HomeMy Public PortalAboutGolf Commission Packet 7.11.23MEETING NOTICE
TOWN OF BREWSTER
GOLF COMMISSION
Golfcommission@Brewster-ma.gov
Location: 2198 Main Street
Date: July 11, 2023
Time: 4:00 PM
This meeting will be conducted in person at the time and location noted above. This means that
at least a quorum of the members of the public body will attend the meeting in person and
members of the public are welcome to attend in person as well. As a courtesy only, access to
this meeting is being provided via remote means in accordance with applicable law. Please
note that while an option for remote attendance and/or participation is being provided as a
courtesy to the public, the meeting/hearing will not be suspended or terminated if
technological problems interrupt the virtual broadcast or affect remote attendance or
participation, unless otherwise required by law. Members of the public with particular interest
in any specific item on this agenda should make plans for in -person vs. virtual attendance
accordingly.
Members of the public who wish to access the meeting remotely may do so in the manner shown
on our posted agenda.
Meetings may be joined by:
1. Phone: +1 312 626 6799 or +1 929 436 2866
Webinar ID: 881 4407 8985
Passcode: 049087
To request to speak: Press *9 and wait to be recognized.
2. Zoom Webinar:
https://us02web.zoom.us/i/88144078985? pwd=M05KOnNsR1RQT2FzZEpkSFZDWUVO
Zz09
Passcode: 049087
To request to speak: Tap Zoom "Raise Hand" button, then wait to be recognized.
1110ws t' Jay Packett
Director of Operations
Colin Walsh
Course Superintendent
Golf Commission
Anne O'Connell
Chair
Andrea Johnson
Vice Chair
Rob David
John Kissida
Wyn Morton
David Valcourt
The Captains Golf Course
1000 Freemans Way
Brewster, MA 02631
(508) 896-1716
www.CaptainsGolfCourse.com
When required by law or allowed by the Chair, persons wishing to provide public comment or
otherwise participate in the meeting may do so by attending the meeting in person or by
accessing the meeting remotely.
Additionally, the meeting will be broadcast live, in real time, via Live broadcast (Brewster Government TV
Channel 18), Livestream (livestream.brewster-ma.,:ov), or Video recording (tv.brewster-ma., ov.
AGENDA
• Call to Order
• Declaration of a Quorum
• Meeting Participation Statement
• As required by the Open Meeting Law, we are informing you that the Town will be video and audio
taping as well as broadcasting this public meeting. In addition, if anyone else intends to either
video or audio tape this meeting they are required to inform the chair.
• Commission Reorganization
• Public Comment
• Superintendent's Report
• Update on 15t tee area planting project
• Director's Report
• Course Operations Questions and Concerns
• Review and discussion on Membership Numbers
• Strategic Planning Updates (Commission)
• Questions and Comments from Associations and Liaisons
• Review and approve minutes
• 6/13
• 6/27
• Future Agenda Items and Meetings
• Matters not anticipated by the Chair
• Adjourn
Date Posted: Date Revised:
Received by Town Clerk:
BUDGET STATUS rev. 6/30/23
WAGES
Full-time Wages
Part-time Wages
Overtime
Longevity
SUBTOTAL
FY 2023
Expended thru
June Budget
WAGES
$ 988,316.81 $1,001,971.00 $ 13,654.19 98.6% Full-time Wages
$ 534,299.96 $ 518,540.00 $ (15,759.96) 103.0% Part-time Wages
$ 65,971.12 $ 61,184.00 $ (4,787.12) 107.8% Overtime
$ 15,197.00 $ 15,197.0.0 $ - 100.0% Longevity
- $ - $ Contractual Obligations
$ - $ $
$ - $ - $
$1,603,784.89 $1,596,892.00 $ (6,892.89)1100.4% SUBTOTAL
% of
Budget
Balance Spent
Expended thru
June
GENERAL EXPENSES
Oil/Grease
Diesel Fuel
Heating
Gasoline
Electricity
Electricity -Irrigation Pump
R&M Equipment
R&M Irrigation
Proffessiona (/Technical
OSHA Training
Phones
Alarm
'Office Supplies
Score Cards
Maintenance Supplies
Range Supplies
Computer Supplies
Custodial Supplies
Rubbish Removal/Sanitation
Seed & Sod
Tee & Green
Landscaping _ _ $ 5,229.80 $ 5,000.00
Topsoil & Sand $ 27,172.18 $ 31,500.00
Fertilizer $ 92,553.88 $ 96,000.00
Fungicide $ 138,627.37 $ 126,000
Insectiddes $ 10,790.15 $
Misc. Wetting Air ents/Lime $ 47,829.86 $ 58,000.00
-- - $ 111,000...00 $--111,000.00
$ 44,296.74 $
$ 78,570.91
$ 2,119.19
8,075.29
$ 86.45
5 1,060.00
$ 4,734.00
S
GENERAL EXPENSES
5,752.40 $ 3,200.00 $ (2,552.40)1179.8% Oil/Grease
19,281.88 $ 10,500.00 $ (8,781.88)1183.6% Diesel Fuel -
15,494.13t$ 14,000.00 $ (1,494.13)1110.7% Heating -
13,057.38 $ 9,000.00 $ (4,057.38)i 145.1% Gasoline
46,375.60 $ 48,760.00 $ 384.40 1 99.2% Electricity
24,148.91 $ 23,320.00 $ (828.91)1 103.6% Electricity -Irrigation Pump
97,929.14 $ 88,000.00 $ (9,929.14)' 111.3% R&M Equipment
45,882.20 $ 37,000.00 $ (8,882.20), 124.0% R&M Irrigation
13,069.13 $ 4,500.00 $ (8,569.13)1290.4% Proffessional/Technical
FY 2022
Budget
$ 857,902.52 $ 890,037.00
$ 508,325.27 $ 5.79,478.00
$ 56,427.01 $ 50,000.00
$ 13,224.00 $ 16,560.00
$ 6,500.00 $ 6,643.00
$ - $
$ .-..._ - $
$ 1,442,378.80 $ 1,542,718.00
$
$
$
$
% of
Budget
Balance Spent _
32,134.48 96.4%
71,152.73 87.7%
(6,427.01) 112.9%
3,336.00 79.9%
143.00 97.8%
1,658.66 $ 2,500.00 $ 841.34 I 66,3% OSHA Training
1,420.66 $ 1,600.00 $ 179.34 i 86.8% Phones
4,174.74 $ 2,200.00 $ (1,974.74)1189.8% Alarm
6,846.43 $ 9,500.00 $ 2,653.57 1 72.1% Office Supplies
$
$
$
$ 2,985.00 $ 5,000.00 $ 2,015.00 59.7% Score Cards
$ 24,971.97 $ 12,000.00 $ (12,971.97) 208.1% Maintenance Supplies
$ 6,632.38 $ 13,000.00 $ 6,367.62 ! 51.0% Range Supplies
Cart Lease
Clubhouse Fum./Repair
Credit Card Expense
Environmental Monitoring
Safety Clothing Allowance
Miles_ e -Maintenance
Meetings/Travel
Dues and Subscriptions
C loth i ng_Allowance-Admin
Advertising/Promotions
CVEC Administration Charges
$ 9,490.78 $ 8,000.00 $ (1,490.78) 118.6% Computer Supplies
$ 13,300.01 $ 22,000.00 $ 8,699.99 60.5% Custodial Supplies_
$ 13,088.20 $ 20,000.00 $ 6,911.80 65.4% Rubbish Removal/Sanitation
$ 34,797.15 $ 29,000.00 $ (5,797.15) 120.0% Seed & Sod -
$ 13,036.80 $ 12,000.00 $ (1,036.80) 108.6% Tee & Green
$
(229.80) 104.6% Landscaping
4,327.82 86.3% Topsoil & Sand
$ 3,446.12 96.4% Fertilizer
00 $ (12,627.37) 110.0% Fungicide -_
16,000.00 $ 5,209.85 67.4% Insecticides
$ 10,170.14 82.5% Misc. Wetting Agents/Lime
100.0% Cart Lease
50,000.00 $ 5,703.26 88.6% Clubhouse Fum./Repair
$ 75,000.00 $ 13,570.91) 104.8% Credit Card Expense
$ 3,000.00 $ 880.81 70.6% Environmental Monitoring
$ 9,000.00 $ 924.71 89.7% Safety Clothing Allowance
$ 450.00 $ 361.55 19.7% Mileage -Maintenance
$ 2,500.0D $ 1,440.00 42.4% Meetings/Travel
$ 4,100.00 $ (634.00) 115.5% Dues and Subscriptions
$ 4,000.00 $ 4,000.00 0.0% Clothing Allowance-Admin
2,818.94 $ 3,000.00
S 100,339.20 93.5%
$
10,552.69 $ 10,000.00 $ (552.69) 105.5%
14,486.71 $ 14,000.00 $ (486.71) 103.5%
11,160.18 $ 8,500.00 $ (2,660.18) 131.3%
48,716.75 $ 46,000.00 $ (2,716.75) 105.9%
16,390.51 $ 22,000.00 $ 5,609.49 74.5%
81,363.47 $ 80,000.00 $ (1,363.47) 101.7%
31,956.00 $ 35,000.00 $ 3,044.00 91.3%
13,003.80 $ 4,500.00 $ (8,503.80) 289.0%
663.39 $ 2,500.00 $ 1,836.61 26.5%
1,474.02 $ 1,600.00 $� 125.98 92,1%
3,297.20 $ 2,200.00 $ (1,097.20) 149.9%
9,209.84 $ 9,500.00 i $ 290,16 96.9%
$ 3,259.93 $ 4,000.00 $ 740.07 81.5%
14,934.59 $ 12,000.00 $ 12,934.59J 124.5%
5,314.85 $ 13,000.00: $ _ 7,685.15 40.9%
7,740.56 $ 8,000.00 1 $ 259.44 96,8%
24,427.73 $ 20,000:00 1 $ (4,427.73) 122.1 %
181.06 94.0%
$ 23,125.44 $ 26,000.00 1 $ _ 2,874.56 88.9%
$ 20,965.70 $ 25,000.00 ' $ 4,034.30 83.9%
$ 11,002.52 $ 12,000.00 $ 997.48 91.7%
$ 3,342.83 $ 5,000.00 i $ 1,657.17 66.9%.
$ 40,395.38 $ 30,000.00 $ (10,395.38) 134.7%
$ 69,792.18 $ 80,000.00 $ 10,207.82 87,2%
_ $ 126,176.57 $ 120,000.00 , $ (6,176.5 105.1%
$ 19,018.55 $ 15,000.00 $ (4,018.55) 126.8%
$ 48,090.00 $ 55,000.00 $ 6,910.00 87.4%
$ 111,000.00 $ 111,000.00 $ - 100.0%
$ 23,462.78 $ 35,000.00 $ 11,537.22 67.0%
$ 64,602.37 $ 57,000.0D $ - (7,602.37) 113.3%
$ 3,409.65 $ 3,000.00 $ _ (409.65 113.7%
$ 10,003.97 $ 9,000.0D $ (1,003.97) 111.2%
$ - $ 450.00 $ 450.00 0.0%
130.00 $ 2,500.00 $ 2,370.00 5-2%
$ 3,569.99 $ 4,100.00 $ 530.01 87.1%
$ 3,100.00 $ 4,000.00 $ 900.00 77.5%
$ 28,306.88 $ 50,000.00 $ 21,693.12 56.6%
$ - $
$ 30,850.77
$ 3,906.25
$ $
$
50,000.00 $ 19,149.23 1 61.7% Advertising./Promotions
4,688.00 $ 781.75 83.3%I
- $
- $
$
$
SUBTOTAL
$ - $ - S
$1,022,298.39 $1,021,318.00- $ (980.39) 100.1% SUBTOTAL
Other Expenses:
Transfer to Trust
Pro Shop Purchases
Capital
Indirect Costs $ 205,356.00 $
Life Insurance $ 617.34 $
Unemployment $ 37,002.76 $
Health Insurance $ 268,090.75 $
Medicare $ 15,351.26 $
Compensated Absences $ 23,931.20 $
Workers Compensation $ 10,605.00 $
$ 68,262.24 $ 61,198.
20,000.00 $ (3,931.20) 120%
16,480.00 $ 5,875.00 64%
General Liability Insurance 00 $ 12,935.76 8
Retirement/Pension Exp. $ 238,554.00 $ 238,554,00 $ - 1
Transfer to General Stabilization $ 400,000.00 $ 400,000.00 $ 100%
SUBTOTAL $1,527,662.87 $1,635,923.00 $ 108,260.13 93%
Other Expenses:
$
- $
- $
- $
- $
910,265.97 i $ 939,850.00 $ 29,584.03 96.9%
$ 8 21,000.00 $ 21,000.00 0% Transfer to Trust $ 21,000.00 $ 21,000.00 $
$ 259,892.32 $ 230,000.00 $ (29,892.32) 113% Pro Shop Purchases $ 166,148.09 1 $ 230,000 00 $
$ - $ - $ .. Capital - $ 41,263.44 l $ 100,000.00 $
205,356.00 $ - 100% Indirect Costs 1 $ 129,324.00 $ 129,324.00 $
671.00 $ 53.66 92% LifeInsurance 1 $ 542.14 ' $ 652.00 $
55,080.00 $ 18,077.24 67% Unemployment - - $ 37,592.12 $ 54,000.00 $
343,608.00 $ 75,517.25 78% Health Insurance 1 212,782.15 $ 298,518.00 $
23,976.00 $ 8,624.74 64% Medicare 14,103.90 $ 22,151.00 $
Compensated Absences 1 1,193.0D $ _ 15,000.00 $
Workers Compensation 1 9,646.00 $ 16,000.00 $
4% General Liability Insurance 77,123.00 $ 78,834.00 $
00% Retirement/Pension Exp. 251,300.00 $ 251,300.00 $
SUBTOTAL
- $ $
962,017.84 $ 1,216,779.00 $
100%
63,851.91 72%
58,736.56 41
100%
109.86 _ 83%
16,407.88 70%
85,735.85 71%
8,047.10 64%
13,807.00 8%
6,354.00
1,711.00
254,761.16
60%,
98%
100%
79%
GRAND TOTAL - $4,153,746.15 $4,254 133.00 $ 100.386.85 98% GRAND TOTAL $ 3,314,662.61 9 3,699,347.00 $ 384,684.39 90%
CAPTAINS GOLF COURSE COMPARISON REPORT
JUNE
Jun -18 Jun -19
Jun -20 Jun -21
Jun -22 Jun -23
REVENUE •
MEMBERSHIPS:
RESIDENTS - Early $ 10,505.00 $ 12,871.00 $ 24,319.00 $ 10,706.00 $ 6,250.00 $ 8,110.00
RESIDENTS -Morning $ 12,811.00 $ 13,989.00 $ 26,140.00 $ 7,016.00 $ 11,237.00 $ 16,830.00
RESIDENTS -Twilight $ 4,675.00 $ 6,240.00 $ 13,344.00 $ 6,472.00 $ 4,680.00 $ 4,860.00
CHARTER NON-RESIDENTS $ $ - $ 1,520.00 $ $ - $ -
NON-RESIDENTS $ 6,422.00 $ 16,690.00 $ 38,647.00 $ 10,401.00 $ 12,480.00 $ 19,125.00
NON-RESIDENTTWILIGHT $ 6,350.00 $ 5,336.00 $ 8,169.00 $ 4,200.00 $ 4,620.00 $ 4,000.00
AFP COLLEGIATE $ 1,110.00 $ 1,502.00 $ 5,189.00 $ 1,806.00 $ 6,750.00 $ 3,300.00
AFP JUNIOR $ 715.00 $ 1,972.00 $ 1,516.00 $ 992.00 $ - $ 408.00
SUBTOTAL $ 42,588.00 $ 58,600.00 $ 118,844.00 $ 41,593.00 $ 46,017.00 $ 56,633.00
GREEN FEES:
18 HOLE GREEN FEE $ 183,410.00 $ 185,570.02 $ 137,006.94 $ 264,539.42 $ 239,789.80 $ 263,719.40
TWILIGHT GREEN FEES $ 22,297.00 $ 26,176.30 $ 33,504.00 $ 38,118.00 $ 34,695.00 $ 63,564.00
BACK 9 GREEN FEES $ 8,009.00 $ 9,238.00 $ 12,047.00 $ 16,246.50 $ 24,690.00 $ 7,296.00
ADVANCED RESERVATIONS $ 43,508.00 $ 36,627.60 $ 3,110.00 $ 13,921.40 $ 9,800.45 $ 3,355.00
SUBTOTAL $ 257,224.00 $ 257,611.92 $ 185,667.94 $ 332,825.32 $ 308,975.25 $ 337,934.40
CARTS:
18 HOLE CART
9 HOLE CART
SUBTOTAL
$ 91,150.99 $ 79,735.44 $ 51,189.05 $ 104,818.02 $ 91,991.21 $ 97,142.86
$ 15,123.46 $ 6,071.32 $ 15,898.46 $ 22,875.52 $ 20,190.28 $ 22,429.82
$ 106,274.45 $ 85,806.76 $ 67,087.51 $ 127,693.54 $ 112,181.49 $ 119,572.68
DRIVING RANGE $ 16,578.00 $ 21,201.00 $ 19,790.00 $ 29,861.00 $ 24,768.00 $ 22,005.00
PULL CARTS $ 1,138.08 $ 1,055.28 $ 1,474.62 $ 1,052.37 $ 872.73 $ 966.69
SNACK BAR RENT $ 4,500.00 $ 6,250.00 $ - $ - $ - $ -
GIFT CERTIFICATES $ 5,576.09 $ 2,491.81 $ 1,073.12 $ 3,764.25 $ 5,405.86 $ 2,278.90
CREDIT BOOK $ (2,490.17) $ (2,960.19) $ 36.76 $ 1,739.23 $ 252.45 $ 3,625.74
PRO SHOP SALES $ 37,739.71 $ 37,953.45 $ 10,874.18 $ 36,100.72 $ 40,658.51 $ 50,028.02
HANDICAP REVENUE $ - $ - $ - $ - $ - $ -
SOLAR REVENUE $ - $ $ $ - $ $
MISC. SALES $ - $ - $ - $ - $ 294.00 $
SUBTOTAL $ 63,041.71 $ 65,991.35 $ 33,248.68 $ 72,517.57 $ 72,251.55 $ 78,904.35
TOTAL REVENUE $ 469,128.16 $ 468,010.03 $ 404,848.13 $ 574,629.43 $ 539,425.29 $ 593,044.43
CAPTAINS GOLF COURSE COMPARISON REPORT
CALENDAR YEAR THROUGH JUNE (6 months )
YEAR 2018 YEAR 2019 YEAR 2020 YEAR 2021 YEAR 2022 YEAR 2023
REVENUE
MEMBERSHIPS:
RESIDENTS - Early $ 274,098.85 $ 306,661.00 $ 311,796.02 $ 275,779.00 $ 390,561.00
RESIDENTS - Marring $ 216,681.99 $ 212,836.45 $ 195,061.00 $ 163,655.70 $ 257,906.50
RESIDENTS -Twilight $ 41,475.00 $ 47,088.33 $ 58,804.00 $ 49,843.00 $ 62,676.40
CHARTER NON-RESIDENTS $ 6,895.00 $ 7,240.00 $ 6,080.00 $ 7,600.00 $
NON-RESIDENTS $ 312,148.00 $ 328,242.00 $ 347,023.00 $ 409,274.00 $ 536,112.87
NON-RESIDENT TWILIGHT $ 40,425.00 $ 40,691.00 $ 63,341.00 $ 70,248.00 $ 79,641.00
COLLEGIATE $ 4,760.00 $ 7,441.00 $ 20,101.00 $ 18,772.00 $ 18,930.00
JUNIORS $ 2,910.00 $ 4,442.00 $ 5,960.00 $ 4,880.00 $ 3,917.00
SUBTOTAL $ 899,393.84 $ 954,641.78 $ 1,008,166.02 $ 1,000,051.70 $ 1,349,744.77
$ 393,846.71
$ 291,452.70
$ 68,666.00
$ 558,364.96
$ 71,204.00
$ 17,200.00
$ 4,460.00
$ 1,405,194.37
GREEN FEES:
18 HOLE GREEN FEE $ 375,542.00 $ 354,367.52 $ 179,868.94 $ 445,406.46 $ 490,728.24 $ 523,580.50
TWILIGHT GREEN FEES $ 45,351.00 $ 53,171.30 $ 49,771.00 $ 71,958.00 $ 78,904.98 $ 119,039.04
BACK 9 GREEN FEES $ 14,364.00 $ 15,535.95 $ 15,037.00 $ 35,008.00 $ 53,594.13 $ 34,116.00
ADVANCED RESERVATIONS $ 72,233.20 $ 68,882.60 $ 14,202.20 $ 29,686.20 $ 23,705.55 $ 40,836.75
SUBTOTAL $ 507,490.20 $ 491,957.37 $ 258,879.14 $ 582,058.66 $ 646,932.90 $ 717,572.29
CARTS:
18 HOLE CART $ 172,373.08 $ 149,501.12 $ 65,132.91 $ 189,666.27 $ 195,099.87 $ 232,378.81
9 HOLE CART $ 31,996.30 $ 25,214.96 $ 22,222.57 $ 45,325.82 $ 44,693.93 $ 54.167.02
SUBTOTAL $ 204,369.38 $ 174,716.08 $ 87,355.48 $ 234,992.09 $ 239,793.80 $ 286,545.83
DRIVING RANGE
PULL CARTS
SNACK BAR RENT
GIFT CERTIFICATES
CREDIT BOOK
PRO SHOP SALES
HANDICAP REVENUE
SOLAR REVENUE
MISC. SALES
SUBTOTAL
$
41, 995.80
2,387.34
8,500.00
107.08
3,151.16
105,836.05
161,977.43
51, 376.00
2,339.24
10,451.58
(3,839.22)
1,725.01
103, 384.51
$
165,437.12
25,240.00
1,786.92
(5,484.28)
(516.87)
39,175.70
60,201.47
62,636.00 $ 68,086.00 $ 66,697.00
2,034.94 $ 1,462.89 $ 2,041.53
$ $ 6,000.00
1,412.02 $ (2,394.13) $ (3,495.82)
4,385.49 $ 3,460.06 $ 11,376.23
99,586.20 $ 125,816.99 $ 120,270.50
$ $ 10,460.00
$ $ 72,117.00
$ 3,791.09 $ 815.65
170,054.65 $ 200,222.90 $ 286,282.09
TOTAL REVENUE $1,773,230.85 $1,786,752.35 $ 1,414,602.11 $ 1,987,157.10 $ 2,436,694.37 $ 2,695,594.58
CAPTAINS GOLF COURSE COMPARISON REPORT
FISCAL YEAR THROUGH JUNE (12 mont
FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023
REVENUE
MEMBERSHIPS:
RESIDENTS - Early $ 284,084.85 $ 323,638.00 $ 324,467.02 $ 298,891.00 $ 397,932.00 $ 394,326.71
RESIDENTS - Moming $ 219,773.99 $ 210,371.45 $ 198,401.00 $ 162,862.70 $ 262,173.50 $ 294,732.70
RESIDENTS -Twilight $ 44,758.00 $ 51,575.33 $ 64,236.00 $ 56,539.00 $ 65,484.40 $ 74,614.40
CHARTER NON-RESIDENTS $ 6,895.00 $ 7,240.00 $ 6,080.00 $ 7,600.00 $ 55,068.67 $ 41,135.00
NON-RESIDENTS $ 319,528.00 $ 337,407.00 $ 357,477.00 $ 433,874.00 $ 483,848.20 $ 519,309.96
NON-RESIDENT TWILIGHT $ 42,406.00 $ 42,845.00 $ 66,449.00 $ 77,284.00 $ 82,441.00 $ 73,514.00
COLLEGIATE $ 5,275.00 $ 8,181.00 $ 21,046.00 $ 19,993.00 $ 20,151.00 $ 17,650.00
JUNIORS $ 3,630.00 $ 5,527.00 $ 6,348.00 $ 5,104.00 $ 4,501.00 $ 4,460.00
SUBTOTAL $ 926,350.84 $ 986,784.78 $ 1,044,504.02 $1,062,147.70 $ 1,371,599.77 $ 1,419,742.77
GREEN FEES:
18 HOLE GREEN FEE $1,328,438.55 $1,333,686.76 $ 1,212,516.52 $ 1,761,668.04 $ 1,640,883.73 $ 1,739,037.06
TWILIGHT GREEN FEES $ 155,434.00 $ 162,871.50 $ 166,164.00 $ 248,843.88 $ 230,031.87 $ 271,847.54
BACK 9 GREEN FEES $ 63,143.20 $ 72,304.99 $ 82,879.00 $ 119,631.95 $ 171,345.38 $ 214,111.01
ADVANCED RESERVATIONS $ 143,929.48 $ 122,369.60 $ 68.258.60 $ 56,790.00 $ 58,059.80 $ 88,042.30
SUBTOTAL $1,690,945.23 $1,691,232.85 $ 1,529,818.12 $2,186,933.87 $ 2,100,320.78 $ 2,313,037.91
CARTS:
18 HOLE CART $ 522,744.11 $ 503,258.93 $ 421,342.81 $ 651,856.72 $ 639,926.37 $ 683,655.65
9 HOLE CART $ 108,269.53 $ 120,012.19 $ 111,289.71 $ 155,486.29 $ 144,402.93 $ 166,910.72
SUBTOTAL $ 631,013.64 $ 623,271.12 $ 532,632.52 $ 807,343.01 $ 784,329.30 $ 850,566.37
DRIVING RANGE $ 125,158.80 $ 131,768.00 $ 111,337.00 $ 183,002.00 $ 173,763.00 $ 164,474.50
PULL CARTS $ 8,742.74 $ 8,287.47 $ 7,198.11 $ 8,787.02 $ 4,681.67 $ 6,527.77
SNACK BAR RENT $ 42,500.00 $ 37,451.58 $ 28,202.16 $ 10,000.00 $ 25,000.00 $ 30,603.05
GIFT CERTIFICATES $ (2,771.85) $ (9,094.24) $ (4,443.46) $ 8,045.62 $ 13,123.69 $ 6,468.60
CREDIT BOOK $ 9,464.37 $ (3,207.72) $ 2,032.12 $ 9,395.79 $ 15,013.09 $ 24,436.52
PRO SHOP SALES $ 265,432.67 $ 277,231.82 $ 208,547.87 $ 250,973.29 $ 298,654.18 $ 288,691.24
HANDICAP REVENUE $ $ 15,347.00 $ - $ - $ - $ 10,460.00
SOLAR REVENUE $ $ - $ $ - $ $ 72,117.00
MISC. SALES $ - $ $ $ - $ 10,014.36 $ 5,114.21
SUBTOTAL $ 448,526.73 $ 457,783.91 $ 352,873.80 $ 470,203.72 $ 540,249.99 $ 608,892.89
TOTAL REVENUE $3,696,836.44 $3,759,072.66 $ 3,459,828.46 $ 4,526,628.30 $ 4,796,499.84 $ 5,192,239.94
FY 2023 Projections by month
REVENUES:
Season Passes
Green Fees
Cart Fees
Driving Range
Pro Shop Revenues
Restaurant Rent
Solar Array
Miscellaneous
TOTAL REVENUES
EXPENSES:
Wages
Operating Expenses
Pro Shop Purchases
Life Insurance
Unemployment
Health Insurance
Medicare
Compensated Absences
Workers Compensation
Retirement/Pension
Liability & Property Insurance
Transfer to Trust
Contractual Obligations
Indirect Costs
Transfer to Capital Stabilization
FY23 Capital
TOTAL EXPENSES
SURPLUS/(DEFICIT)
REVENUES:
Season Passes
Green Fees
Cart Fees
Driving Range
Pro Shop Revenues
Restaurant Rent
Solar Array
Miscellaneous
Gift Certificates
Credit Book
TOTAL REVENUES
EXPENSES,
Wages
Operating Expenses
Pro Shop Purchases
Life Insurance
Unemployment
Health Insurance
Medicare
Compensated Absences
Workers Compensation
Retirement/Pension
Liability & Property Insurance
Transfer to Trust
Indirect Costs
Transfer to Capital Stabilization
Capital
FY23 Capital
TOTAL EXPENSES
SURPLUS/(DEFICIT)
5
$
$
5
$
5
5
JUL
12,000
449,961
150,082
24,929
47,000
5,000
AUG SEP OCT
$ 6,000 $ 3,886 $ $ 449,961 $ 262,477 $ 168,735
$ 157,229 $ 107,202 $ 78,614
$ 32,719 $ 21,813 $ 15,580
$ 46,000 $ 30,000 $ 25.000
$ 6,000 $ 5,000 $ 5,000
$ - 5 - $
$ - $ 5
688,972 $ 696,909 $ 430,377 $ 292,930
154,899
134,505
25,300
671
28,629
23,976
20,000
16,480
238,554
81,199
21,000
214,006
400,000
1,359,219
(670,247)
154,899
129,449
23,000
28,629
335,976
360,932
138,930
105,177
16,100
28,629
288,836
141,542
$
5
5
NOV
56,245
28,587
6,232
15,000
2,500
108,564
DEC JAN FEB MAR APR MAY
$ $ 248,047 $ 554,458 $ 393,957 $ 189,683 $
18,748 $ 18,748 $ 18,748 $ 37,497 $ 66,245 $ 112,490 $
7,147 $ 5,003 $ 3,573 $ 5,717 $ 28,587 $ 57,174 $
1,558 $ 3,116 $ 3,116 $ 3,116 5 12,464 $ 14,022 $
5,000 $ 10,000 $ 2,000 5 20,000 $ 25,000 5 30,000 $
2,000 $ $ - $ 2,500 5 5,000 5 5,000 5
$ - $ - $ - $ - $ 72,517 $
5 5 $ - $ - 5 - 5
34,453 $ 36,867 $ 275,485 $ 623,288 5 521,254 $ 480,887 $
$ 121,364 $ 111,782 $ 102,201 $ 105,395 $ 79,845 $
$ 59,668 $ 53,600 $ 36,407 $ 36,407 $ 45,509 $
5 10,350 5 4,600 5 5,750 $
$ $ $ - 5 - $ - 5
$ - 5 9,200 $ 9,200 $ 9,200 $ 9,200 $
$ 28,629 $ 28,629 5 28,629 5 28,629 $ 28,629 $
5 - 5 - 5 $ - 5 - 5
$ $ - 5 $ - 5 - $
$ $ - $ $ 5 - $
5 5 - $ $ $ - $
$ $ - $ $ - $ - 5
$ 5 - $ $ - $ - $
$ $ - $ 5 - 5 - $
$ 5 - 5 5 - $ - $
$ $ - $ 5 5 - 5
5 5 - $ - 5 S - $
$ 220,011 $ 207,811 $ 182,188 $ 179,631 $ 163,183 $
$ 72,920 $ (99,247) $ (147,734) $ (142,764) $ 112,302 $
108,589
71,804
9,200
28,629
218,221
405,067
118,170
107.200
39,100
9,080
28,629
302,179
219,075
151,705
111,245
52,900
28,629
344,479
136,408
JUN
51,069
224,980
85,761
17,138
45,000
5,000
428,949
249,115
120,347
52,900
28,629
450,991
(22,042)
ACTUAL ACTUAL PR018CTE4) ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL
1611 AUG AMA!. OCT NOV OFC AAN F09 MAR APR MAY
$ 11,760 $ 1,040 $ 868 5 450 $ 200 $ 290 5 - 5 119,654 5 791,318 5 291,024 $ 146,565
$ 570,713 $ 525,489 $ 282,925 $ 153,906 5 51,928 $ 10,425 5 28,833 $ 10,298 5 15,590 $ 90,225 $ 232,695
$ 189,156 $ 172,527 5 108,149 5 53,896 5 28,174 5 5,905 5 9,571 $ 5,862 5 10,656 5 38,643 5 102,958
$ 38,923 $ 29,993 5 14,676 5 8,044 $ 2,892 5 3,410 $ 1,852 $ 2,693 $ 6,294 $ 12,989 $ 20,864
5 53,722 $ 50,051 $ 25,524 5 22,143 5 6,053 5 7,127 5 3,667 $ 2,522 5 7,539 5 21,194 5 35,321
$ 5,,000 $ - $ - 5 18,193 5 1,500 $ - $ - 5 - 9 - $ - 5 6,000
S• $ • 5 • 5 $ $ - 5 - $ - $ $ 5 72,117
$ 12936 $ (338) $ 1,657 $ 1,043 $ • $ - $ - $ 287 $ - $ 5 10,985
$ (5,971) 5 (4,086) 5 (1,126) 5 (2550) S 1,495 5 22,202 $ 213 $ 293 5 (1,341) 5
(3,690) $ {3.859)
$ 2,515 $ 5,806 $ 4,697 $ 2,480 $ (1,188) 5 (3,250) s {930) $ 75 $ (322) 5 (733) 5 9,367
$ 867,655 $ 180,425 $ 437,571 5 262,625 $ 95,554 $ 48,019 $ 44,501 5 141,680 5 830,734 5 450,247 $ 634,924
$ 129,686 $
$ 58,451 $
5 21,367 $
$ 56 $
$ •
$ 21,337 5
$• 5
5 2,309 5
5 10,605 $
$ 238,554 $
$ 68,262 $
5 5
$ - 5
$ 400,000 $
5 - 5
$ 5
$ 950,626 5
I63,498
129,019
23,719
56
•
24,929
3;000
205,356
549,576
156,236
180,156
24,557
112
23,133
304,704
5
5
5
$
5
5
$
$
5
144,955
94,397
13,367
46,266
6,503
305,497
133,740
71,942
4,301
56
•
•
16,240
•
228 284
5
5
5
$
5
$
$
$
5
5
5
$
5
148,356
159586
11,735
46
1,631
22835
5,739
348,987
$
5
5
$
5
5
5
S
5
$
5
5
$
5 (82,972) 5 130,846 5 133,167 $ (37,872) $ (130,730) 5 (339968) 5
61,297
73,771
3,292
50
3,598
42,302
204,310
704► 5
80,664
42,189
8,580
43
12,1.85
143,661
83,352
92,151
6950
96
9,354
41,619
3,052
$
$
5
5
$
5
$
dCTU At
1UN
56,633
337,934
120,539
22,605
53,028
2,279
3,626
593,044
5 119,484 $ 139,157 5 232,341
5 68,050 $ 53,401 5 80,165
34,847 5 36,644 5 70,533
5 - $ 53 5 59
$ 8,396 $ 1,631 $ 208
$ 22,835 5 - 5 22,835
5 $ $ -
$ - $ $ 2,383
$ - 5 5 -
$ $ $
5 5 $
5 $ 5
$ $ $ -
$ - 5 - $
5 - 5 - 5
5 5 5
236,684 $ 244,612 $ 030,886 $ 408,519
(1,491) 5 094,150 5 205,635 5 464,038
5 184,626
TOTALS
1,459,100
1,874,837
714,677
155,804
300,000
42,000
72,517
4,618,935
1,596,892
1,011,318
230,000
671
55,080
343,548
23,976
20,000
16,480
238,554
79,437
21,000
214,006
400,000
4,250,962
367,973
TOTALS
$ 1,419,743
$ 2.313.038
$ 856,735
5 164,475
$ 288,691
$ 30,603
$ 72,117
$ 15,574
$ 6,469
$ 24,437
$ 5,191,881
$ 1,603,785
$ 1,022,298
$ 259,892
$ 617
$ 37,003
$ 268,091
5 15,351
$ 23,931
$ 10,605
$ 238,554
$ 68,262
$ 205,356
$ 400,000
$ 4,153,745
$ 1,038,136
MONTH: Jun -23
DATE DAY 18 _ B-9
1 THU 80
2 FRI _ _ 194
3 SAT 194
4 SUN 54 1
MON 48 3
TUE
WED
THU
FRI
SAT
SUN
MON
TUE 49 -
WED 86 13
THU 125' 4
FRI 200 1
SAT 147 -
SUN
MON 162
TUE 109
WED 136
THU 131
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23 FRI 192 5
24 SAT 173 6
25 SUN 175 _ 16
26 MON 122 1
271 TUE
28; WED
29' THU 1 155
30' FRI
GUEST PLAY
TWI-LT PP
59
84 12
81 _ -
18
34
26 6
34 2
57 -
86 -
68
30
50
34
51
68 17
84
55
81
55
82
93
60
81
60 2
97 -
115
232 10
285 5
170 7
101 2
99 -
92 12
TOTALS
194 4
15
24
12
17
40
12
_ 4 12
55 t 28 3
65 17
68
63
82
112
3,874 102
June -2
3,740 617
June -21
4 304 451
1,816 180
1,035 368
COMP OTHER TOT-GST
13 -- -- 152
6 - 297
3 - 278
5 - 78
3 881
11 107
19 152
14 189
14 ---- 342
8 381
17: 248
8 161 7 102
10 - 160
13 - 227
1' - l 313
3 - 245
14 - 194
6 _l 224
4 40 236
11 - 240
203
294
265 41 273 193 6
6 197 1 4_ 157 15
9 176 154
16 t 2541 152
14 325 169
289
173 1
1,281 1 283
June -20
2,468 318
1,312 1 79
June -19
2,857 285
976 1 407
June -18
2,992 234
925 1 611
90 I
92
178
188
June -17
June -16'
3,080 220
847 1 418
87
MEMBER PLAY GRAND
18 0-9 TW -LT TOT-MBR TOTALS COMMENTS/WEATHER
144 30 84 258 410 Sunny, Warm, 71 deg
154 16 93 263 560 Sunny,77 deg
74 _ 14 13 101 379 Cool,Windy, 54 deg
69 _ 32 101 179 Cloudy, PM Rain, 51 deg
71 41 112 200 Rainy, 5.5 deg
142 _ 14 89 245 , 352 Overcast, 70 deg
70 _ 14 _ 77 _ _161 313 Cloudy, Cool, 61 dea
131 33 _ 63 227 , _ 416 Sunny, 68 deg
134 44 71 249 591 Panty Sunny 66 deg
112 9 34 155 536 Partly Sunny, 65 deg
162 - 92 254 502 Sunny, Warm, 74 deg
140 30 56 226 387 PaNy, Cloudy, 67 de g__
105 3 51 159 261 Sunny, 67 deg
139 21 67 227 387 Perfect, 70 deg
137 27 65 229 456 Sunny, 75 deg
154 13 81 248 561 Pally Sunny, 74 deg
38 2 16 56 301 Rainy, 60 deg
102 3 58 163 357 Rain AM, Clow PM, 65 de
175 12_ 126 1 313 537 Sunny, 65 deg
139 14 _ 65 _ 218 454 Sunny, 65 deg
149 7 104 260 500 Sunny, 68 deg
135 27 _ 67 1 227 430 Rainy PM 65 deg.
145 43 50 _ 238 532 Sunny, Nice, 71 deg
32 73 338 Rain AM, Cloudy PM, 74 deg
84 283 556 Warn, 75 deg
84 256 , 453 Humid,78 deg
- - _ Closed, Rain
- 97 _ 251 427 Cloudy, 69 deg
33 _ 54 239 493 Hot, Humid, 80 deg
32 BD 281 606 Sunny, Warm, 72 deg
40 6,401 3,687 462 1,926
164 6,097 ' 3,960 989 1,184
119 6,508 ~ _4,409 8761 1,580
4,269 4,644 _ 697 1.664
427 5,230 F 3,607 752. 1.009 _ 5.368 10,598
345 5,295 1- 3,637
348 5,070 3,694
3,338 258
June -15. 2,847 148
1
836 1 509
913 1 368
June -14
June -13
2,823 119 880 1 519
2,606 180 839 f 331
June -12
674 138 9241 615
une-11
2,719 115 638 1 747
273 691 5.903
232 662 5.268
194 729 5,264
159 672 4,987
252 328. 5,131
201 351 4 77
4.111171140.
2,757 123 674 573
June -09
248
2,611 148 778 511
June -08
276
2,923 183 790 998
June -07
287
3,044 140 1,019 1,257
224
June -06 1 2,210 160 561 1 1,737
189
June -05
953 293
636 2x394 252
June -04
2,121 271
June -03
2 048 239
Jstni
264
616 2.1681_ 223
427 2,107 245
578 2,897 96
J 01
7,762 244
577 1 3,628
3,951
906 942 5,485 10,780
818 805 5,317 10,387
1,178 846 5,975 11,878
3,331 892 732 4,955 10,223
3,829 857 443 5,129 10,393_.
3.557 7727436 4,765 9,752
3,904 1,014 323 5,241 10,372
4,078 934 493 5,505 10,276
654 1 5,029 _ 3,770 981 565 , 5,316 10,345
42-3i 4,751 3,377 814 i 403 1 _4594. 9,3451
572 5733 -3,435 1,134 1,082 _5,651 j 11,384
795 6,479 4,114 1,141 474 5,729 12,208
459 5,316 3,916 998 270 5,184 10,500
5051 6,033 4,233 t 1,318. 719 , 6,270 12,303.,
283 5.683 _H4,236 ' 936 752 , 5,924 ' 11.607
349 5,415 4,004 861 578
158 11199
4.122 1,064
5,443 ' 10,858
I _
3491 5,535_, 11,734
125 124 6,480 4,282 1,072
5,467 4.326 594
8-00
1.879 23
438 1 2,647 248 1 32
325 , 5,679 I 12,159
446 5,3551 10,833
6,073 12,474 1 Day Closed
6,133 12,230 1 DayClosed
6,865 13,373. No Days Closed
7,005 11,274 No Days Closed
415.80
CALENDAR
YEAR 2023 PLAY TOTALS
Member
Play %
January
February
March
April
May
June
July
August
September
October
GUEST
PLAY
Twilight
green
53
76
99
371
1,004
1,816
Misc.
15
24
13
111
1,217
329
-
-
-
-
-
-
1,709
2,760
Guest
Play
315
346
508
MEMBER
18 hole play
1,100
791
1,356
2,302
3,307
3,687
-
-
-
-
-
Back 9
play
285
212
385
_ 730
1,086
462
-
-
-
-
-
PLAY
Twilight
play
138
101
149
433
864
1,926
- -
-
Member
Play
1,523
1,104
1,890
3,465
5,257
6,075
-
-
TOTAL
PLAY
Monthly
Totals I
1,838
1,450
_ 2,398
5,522
10,588
12,474
-
-
- -
18 hole
green
152
186
268
Prepaids
-
-
-
Back 9
w/mbr
95
83%
76%
79%
63%
50%
49%
#DIV/01
#DIV/O!
#DIV/01
60
128
263
254
100
-
-
-
1,099
213
2,057
5,331
6,399
-
-
14,956
1
43,213
40,903
36,110
2,495
361
180
-
3,974
-
-
-
-
-
-
-
-
-
-
-
-
-
-
3,419
-
-
-
-
-
-
-
34,270
89,756
93,726
84,758
#DIV/0!
#DIV101
#DIVl01
November
-
-
-
-
December
-
-
-
-
3,611
19,314
TOTALS
8,174
754
900
12,543
3,160
56%
52%
56%
_57%
52%
51%
6
46,543
2022
25,465
1,650
6,471
6,867
30,465
8,671 7,407
52,823
48,648
2021
26,122
1,201
3,939
8,265
1,376
564
34,259
3,240
7,995
10,569
2020
23,830
531
2,503
8,682
4,728 I 11,480
6,082 2,591 34,924
26,234
L 6,833
38,492
73,416
2019
22,138
1,7691
2,344
5,425
25,608
74,395
2018
22,289
1,888
2,032
6,112 3,932
36,253
6,17 ' 6,363
38,142
26,477 6,426 5,477
38,380
2017
21,905 1,907
1,825
6,534 2,926
35,097
73,477
52%
2016
23,902 2,357
1,809
6,595 4,206
38,869
27,309 7,663 5,577 40,549
79,418
51%
6,117 3,435 38,260
24,845
5,605 5,502 35,952
2015
25,318 2,216
1,174
74,212
48%
5,885 3,867 36,508
26,145
5,975 1 3,932 36,052
2014
23,422 2,405
1 929
72,560
50%
2,438
1,138
1
6,311 I 3,799
1
3,769 35,625
72,531
49%
2013
23,220
36,906
25,748
6,108
2,636
1,231
6,161 3,618 37,169
2,963 38,778
2012
23,523
28,694
7,121
75,947
51%
51%
51%
48%
49%
48%n
49%
50%
2011
23,723 3,242
843
5,128 3,449 36,385
28,422
6,854 2,678 37,954
- 74,339
35,761
27,379
6,782 3,442 37,603
73,364
2010
20,652
3,180
878
6,594
4,457
5,218 38,821
26,929 6,107 3,160 36,196
75,017
2009
22,986
3,517
2,089
5,011
]
5,816 40,963
25,997 6,959
2008
23,524 4,582
1,204
5,837
5,918
38,874
79,837
6,544 6,5771 43,269
29,758 7,470 3,353
83,850
2007
24,113 4,858
1,177
40,581
22,099 7,080
1
1,485 5,828 6,962 43,454
31,342 7,376 3,654 42,372
85,826
2006
2005
16,577 11,948
2,162 4,601 6,404
4,869 41,018
41,692
28,879
7,270
82,710
5,472
4,212. 41,540
2004
16,731 12,074
1,858 4,602
40,737
30,078
7,250
82,277
50%
1
3,800 38,702
2003 -
17,168 12,342
1,912 4,371
5,397 41,190
28,837
6,065
79,892
48%
1,953
1
40,957
2002
17,705 15,353
5,482
4,487
44,980
30,641
7,111 3,205
85,937
48%
1,837 39,039
2001
13,280_
21,699
1,943 5,034
4,070 46,026
30,163
7,039
85,065
46%
1,779 1
1
4,375 ! 2,879 36,221
76,931
47%
2000
14,082
18,987 ,
3,480
2,382 1 40,710
28,967
CAPITAL SPENDING
FISCAL YEAR 2022
Tree work and Grinding
HVAC/Boiler upgrades
Pump house protection
Clubhouse/Pavilion carpeting
Clubhouse window and door replacement
Maintenance facility study
Sink hole repairs
Maintenance equipment replacement
Kitchen equipment replacement
Driving range equipment/balls
Rental clubs/pushcarts
TOTAL
Sink hole repairs
Cart path improvements
Forward tees
HVAC/Boiler upgrades
Clubhouse surrounds
Kitchen equipment
Maintenance equipment replacement
Irrigation replacement design
Allocated
35,000.00
265,000.00
10,000.00
25,000.00
280,000.00
20,000.00
40,000.00
232,000.00
25,000.00
20,000.00
30,000.00
$ 982,000.00
FISCAL YEAR 2023
Allocated
20,000.00
120,000.00
15,000.00
75,000.00
30,000.00
15,000.00
380,000.00
75,000.00
Expended
$ 19,288.00 $
$ 230,573.60 $
$ 7,072.50 $
$ 15,735.60 $
$ 16,049.70 $
$ 10,050.16 $
$ 6,003.24 $
$ 157,068.63 $
$ 25,000.00 $
$ 10,514.19 $
$ 6,509.40 $
$ 503,865.02 $
Expended
Remaining
15,712.00
34,426.40
2,927.50
9,264.40
263,950.30
9,949.84
33,996.76
74,931.37
9,485.81
23,490.60
478,134.98
Remaining
- $ 20,000.00
83,669.74 $ 36,330.26
$ 15,000.00
$ 75,000.00
- $ 30,000.00
2,839.66 $ 12,160.34
6,301.39 $ 373,698.61
- $ 75,000.00
TOTAL $ 730,000.00 $ 92,810.79 $ 637,189.21
# AFP 2021 # AFP 2022 # AFP 2022
Residents As of 7/12
Early 376 333 330
Morning 243 280 277
Twilight 139 124 113
College 29 17 16
Junior 18 16 15
Totals 805 770 751
Non Resident
Early
Charter
Twilight
College
Junior
Totals
318
5
116
15
6
460
4/24/2023 5/31/2023 7/10/2023
r
268 311 322
234 276 1 294
82 114 125
13 15 19
12 13 18
609 729 778
268 268
102 102
13 13
3 3
386 386
Grand Total 1265 1156
223
78
5
2
308
1137 917
250 261
89 94
15 14
2 3
356 372
1085 1150
TOWN OF BREWSTER
Brewster, Massachusetts 02631
(508) 896-3701
GOLF COMMISSION
Minutes of June 13th, 2023
Commissioners Present: Anne O'Connell (Chair), Andrea Johnson (Vice -Chair), Rob David, John
Kissida, Wynn Morton and David Valcourt.
Others Present: Jay Packett (Director of Operations), Colin Walsh (Superintendent), and Peggy McEvoy
(Friends of Captains, virtually), Susan Olin (Ladies Nine Holers), Rob Harris (Men's Association)
THIS MEETING WAS VIDEO RECORDED. The meeting may be viewed at: https llreflect-brewster-
ma.cablecast.tv/CablecastPublicSite/show/7555?site=1
Chairperson Anne O'Connell called the meeting to order at 4:00 p.m.
Declaration of a Quorum — 6 Golf Commissioners present constituting a quorum.
Public Comment: Peggy McEvoy (Friends of Captains) - Stated how well the putting contest went and
thanked Jay Packett, Colin Walsh, Pat Fannon and Jon Mohan for each of their efforts. The bird houses
they have put up are doing great and The Friends are now focusing on the tournament in the Fall. They
are still looking and need more volunteers.
Superintendent's Report (Colin Walsh): Colin noted that the warmer weather and rain has been
helpful. The month of May was extremely dry, 15% of the water budget was spent in May but with the
rains in June that should balance out. Colin Walsh commented about the Pleasant Bay Nitrogen load. It
was revealed that the town was responsible for 13% of the nitrogen load to Pleasant Bay, and the golf
course played a significant role in reducing that load. It was noted that the surrounding towns of Orleans,
Chatham, and Harwich were involved in a lawsuit, but Brewster chose not to join at that time. Mark
Nelson, the consultant from Horsley Witten, presented a report indicating that the golf course had
successfully reduced approximately 75% of the nitrogen load through implemented measures. It was
noted that this reduction was a significant achievement. It was announced that a Zoom meeting was
scheduled for the following day with Jay, Mark Nelson, and potentially other participants. The purpose of
the meeting was to discuss the impacts of nitrogen fertilizer and determine strategies to maintain proper
nitrogen levels. Colin Walsh noted the recently held Mass Senior Four Ball tournament was praised as a
fantastic event. The efforts of the staff and volunteers were acknowledged, and the course received
positive feedback from participants. An update on the pump house protection study was provided by
Colin. It was mentioned that Laurie Kennedy from Horsley Witten was wrapping up the project, and the
results were expected by the end of the month. The study focused on modeling various scenarios to
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mitigate flooding, including evaluating existing infiltration basins, incorporating swales and valleys to
divert water flow, and exploring potential measures to control water reaching the pump house. Colin
Walsh stated that Kurt Raber had submitted updated drawings for the proposed expansion or upgrade of
the maintenance building. The plan included converting the existing building into cold storage, adding
heated bays for pesticide storage and sprayers, constructing a new building for offices, break room,
mechanic shop, additional storage, and potentially improving the remote building between holes seven
and one port. A meeting with Kurt Raber to discuss these plans and gather input from the Golf
Commission members was planned. Colin Walsh noted the delivery of a new mower for use on the
greens, enhancing the quality of cuts. It was mentioned that the mower provided superior quality of cuts
compared to the previous equipment. Additionally, it was noted that the backhoe, which had been
previously backordered, was expected to arrive by the end of the week. Colin mentioned that
preparations for the summer heat included the application of wetting agents to improve soil moisture
retention and irrigation efficiency. The wetting agents provide 90 days of coverage, ensuring adequate
soil moisture levels throughout the summer. It was noted that this practice reduced the amount of water
needed for irrigation. Colin Walsh noted that the golf course staff recently welcomed two new employees
who had been praised for their hard work and dedication.
Director's Report (Jay Packett): Jay Packett noted the successful hosting of the Mass Senior Four Ball
tournament on May 22nd and 23rd. Positive feedback was received from players who commended the
quality of the greens and the overall condition of the golf course. The efforts of the staff and volunteers,
including Pat, Keith, Jon, and Eddie Beckler, were acknowledged. The coordination of the event, with
numerous players and carts, was praised by Jay Packett. The staff at Freeman's Grill, particularly Sean
Sullivan and his team, were recognized for providing excellent food services during the tournament,
serving over 400 meals in one day. The event generated good revenue and raised awareness about the golf
course. Jay Packett spoke about the budget status through the end of May. It was mentioned that the
budget was at 88% compared to 82% in FY 22. However, this difference was attributed to a $400,000
transfer to the capital stabilization fund. It was expressed that the budget was in good shape, and
conversations were held with the finance and accounting teams to ensure a smooth end to the fiscal year.
Jay provided a comparison of revenue in May 2023 and May 2022. The report showed that the revenue
for May 2023 was over $146,000 ahead of the previous year. It was noted that the increase in revenue
from cart fees was due to the Mass Senior Four Ball tournament, which required all players to ride in
carts. The revenue from handicap fees was mentioned, highlighting a rebate received from Mass Golf for
taking over handicap services. The revenue for the fiscal year through May was discussed, indicating that
the golf course was $342,000 ahead of the previous year. The increase in membership fees, greens fees,
cart fees, handicap revenue, and solar revenue contributed to this positive trend. It was stated that the golf
course was trending in the right direction and expected to surpass original revenue projections. Jay
Packett went over the play totals for May, revealing that it was the second-best May since transitioning to
36 holes. A total of 10,588 rounds were played in May, with an average of 342 rounds per day. Memorial
Day weekend was particularly busy, with 2,263 rounds played in four days. It was acknowledged that
these numbers were remarkable, and credit was given to Colin and the staff for maintaining the course.
The overall play totals for the calendar year 2023 were discussed, indicating a positive trend compared to
the previous. Jay Packett spoke about capital spending updates which included the significant expenditure
of over $230,000 on the HVAC system. It was noted that the maintenance equipment replacement from
FY 22 was in progress, with $136,000 remaining on that line item. The equipment had been ordered and
was being received gradually. The FY 23 budget, particularly the sprayers, was mentioned, and it was
hoped that they would be delivered in late July.
Discussion followed on the directors report: During the discussion, several questions and clarifications
were raised regarding the capital spending and financials. Dave and Rob inquired about the current cart
path improvements and the discrepancy between the amount spent and the reported figures. It was
clarified that the bill for the work had not been processed by the end of May, but it will be reflected in the
July meeting's financials. The topic of pumphouse protection was also brought up, with concerns about
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the remaining budget. Jay Packett confirmed that there is enough funding to cover the project as it was
initially budgeted for a specific amount. Regarding the HVAC system, there was a question about
whether it would impact the FY 23 budget. It was acknowledged that there might be some additional
costs, particularly for the installation of the makeup air unit in the fall. However, the details and extent of
those costs were yet to be determined. Rob David asked about the maintenance study bill and whether its
timing would affect the budget. It was clarified that capital projects are not tied to the fiscal year calendar,
so the billing timing wouldn't impact the budget's availability for spending.
Jay Packet then provided an update on membership numbers. It was mentioned that the current
membership count is slightly ahead of last year by about 50 players. It was anticipated that the numbers
would continue to grow until the end of June but might taper off thereafter. Jay Packett also noted that
the target of 25 nonresident members had not been reached yet. Currently, there have been 18 new non-
resident members who have joined from the waiting list. There are seven remaining on the list, and the
breakdown is as follows: five of them were spoken to in May and will join in June, while three were
contacted in early June but have not responded yet. The process involves contacting individuals, giving
them a 10 -day timeframe to respond, and moving on to the next person if no communication is received.
So far, the staff has made it through 37 people on the waiting list. Considering that three individuals have
not responded within a week, it is likely that the staff will move on to the next applicants. However, there
is confidence that filling the remaining 25 non-resident slots will not be an issue, as there are individuals
who are eager and excited to join. Discussion followed: During the discussion, Anne O'Connell raised the
point that while they are adding 25 new members, they have also experienced some member loss. She
suggested revisiting the topic in the first meeting of July to explore potential solutions. Dave Valcourt
reiterated that the decisions made regarding fees and tee time allocations have been successful, as there
has been no decrease in membership and play remains strong. The group acknowledged that some
members who sign up as groups may face challenges due to point allocations. Jay Packett mentioned that
Mondays have become popular for golf, and there have been occasional instances where groups get shut
out. However, he stated that overall, there have been no complaints received. Jay also advised members
not to hesitate in widening their tee time window to increase their chances of securing preferred tee times.
Keefe Refund Request (Anne O'Connell): Anne O'Connell presented the refund request for Steve
Keefe, a motion was made, seconded, and all members voted in favor of the refund. Jay Packett presented
a refund request for a member. A motion was made, seconded, and all members voted in favor of the
refund. Anne O'Connell suggested that Jay Packett handle the communication with both individuals,
which he agreed to do.
Update Remote Meeting Policy (Anne O'Connell) Anne O'Connell provided an update on the remote
meeting policy. She mentioned that she had sent a letter on behalf of the Golf Commission to the Select
Board, requesting a modification to the requirement of a physical quorum for meetings to comply with the
Open Meeting Law. However, the Select Board discussed the matter at their meetings on May 22 and
June, but they declined to modify their policy. As a result, the Golf Commission is obligated to follow the
existing policy. Anne O'Connell will send out another copy of the policy to the members.
Strategic Planning Updates (Commission): Rob David provided an update on the signage at the golf
course. He noticed that some signs were covered with algae and needed cleaning, so he spoke with Jay
about getting them cleaned. They also discussed the starter shed sign, which is broken and needs
updating. Rob conducted an inventory of signage at other courses and submitted a revised list to Jay. Jay
Packett apologized for not having responded yet but mentioned that he would look into it. There was talk
about the sign that hangs low over the entrance to the pro shop and it was agreed to get it moved. Anne
O'Connell mentioned the need to reevaluate the dress code sign and questioned its necessity. Jay Packett
explained that the dress code was primarily for members and not enforced for non-members. They
discussed the possibility of having a sign that simply states "proper attire is required" and agreed that it
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would be sufficient.
John Kissida acknowledged the work done by the Friends of Captains on the landscape of holes 11 and
13, which have improved the appearance. He expressed the hope that The Friends would continue their
efforts in the starter shack area, which still needs additional planting. Jay Packett confirmed that The
Friends are also responsible for maintaining the flowerpot in the walk-up area, which has helped prevent
unauthorized access. Peggy McEvoy (Friends of Captains) mentioned that the Friends recently sponsored
the summer golf program for children aged 6 to 12, and the program filled up quickly with 24 participants
on the waiting list. She also mentioned the possibility of organizing a second clinic for interested
participants that would be paid for by the participants themselves. Jay Packett expressed gratitude for the
Friends' support and their willingness to provide opportunities for junior golfers. Peggy McEvoy
suggested exploring additional opportunities to collaborate in the future. Jay Packett agreed to follow up
with Keith and Jon regarding the second clinic.
Preliminary discussion on purpose of Golf Commission as provided for in Town Bylaws; Chapter
6; Article V; Sub -section 6.6: Anne O'Connell addressed the next agenda item requested by John
Kissida, which was a review of the commission's responsibilities as outlined in the town code. She
acknowledged that the current bylaw was outdated and in need of updates. She explained the process
involved in making changes to the bylaw, including obtaining approval from the town council and the
Select Board, and presenting the changes at a special town meeting. She mentioned that the goal was to
have the changes approved by the end of September and implemented by the end of Q1 or Q2 of 2024.
Anne O'Connell pointed out some obvious modifications that needed to be made, such as removing
references to the former director of golf and updating references to the town's fmancial arrangement with
the golf commission as an enterprise account. She invited further discussion on other aspects that might
require changes. Anne O'Connell proposed appointing a small group of individuals to work on the
revisions and report back at the next meeting in two weeks, considering the urgency of the matter due to
the summer holidays. She gave John Kissida the opportunity to share any additional input he had on the
topic. John Kissida expressed the need to review and define the commission's responsibilities as a whole,
considering their role as the largest business in town. He highlighted examples such as the need to modify
references to the former director of golf and include the commission's involvement in hiring key staff.
Dave Valcourt suggested that the commission be granted more decision -making authority on routine
matters related to eligibility, fees, and operating hours. He emphasized the expertise within the group and
the ability to make informed decisions. Anne O'Connell supported the idea and encouraged Dave and
John to work on a proposal to present to the Select Board. She requested the proposal to be available
before the next meeting and offered her assistance. The next meeting was scheduled for two weeks later,
and Anne O'Connell urged Dave and John to consider the town charter in their discussions.
Questions and Comments from Associations and Liaisons:
Review and approve minutes (5/9): A motion to approve the minutes as amended was made. The
motion was seconded and approved by all.
Future Agenda Items and Meetings (6/27) - Wynn Morton announced his retirement from the Golf
Commission, stating that he will not seek reappointment. He mentioned that his term will end at the end
of the month and reflected on his eight years of service, including over 100 meetings. He acknowledged
the collaborative efforts of others and expressed contentment with the current state of the course.
Although retiring from the commission, Wynn revealed his plans to remain involved by providing input
for the Capitalist Chronicle, participating in regular email blasts, and working with Keith on website
upgrades. He mentioned transitioning from a ranger to a golf course ambassador, engaging with
stakeholders, and commended Pat for improving the culture and organization of the employees. Wynn
expressed pride in being a member of the "captains' crew" and emphasized that the course has become a
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premier golf destination. He concluded by stating that he will still be present and involved in the golf
community. Anne O'Connell expressed her gratitude to Wynn Morton on behalf of the Golf Commission
for his years of service, recognizing the value he brought to the team. She encouraged Wynn to continue
sharing his observations from the course, emphasizing that his insights would be valuable and
appreciated. Jay Packett also expressed his gratitude to Wynn Morton for his contributions over the past
two years. He acknowledged Wynn's assistance with various aspects such as the website, drone footage,
and other matters, highlighting the invaluable support he provided during Jay's transition. Jay expressed
his appreciation for Wynn's efforts in making his own role smoother and easier.
Matters not anticipated by the Chair:
Jay Packett informed the golf commission that he had been approached by a gentleman interested in
hosting an event in October, specifically on Friday, October 20. The event, called "Fishing for the
Mission 20-2.org," aimed to support struggling veterans and fund various programs for their benefit. Jay
mentioned that he had worked with the gentleman before and believed in his good intentions. The
requested date was available, and Jay sought the commission's approval for the event. He mentioned that
the goal was to sell out the event with 144 players, although the first year might not reach that number.
Jay clarified that the event would take place on the Friday prior to the member -member tournament and
would like the Golf Commissions thoughts, discussion followed: Dave Valcourt expressed his initial
intention to discuss the Veterans Day tournament with Jay Packett. He recalled a previous conversation
where there was an intention or plan to work on the tournament. However, he acknowledged that
November 1 lth, which is Veterans Day, and the event in question appeared to have no connection,
despite their close proximity on the calendar. Jay Packett clarified that while they don't have a specific
Veterans Day event, they offer free green fees to veterans and current military members on that day. Dave
mentioned that there was a discussion about the Veterans Day tournament in the past. Anne O'Connell
suggested going back to the minutes to refresh their memory on the topic. Peggy McEvoy, representing
the Friends group, mentioned their plan to combine the turkey shoot and food drive with a donation for
veterans on Veterans Day. Jay Packett confirmed the plan and expressed enthusiasm for the event. Dave
Valcourt indicated his agreement and expressed interest in getting in contact with the organizer. The Golf
Commission approved the event, and Jay Packett assured everyone that he would provide updates if there
were any changes.
John Kissida requested an update on the business manager position and its current status. Jay Packett
mentioned that the position will be posted shortly after July 1, as the necessary funds were not yet
available. The final draft of the job description has been approved, and Susan from HR will be
responsible for sending it out and advertising the position with interviews beginning in early July, with
the aim of having someone on board soon. In response to the commission's request to see the job
description, it was mentioned that an expanded description could be provided.
Dave Valcourt suggested that the Commission should gather essential information to communicate to the
membership at the end of the fiscal year. The goal is to tell the story of how the Commission successfully
completed the fiscal year and to provide explanations for certain aspects such as environmental issues and
new equipment. It was mentioned that a topical outline would be created and circulated among the
Commission members for their input. It was noted that a draft would be ready for the next meeting to
ensure timely communication with the membership.
A motion to adjourn was made by Anne O'Connell - Motion was approved and the meeting was
adjourned.
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