hereto as Exhibit "A" , ,'* +
1p� i t,
y ; on behalf of St. Joseph. • f .
P ' li.r14.'4' : ::.
2 . Jefferson Cit is authorized to advertise for proposals for t' .;
1 ,' the above-referenced materials, supplies, and/or equipment- in the name # {
:,.. , of St. Joseph and any additional political subdivisions which may also
rp,..,s,...:
k>,t : •', .,; participate in a cooperative purchasing agreement with the parties. in:, ;•;
! ', ,. 3. Within five days after the deadline for receipt of proposals, 1-: ,.�/0' +t` i
� the representatives of the participating parties shall determine which, ,"` � , j '
' , ,. in their opinion, is the best proposal submitted, and they shall notify 41 -! `�,,i
4 each of the participating parties of their .findings. r 4 ,
i 11 : :
rFr{ 4. After receipt of the recommendation of the representatives, fp 17
„,_: ,,,) or after the expiration of five days, whichever occurs first, any : , 0�:�;y�`:4'f ;_
t arties desiring to execute a contract of �° ` % "''
participating p g purchase shall ; .',,p fi
4 award the contract to the bidder which it determines to be the lowest ir�'4: ''
t< ' responsible bidder, and each party shall then enter into a separate }, , {{; '
contract with the bidder for the materials, supplies, and/or equipment "I.V4 ,.::
'•` it proposes to purchase. `_ : #•`
' ' 5. The �7Q 1•'.r,
k notice of advertising for proposals shall be in :� ::
compliance with the most restrictive requirements of any of the ?P4 +,t < T`= -
tt ;,, participating parties. ��nt +7 r
•-; advertising with the proposed ' `?' .` '
6. All ng costs in connection ;'-: ,{ 4;,1,
:'°I,,. purchase of materials, supplies, and/or equipment shall be borne O'y4nI `�'`
.: equally by the participating parties . r • ,.
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7 . Each art reserves the right to reject any or all proposals, '` <• ;,
F1 r.
1 in whole or in party in connection with the purchase of any materials, 4� �a .t4 .• •
supplies, and/or equipment. �`' ;
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x 14 xS ; �.n.:
8. Each participating party shall make its own separate contract �`
.f.:,:, with the successful bidder and each participating party shall only be , ( k
fj n�
liable to the successful bidder for materials, supplies, and/or t ,, s
`' 1 equipment contracted for by such participating party without any 1 `r} a , .;Iv
`„ liability for purchases contracted for by any other participating ,` ' ;}
':',.fir' party. The successful bidder shall be required to bill each r;:',„!:,- 1:-.1,='
Y participating party directly for the materials, supplies, and/or t {�v �f i.,e}
r
equipment purchased by it. i,';;,
41 +:
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9. In the event of any dispute between a participating atin art and 2 ;�,I , °ti
P P g P `
', , , a successful bidder arising after a contract of purchase has been 4-",4t r1� 1
executed, such dispute shall be handled by and between the particular ,,., � r . °Am
participating party and the contractor. F'= ° �'
1ti,f:21!,,,,frif:,?`^ X21 . 'i
y ° 10 . Paragraphs 8 and 9 hereof shall be incorporated i,n all
.> instructions to bidders .
A ,
> ' Y 11 . By agreement of the parties hereto, any other eligible •:, 4^,,,,: ::.
1 political subdivision may become a party to this Agreement. ' '{t' 4 ?
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IN WITNESS WHEREOF, the parties hereto, by their properly 4, b ` , ;:,
,.t
';:. ` authorized officers, have caused this Agreement to be executed the day ,; #fir'
L1 ' and year first above written. A ,
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t .' CITY OF ST. JOSEPH, MISSOURI CITY OF JEFFERSON, MISSOURI lit.--'4P,?.,fP;
/.....,:,,4'•' By10,7701r/ . rale By: ...........1.6....-- ' r ,lf,,,, "' ” '
CITY /Y7R'NAG'�/e Mayor
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'
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' ATTEST: ATT •
'
-''4.:4-ki.i...i, auid__, d_ytii i!!iii ii-th -161-00-td
4\• .1- City Clerk City C erk x.34, `r..' •
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t a:. ' },41)1a'e trip
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I~ � APPROVED AS TO ORM: 'J Fx °
} APPROVED AS TO FORM: i / t r� i
if}?.
J . N.} t i::- !.. a aS:p
,'s , L City Attorney, ,4sr 1 ' ty 4f7Arriey
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INVITATION FOR PROPOSAL ..............._ .......... , ,. .,,,,, -A'
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77,-1 Sealed proposals will be received at the Office of the Purchasing Agent in envelopes
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1. Multi-Purpose Transit Coaches
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as described In specifications which can be picked up at the Office of the Purchasing
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Agent, 320 East McCarty Street, Jefferson City, Missouri 65101.
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Proposals will be received at the above address until:
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NEWS TRIBUNE
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I !1',V,, Purchase Order No. is 33976
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REQUEST FOR PROPOSALS
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The City of Jefferson operates fixed route and paratransit transportation services in ' '•,,.' :,
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A general description of the vehicle is: 96" wide) a maximum length of 28 feet, low or h4 f; `�,,+,
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Agent, 320 East McCarty Street, Jefferson City, Missouri 65101, Telephone Number 314-634- . =-} ,h
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r CITY OF JEFFERSON
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JEFFERSON CITY, MISSOURI "
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ai PURCHASE OF
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' SMALL MEDIUM TO HEAVY DUTY
r, MULTI-PURPOSE TRANSIT COACHES
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• f OFFICE OF THE PURCHASING AGENT
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''t� INVITATION FOR PROPOSAL
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`:;'; PROPOSAL NO. I.
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:L " . SUBJECT: MULTI-PURPOSE TRANSIT COACH ,
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•f: . DUE :" 1:30 P.M. (DST), MONDAY, MARCH 20, 1995
•t.i. • 'OFFICE OF THE PURCHASING AGENT
, JOHN G. CHRISTY BUILDING, 320 EAST McCARTY STREET . • .
` JEFFERSON CITY, MISSOURI 65101 . '
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Exhibit A-4 i°yst�� rS ,
I. REQUEST FOR PROPOSALS : ��., ,' �{
tk X"44.
MULTI-PURPOSE TRANSIT COACH L`','`Ia•
.•.,�, fixed route and paratransit trans ortation services ..51, 04.7.4\A.4 .:; *
. ; The City of Jefferson operates p p 44,1,0,..:1 ,
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in Jefferson City. � -
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;, The City is seeking technical and cost proposals from qualified firms for the '` ''L
- '':- purchase of five (5) medium to heavy duty multi-purpose transit coaches. These coaches '.'.1.4.0.4,404.e..
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‘;',i:.• will be 96" wide, a maximum of 28' long with a minimum seated passenger capacity of ,, t 'i" Y,,
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22 (includes flip seats over two forward facing wheelchair positions). -,
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` The City of Jefferson understands that the City of St. Joseph, Missouri is `,,,, iv.... . �.
) considering purchase of eight (8) similar buses and might be interested in doing so
6
1, through cooperative procurement. • ' ' t'` '`
' Proposal Process Description '`Y' ;' :` ,tt�:
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' No proposals shall be handled so as to permit disclosure of the identity of any fi . ;;F, r'-,_,:.
`' offeror or the contents of any proposal to competing etin offerors durin the rocess of ,`ts , :4s
Y P p p 9 during process .:YAK . ,./'. ..,
negotiation. A registrar of proposals shall be prepared containing the name of each .'z�=; •?t :`4=,,:;'
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offeror, number of modifications received, if any, and a description sufficient to •
identify ; f °=-I.....
the items offered. The registrar of proposals shall be open for public inspection upon the ` �•''v; ;4
i. p making of a recommendation to the public governmental body or the acceptance or `£ s 4,.
:^• ,,.,;: v, rejection of all proposals. r,'' . . ``It x4`. The purchasing agent for the City of Jefferson or his designee(s) will determine
which proposal(s) are responsible offers reasonably susceptible of being selected for ,.
, z award. ,4..,„,.4'
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Discussions may be conducted with selected offerors for the purpose of clarification 4; ,,
to assure full understanding of, and conformance to, the solicitation requirements. ,
Offerors shall be accorded fair and equal treatment with respect to any opportunity for ' ,.;;y;;;±
'1 discussion and revision of proposals and such revisions may be permitted after '�;
-t•,,: submissions and prior to award for the purpose of obtaining best and final offers. In �{.`4-:+''
,..., ;F .;:, . ,;'fir,;?:
,q conducting discussions, there shall be no disclosure of the identity of competing offerors r. ,'htJ f, `
or any information derived from ro osals submitted by com etin offerors. • `'`
y proposals Y p g Y �,74,-,• ,
:r 4,• Best and final offers will be evaluated by a committee appointed by the Purchasing 0.io _ ':
'-.kh Agent or his designee(s). The following criteria will be used in evaluating best and final t, _ «`
't` offers. , { r,4,.°,
A. Cost, Base Bus Price 50 points 1 a c5,�,t.• r#W =.
• ,: B. Product Evaluation 40 points `' , `i;.4, •
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Exhibit A-5, _
. . `
r'
is 1. The degree to which the proposed vehicle meets the transportation service
`j' needs and operating conditions in the City of Jefferson. •
' § 2. Adherence to specifications including features and specifications stated as
preferences
3. Serviceability ';
i• i
a. Warranty ``
. b. Customer Support
' ` C. Fuel Economy
gym
d. Down Time
i, C. Maintainability/Quality Assurance 10 points
,, 1. Maintainability
1 ;. a. Parts Availability r
'' b. Parts Cost
. c, Ease of Repair
1 d. Service Manual Quality
2. Quality Assurance �.
a. Review of Program
,,, b. References Checked
F; u TOTAL 100 points ,, r;
Award: Award shall be made to the responsible offeror whose proposal is
r H,,` determined in writing to be the most advantageous to the City, taking into consideration , ''
/A,
price and the evaluation factors set forth in the request for proposals. .No other factors r'
or criteria shall be used in the evaluation. The contract file shall contain the basis on
a; which the award is made.
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tr .n., Exhibit A-6
t�
,674 f,.5. 4.3 f$i,'G?'
H. PROPOSAL INFORMATION, REGULATIONS, AND REQUIREMENTS • `s`'� x
A • -r.,lr .
Y,
1 Proposals to be submitted F.O.B. Transit/CM Facility, 820 East Miller Street, r ti'
z. Jefferson City, eet, :Y,
y, Missouri 65 i 01
.c. `'
) ` 2. Items to be shipped as specified in the proposal documents. p:1444.1:::,-:,,t; ,
/ a�� tsy
1:? 3. All proposals must be submitted on the attached forms, have the blue bid envelope -t :. `'?A'c+,
k4�1 provided with the proposal firmly attached, and be signed by the offeror with i4,i�,r�.,� ' '`
offeror name and address. +�� V' t
L 4 :ii} fLL" ;,
,,, 4" WITHDRAWAL OF PROPOSALS. Offeror may withdraw
j
,5:, Y aw the proposal after {'!,
depositing with the Purchasing Agent at any time prior to the stipulated time forS' ,t'1 `N`
€t : p
--..'4,-,: ;0,1- opening of such proposals. No proposal may be withdrawn within thirty days after �,
YS6
\43 I ,. the opening thereof, unless obvious errors are apparent. off # � vj
ill.
1+3F
5. RIGHT TO ACCEPT OR REJECT PROPOSALS. The right is hereby reserved to .,•�;2.t, <t �.A..Lo
, • accept or reject all or part of any proposal, to waive informalities and to advertise !' €�t .
,R4A,. for new proposals as th
-:/ prop the interest of the City may require. ayra}' f"
ts-lYr�l d 4
.f 6. DELIVERY MAY BE MADE A BASIS FOR AWARD. Award may be based upon
•
r :. • >•;r,r �'' Iii. v`.
r delivery as well as price, whichever serves the best interest of the Cit. . f,f,xq �„Y
s^i`� t.Fn ,11 1
7. RECEIPT OF PROPOSALS. Proposals will be received until the date and time ; `
,.. stated in the proposal form. No responsibility will attach to the City for premature 1,--,4,,,,,,,kr...,.,..
' '
;. ,. .`' opening of proposals not properly submitted in the envelope � s,
'f; , nvelope provided. `Na " "' i�`' `"'
s�
. ; sayk9 f
�,,, 8. IRREGULAR PROPOSALS. Proposals made on other than the form furnished by • gt f o"'t:_,,
the City will not be considered. Changes, additions, or limiting provisions made ; rf4 ,;,�t,'' '.
on the invitation will render the proposal informal and may cause its rejection. ;k% `r :1'
9• PAYMENT. Payment will be made upon ,receipt and acceptance of items ' ...M�
requested. Invoices must be sent to the Finance Department, 320 East McCarty 44.y. ri - '3, ,
',•'.?:..;,: Street, Jefferson City, Missouri 65101. Partial payment will be made for
rIi*:::;;;'',;' receipt of oods or se partial ,g rvices. `` ,= , y$rcrai,:::::iill
10. "COOPERATIVE PROCUREMENT.: In the event of a cooperative procurement : �
another municipality it is understood and p p curement 6y
d agreed that each participating ; 'iir °
political 0441.10.*:,.�� , ,:,
subdivision will make its own separate contract with the successful offeror,each artici atin that ',�,� °� �u'p p g political subdivision shall only be liable for materials or supplies f.,,,, 4r
contracted for such political .. ? ",
;". `,1 by p subdivision without any liability for purchases ,� i ..;:or`�
`'+ contracted for by any other participating ' rL,• ,�
p p g political subdivision, and each successful ., :X` .. `
•��'
offeror shall `''`k�{ `� '
required to bill each political ; . r ''oak
be re u ed ac poll i subdivision directly for the materials ! .or.,;r'f`ft
or supplies purchased by it.
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' 'OPTION COST PROPOSAL FORM :. `''''��' '''',v:
PURCHASE OF ADDITIONAL w
1 OA MULTI-PURPOSE TRANSIT COACHES ,3s ,
THE CITY OF JEFFERSON
OFFICE OF THE PURCHASING AGENT i
320 EAST McCARTY STREET y' -`'`
r,
JEFFERSON CITY, MISSOURI 85101 S` `
y rs•
7 ,
t` All proposals must be as specified or equal. Any deviation from specifications must be clearly ,, ,.,: i
1. stated and fully described. All offers must be FOB Jefferson City, Missouri. Offeror must , V;{c �.
complete, sign, and return this document with this proposal information. !tA. ,} , t,,i
QTY. UNIT PRICE 0,40,',-,- ,,,,-0„,,,,...$; Y..,...;_4..,.
DESCRIPTION 4 ”`
4 Base Bus tA,V1,:i447.,.,•04'
. ...
'4:4'lq Pl",•P'',,
1. Additional Multi-Purpose s `��r
Transit Coaches r 1 L.
within one (1) year after V 1��y,,,, M,'
".04.s,'Okit,i13'■>*'contract execution J.�`ti
BusManufactu.art+''# `s,. :,
i$4
74 S, r k k d C
/ BusModel i,..-.5,.•-,,,•4',-.,,,,,';7
• •,,•=,fad ..,,,t:rf•:.”
,"k'i:
� DESCRIPTION '''. 'F ,
UNIT PRICE mss ,
• y
Option Items 'e. 4
y,,itti
71.:11`"'..,It
1. Optional Forward Facing Seating
(Additional cost, if any, per bus '''``^i''' 4
�r kit 4tt4ri
as a Change to Base Bus) $ yL',..;,,,. "'
2. Optional Heavy Duty Vinyl Cover in •,,:,,,,'..�. .,
place of Cloth Cover on Fully Padded
Passenger "; .}
Passenger Seats (Additional cost, if ,<;`^E, fY, -;
any, per bus as a Change to Base Bus) $ ;;:;...
t t,r.;
3. Optional Fiberglass Shell with t,i';
Padded Vinyl Insert Type Seating {
(Additional cost, if any, per Bus as r •
a Change to Base Bus)
f:
4. Optional Lettering (JEFFERSON CITY ,:
; TRANSIT) painted on Both sides of bus $_
88
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