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Home My Public Portal AboutORD12530 i BILL NO._ 96-85 SPONSOR Councilman Carl Jaynes ORDINANCE NO. i AN ORDINANCE ESTABLISHING HOUSING REHABILITATION GRANT GUIDELINES UNDER THE CITY'S 1996 STATE COMMUNITY DEVELOPMENT BLOCK GRANT, CREATING AN APPEALS BOARD AND ESTABLISHING ITS FUNCTIONS,DUTIES AND AUTHORITY. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. Purpose. The purpose of the rehabilitation program is to correct code violations,overcrowded or unsanitary conditions,to improve the housing and living environment for persons of low to moderate income levels living in the City of Jefferson, Missouri. Section 2. General Objectives. A. The program is devised to conserve the City's present housing stock. j B. Low to moderate income families, as defined in approved grants,will receive rehabilitation work. C. A quarterly review of the program shall be conducted to determine if changes or refinements are needed. i D. City codes will be followed in all work performed and in the installation of all " materials. E. All work will be done by qualified and licensed contractors. F. The program will encompass target areas as outlined in the Community Development Applications, which may be filed from time to time. G. Inspections of the work shall be made to insure that it fulfills the terms of the grant and contract agreement before payment is submitted. H. City Council members, City employees and City officers shall not be eligible for grant assistance, contract or subcontract for any work, or have any personal interest, direct or indirect, in any contract under this project. :, . Section 3. Functions, Duties and Authority of Grant Coordinator. The Grant Coordinator shall have the following functions, duties and authority: 1• Serve as an advisor for Community Development Applications to the State CDBG program. 2. Receive and process applications for housing rehabilitation grants. 3• Receive bids and award contracts for housing rehabilitation. 4• Approve final inspections of housing rehabilitation work and recommend payments to be made to the contractor by the City, 5• Establish policy where not otherwise specified. 6. Recommend changes in program guidelines to the City Council. 7• Authorize change orders to work in progress. 8• Have decision-making authority concerning repair of existing housing. Section 4. J Housing Rehabilitation Appeals Board Created, I There is hereby created and established a Housing Rehabilitation Appeals Board (hereinafter called the"Board"). Section 5. Membership and Vacancies. The Board shall consist of three(3)members to be appointed by the Mayor with the consent of the Council. The members of the Board shall be: the Director of the Department of Public Works, the Director of the Department of Parks and Recreation and the Director of Finance. Any vacancies which occur may be filled by appointment by the Mayor with the consent of the Council. All members of the Board shall serve without pay. Section 6. Functions, Duties, and Authority. y f The Board shall have the following functions, duties, and authority: 1. The owner of any house who disputes any decision made by the Grant Coordinator may appeal such decision to the Board if such appeal +! in writing and filed with the City Clerk within ten (10) days after the Grant Coordinator's decision is made. Upon receipt of such notice of appeal, the Board shall set a time and place for a hearing on the appeal and shall give said owner written notice thereof. At such hearing,said owner shall be given an opportunity to be heard and to show cause why the Grant Coordinator's Nr ' r t t •�Fr'.�"A' "kv�'.ett'ktta+.nS.w.r.a.w+.+w+.w.-.+v.-...wove«. �__...., .. 4 f �w..r " , • -. ... ..-.,,� tiILS,'.V.,X 1..`:3a i+tY"�`)k:Sx'5:.:�{ 3 •'.r .. ' 111 ` decision should be modified or overruled. Upon hearing the evidence and testimony presented at such hearing, the Board shall issue its order either sustaining, modifying, or overruling the Grant Coordinator's decision, which order shall be reduced to writing and mailed to said owner, at his last known address,within days after the date of the hearing. The only decisions which shall be subject to appeal by any owner shall be those decisions made by the Grant Coordinator concerning repair of existing housing or program eligibility. Section 7. Officers. The Board shall annually elect a Chairman and Vice-Chairman. fin ! ! Section 8. Meetings and Records. The Board shall determine meeting times and places. Special meetings may be held on call of the Chairman. A majority of the Board shall constitute a quorum for the transaction of business. The Board shall cause a proper record to be-kept of its proceedings. Section 9. Process. j A. All interested persons must make application for participation before any action can be taken. All applications shall be processed. Participation in the program is voluntary. i B. Applicants who qualify will be taken on a first-come, first-served basis with owner-occupants given priority over owner renters. Emergency situations will receive immediate attention. y C. A complete house inspection will be made by the Program Housing ! I Inspector. A deficiency list will be prepared and submitted to the property owner. A work write-up will be prepared, as well as a cost estimate. All decisions concerning repairs to be made to the structure will be made by the Grant Coordinator with the right of appeal by the owner to the Board. D. All items on the work write-up, as well as other pertinent information, will be 1 discussed with the owner, Grant Coordinator, and Contractor before a contract is signed. Section 10. Qualifications. i A. Property will be eligible only if the owner signs an agreement to repay the full grant amount if the property rehabilitated is sold within five (5) years or contract completion or, if rental property, the rent received by the owner is increased in violation of the rent-freeze agreement executed for this property. • t -7 d ' i { B, The owner must have a recorded deed of ownership. A contact for Deed properly executed shall not constitute ownership, but shall be considered a rental. The buyer and the seller will be required to make joint application and jointly execute the contract for rehabilitation work. The same applies to renter-applicant-both renter and owner shall be required to jointly apply and execute the contract. C. Only properties within the areas as set out in individual grants will be eligible for grant assistance, except in circumstances which involve minority or handicap needs. Section 11. Grant Amount. The amount of any approved grant will be the total cost of the rehabilitation, not to exceed the sum of$14,000.00 per unit unless a waiver is obtained from the funding agency s or the grant document provides otherwise. Section 12. Repayment. Recipients do not repay grants, unless a violation of program requirements occurs. Section 13. This Ordinance shall be in full force and effect from and after the date of its passage and approval and publication one time in the official city newspaper. Approved: J / 9 Passed: DC . 7� 9 6 PP Presiding Officer Mayor ATTEST: APPROVED A FORM: r F City Cle City Counselor F. l ! 4. t { 1 1 1 I t� tj 1 t � t r, t 4 .. .. .. 1 1