The URL can be used to link to this page

Home My Public Portal AboutPond Property Committee packet 07.12.23Town of Brewster Pond Planning Property Committee 2198 Main St., Brewster, MA 02631 (508) 896-3701 POND PROPERTY PLANNING COMMITTE MEETING AGENDA 2198 Main Street July 12, 2023 at 4PM This meeting will be conducted in person at the time and location identified above. This means that at least a quorum of the members of the public body will attend the meeting in person and members of the public are welcome to attend in person as well. As a courtesy only, access to the meeting is also being provided via remote means in accordance with applicable law. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting/hearing will not be suspended or terminated if technological problems interrupt the virtual broadcast or affect remote attendance or participation, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda, which includes an applicant and its representatives, should make plans for in-person vs. virtual attendance accordingly. Members of the public who wish to access the meeting may do so in the following manner: Please click the link below to join the webinar: https://us02web.zoom.us/j/89802325739?pwd=Y3dETmUvWHdoTlB0dklOaVlEekdxQT09 Passcode: 467353 US: +1 312 626 6799 or +1 929 436 2866 Webinar ID: 898 0232 5739 Passcode: 467353 To request to speak: Tap Zoom “Raise Hand”, then wait to be recognized. When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted above. Additionally, the meeting will be broadcast live, in real time, via Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma.gov), or Video recording (tv.brewster-ma.gov). Please note that the Pond Property Planning Committee may take official action, including votes, on any item on this agenda. 1.Call to Order 2.Declaration of a Quorum 3.Meeting Participation Statement 4.Recording Statement: As required by the Open Meeting Law we are informing you that the Town will be video and audio taping as well as broadcasting this public meeting. In addition, if anyone else intends to either video or audio tape this meeting they are required to inform the chair. 5.Public Announcements and Comment: Members of the public may address the Pond Property Planning Committee on matters not on the meeting’s agenda for a maximum of 3-5 minutes at the Chair’s discretion. The Pond Property Planning Committee will not reply to statements made or answer questions raised during public comment but may add items presented to a future agenda. 6.Review and Discuss Draft Presentation Materials and Planned Format for Second Community Forum 7.Discussion of Regulatory guidelines- Paul Anderson, Water Superintendent and Jon Idman, Town Planner 8.Short Term Uses of Property Updates a. Conservation Day follow up-July 8th b. Guided walk report update d. Discussion of rescheduling Kayak trips to September from a Harwich or other landing 9.Feedback Request for Select Board Annual Retreat on Former Sea Camps Building Block 10.FYIs 11.Approval of Minutes from June 21, 2023 12.Matters Not Reasonably Anticipated by the Chair 13.Questions from the Media 14.Next Meetings: August 5, 2023 Forum #2, August 16 or September 6, 2023 at 4:00PM 15.Adjournment Date Posted:Date Revised:Received by Town Clerk: 07/7/2023 Pond Property Planning Committee Doug Wilcock Chair- At Large Cynthia Baran Vice Chair-Water Commissioners Kari Hoffmann Select Board Cynthia Bingham Select Board Steve Ferris At Large Jan Crocker At Large Katie Gregoire At Large Elizabeth Taylor Open Space Committee Tim Hackert Housing Trust Recreation Commission Chris Williams Natural Resources Commission ˝ —˝ ¸˙ ˝¸˛˙ ˛˝˛ ˝ —˝ º ¸ — ˙ ˛˝˝ ‚» ”–··–'•†„ ‹¿»¿'¿§› ¿ﬁ» ¿ …•›‹•··»… ·•›‹ ‹‚¿‹ ﬁ»”·»‰‹‹‚» ﬁ»…–‡•†¿†‹•†‹»ﬁ»›‹› »¤ﬁ»››»… § ‹‚» ‰–‡‡«†•‹§ ¿‹ –‡‡«†•‹§ –ﬁ«‡ ¿†… ‹‚ﬁ–«„‚ ‹‚» ”–··–' « ›«ﬁ“»§ »§ †‹»ﬁ»›‹› ¿§ —ﬁ–»ﬁ‹§ ¤¿†… ––ﬁ‹«†•‹•»› ”–ﬁ ‰–‡‡«†•‹§ «›» •†‰·«…•†„ ¿ –‹»†‹•¿· ‰–‡‡«†•‹§ ‰»†‹»ﬁ ł»…«‰¿‹•–† '»··†»›› ‡»»‹•†„› ¿ﬁ‹› ¿†… ‰«·‹«ﬁ¿· ﬁ–„ﬁ¿‡› —ﬁ–“•…» ¿‰‰»››•·» ¿››•“» ﬁ»‰ﬁ»¿‹•–† ––ﬁ‹«†•‹•»› ”–ﬁ ¿·· ¿„»› ¿†… ¿•·•‹•»› ł ‰–‡·•¿†‹ '¿·•†„ ‹ﬁ¿•·› •‰†•‰ ¿ﬁ»¿› –«‹…––ﬁ „¿‹‚»ﬁ•†„ ¿ﬁ»¿› ˛»«›» »¤•›‹•†„ «•·…•†„› ¿†… ¿‡»†•‹•»› '‚»ﬁ» ”»¿›•·» ¿†¿„» ‰–›‹ łﬁ»“»†«» „»†»ﬁ¿‹•–† ¿†… ‚¿›•†„ «•·… ¿ﬁ–ﬁ•¿‹» ¿ﬁ‹†»ﬁ›‚•› ”–ﬁ ¿‰‹•“¿‹•–† ¿†… ›‹»'¿ﬁ…›‚• —ﬁ–‹»‰‹ ‰–¿›‹¿· ﬁ»›–«ﬁ‰»› ¿†… «•·… ›«›‹¿•†¿·§ łﬁ–‹»‰‹ «””»ﬁ ƒ–†»› ¿†… »‰–·–„•‰¿· ﬁ»›–«ﬁ‰»› ·•‡•‹ •‡»ﬁ‡»¿·» ¿“•†„ ﬁ»›‹–ﬁ» †¿‹•“» »‰–›§›‹»‡› —ﬁ–“•…» ‚–«›•†„ –‹•–†› ﬁ•–ﬁ•‹•ƒ•†„ æ ›»¿›–†¿· '–ﬁ”–ﬁ‰» ﬁ»¿‹» »¤»ﬁ•»†‰»› ”–ﬁ §–«†„»ﬁ „»†»ﬁ¿‹•–†› ł…¿§ ‰¿‡ »…«‰¿‹•–† ·¿§„ﬁ–«†… ¿†… –·…»ﬁ „»†»ﬁ¿‹•–†› ł‰–†‹•†«•†„ »…«‰¿‹•–† ﬁ–„ﬁ¿‡‡•†„ ¿‰‰»››•·» ﬁ»›–«ﬁ‰»› »§ †‹»ﬁ»›‹› —–†… —ﬁ–»ﬁ‹§ —ﬁ–“•…» ‰–‡‡«†•‹§ »¿‰‚ ¿‰‰»›› ł›'•‡‡•†„ ¿§¿•†„ ¿†… ˝¸— †‰ﬁ»¿›» ¿‰‰»››••·•‹§ ‹– ‹‚» ﬁ–»ﬁ‹§ ¿†… •‹› ﬁ»›–«ﬁ‰»› ł«…¿‹» ﬁ–¿…› ¿…… ‰–‡·•¿†‹ '¿·•†„ ‹ﬁ¿•·› ‰–††»‰‹•–† ‹– –†„ —–†… ––…·¿†…› ›‡¿·· ¿ﬁ•†„ ¿ﬁ»¿› ›‹¿·•›‚ ‰–†›»ﬁ“¿‹•–† ¿ﬁ»¿› ‹– ﬁ–‹»‰‹ »§ ‚¿•‹¿‹ ¿†… '¿‹»ﬁ ﬁ»›–«ﬁ‰»› ˛»«›» »¤•›‹•†„ «•·…•†„› '‚»ﬁ» ”»¿›•·» ł–‹»†‹•¿· ”–ﬁ †¿‹«ﬁ» ‰»†‹»ﬁ ‰‚•·…ﬁ»†ø› …¿§ ‰¿‡ ›‹–ﬁ¿„» •‡•‹ †»' «•·…•†„ «‹ ‰–†›•…»ﬁ ¿ﬁ–ﬁ•¿‹»·§ ›‰¿·»… ‚–«›•†„ ł¿””–ﬁ…¿·» '–ﬁ”–ﬁ‰» ¿†… †¿‹«ﬁ» ‰»†‹»ﬁ «•·… ¿ﬁ‹†»ﬁ›‚•› '•‹‚ ¿†… ¿›› «…«–† ”–ﬁ ¿‰‹•“¿‹•–† ¿†… ›‹»'¿ﬁ…›‚• Z O N E I I W E L L H E A D P R O T E C T I O N / D C P C HC P CONSERVE (BCT) ACCESSEDUCATE PUBLIC BEACH WITH KAYAK/SUP STORAGE MINIMAL ROAD IMPROVEMENTS PUBLIC PARKING (PERMEABLE) AND BIKE RACKS FOR TRAIL + BEACH ACCESS ADA ACCESSIBLE PARKING AND DROP-OFF ZONE MASS AUDUBON PROGRAMS CONSERVATION ZONE POND PROPERTY (66 ACRES) HOUSING ~ 10 ACRES CONSERVE ~54 ACRES ACCESS ~1 ACRE EDUCATE ~1 ACRE HOUSING + PARKING ZONE FOR WORKFORCE OR AFFFORDABLE HOUSING (RELOCATED BUILDINGS FROM BAY PROPERTY OR NEW BUILDINGS) - WORKFORCE OR AFFORDABLE HOUSING ALONG ROUTE 137 - MASS AUDUBON PROGRAMMING AT POND - LIMITED-USE PUBLIC BEACH WITH BOAT STORAGE (~0.4 MILES FROM PUBLIC PARKING AREA) - 1 SMALL PUBLIC PARKING AREA (8 SPOTS) - 1 ADA PARKING (~0.13 MILES FROM BEACH) - 54 ACRES OF PROPERTY CONSERVED (POTENTIAL PARTNERSHIP WITH BCT) INCREASED TRAILS 100' WETLAND BUFFER ZONE OPTION 1: HYBRID HOUSING/CONSERVATION LOW HIGH COST (INFRASTRUCTURE, BUILDING, MAINTENACE) REVENUE-GENERATION HOUSING AREA NEW ACCESSIBLE WALKING PATH FOR BEACH ACCESS KAYAK/SUP STORAGE PUBLIC ACCESS (BEACH, PARKING) CONSERVATION AREA LOW HIGH LOW HIGH LOW HIGH LOW HIGH 40 42 44 46 48 52 54 56 58 62 64 66 70 68 7274 76 78 80 82 84 86 88 909294 90 92 94 72 74 76 7880 8284 86 78 76 7472 7068 66 82 84 86 88 90 92 94 96 83 90 88 86 84 82 80 78 76 74 72 70 689092 94 90 98 96 92 94 96 98 100 102 90 92 94 96 98 100 94 92 96 98 96 94 96 102 100 100 98 104 100 106 106 104102100 98 104 102 100 106 102 104 106 104 102 100 98 108 100 102 104 106108 108 98 96 94 92 90 108 108 102 38 36 34 32 424446485052 50 60 82 84 86 82 80 98 40 40 42 Z O N E I I W E L L H E A D P R O T E C T I O N / D C P C HOUSING + PARKING P HC PUBLIC PARKING (PERMEABLE) AND BIKE RACKS FOR TRAIL + BEACH ACCESS - ARTISTS OR SCIENTISTS IN RESIDENCE - SHORT TERM RENTAL (POTENTIALLY RELOCATED CABINS FROM BAY PROPERTY) P RESIDENCY ACCESSEDUCATE ADA ACCESSIBLE PARKING AND DROP-OFF ZONE PUBLIC BEACH WITH KAYAK/SUP STORAGE MASS AUDUBON PROGRAMS / NATURAL RESOURCES RESEARCH ZONE FOR WORKFORCE OR AFFFORDABLE HOUSING (RELOCATED BUILDINGS FROM BAY PROPERTY OR NEW BUILDINGS) POND PROPERTY RESIDENCY ~20 ACRES CONSERVE ~34 ACRES ACCESS ~1 ACRE EDUCATE ~1 ACRE - WORKFORCE OR AFFORDABLE HOUSING ALONG ROUTE 137 - ART/SCIENCE RESIDENCY - MASS AUDUBON PROGRAMMING AT POND - LIMITED-USE PUBLIC BEACH WITH BOAT STORAGE (~0.4 MILES FROM PUBLIC PARKING AREA) - 1 SMALL PUBLIC PARKING AREA (8 SPOTS) - 1 ADA PARKING (~0.13 MILES FROM BEACH) - 34 ACRES OF PROPERTY CONSERVED (POTENTIAL PARTNERSHIP WITH BCT) HOUSING ~10 ACRES CONSERVE (BCT) OPTION 2: HOUSING, REVENUE + CONSERVATION 100' WETLAND BUFFER ZONE LOW HIGH COST (INFRASTRUCTURE, BUILDING, MAINTENACE) REVENUE-GENERATION HOUSING AREA PUBLIC ACCESS (BEACH, PARKING) CONSERVATION AREA LOW HIGH LOW HIGH LOW HIGH LOW HIGH NEW ACCESSIBLE WALKING PATH FOR BEACH ACCESS KAYAK/SUP STORAGE 40 42 44 46 48 52 54 56 58 62 64 66 70 68 7274 76 78 80 82 84 86 88 909294 90 92 94 72 74 76 7880 8284 86 78 76 7472 7068 66 82 84 86 88 90 92 94 96 83 90 88 86 84 82 80 78 76 74 72 70 689092 94 90 98 96 92 94 96 98 100 102 90 92 94 96 98 100 94 92 96 98 96 94 96 102 100 100 98 104 100 106 106 104102100 98 104 102 100 106 102 104 106 104 102 100 98 108 100 102 104 106108 108 98 96 94 92 90 108 108 102 38 36 34 32 424446485052 50 60 82 84 86 82 80 98 40 40 42 Z O N E I I W E L L H E A D P R O T E C T I O N / D C P C RESERVE P HC PUBLIC BEACH WITH KAYAK/SUP STORAGE, MOORING, SWIMMING DOCK MANTAIN GRAVEL DRIVE FOR DROP-OFF AND ADA PARKING ONLY SMALL PARKING AREAS ALONG IMPROVED DRIVE (PERMEABLE PAVING) AND BIKE RACKS INCREASED TRAILS P P P ACCESSEDUCATE MASS AUDUBON PROGRAMS ADA ACCESSIBLE PARKING AND DROP-OFF ZONE CONSERVATION ZONE POND PROPERTY (66 ACRES) RESERVE ~8 ACRES CONSERVE ~56 ACRES ACCESS ~1 ACRE EDUCATE ~1 ACRE - TOWN WELL, CELL TOWER OR OTHER MUNICIPAL USE WITH 400' SETBACK ZONE - MASS AUDUBON PROGRAMMING AT POND - HIGH-USE PUBLIC BEACH WITH BOAT STORAGE, MOORING, SWIMMING DOCK (~0.4 MILES FROM CLOSEST PARKING AREA) - 4 SMALL DISPERSED PUBLIC PARKING AREA (32 SPOTS) - 1 ADA PARKING (~0.13 MILES FROM BEACH) - 56 ACRES OF PROPERTY CONSERVED (POTENTIAL PARTNERSHIP WITH BCT) CONSERVE (BCT) WIDEN AND IMPROVE EXISTING ROAD TO ACCOMMODATE INCREASED VEHICULAR ACCESS OPTION 3: MUNICIPAL USE + CONSERVATION 100' WETLAND BUFFER ZONE POSSIBLE MUNICIPAL USES (WITH 400' SETBACK ZONE): - TOWN WELL - CELL TOWER - WASTEWATER TREATMENT PLANT BOAT DOCK MOORING SNACK SHACK KAYAK/SUP STORAGE SWIMMING DOCK WITH LIFE GUARD SUPERVISION LOW HIGH COST (INFRASTRUCTURE, BUILDING, MAINTENACE) REVENUE-GENERATION HOUSING AREA PUBLIC ACCESS (BEACH, PARKING) CONSERVATION AREA LOW HIGH LOW HIGH LOW HIGH LOW HIGH Z O N E I I W E L L H E A D P R O T E C T I O N / D C P C CONSERVE (BCT) EDUCATE HC ACCESS MINIMAL ROAD IMPROVEMENTS SMALL WELCOME / NATURE CENTER SHARED W/ TOWN FOR COMMUNITY EDUCATION P EDUCATE PARKING AREA (PERMEABLE PAVING) ADA ACCESSIBLE PARKING AND DROP-OFF ZONE CONSERVATION ZONE MASS AUDUBON PROGRAMS POND PROPERTY (66 ACRES) CONSERVE ~53 ACRES ACCESS ~1 ACRE EDUCATE ~12 ACRES - SMALL WELCOME / NATURE CENTER ALONG ROUTE 137 - MASS AUDUBON PROGRAMMING AT POND - LIMITED-USE PUBLIC BEACH (~0.8 MILES FROM PUBLIC PARKING AREA) - 1 PUBLIC PARKING AREA (12 SPOTS) - 1 ADA PARKING (~0.13 MILES FROM BEACH) - 53 ACRES OF PROPERTY CONSERVED (POTENTIAL PARTNERSHIP WITH BCT) INCREASED TRAILS OPTION 4: CONSERVATION + EDUCATION 100' WETLAND BUFFER ZONE PUBLIC BEACH WITH KAYAK/SUP STORAGELOWHIGH COST (INFRASTRUCTURE, BUILDING, MAINTENACE) REVENUE-GENERATION HOUSING AREA PUBLIC ACCESS (BEACH, PARKING) CONSERVATION AREA LOW HIGH LOW HIGH LOW HIGH LOW HIGH NEW ACCESSIBLE WALKING PATH FOR BEACH ACCESS KAYAK/SUP STORAGE Z O N E I I W E L L H E A D P R O T E C T I O N / D C P C HC P CONSERVE (BCT) ACCESSEDUCATE PUBLIC BEACH WITH KAYAK/SUP STORAGE MINIMAL ROAD IMPROVEMENTS PUBLIC PARKING (PERMEABLE) AND BIKE RACKS FOR BEACH ACCESS ~24 SPOTS ADA ACCESSIBLE PARKING AND DROP-OFF ZONE MASS AUDUBON PROGRAMS CONSERVATION ZONE P RESERVE HOUSING + PARKING ZONE FOR WORKFORCE OR AFFFORDABLE HOUSING (RELOCATED BUILDINGS FROM BAY PROPERTY OR NEW BUILDINGS) SMALL PARKING AREA FOR TRAIL ACCESS (~8 SPOTS) - WORKFORCE OR AFFORDABLE HOUSING ALONG ROUTE 137 - TOWN WELL, CELL TOWER OR OTHER MUNICIPAL USE WITH 400' SETBACK ZONE - MASS AUDUBON PROGRAMMING AT POND - LIMITED-USE PUBLIC BEACH WITH BOAT STORAGE (~0.4 MILES FROM PUBLIC PARKING AREA) - 2 PUBLIC PARKING AREAS (32 SPOTS) - 1 ADA PARKING (~0.13 MILES FROM BEACH) - 45 ACRES OF PROPERTY CONSERVED (POTENTIAL PARTNERSHIP WITH BCT) POND PROPERTY (66 ACRES) RESERVE ~8 ACRES CONSERVE ~45 ACRES ACCESS ~1 ACRE EDUCATE ~1 ACRE HOUSING ~11 ACRES INCREASED TRAILS OPTION 5: HYBRID HOUSING/CONSERVATION/ MUNICIPAL USE TOWN WELL, CELL TOWER, WASTEWATER TREATMENT PLANT OR OTHER MUNICIPAL USE WITH 400' SETBACK ZONE 100' WETLAND BUFFER ZONE LOW HIGH COST (INFRASTRUCTURE, BUILDING, MAINTENACE) REVENUE-GENERATION HOUSING AREA PUBLIC ACCESS (BEACH, PARKING) CONSERVATION AREA LOW HIGH LOW HIGH LOW HIGH LOW HIGH NEW ACCESSIBLE WALKING PATH FOR BEACH ACCESS KAYAK/SUP STORAGE Town of Brewster Cape Cod Sea Camps Planning Date: Saturday, August 5th 2023 Attend one of three sessions: 1pm-2pm, 2pm-3pm or 3pm-4pm Location: Bay Property Dining Hall Join us for community forum #2! Community Forum #2 will be an engaging community event that shares preliminary planning scenarios for both the Bay and Pond properties based on resident feedback from Community Forum #1 and the survey. Each session will begin with introductory remarks. The remainder of the meeting will be a community workshop where residents will be invited to learn about the planning scenarios, indicate their preference and share feedback. This event will be the second public community workshop in a series of six that takes place over the course of the planning process. The Council on Aging will be offering rides to and from community forum sessions. Please call the Council on Aging at 508-896-2737 by Thursday August 3rd to arrange for transportation. For more details about the long-term planning process, information on Bay Property and Pond Property Planning Committee meetings and interim activities at both properties, please visit the project page, https://www.brewster-ma.gov/cape-cod-sea-camps-properties. To provide feedback to one of the committees, please email us at bppc@brewster-ma.gov (Bay property) or pppc@brewster-ma.gov (Pond property). The Bay Property will be open to the public to explore by foot anytime between 12pm-5pm Registration for the forum is limited to town residents. To register for one of the workshop times, scan the QR code or follow this link: https://www.brewster-ma.gov/cape-cod-sea-camps-properties Community ForumCommittee MeetingsTown VoteIdentify your priorities with the planning team Tune in to public meetings where community representatives workshop ideas with the planning teamVote to approve the comprehensive plans at the Spring 2024 Town MeetingComprehensive Planning DocumentSee the vision for the future of the Sea Camp Properties 1 Donna Kalinick From:Tim Hackert <timhackert@gmail.com> Sent:Tuesday, June 27, 2023 12:16 PM To:madeleine@reedhildebrand.com; elizabeth@reedhildebrand.com Cc:Doug; Donna Kalinick Subject:Brewster MA Pond Parcel Planning Committee/Follow-Up Comment As your are aware, I had some serious concerns with the Key Issues summary in the material from RH on the Public Forum and the Online Survey. All the concept plans for the Pond Property should include appropriately scaled and landscape buffered Housing along the 137 corridor for the following reasons: Brewster residents at the Community Forum (1) specified that Housing was a top 4 priority for the Pond Property and (2) made Housing the top priority among the stickers. AND of Brewster residents Online Survey responses (1) 72.8% wanted to see some type of Housing on the Pond Property (as compared to 39.6% who wanted to see no building on the Pond Property //NOTE: Responses do not add to 100% due to multiple responses//, (2) 23.4% wanted to see appropriately scaled Housing on the Pond Property and (3) almost half wanted Housing as a priority for the Pond Property. Such Housing would only use a small portion of the Pond Property. Such Housing (1) would not interfere with the use of the remaining Pond Property for conservation, recreation and water resources (and could/should be designed to complement those uses) and (2) would not interfere with the proposed partnerships with the Audubon and the Brewster Conservation Trust for the Pond Property. Such Housing may be built and used so there is no negative impact on water resources. Such Housing is not inconsistent with and does materially interfere with the other priorities/concerns specified by Brewster residents at the Public Forum and in the Online Survey responses for the Pond Property. Such Housing is consistent with the residential uses on the adjacent 137 properties. In addition, the failure to include the Housing in all the concept plans for the Pond Property may result in the same strong negative public response to the failure of the Select Board to listen to Brewster residents about the proposed Boardwalk to Wing Island. Each concept plan could include a different Housing layout. This email will be included in the next packet for the Pond Property Planning Committee meeting. Thank you for all your efforts. This is a very complicated process. Timothy Hacket/Pond Planning Committee Member/Brewster Affordable Housing Trust Chair/Voting Fulltime Brewster Resident 1 Donna Kalinick From:Peter Lombardi Sent:Tuesday, June 27, 2023 12:24 PM To:Amanda Bebrin; Andrea Nevins- COA; Golf Commission; Brewster School Committee; Brian Harrison-ZBA; Chris Easley- NRSC; Clare O-Connor Rice; Cynthia Baran WQRC; David Bennett- BOH; Diana Lamb; Diane Pansire - Housing Part; Doug Erikson; Doug Wilcock- PPPC; E Taylor; Faythe Ellis; Frank Bridges; Jeff Carter- Co Chair ZBA; Jim Trabulsie-HDC; Joan Pernice-BLL; Joseph Sullivan; Katie Miller Jacobus- School Committee; Kim Conn -BHA; Kim Crocker Pearson; Kyle Hinkle; Meg Morris (brewster.recycling@gmail.com); Michael Gradone; Michael Tobin- Conservation; Pete Dahl; Roland Bassett; Sean Parker - Human Services; Sharon Tennstedt _COA; Sophia- Cemetery; Tim Hackert; Tom Rogers Cc:townmanager; Conor Kenny; Erika Mawn; Select Board Subject:Select Board Annual Retreat & Strategic Plan Attachments:Brewster Select Board FY23-24 Strategic Plan FINAL 08.22.pdf; SUMMARY OF REVISIONS IN 2023 DRAFT LCP FINAL 061223.docx; VPC REVISIONS 2023 DRAFT LCP FINAL 061223 Master for Staff Review.docx Good afternoon all, I hope this email finds you well as we head into peak summer season. The Select Board is meeting for their annual retreat at the end of next month. The key takeaway from this all-day session will be an update to their Strategic Plan. This plan is broadly intended to reflect and convey our current organizational and community goals for the upcoming 2 fiscal years – once again, it will serve as our guide to prioritizing work in the months ahead. Thanks to the continued outstanding work of your committees & Town staff, we have made substantial progress in many areas this past year. At this time, we are looking for feedback from your board/committee regarding the goals identified in the attached FY23-24 plan. Should any be modified? Should any be eliminated? Should new goals be considered? As we have done each of the past four years, your collective input will serve to inform the Board’s discussion at their retreat. Note that we have asked for similar feedback from Department Heads as well. This year, we will also be asking for residents to weigh in on Town values and priorities to help inform the Board’s decision making. A few key points to convey: Following the results of the March 6 Special Town Meeting, the Select Board voted on March 13 to cease all Town activities associated with design, permitting, and/or construction of a new boardwalk to Wing Island Following the results of the November 14 and March 6 Special Town Meetings, the Town has ceased all planning/design work associated with Drummer Boy Park improvements and the Select Board is set to appoint a newly reconstituted Drummer Boy Park Advisory Committee next month who will report back their findings to Town Meeting in Spring 2024 Following the results of the November 14 and March 6 Special Town Meetings and related Town actions, the Vision Planning Committee (VPC) has spent the last few months making a series of potential changes to the Local Comprehensive Plan (LCP). An updated draft of this document and a summary of the suggested edits is currently under review by Town staff and is attached for your reference. Please note that once staff feedback has been incorporated into the latest draft LCP, the VPC anticipates asking for further community input later this summer in advance of bringing it to Town Meeting this fall. 2 I look forward to hearing from you at your earliest convenience – ideally by Friday July 14 - so that your comments can be incorporated into our supporting materials for the retreat. Thank you for your continued service to the community. Peter Peter Lombardi Town Manager Town of Brewster 508-896-3701 x. 1128 Brewster Town Offices are open to the public Monday through Thursday from 8:30am to 4:00pm, and by appointment on Fridays. Select Board FY23-24 Strategic Plan FINAL APPROVED 08.22.22 Vision Building Block Goal #Goal Description Timeline Degree of Complexity Vision Plan / Local Comprehensive Plan FY22-23 SB Plan Primary Responsible Party Other Key Stakeholders Former Sea Camps Properties SC-1 Complete discovery phase, including building inventories/ assessments, and continue to implement interim property management plan FY23 Medium X Town Administration and Bay & Pond Property Planning Committees Town Staff SC-2 Continue to develop/refine and implement interim public access/use plans FY23-24 Higher X X Town Administration and Bay & Pond Property Planning Committees Select Board; BPPC & PPPC Liaisons, Representatives, and Town Staff SC-3 Launch community planning process, engage residents and stakeholders, determine support for constructing new community center on bay property, and develop long-term comprehensive plans for both properties FY23-24 Higher X X Town Administration and Bay & Pond Property Planning Committees Select Board; BPPC & PPPC Liaisons, Representatives, and Town Staff SC-4 Continue to explore potential short- and long-term partnerships that may mitigate acquisition costs or operating expenses and may provide enhanced services, programs, or amenities for residents FY23-24 Medium X X Town Administration and Bay & Pond Property Planning Committees Select Board; BPPC & PPPC Liaisons and Representatives, and Town Staff Community Character CC-1 Adopt and implement 5-year Community Preservation Plan and seek adoption of proposed bylaw amendments to support maximum flexibility to fund projects to meet community needs FY23 Lower X Community Preservation Committee Town Administration; Select Board; Finance Committee; Open Space Committee; Affordable Housing Trust; Historical Commission; Recreation Commission CC-2 Identify and evaluate benefits of introducing/ expanding targeted local tax relief options FY23 Medium X X Finance Team Select Board; Finance Committee; Board of Assessors; Brewster Association of Part-Time Residents CC-3 Complete sociodemographic study to inform next steps in crafting and advancing diversity, equity, and inclusion initiatives FY23 Lower X X Town Administration Select Board; Human Resources Dept; Town Staff Open Space OS-1 Complete design and implement updated Drummer Boy Park Master Plan Phase I improvements in coordination with Wing Island Boardwalk project FY23-24 Medium X X Town Administration Select Board; Natural Resources Commission & Dept; Department of Public Works; Brewster Conservation Trust; Brewster Historical Society OS-2 Identify and resolve private party encroachments on Town land FY23-24 Lower Town Administration & Natural Resources Dept Select Board; Conservation Commission; Water Commission & Dept; Brewster Conservation Trust Housing H-1 Develop five-year financial plan for Affordable Housing Trust and determine whether additional funding streams should be explored to support housing initiatives at a range of income levels FY23 Medium X X Affordable Housing Trust & Finance Team Select Board; Finance Committee; Housing Coordinator H-2 Begin implementing updated Housing Production Plan priority strategies FY23 Medium X X Affordable Housing Trust & Housing Coordinator Select Board; Planning Board; Housing Partnership; Town Administration; Planner H-3 Continue to provide support services to residents, including CDBG housing rehabilitation and childcare vouchers FY23-24 Medium X Housing Coordinator Select Board; Town Administration; Affordable Housing Trust; Human Services Committee; Council on Aging H-4 Advance Millstone Road Community Housing project FY23-24 Higher X X Town Administration & Housing Coordinator Select Board; Affordable Housing Trust; Community Preservation Committee; Planning Dept & Zoning Board of Appeals 1 Select Board FY23-24 Strategic Plan FINAL APPROVED 08.22.22 Vision Building Block Goal #Goal Description Timeline Degree of Complexity Vision Plan / Local Comprehensive Plan FY22-23 SB Plan Primary Responsible Party Other Key Stakeholders Local Economy LE-1 Define and provide necessary supports to effectively implement electronic permitting and invest in phased digitization of Town records FY23 Medium X X Town Administration Select Board; IT Director; Building Dept; Health Dept; Planning Dept LE-2 Continue to host semi-annual roundtable with Town officials, Chamber of Commerce, and local business community to build on increased outreach and communication developed during pandemic FY23-24 Lower X X Town Administration Select Board; Town Staff; Chamber of Commerce LE-3 Develop Guide to Doing Business in Brewster FY24 Medium X Town Administration Building Dept; Health Dept; Planning Dept; Natural Resources Dept; Town Clerk; Chamber of Commerce Coastal Management CM-1 Complete design and permitting of Wing Island boardwalk FY23 Higher X X Town Administration Select Board; Conservation Commission; Natural Resources Commission & Dept; Department of Public Works; Brewster Conservation Trust; Cape Cod Museum of Natural History CM-2 Consider merits of Cape Cod Commission's model coastal resiliency bylaws/regulations and potential implementation FY23-24 Medium X Planning Dept Planning Board; Town Administration; Board of Health & Health Dept; Conservation Commission & Natural Resources Dept; Building Dept Water Resources WR-1 Convene a new Water Resources Task Force and develop updated plan and timeline for advancing integrated water quality initiatives, to include addressing DEP’s proposed changes to Title V regulations and continuing collaboration with external stakeholders FY23-24 Higher X X Water Resources Task Force Town Administration; Select Board; Natural Resources Commission & Dept; Water Commission & Dept; Board of Health & Health Dept; Planning Board & Dept; Finance Committee; Brewster Ponds Coalition WR-2 Continue to educate public about new stormwater bylaw/regulations and consider refinements as needed FY23 Lower X X Planning Dept Planning Board; Town Administration; Conservation Commission & Natural Resources Dept; Building Dept Community Infrastructure CI-1 Determine support for advancing proposed Brewster Ladies Library renovation project FY23 Lower Select Board Town Administration; Brewster Ladies Library Association & Library Dept CI-2 Conduct a needs assessment and develop FY24-28 COA (Age Friendly) Community Action Plan FY23 Medium X Council on Aging Board & Dept Select Board; Town Administration; Bay Property Planning Committee CI-3 Work with Nauset School officials to clarify process and timeline of next steps regarding results of Elementary School Consolidation Feasibility Study, especially in relation to other potential Town & School capital investments FY23 Medium X X Select Board & Town Administration Brewster School Committee & Nauset Administration; Finance Committee CI-4 Complete Millstone Road project final design/ permitting and create Road Capital Prioritization Plan FY22-23 Higher X X DPW Director & Town Administration Select Board; Finance Committee CI-5 Develop policy to clarify provision of Town services on private roads and consider potential amendments to private road betterment bylaw FY23-24 Medium DPW Director & Town Administration Select Board; Public Safety Team; Planning Dept & Planning Board; Finance Team 2 Select Board FY23-24 Strategic Plan FINAL APPROVED 08.22.22 Vision Building Block Goal #Goal Description Timeline Degree of Complexity Vision Plan / Local Comprehensive Plan FY22-23 SB Plan Primary Responsible Party Other Key Stakeholders Governance G-1 Establish and communicate budget capacity to Nauset School officials based on the Town’s current and long- term fiscal sustainability FY23 Medium X Select Board & Town Administration Finance Committee & Finance Team; Nauset Regional School Committee; Brewster School Committee; Nauset School Administration; Nauset region Town officials G-2 Launch new Town website and identify preferred enhancements to current communications model FY23 Medium X X Town Administration Select Board; IT Dept; BGTV G-3 Establish process to revise Brewster Town seal & draft related use policy FY23-24 Medium Select Board Town Administration & Town Staff G-4 Evaluate potential amendments to noise bylaw and/or develop entertainment license regulations FY23 Lower Select Board & Town Administration Town Staff G-5 Finalize, adopt, and implement Local Comprehensive Plan and monitor progress FY23-24 Medium X X Vision Planning Committee, Select Board, and Planning Board Planning Dept; Town Administration; Town Staff G-6 Develop and launch capital budget and other transparency features of new online platform to continue to improve accessibility of Town finances FY23 Medium X X Finance Team Select Board; Finance Committee G-7 Support Human Resource Department by: 1. Continuing to implement findings from HR audit, including development of employee handbook 2. Continuing to monitor and support employee wellness 3. Creating programs to recognize Town staff/volunteers for their community service FY23-24 Medium X X Town Administration Select Board; Human Resources G-8 Identify priority areas to increase organizational capacity to meet enhanced service needs and expanded project demands and develop long-term financing plan to fund necessary personnel FY23-24 Medium X X Town Administration & Finance Team Select Board; Finance Committee; Town Staff G-9 Consider need for and structure of new Parks & Recreation Department responsible for management of Drummer Boy Park, former Sea Camps, Dog Park, and other existing recreational amenities/programs FY23-24 Higher X X Town Administration Select Board; Finance Team; Human Resources; Recreation Dept & Commission; Natural Resources Dept; Department of Public Works G-10 Develop standard criteria and process to evaluate potential land acquisitions and consider establishing municipal land acquisition committee FY23 Medium X Select Board Town Administration; Open Space Committee; Affordable Housing Trust; Water Commission Climate Mitigation & Adaptation CA-1 Develop and implement updated staffing and committee model that reflects the Town’s commitment to comprehensively advancing energy, climate change, and resiliency initiatives FY23 Medium X Town Administration Select Board; Energy Committee & Manager CA-2 Develop net zero energy roadmap FY24 Higher X X Town Administration Energy Committee & Manager; Select Board; Facilities Manager Solid Waste Management SW-1 Complete site assessment and determine next steps to improve Department of Public Works and Recycling Center property and facilities FY23 Lower X DPW Director Town Administration; Select Board; Recycling Commission SW-2 Continue hydration station installation project FY23-24 Lower X Water Superintendent Town Administration; Select Board; Recycling Committee; Water Commission; Facilities Manager 3