HomeMy Public PortalAboutORD12465 r� �«
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BILL NO. 96-13
SPONSORED BY COUNCILMAN Haake
ORDINANCE NIO.
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH MISSOURI HIGHWAY
AND TRANSPORTATION COMMISSION FOR SECTION A 5309 CAPITAL ASSISTANCE
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
Section 1. The Mayor and City Clerk are hereby authorized and directed to execute
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agreement with Mis •uri Highway and Transportation Commission for • 1•
Capital Assistance Grant.
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Section • be substantially the same in form and content as tre x
that agreement attached hereto as Exhibit A.
Section 3. This Ordinance shall be in full force and effect from and after the date
of its passage and approval.
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Passed:
Approved:
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Presiding - • k7tFr' ,i
• , TO FORM:
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CCO FORM: TC2
Approved: 10/92 (KR)
Revised: 2/95 (MLH) Protect No. MO.03-0038
Modified:
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MISSOURI HIGHWAY AND TRANSPORTATION COMMISSION
5309 CAPITAL ASSISTANCE GRANT AGREEMENT
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THIS GRANT AGREEMENT is entered into by the Missouri HI hway and
Transportation Commission, (hereinafter, "Commission") and the City o Jefffferson,
(hereinafter, "Grantee").
E
WITNESSETH:
WHEREAS, the Commission has applied to the Federal Transit Administration
(hereinafter, "FTA") for a grant of funds made available to the Commission under
Chapter 53 of title 49 U.S.C. referred as to 5309.
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WHEREAS, the Federal Transit Administration has awarded funds available
pursuant to said act to the Commission with the understanding that such funds will be
used for capital project(s) pursuant to this Agreement for the purposes specified in the
Grantee's application for 5309 assistance.
NOW THEREFORE, in consideration of these mutual covenants, promises, and '
representations, the parties agree as follows:
(1) PURPOSE: The purpose of this Agreement is to assist the Grantee in a
financing the project's expenses that are eligible for federal financial assistance.
(2) PROJECT REAL PROPERTY: The following conditions are applicable to
real property financed under this Agreement:
v
(A) The Grantee agrees to observe the property management
'- standards set forth in 49 CFR sections 18.31, 18.32, and 18.33, or OMB Circular A-110,
Attachment N, as appropriate, as now or hereafter amended, and any guidelines or
regulations that the United States Government may issue. Any exceptions to these b
requirements must be specifically approved by the Commission. The Commission
reserves the right to require the Grantee to transfer title to any real property financed with
federal assistance made available by this Agreement as set forth in 49 CFR section 18.32
(g) or OMB Circular A-110, Attachment N as may be appropriate. The Commission also
reserves the right to direct the disposition of real property financed with Federal
assistance funds made available under this Agreement, as set forth in 49 CFR sections
18.31 and 18.32 or OMB Circular A-110, Attachmentl N as may be applicable.
B The Grantee agrees to maintain the project real roe in good
( ) 9 , pl property 9
operating order, and in accordance with any guidance, directives, and or regulations that
FTA may issue. If, during the period, any project real property not used in mass
transportation service, whether by planned withdrawal, misuse or casualty loss, the
Grantee shall immediately notify the Commission. Unless otherwise approved in writing
by the Commission, the fair market value of real property will be the value of that
property at the time immediately before the reason occurred that prompted the decision
qPto withdraw that property from transit use. For example, in the event of loss of or
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damage to the property by casualty or fire, the fair market value of the property will be7''
calculated immediately before the loss or damage, irrespective of the extent of insurance
coverage. In the case of real property, fair market value shall be based on straight line °>
depreciation of the real property, industry
based on the Indust standard for useful life,
irrespective of the reason for withdrawal of that property from transit use. In the case of
real property, the marker value shall be determined b competent appraisal based on an 91t
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appropriate date as determined by the Commission consistent with the standards of 49 ,
CFR Part 24. The Commission, however, reserves the right to require another method of
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valuation to be used if the Commission finds that special circumstances so require to }
assure the protection of the federal investment. In unusual circumstances, the
Commission may request that another reasonable method of determining fair market
value be used, including but not limited to accelerated depreciation, comparable sales,
or established market values. In determining whether to approve an alternate method, ,
the Commission may consider any action taken, omission made or unfortunate ;f
occurrence suffered by the Grantee with respect to the preservation or conservation of
the value of the real property, that, for any reason, has been withdrawn from service. 'R� ` +
(C) The Grantee further agrees that the project real property shall be ,
used for the provision of mass transportation service within the area and in the manner
set forth in the project description. Should the Grantee unreasonably delay in or refrain
` from using project real property in the manner set forth in the project description, the
Commission reserves the right to require the Grantee to return the entire amount of the
federal assistance expended on that real property. The Grantee shall keep satisfactory
records with regard to the use of the real property and submit to the Commission upon
request such information as may be required to assure compliance with this section and
shall immediately notify the Grantee in all cases in which project real property is used in a
manner substantially different from which is set forth in the project description. The
Commission reserves the right to require the Grantee to restore project real property or
pay for damage to project real property as a result of abuse or misuse of such property
° with the Grantee's knowledge and consent. Project closeout will not alter the Grantee's
property management obligations set forth in 49 CFR Sections 18.31 and 18.32 or OMB
r Circular A-110, Attachment N. a6 •;-'
(D) Capital Costs: Such capital costs are estimated to be the amount
appearing in the Grantee's estimated capital project budget (Appendix A).
The Grantee will provide funds from sources other than (a) federal `
funds; b receipts from the use of the project facilities; or (c) revenues of the general
public tran p
transportation system in which such facilities and real property are used, in an
amount sufficient together with the grant pursuant to this Agreement, to pay the actual ',.cr;, .�
project cost. The grant under this Agreement will not exceed 80% of the actual costs. ?� .°,'
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Maximum Commission contribution to costs of the approved project
is 80% or $103,652, whichever is less. Costs in the project budget are estimates and
funds not necessary to carry out the project may be withdrawn by the Commission upon
written notification. .t,x
(3) ENCUMBRANCE OF PROJECT PROPERTY: The Commission will pass
title to the Grantee and will be a lien holder. The Grantee may not execute any transfer of
title, lease, lien, pledge, mortgage, encumbrance, contract, grant anticipation note,
alienation, or other obligation that in any way affects the federal interest in any project
real property,-. p p rty, nor may the Grantee obligate itself, in any other manner, to any third party x•
f t!a with respect to project real property, unless,such transfer of title, lease, lien, pledge, }
mortgage, encumbrance, contract, grant anticipation note, alienation, or other obligation q.a
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> k. '::, `'��d+WAtSl�r �%� f,� �,..1. «t. y.7' �S ,. ..t f,. 3 .s,9... 7�•4>..:r� S' .1:��.��55'
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• is expressly authorized in writing by the Commission; nor may the Commission, by any
Fs yS+;x act or omission, adversely affect the federal interest or impair the Grantee's continuing
control over the use of project real property. +
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(A) The Grantee agrees that upon purchase with funds provided under
this Agreement of any real property for which a title certificate may be obtained or is
` '. required under the laws of Missouri that it will execute such documents as may be
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necessary to protect and secure a lien upon such real property in favor of the
"4 Commission, if requested by the Commission. Any and all fees required to be paid to
secure and maintain said lien shall be paid by the Grantee.
xrT¢ (4) .PROJECT TIME PERIOD: The project period shall be from April 23, 1996
until the real property is disposed of in accordance with paragraph 1.
(5) DISPUTES: Any disputes that arise under this Agreement shall be decided
b the Commission or their representative, the chief en ineer.
r (6) LABOR PROTECTION: The Grantee agrees to accept the terms and
y conditions of 5333(b) of Chapter 53 of title 49, U.S.C.
The Grantee shall be solely financially responsible for the application of the
conditions of 5333(b). A
(7) AUDITS, INSPECTION AND RETENTION OF RECORDS: The Commission
and the United States Department of Transportation, or any of their representatives, shall 'a;
' .: have full access to and the right to examine, during normal business hours and as often :K
as the Commission or the United States Department of Transportation deems
necessary, all of the Grantee's records with respect to all matters covered by this
Agreement. Such representatives shall be permitted to audit under the guidelines of
OMB Circulars A-128 "Audits of State and Local Governments" or A-110 "Grants and
Agreements with Institutions of Higher Education, Hospitals and other Nonprofit
i
Organizations" examine and make excerpts or transcripts from such records and other `
matters covered by this contract. Such rights shall last for three years beyond the longer .
of the following P eriods: a the period during which any property Y acquired with funds
'.; provided pursuant to this Agreement is used for purposes for which the federal financial
assistance is extended, or for another purpose involving the provisions of similar
' services or benefits; or (b) the period during which the Grantee retains ownership or '
possession of such property. All documents, papers, accounting records and other `
material pertaining to costs incurred in connection with the project shall be retained by
,
the Grantee for three years from the date of final payment to facilitate any audits or
inspections. ,
°s (8) PROPERTY MANAGEMENT STANDARDS: The Grantee's servicesti
rendered and reimbursable expenses incurred shall be those allowable under the
provisions of OMB Circular A-87, Federal Procurement Regulations (FRP) 1-15, and
OMB Circular A-102 which are incorporated herein by reference.
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(9) INSURANCE: The Grantee shall maintain in amount and form satisfactory
;a to the Commission such insurance as will be adequate to protect it in case of accident. If
permitted by law, the Grantee may maintain a self-insurance program in lieu of
purchasing insurance coverage. The Grantee shall verify compliance with this section by
submitting a copy of its certificate of insurance, or if self-insured, a copy of its self-
�; insurance plan.
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(10) NONSOLICITATION: The Grantee warrants that it has not omployed or
retained any company or person, other than a bona fide employee working for the
Grantee, to solicit or secure this Agreement, and that it has not paid or agreed to pay ,ti"
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any company or person, other than a bona fide employee, any fee, commission,
percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting
from the award or making of this Agreement For breach or violation of this warranty, the .:
Commission shall have the right to annul this Agreement without liability, or in its '
discretion, to deduct from this Agreement price or consideration, or otherwise recover,
the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent
fee. +
(11) SECTION 504 ASSURANCES AND THE AMERICANS WITH DISABILITIES
ACT OF 1990: The Grantee shall comply with all the requirements imposed by Section
504 of the Rehabilitation Act of 1973 (29 U.S.C. 790 et seq) and the administrative rules
of the United States Department of Transportation (49 CFR Subtitle A, Part 27). The
Grantee shall comply with all requirements set forth in the Americans with Disabilities Act
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of 1990 (49 CFR Parts 27, 37 and 38-as well as all applicable regulations and directives
issued pursuant thereto by other Federal departments or agencies).
(12) DISADVANTAGED BUSINESS ENTERPRISE: The Grantee agrees to
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prepare and submit for Commission approval of a Disadvantaged Business Enterprise
plan as defined in 49 CFR Part 23 dated July 21 1983 if the Grantee receives a total of �rtln t
$250,000 or more of financial assistance from the United States Department of
Transportation, Federal Transit Administration.
(13) INTEREST OF MEMBERS OF OR DELEGATES TO CONGRESS: No
member of or delegate to the Congress of the United States shall be admitted to any
share or part of this Agreement or third parry contract or to any benefit arising therefrom.
(14) CHARTER BUS PROVISION: The Grantee shall comply with 49 CFR 604
dated December 30, 1988.
(15) SCHOOL BUS PROVISION The Grantee shall not engage in school bus S
operations exclusively for the transportation of students and school personnel in7
competition with private school bus operators with project equipment as required in 49
"i CFR 605. f �• ,.
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(16) REIMBURSEMENT: Progress payments, based upon actual allowable
costs, for not less than one (1) month may be made upon receipt of an itemized invoice
from the Grantee. The itemized invoice shall be reviewed by the Commission prior to
payment. Any costs deemed ineligible for reimbursement by the Commission in
accordance with the terms of this Agreement shall be deducted from the itemized invoice
before payment is made. Any rejected or unaccepted costs shall be borne by the
Grantee. , ';
(A) Reimbursement by the Commission is subject to the following ;
conditions: ; '
r� 1. Financial summaries submitted to the Commission must *,
3 include a certification that costs have been incurred in the performance of the Agreement
and a record of the actual casts.
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2. Reimbursement will be made by the Commission on an
incremental basis. Reimbursement is subject to approval by the Commission.
Requisition forms shall be provided by the Commission. }At
3. Requisitions requesting reimbursement for capital expenses 3'4
shall be in accordance with the approved estimated capital project budget (Appendix A).
4. The Grantee shall not be reimbursed for any expenses
incurred prior to the project period. Post audit activities will be conducted by the
Commission.
Ic 17 AMENDMENTS: An change in this Agreement, whether b modification �sr:
or supplementation, must be accomplished by a formal contract amendment signed and {
approved b the duly authorized representative of the Grantee and the Commission.
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(18) TERMINATION: This Agreement may b e terminated p y ,;pA;ipK.i.
e ed u on an of the
following conditions:
(A) If, for any cause, the Grantee shall fail to fulfill in a timely and proper
manner its obligations under this Agreement, or if the Grantee shall violate any of the
covenants, agreements, or stipulations contained herein, the Commission shall have the
right to terminate this Agreement if such default or violation is not corrected within twenty
(20) days after written notice is sent to the Grantee describing such default or violation.
B Either party may terminate this Agreement at any time by ivin
written notice to the other party of such termination and specifying the effective date ; .
thereof at least forty-five (45) days in advance of such termination date.
(C) The Commission may terminate this Agreement without recourse in `_` ,j-.•'
the event that for any reason, federal funds are not appropriated, allotted or available to
the Commission for the purpose of meeting the Commission's obligation hereunder. The
Commission will provide written notice of such termination to the recipient at least five (5)
r days prior to the effective date of termination.
(19) SOURCE OF COMMISSION FUNDS: The obligation of the Commission for
financial assistance in the project is contingent upon this Agreement being approved by >� 7
the Federal Transit Administration and the United States Department of Transportation,
t P P ,4Y
and upon federal funds being allocated to, and approved, for the project.
!t5 yr'L
(20) BUY AMERICA: The Grantee agrees to abide by the provision of the Buy
America requirements of 49 CFR Part 661.
(21) RESTRICTION ON LOBBYING: The Grantee agrees to abide with the
requirements of Section 1352 of Title 31, U.S.C.
its
(22) LACK OF WAIVER: In no event shall the making of the Grantee of any
payment of grant funds to the Grantee constitute or be construed as a waiver by the
Grantee of any breach of covenants, or any default which may exist on the part of the r'
Grantee and the making of any such payment by the Commission while any such breach '
' r;f
or default shall exist shall in no way impair or prejudice any right or remedy available to
the Grantee with the respect to such breach or default. .a
' (23) SECURITY: The Grantee agrees that upon purchase with funds provided
under this Agreement of any real property for which a title certificate may be obtained or
5 -
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l �`� �L�L�4.-�:.• 4„ 't��%�����i�,tt 'i {�y.�hqi� t y ,<, t � 'r� .. r.. .t'o r"rl 7 � 1t1'�5 .r.�`'��+ � t Vi, .�
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is required under the laws of Missouri that it will execute such documents as may be
;asJ necessary to protect and secure a lien upon such real property in favor of the Grantee, if
so requested by the Commission. Any and all fees required to be paid to secure and
maintain said,lien shall be paid by the Grantee.
(24) COMMISSION REPRESENTATIVE: The Commission's chief engineer is
designated as the Commission's representative for the purpose of administering the
provisions of this Agreement.
(25) ASSIGNMENT: The Grantee shall not assign, transfer or delegate any ;
interest in this Agreement without the prior written consent of the Commission. ,
(26) VENUE: It is agreed by the parties that any action at law, suit in equity, or '
other Judicial proceeding to enforce or construe this Agreement, or regarding its alleged
breach, shall be instituted only in the Circuit Court of Cole County, Missouri.
4.
(27) WAGE LAWS: The Grantee and its subcontractors shall pay the prevailing :.
hourly rate of wages for each craft or type of workmen required to execute this project ut
work as determined by the Department of Labor and Industrial Relations of Missouri, and
they shall further comply in every respect with the minimum wage laws of Missouri and
the United States. Federal wage rates under the Davis-Bacon or other federal acts apply
to and govern this Agreement also for such work which is performed at the jobsite, in
4 accord with 29 CFR Part 5. Thus, this Agreement is subject to the "Work Hours Act of _r
k 1962", Public Law 87-581, 76 Stat. 357, as amended, and its implementing regulations.
3�-
The Grantee shall take the acts which may be required to fully inform itself of the terms <
of, and to comply with, state and federal laws. +b
. ;, (28) CONFIDENTIALITY: The Grantee shall not disclose to third parties
confidential factual matter provided by the Commission except as may be required by
statute, ordinance, or order of court, or as authorized by the Commission. The Grantee ,
shall notify the Commission immediately of any request for such information.
(29) LAW OF MISSOURI TO GOVERN: This Agreement shall be construed '
according to the laws of the state of Missouri. The Grantee shall comply with all local,
state and federal laws and regulations relating to the performance of this Agreement.
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URN, its
ICATION FOR SECTION 18 ASSISTANCE
PROJE ERIOD (NOVEMBER 1, 1995 OCTOBER 30, 1996
DATE: November 1, 1995
Applicant's Name: City of Jefferson Contact Person:
` Thomas E. Hood
Street Address: 320 East McCarty Transit Division Director
Department of Public Works
City: Jefferson City, Missouri
Zip Code: 65101
County: Cole Phone Number: (314) 634-6479
.J.I
General description of project: The City requests Capital funding for vehicle replacement,
,n equipment purchase and facility improvement. See attached Capital budget, budget notes and
schedule of vehicles.
}
Proposed Capital Funding: Proposed Operating Furling:
L
Federal $739,318
I Federal
Local $184,830
;�. ( Local
'.
.; TOTAL $924,148 I TOTAL
f,
Authorized Official
t
f
f � '1 ��� .{f�k � t�: fit`"nc�ti�_ t,�`� '{ �•,.
{h�tt ..��rint 'l � i ,��3tir4j r,•4ft,' ? �{ �'' r, et•� 'A•�',t#'v
.. ;�` r ! f '� i r �,5's, fr t. `� , fir•v.
t SyyY ..` .i Z�t ,� h"; �� `Y`<5 e v.�t #;�p .a',�'r k i��t�#fS,•.:` t -. 1, ' .+4:± e u•, crtrstt,,'�> 1. �tit 1ii..i •35'j r� y:a .amx.�dn�+ � 11" .I�'"'N�.,• 3.r J ..
1'4 x t; ;-y a�3ZSi.Xr .tirt�_!}t':t�f `: .754. Rj .��t.Fi tfiS,} 1 ,"b� j '� �`•5}��,C�'} .3ztyFr'
,� ��x`r�n�i�.����4fs��''�� 34 4.•��,/F��I�CC�.�'t�'°l�sij��� y�'n�`f} �f�ii�f_"�?�+e�,t`��"�ffi"�';t��lef�•c +
�, # �. >,ryy �i�t �}� �i<rry;,.�, t .i� �•...•c ..1Sit�'�fi �'"31 t}r,�-h.,t'..s,�� i'?t'�!'km'�n�•�..+�..;t�.
• 1
' CI'T'Y OF JEFFERSON
I $ F_STI14�A? '��BUDG
NOVEMBER 1995
e (REVISED FEBRUARY 1996)
DESCRIPTIONCOST fur 7 3,, }000 a
J a
Buses with step lift and two whellchair places r
Replacement and. upgrade of Bus Wash $80,000
2.
Facility Equipment
Diagnostic Equipment for Coaches $5 0
'k; Power Push Mower 00
Automated Floor Scrubber
V t. '<e
'' Ten Ton Air/Hydraulic Floor Jack $ 00 '!f
Riding Lawn Mower
$ 00
Line Timmer p0
4.' Bus Storage Building Improvement
$20,000
t.
a, Convert Space Heat to Radiant
" $10,000
b. Improved Power Ventilation
`
$5,000
ove Lighting& Add Power Drops Im r °h
Bus Maintenance Garage including rack storage for f
tires, engines, transmissions, etc.
'
ins us, wt ; wow ee c air
places and flip seats
.a
TOTAL PROJECT BUDGET $801,807
+' FEDERAL SECTION 3 - 80% $641,445
LOCAL- 20% $1609692
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