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Home My Public Portal About05-06-2013 Village Board MinutesVILLAGE OF PLAINFIELD MEETING MINUTES MAY 6, 2013 AT: VILLAGE HALL BOARD PRESENT: M.COLLINS, G.PECK, J.RACICH, D.RIPPY, M.BONUCHI, P.FAY, AND B.LAMB. OTHERS PRESENT: B.MURPHY, ADMINISTRATOR; J.HARVEY, ATTORNEY; M.GIBAS, VILLAGE CLERK; S.AMANN, ENGINEER; A.PERSONS, PUBLIC WORKS DIRECTOR; M.GARRIGAN, PLANNING SUPERVISOR; D.MARQUEZ, BUILDING SUPERVISOR; T.PLECKHAM, MANAGEMENT SERVICES DIRECTOR; AND J.KONOPEK, CHIEF OF POLICE. CALL TO ORDER, ROLL CALL, PLEDGE Mayor Collins called the meeting to order at 7:00 p.m. Roll call was taken, all Trustees were present. Mayor Coll ins led the pledge to the flag. There were approximately 75 persons in the audience. Michelle Gibas, Village Clerk, administered the Oath of Office to Mayor Collins. Mayor Collins administered the oath of office to Trustee Racich, Trustee Bonuchi, and T rustee Peck. At 7:05 p.m. Mayor Collins called a 20 minute recess and invited everyone to join the Village Board for cake. The meeting resume at 7:20 p.m. Present roll call stands. PRESIDENTIAL COMMENTS Trustee Rippy moved to approve the Presiden tial A ppointments as identified in the memo. Second by Trustee Peck . Vote by roll call. Peck, yes; Racich, yes; Rippy, yes ; Bo nuchi, yes; Fay, yes; Lamb, yes . 6 yes, 0 no. Motion carried. Mayor Collins: • Proclaim ed May 18, 2013 as Poppy Day. • Proclaim ed May 20 -24, 2013 as National Public Works Week. • Expressed condolences to the family of Kevin Sanders. • Thanked everyone for their efforts with the flood. TRUSTEES COMMENTS Trustee Lamb: • Congratulated the Mayor and Trustees Bonuchi, Peck, and Racich for winning the election. • Thanked everyone for their support with the flood. • Stated that he was delighted to see that Jim Sobkoviak will continue to serve on the Plan Commission. • Commented on the success of the Plainfield PACE Bus service. Trustee Racich commented on the Presidential Appointments and pointed out that the commissions receive little to no compensation and thanked everyone for their service. Trustee Rippy: • Congratulated Mayor Collins and Trustees Bonuchi, Peck, and Racich for winning the el ection. Village of Plainfield Meeting Minutes – May 6, 2013 Page | 2 • Stated that the number of citizens that showed up to help sandbag for the flood was heartwarming. Trustee Bonuchi: • Thanked the citizens who elected her. • Expressed condolences to the family of Kevin Sanders and stated how much first responders shou ld be appreciated. Trustee Peck: • Congratulated the election winners and stated that he is looking forward to continuing to work with the Village Board. • Expressed concern regarding smoking on the Village Hall upstairs patio. PUBLIC COMMENTS on items not o n the Agenda (3 -5 minutes per topic) Mr. Matt Stofko stated that Kevin Sanders was his best friend and he thanked the Board and staff for their efforts with the wake and funeral. BUSINESS MEETING 1) APPROVAL OF AGENDA Trustee Fay moved to approve the Agenda. Second by Trustee Lamb . Vote by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. 2) CONSENT AGENDA Trustee Fay moved to approve the Consent Agenda to include: a) Minute s of the Board Meeting and Executive Sessions held on April 15, 2013. b) Bills Paid and Bills Payable Reports for May 6, 2013. c) Approval of annual maintenance contracts for Laserfiche and ESRI as identified in the staff report. d) Authorize the Village P resident to execute an employment contract with Brian P. Murphy for the Village Administrator position. Second by Trustee Rippy . Vote by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. 3) COIL PLUS OF ILLINOIS Trustee Fay moved to approve the site plan review for a 76,000 square foot addition to Coil Plus of Illinois located on Coil Plus Drive . Second by Trustee Rippy . Vote by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to allow a variance from the Village’s Subdivision Code to allow Coil Plus to construct a foundation to match the existing foundation and below the minimum BFE (Base Flood Elevation) ou tlined in the Village Code. Second by Trustee Peck . Vote by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Trustee Peck moved to a dopt Resolution No. 1669, approving a 50% property tax abatement for a 76,000 square foot addition for Coil Plus of Illinois over a five (5) year period. Second by Trustee Racich . Vote by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes – May 6, 2013 Page | 3 4) MCD ONALDS Trustee Fay moved to direct the village Attorney to draft a Special Use ordinance for a drive -thru for a McDonalds on Lot 3 in the Rose development located at Route 30 and 135 th Street. Second by Trustee Peck . Vote by roll call. Peck, yes; Racich , yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Trustee Fay moved to approve the Site Plan for McDonalds at Lot 3 at the Rose development located at Route 30 and 135 th Street. Second by Trustee Lamb . Vote by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. 5) DUNKIN DONUTS Mr. Garrigan stated that the applicant has submitted a concept plan for a proposed Dunkin Donuts for the southwest corner of Lockport Street and Route 59. The proposed store would be a stand -alone store and would include a drive thru. The applicant is also proposing that Phase II of this project would potentially include a two -story mixed use structure at the corner of Lockport Street and Route 59. Mr. Garrigan pointed out that this is only a concept and that the site plan and architectural elevations will need to be brought back for consideration. Trustee Fay stated he would need to see the architectural design be fore he could support. Trustee Bonuchi stated the architectural design in critical and supported moving forward with the concept. Trustee Lamb stated that he supports moving forward with the concept and suggested that the design fit in with the historica l nature of the downtown. Trustee Peck stated that he supports moving forward with the concept. Trustee Rippy stated that he supports moving forward with the concept and suggested including an outdoor seating area. ADMINISTRATOR'S REPORT No Report. MANAGEMENT SERVICES REPORT No Report. ENGINEER’S REPORT Mr. Amann presented the Engineer’s Progress Report PLANNING DEPARTMENT REPORT No Report. BUILDING DEPARTMENT REPORT No Report. PUBLIC WORKS REPORT Trustee Fay moved to accept the low, qualified bid and authorize the Village President to execute a contract with Pierro Quality Electrical Construction, Inc. in the amount of $40,464.00 to replace the James Street Lift Station. Second by Trustee Bonuchi . Vote by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Village of Plainfield Meeting Minutes – May 6, 2013 Page | 4 Trustee Peck moved to accept the low, qualified bid and authorize the Village President to execute a contract with Pro -Temp of Illinois in the amount of $25,764.00 to complete the 127 th Street Pump Station HVAC Improvements . Second by Trustee Lamb . Vote by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Trustee Peck moved to accept the low bid, qualified bid and authorize the Village President to execute a contract with “D” Construction in the amount of $528,0 17.80 to complete the Lockport Street Traffic Signal and Sidewalk Project. Second by Trustee Rippy . Vote by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, no ; Lamb, yes. 5 yes, 1 no. Motion carried. Trustee Fay moved to accept the low, qualified bid and authorize the Village President to execute a contract with Harcros Chemical Incorporation for the purchase of Aluminum Sulfate at the rate of $0.101 per pound. Second by Trustee Lamb . Vote by roll call. Peck, yes; Racic h, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. POLICE CHIEF’S REPORT Trustee Bonuchi moved to authorize the purchase of two (2) new 2013 Chevy Tahoes from Miles Chevrolet in the total amount of $61,451.20. Second by Trustee Racich . Vote by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Trustee Peck moved to authorize the purchase of four (4) new Panasonic Toughbook CF -31 laptop computers from CDS Of fice Technologies in the total amount of $19,187.20. Second by Trustee Racich . Vote by roll call. Peck, yes; Racich, yes; Rippy, yes; Bonuchi, yes; Fay, yes; Lamb, yes. 6 yes, 0 no. Motion carried. Chief Konopek gave a presentation regarding the Apri l flooding. ATTORNEY’S REPORT No Report. Mayor Collins read the reminders. Trustee Fay moved to adjourn. Seconded by Trustee Lamb . Voice Vote. All in favor, 0 Opposed. The meeting adjourned at 8:30 p.m. Michelle Gibas, Village Clerk