HomeMy Public PortalAboutORD12539 {
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BILL NO. 96-96
i SPONSORED BY COUNCILMAN Haake
ORDINANCE NO. Io2�3 9 I
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK 1.0 ENTER INTO A CHAPTER 53 (5311) OF TITLE 49,
OPERATING GRANT, WITH THE MISSOURI DEPARTMENT OF TRANSPORTATION. "
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BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
FOLLOWS:
Section 1. The Mayor and City Clerk are hereby authorized to execute a contract
with the Missouri Department of Transportation for a grant to fund a general public
transportation project under Section 18 of the Federal Transit Act, as amended, in the
amount of$300,016,for the year beginning on the first day of November 1996 and ending
on the thirty-first day of October 1997.
Section 2. A copy of said contract is attached hereto and made a part hereof as
if fully incorporated herein.
Section 3. This Ordinance shall be in full force and effect from and after the date of
its passage and approval.
Passed: �t7 - f- l Approved:
'' ✓�'�GG[�..�'�,,,�CX(�.G`„` �'�G•c.l.G-C,LP l�.�t,c.c.0 .
Presiding Officer Mayor
ATTEST: APPROVED AS TO FORM:
City CI rk
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: . AMENDMENT NO. 1
WHEREAS, the Missouri Highway and Transportation Commission and the City of
Jefferson entered into an Agreement dated October 28, 1996, to fund a public transportation project
pursuant to Chapter 53(5311)of Title 49,United States Code.
NOW THEREFORE,said Agreement is hereby amended as follows:
1. Paragraph 17,Section A,is amended to increase the federal share reimbursement to
grantee for net operating expenses to an amount not to exceed$272,194.
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2. The Agreement between the parties hereto dated October 28, 1996,shall remain in full
force and effect except as amended hereby.
IN WITNESS WHEREOF,the parties have entered into this agreement on the date last
written below.
Executed by grantee this day of , 1998.
Executed by Commission this day of , 1998.
MISSOURI HIGHWAY AND
TRANSPORTATION COMMISSION CITY OF JEFFERSON
Director,Multimodal Operations By
Title /tijcc c C)r
Attest: Attest
• � �.s�G�nxJ
Secretary By
Title
Approved as to Form: App ed as
Pll�rn
Counsel
Title ���t_
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CCO FORM: TC5
Reused d. 8%96 PH)
Project No. M018-X016
Modified:
MISSOURI HIGHWAY AND TRANSPORTATION COMMISSION
NONURBANIZED AREA PUBLIC TRANSPORTATION
OPERATING ASSISTANCE GRANT AGREEMENT
THIS GRANT AGREEMENT is entered into by the Missouri Highway and
Transportation Commission (hereinafter, "Commission") and the City of Jefferson
i (hereinafter, "Grantee"). j
WITNESSETH:
WHEREAS,the Grantee has applied to the Commission for a grant of funds made
available to the Commission under Chapter 53 (5311) of Title 49, United States Code,
herein referred to as 5311 to defray a portion of the costs of a general public
transportation project carried out by the Grantee; and
WHEREAS, pursuant to H.B. 1004 of the 88th General Assembly, 2nd Regular
Session, additional funds are available for programs to support public transit systems,
and the Commission is authorized by law to reimburse these public transit systems with
these public funds; and
WHEREAS, the Commission has awarded funds available pursuant to said act to
the Grantee with the understanding that such funds will be used for projects pursuant to
J this Agreement for the purposes specified in the Grantee's application for 5311
assistance. (Appendix A)
I NOW, THEREFORE, in consideration of these mutual covenants, promises, and
+� representations the parties agree as follows:
I (1) PURPOSE AND SOURCE OF FUNDS: The purpose of this Agreement is
to assist the Grantee in financing the project's expenses that are eligible for federal
financial assistance.
(A) Net Operating Cost: Net operating cost is the total cost of operation
less revenues received from the service provided. Such net operating cost is estimated
to be the amount determined from the Grantee's projected operating budget (Appendix
(B) The Commission will make a grant from available federal funds in
the amount not to exceed 50%of the net operating cost in a manner consistent with the
administrative rules of the United States Department of Transportation as contained in
the Federal Transit Administration Circular 9040.1 B dated July 1, 1988, and any other
regulations pursuant to the Federal Transit Act, as amended (49 U.S.C. 1614).
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(C) The Grantee will provide funds from sources other than (a) I'
unauthorized restricted federal funds; (b) receipts from the use of the project facilities
and equipment; or (c) revenues of the general public transportation system in which
such facilities and equipment are used in an amount sufficient, together with the grant
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pursuant to this Agreement, to pay the actual operating cost. The operating portion of
the grant under this Agreement will not exceed 50%of the actual operating cost.
(2) SCOPE OF WORK AND BUDGET: The Grantee will undertake and
complete the project specified in the approved project application and budget
(Appendixes A and B).
(3) USE OF PROJECT FACILITIES AND EQUIPMENT:
(A) The project facilities and equipment shall be used to provide general
public mass transportation service within the Grantee's transportation service area,
substantially as described in the project description (Appendix A).
I (B) The Grantee agrees to observe the property management
standards as set forth in OMB Circular A-102, Attachment N, or OMB Circular A-110,
Attachment N, as appropriate, as now or hereafter amended in order to protect the
interest of the United States Department of Transportation.
(C) Exceptions to the requirements of Attachment N must be specifically
approved by the Commission.
(D) If during the period, any project facilities/equipment are not used in
mass transportation service, whether by planned withdrawal or casualty loss, the
Grantee shall immediately notify the Commission and shall remit to the Commission a
proportional amount of the fair market value, if any, of the property, which shall be
determined on the basis of the ratio of the grant made by the Commission to the actual
ir `ti cost of the project. I
�. (E) Fair market value shall be deemed to be the value of the property as
determined by competent appraisal at the time of such withdrawal from use or misuse,
or the net proceeds from public sale,whichever is approved by the Commission.
(F) In the event of loss due to casualty or fire, the damages paid by the
insurance carrier or payable from the self-insured reserve account shall be considered
fair market value. In no event is salvage value to be considered fair market value.
(G) The Grantee shall keep satisfactory records with regard to the use
of the property and submit to the Commission upon request such information as is
required in order to assure compliance with this section and shall immediately notify the
Commission in all cases in which project facilities/equipment are used in a manner
substantially different from that described in the project description.
(H) The Grantee shall maintain in amount and form satisfactory to the
Commission such insurance as will be adequate to protect project facilities/equipment
throughout the period of required use.
(I) The Grantee shall also submit to the Commission at the beginning
of each calendar year during such period, a certification that the project
facilities/equipment are still being used in accordance with the terms of paragraph 3 of
this Agreement and that no part of the local contribution to this cost of the project has
been refunded or reduced,except as authorized above.
'-' (4) PROJECT TIME PERIOD: The project period shall be from November 1,
j 1996,to October 31, 1997.
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(5) DISPUTES: Any disputes that arise under this Agreement shall be decided
by the Commission or their representative the chief engineer.
(6) LABOR PROTECTION:
(A) The Grantee agrees to accept and abide by the terms and
conditions of Chapter 53 [(5333(b)] of Title 49, United States Code, as amended,absent
a waiver by the United States Department of Labor.
(B) The Grantee agrees that it is the exclusive party responsible under
the terms of the special 5333(b) warranty and that the State of Missouri, acting through
the Commission, assumes no obligation under the terms of the special 5333(b)warranty.
I (C) The Grantee shall be solely financially responsible for the application
of the conditions of 5333(b).
(7) AUDITS, INSPECTION AND RETENTION OF RECORDS: The Commission
and the United States Department of Transportation, or any of their representatives, shall
have full access to and the right to examine, during normal business hours and as often
as the Commission or the United States Department of Transportation deems necessary
at no charge to the Commission and/or its designees or representatives, all of the
Grantee's records with respect to all matters covered by this contract. Such
representatives shall be permitted to audit under the guidelines of OMB Circular A-128
"Audits of State and Local Governments," or OMB Circular A-133, "Audits of Institutions
of Higher Education and Other Nonprofit Institutions," examine and make excerpts or
transcripts from such records and other matters covered by this contract. Such rights
shall last for three years beyond the longer of the following periods: (a) the period
�--' during which any property acquired with funds provided pursuant to this contract is used
i for purposes for which the federal financial assistance is extended, or for another
purpose involving the provisions of similar services or benefits; or (b) the eriod during "
which the Grantee retains ownership or possession of such property; or (c) the end of !
the project time period specified in paragraph 4. All documents, accounting records and
other material pertaining to costs incurred in connection with the project shall be retained
by the Grantee for three years from the date of final payment to facilitate any audits or
inspections.
i (8) PROPERT-Y" MANAGEMENT STANDARDS: The Grantee's services
reT-idered and reimbursaAe expenses incurred shall be those allowable under the
Common rule, 49 CFR F,-irt 18, and FTA Circular 4220.113 (Third Party Contracting
Guidelines).
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(9) REPORTS: The Grantee shall advise the Commission regarding the j
progress of the projects at such times and in such a manner as the Commission may I
require including but not limited to meetings and interim reports.
(10) INSURANCE: The Grantee shall maintain in amount and form satisfactory
to the Commission such insurance as will be adequate to protect it in case of accident. If
permitted by law, the Grantee may maintain a self-insurance program in lieu of
purchasing insurance coverage. The Grantee shall verify compliance with this section by
submitting a copy of its certificate of insurance, or if self insured, a copy of its self
insurance plan.
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(11) INDEMNIFICATION: The Grantee shall be responsible for injury or
damages as a result of any services and/or goods rendered under the terms and
conditions of this Agreement. In addition to the liability imposed upon the Grantee on the
account of personal injury, bodily injury, including death or property damage, suffered as
a result of the Grantee performance under this Agreement, the Grantee assumes the
obligation to save harmless the Commission, including its agents, employees and i
assigns, and to indemnify the Commission, including its agents, employees and assigns,
from every expense, liability or payment arising out of such wrongful or negligent act or
omission, including legal fees. The Grantee also agrees to hold harmless the I
Commission, including its agents, employees and assigns, from any wrongful or
negligent act or omission committed by any subcontractor or other person employed by :. .
or under the supervision of the Grantee for any purpose under this Agreement, and to
indemnify the Commission, including its agents, employees and assigns, from every
1 expense, liability or payment arising out of such wrongful or negligent act or omission.
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(12) NONDISCRIMINATION ASSURANCE: With regard to work under this
Agreement,the Grantee agrees as follows:
(A) Civil Rights Statutes: The Grantee shall comply with all state and
federal statutes relating to nondiscrimination, including but not limited to Title VI and Title
j VII of the Civil Rights Act of 1964, as amended (42 U.S.C. 2000d and 2000e), as well as
any applicable titles of the Americans with Disabilities Act. In addition, if the Grantee is
providing services or operating programs on behalf of the Department or the
Commission, it shall comply with all applicable provisions of Title II of the Americans with
j Disabilities Act.
(B) Executive Order: The Grantee shall comply with all the provisions of
Executive Order 94-03, issued by the Honorable Mel Carnahan, Governor of Missouri,
on the fourteenth (14th) day of January 1994, which executive order is incorporated
herein by reference and is made a part of this Agreement. This Executive Order which
promulgates a Code of Fair Practices in regard to nondiscrimination, is incorporated
j herein by reference and made a part of this Agreement. This Executive Order prohibits
i discriminatory practices by the state, the Grantee or its subcontractors based on race,
color, religion, national origin, sex, age, disability or veteran status.
(C) Administrative Rules: The Grantee shall comply with the
administrative rules of the United States Department of Transportation relative to
nondiscrimination in federally-assisted programs of the United States Department of
Transportation (49 CFR Subtitle A, Part 21) which are herein incorporated by reference
and made part of this Agreement.
(D) Nondiscrimination: The Grantee shall not discriminate on grounds '
of the race, color, religion, creed, sex, disability, national origin, age or ancestry of any
individual in the selection and retention of subcontractors, including procurement of
materials and leases of equipment. The Grantee shall not participate either directly or
indirectly in the discrimination prohibited by 49 CFR Subtitle A, Part 21, Section 21.5,
including employment practices.
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(E) Solicitations for Subcontracts Including Procurements of Material
and Equipment: These assurances concerning nondiscrimination also apply to
subcontractors and suppliers of the Grantee. These apply to all solicitations either by
competitive bidding or negotiation made by the Grantee for work to be performed under
a subcontract including procurement of materials or equipment. Each potential
subcontractor or supplier shall be notified by the Grantee of the requirements cf this
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Agreement relative to nondiscrimination on grounds of the race, color, religion, creed,
sex,disability or national origin,age or ancestry of any individual.
(F) Information and Reports: The Grantee shall provide all information
and reports required by this Agreement, or orders and instructions issued pursuant
thereto, and will permit access to its books, records, accounts, other sources of
information, and its facilities-as may be determined by the Commission or the United
States Department of Transportation to be necessary to ascertain compliance with other
contracts, orders and instructions. Where any information required of the Grantee is in
the exclusive possession of another who fails or refuses to furnish this information, the
Grantee shall so certify to tho Commission or the United States Department of w
Transportation as appropriate and shall set forth what efforts it has made to obtain the
information.
(G) Sanctions for Noncompliance: In the event the Grantee fails to
comply with the nondiscrimination provisions of this Agreement, the Commission shall
impose such contract sanctions as it or the United States Department of Transportation
may determine to be appropriate, including but not limited to:
1. Withholding of payments under this Agreement until the
Grantee complies; and/or
2. Cancellation, termination or suspension of this Agreement, in
whole or in part, or both.
(H) Incorporation of Provisions: The Grantee shall include the
provisions of paragraph 12 of this Agreement in every subcontract, including
procurements of materials and leases of equipment, unless exempted by the statutes, I
executive order, administrative rules or instructions issued by the Commission or the
United States Department of Transportation. The Grantee will take such action with
respect to any subcontract or procurement as the Commission or the United States
Department of Transportation may direct as a means of enforcing such provisions,
including sanctions for noncompliance; provided that in the event the Grantee becomes
involved or is threatened with litigation with a subcontractor or supplier as a result of `
such direction, the Grantee may request the United States to enter into such litigation to
protect the interests of the United States.
(13) SECTION 504 ASSURANCES AND THE AMERICANS WITH DISABILITIES
ACT OF 1990: The Grantee shall comply with all the requirements imposed by the
United States Department of Transportation regulations implementing the Rehabilitation
Act of 1973, as amended, and the Americans with Disabilities Act of 1990 (and any
subsequent amendments thereto) set forth in 49 CFR Parts 27, 37, and 38, as well as all
applicable regulations and directives issued pursuant thereto by other Federal
Departments or agencies.
(14) DISADVANTAGED BUSINESS ENTERPRISE: The Grantee agrees to
prepare and submit for Commission approval a Disadvantaged Business Enterprise plan
as defined in 49 CFR Part 23 dated July 21, 1983, if the Grantee receives a total of
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$250,000 or more of financial assistance from the United States Department of i
Transportation, Federal Transit Administration.
(15) INTEREST OF MEMBERS OF OR DELEGATES TO CONGRESS: No
member of or delegate to the Congress of the United States shall be admitted to any
share or part of this contract or to any benefit arising therefrom.
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(16) CHARTER AND SCHOOL BUS PROVISION: The Grantee shall not provide
charter or sightseeing services outside its service area as defined in the approved
application for 5311 assistance (Appendix A) with equipment purchased with project
funds. Within the service area, charter and sightseeing services may only be provided
on an incidental basis. Incidental is defined as those operations which do not interfere
with regular service as proposed in the project application. The following uses are
Pours; not to be incidental: (a) weekday charters which occur during peak rush
hours; (b)weekday charters which require vehicles to travel more than 50 miles beyond
the service area; (c) weekday charters which require the use of a particular vehicle for
more than a total of 6 hours in any one service day. I
The Grantee shall not engage in school bus operations exclusively for the
transportation of students and school personnel in competition with private school bus
operators with project equipment.
(17) REIMBURSEMENT:
(A) Net Operatin Cost: The Commission, using funds made available
from the grant made to it by the United States Department of Transportation, shall
reimburse the Grantee for 50%of the net operating cost described in paragraph (1)(a) of
this Agreement; provided, however, in no event shall the total amount reimbursed by the
Commission for net operating cost exceed the maximum federal share of$262,694.
(B) State Funds Reimbursed to the Grantee Pursuant to H.B. 1004: The
Commission, using funds made available from H.B. 1004, shall reimburse the Grantee
for Thirty-seven Thousand Three Hundred Twenty-two Dollars ($37,322).
Reimbursement made pursuant to H.B. 1004 shall be provided to the Grantee only for
transportation services provided by the Grantee from July 1, 1996, to June 30, 1997.
(18) PAYMENT: Progress payments, based upon actual allowable costs, for
not less than one (1) month may be made upon receipt of an itemized invoice from the
Grantee. The itemized invoice shall be reviewed by the Commission prior to payment. A
retainage of five (5) percent of the approved invoice cost will be withheld from each I
requisition until the project is completed, accepted, and the final audit has been made. t
Any costs deemed ineligible for reimbursement by the Commission in accordance with
the terms of this Agreement shall be deducted from the retainage before final payment is
made. Any rejected or unaccepted costs shall be borne by the Grantee.
(19) REIMBURSEMENT CONDITIONS: Reimbursement by the Commission is
subject to the following conditions:
(A) Funds made available to the Commission and Grantee are subject to
appropriations made by the General Assembly. The maximum Commission payment on
any monthly or quarterly request and in the aggregate, when added to federal operating
assistance funds available and applied to the same operating period, shall not cause the
total of state and federal operating assistance to exceed the amount of operating
assistance for which Grantee would have qualified in federal funds had additional federal
funds been available.
(B) Financial summaries submitted to the Commission must include a .
certification that costs have been incurred in the performance of the contract and a
record of the actual costs.
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..xj (C) Reimbursement will be made by the Commission on an incremental
basis. Reimbursement is subject to approval by the Commission. All requisition forms
I •,. '� shall be in an appropriate format approved by the Commission.
(D) Requisitions requesting reimbursement for operating expenses shall
be in accordance with the approved project operating budget(Appendix B).
(E) Requisitions requesting reimbursement for capital expenses shall be In
accordance with the approved estimated capital project budget (Appendix B).
(F) The Grantee shall not be reimbursed for any expenses incurred prior to
or after the project period. Post audit activities will be conducted by the Commission.
(20) AMENDMENTS: Any change in this Agreement, whether by modification
or supplementation, must be accomplished by a formal contract amendment signed and
approved by the duly authorized representative of the Grantee and the Commission.
(21) SUBCONTRACTS: None of the project activities described in Appendixes
A or B shall be subcontracted without the prior written consent of the Commission. All
subcontracts shall be subject to the terms and conditions of this Agreement. The
Grantee, however, shall remain responsible for the proper completion of the project
notwithstanding any subcontract.
(22) TERMINATION: This Agreement may be terminated upon any of the
following conditions:
(A) If,for any cause, the Grantee shall fail to fulfill in a timely and proper
manner its obligations under this Agreement, or if the Grantee shall violate any of the
-� covenants, agreements, or stipulations contained herein,the Commission shall have the
right to terminate this Agreement if such default or violation is not corrected within twenty
(20)days after written notice is sent to the Grantee describing such default or violation.
(B) The Commission may terminate this Agreement without recourse in
the event that,for any reason, federal funds are not appropriated, allotted, or available to
the Commission for the purpose of meeting the Commission's obligation hereunder. The
Commission will provide written notice of such termination to the Grantee at least five (5)
days prior to the effective date of termination.
(C) Either party may terminate this Agreement at any time by giving
written notice to the other party of such termination and specifying the effective date
thereof at least forty-five (45) days in advance of such termination date.
(2 ) STATEMENT OF REVENUE AND EXPENDITURES: The Grantee agrees
that a statement of revenue and expenditures, based on actual figures, will be submitted
with each invoice in a format approved by the Commission upon completion of the
project. The Grantee shall provide the Commission with a final invoice indicating the
detailed costs, revenues and actual operating loss, when applicable, to the 5311 grant.
Upon receipt of the final invoice, an audit will be performed by the Commission.
(24) SOURCE OF COMMISSION FUNDS: The obligation of the Commission for
financial assistance in the project is contingent upon this Agreement being approved by
the Federal Transit Administration and the United States Department of Transportation,
and upon federal funds being allocated to, and approved,for the project.
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(25) LACK OF WAIVER: In no event shall payment of grant funds to the
Grantee by the Commission constitute or be construed as a waiver by the Commission
of any breach of covenants, or any default which may exist on the part of the Grantee
and the making of any such payment by the Commission while any such breach or
default shall exist shall in no way impair or prejudice any right or remedy available to the
Commission with the respect to such breach or default.
(26) SECURITY: The Grantee agrees that upon purchase with funds provided
under this Agreement of any equipment for which a title certificate may be obtained or is I
required under the laws of Missouri that the Grantee wiil execute such documents as w `
may be necessary to protect and secure a lien upon such equipment in favor of the
Commission, if so requested by the Commission. Any and all fees required to be paid to
secure and maintain said lien shall be paid by the Grantee.
(27) CONTRACTS FOR PROVIDERS OF TRANSIT SERVICE: The Commission
reserves the right to review and concur in the Grantee's specifications and
advertisements for transit and professional services contracts prior to submission to
prospective bidders. The Commission will concur in award of bid by the Grantee prior to
the execution of this Agreement between the Grantee or any bidder.
(28) BUY AMERICA: The Grantee agrees to abide by the provision of the Buy
America requirements of the 49 CFR Part 661.
' (29) COMMISSION REPRESENTATIVE: The Commission's chief engineer is
designated as the Commission's representative for the purpose of administering the
provisions of this Agreement, !
(30) ASSIGNMENT: The Grantee shall not assign, transfer or delegate any
J interest to this Agreement without the prior written consent of the Commission.
(31) LAW OF MISSOURI TO GOVERN: This Agreement shall be construed
according to the laws of the state of Missouri. The Grantee shall comply with all local,
state and federal laws and regulations relating to the performance of this Agreement.
(32) VENUE: It is agreed by the parties that any action at law, suit in equity, or
other judicial proceeding to enforce or construe this Agreement, or regarding its alleged
breach,shall be instituted only in the Circuit Court of Cole County, Missouri.
(33) NONSOLICITATION: The Grantee warrants that it has not employed or
retained any company or person, other than a bona fide employee working for the
Grantee, to solicit or secure this Agreement, and that it has not paid or agreed to pay
any company or person, other than a bona fide employee, any fee, commission,
percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting
from the award or making of this Agreement. For breach or violation of this warranty,the I
Commission shall have the right to annul this Agreement without liability, or in its
discretion, to deduct from this Agreement price or consideration, or otherwise recover,
the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent
fee.
(34) 5311 STATE MANAGEMENT PLAN: The Grantee agrees to the terms and
conditions of the Missouri Highway and Transportation Department's 5311 State
Management Plan incorporated herein by reference.
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(35) ONFIDENTIALITY: The Grantee shall not disclose to third parties
confidential factual matter provided by the Commission except as may be required by I
statute, ordinance, or order of court, or as authorized by the Commission. The Grantee
shall notify the Commission immediately of any request for such information.
(36) DRUG AND ALCOHOL TESTING: The Grantee agrees to accept and
abide by the terms and conditions of 49 CFR Parts 40, 651 and 653 mandating drug and
alcohol testing. In the event the Commission agrees to subsidize the cost of such
r testing, the Commission does not agree to accept liability for damages or injury caused
to Grantee, Grantees agent or third parties. Grantee agrees to indemnify and hold the
Commission harmless for damages and injuries resulting from actions of the Grantee
and Grantee's agents.
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(37) RESTRICTION ON LOBBYING: The Grantee agrees to abide with the
requirements of Section 1352 of Title 31, U.S,C.
IN WITNESS WHEREOF, the parties have entered into this Agreement on the last
date written below.
Executed by Grantee this ay of
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Executed by the Commission this -�91 day of c fa(�er- , 1996
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MISSOURI HIGHWAY AND
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TRANSPORTATION COMMISSION GRANTEE
i Y By
Title Deputy Chief Engineer Title /11A VR9
Attest: Attest:
ey B
Secretary o e o�oG�
Title
Approved as to Form:
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Appr d
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APPLICATION FOR SECTION 5311 ASSISTANCE APPM A•
PROJECT PERIOD (November 1, 1996 thru October 31, 1997)
DATE: August 16, 1996
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' APPLICANT'S NAME: City of Jefferson CONTACT PERSON: Tom Flood
N STREET ADDRESS: 320 E. McCarty Street P.O. BOX:
' ! CITY, STATE, ZIP Jefferson City, Missouri
COUNTY: Colo Phone Number: (673)634-6469
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General description of project: The Jefferson City Transit System(JEFFTRAN)owns eight
regular fixed route coaches and eleven tripper route buses for the general public
transportation within the city limits. The City also owns four small buses to transport
individuals with disabilities. During the winter and fall peak hours, a total of eighteen buses
are operated, including three "Nandi-WheelS" buses which provide dial-a-ride paratransit
service curb-to-curb. In addition to regular fixed route and tripper service, the City currently
provides Park-N-Ride service between the downtown business district and the parking lots at
i the Capital Mall and the Adjutant Generals office lot on Industrial Drive.
The administration of the system is provided through the City's Department of Public Works
with assistance from the City's Finance Department, with overall project management done
by the Transit Division Director. At the present time the Director of Public Works acts as the
chief administrator of the Transit Division. The Finance Department assists with bookkeeping
and purchasing.
JEFFTRAN buses will travel approximately 290,000 miles and provide approximately 350,000
unlinked passenger trips this fiscal year.
The City works with several local service agencies to help provide transportation. The local
sheltered workshop (Capital Projects)relies on our system to provide transportation for their
employees to two workshop facilities.
The City is also requesting capital funding for vehicle replacement, equipment purchase and
facility improvements.
Proposed Capital Funding: Proposed Operating Funding:
$395,984.00 Federal $281,355.00
$98,996.00 Local $389,180.00
$494,980.00 TOTAL $670,535.00
Authorized Official
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OPERATING SUMMARY APPENDIX•B
DESCRIPTION
501.000 SALARIES
501.010 DRIVERS SALARIES $318,934.00
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501.020 DISPATCHER SALARIES $28,007.00
501.040 OTHER SALARIES,OPERATIONS SUPERVISOR $30,978.00
502.000 FRINGE BENEFIT
502.010 FICA $27,795,00
502.020 FRINGE BENEFITS-ALL OTHERS $102,800.00
503.000 SERVICES
503.010 C.M.LABOR CHARGE BACK $91,000,00
504.000 MATERIALS AND SUPPLIES
504.010 FUEL $58,200,00
504.020 LUBRICANTS $6,500,00
504.030 TIRES AND TUBES $9,500.00
504,040 INVENTORY PURCHASES,PARTS,C.M. $78,000.00
504.050 MISC,MATERIALS AND SUPPLIES $5,000.00
506.000 INSURANCE
j 506.010 LIABILITY
i 506.01.01 AUTO LIABILITY $11,184.00
f 505.01.02 GENERAL LIABILITY $2,468,00
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506.020 OTHER INSURANCE
506.02.01 PROPERTY INSURANCE $2,628,00
506.02.02 INLAND MARINE $336.00
507,000 TAXES
507.020 FUEL STATE TAX $11,290.00 i
TOTAL OPERATING EXPENSES $784,620.00 i
TOTAL EXPENSES,OPERATING AND ADMINISTRATIVE $905,785,00
530.000 INELIGIBLE EXPENSES
530.010 CHARTER EXPENSES $2,820,00
ELIGIBLE OPERATING EXPENSES $902,965.00
540.00 R PASSENGER REVENUE
540.01 R FARE BOX $48,000.00
540.02 R DEMAND RESPONSE $32,970.00
540.03 R SCHOOL PASSES $17,940.00
540.04 R SPECIAL $127,000.00
540.05 R GOLDEN PASS $4,520.00
541.00 R MISCELLANEOUS REVENUE
541.01 R VEHICLE WASH REIMBURSEMENT $2,000,00
541.02 R INSURANCE CLAIM REFUNDS $0.00
TOTAL FARE BOX AND OTHER REVENUES
APPLIED AGAINST ELIGIBLE EXPENSES
NOT INCLUDED IN LOCAL SHARE $232,430.00 `.
NET PROJECT COST $670,535.00
LOCAL MATCH,CITY OF JEFFERSON $359,180,00
OTHER LOCAL MATCH,COLE COUNTY SPECIAL SERVICES $30,000.00
SECTION 18 FUNDS $281,355.00
PREPARED BY:
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Thomas E.Hood
Transit Division Director
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APPENDIX•B
CITY OF JEFFERSON
DEPARTMENT OF PUBLIC WORKS
TRANSIT DIVISION
PROJECTED OPERATING BUDGET
I FISCAL YEAR 96-97 (NOVEMBER 1, 1996 THRU OCTOBER 31, 1997)
ADMINISTRATIVE EXPENSES
DESCRIPTION
501,00 A SALARIES
501.01 A ADMINISTRATIVE SALARIES $52,000.00
502.00 A FRINGE BENEFITS $2,500.00
502.01 A FICA
502.02 A FRINGE BENEFITS ALL OTHERS $7,500.00
503.00 A SERVICES
503.02 A PROFESSIONAL SERVICES FEES $400.00
503.04 A ALL OTHER FEES
503.04.01 ACCOUNTING EXPENSES $13,000.00
503.04.02 TELEPHONE $3,220.00
503.04.03 BUILDING SECURITY MONITORING $1,500.00
503.04.04 TRASH PICK-UP $965.00
503.04.05 UNIFORM CLEANING $2,760.00
503.04.06 MSHP CRIMINAL HISTORY CHECK $100.00
504.00 A MATERIALS AND SUPPLIES
504.01 A OFFICE SUPPLIES $1,120.00
504.02 A OTHER MATERIALS AND SUPPLIES
504,02.01 OPERATIONAL SUPPLIES $2,000.00
504.02.02 BUILDING AND GROUNDS $4,040.00
504.02.03 CLOTHING $6,570.00
505.00 A UTILITIES
505.01 A TRANSIT FACILITY
505.01.01 LIGHTS AND HEAT $4,160.00
505.01.02 WATER AND SEWER $320.00
509.00 A MISCELLANEOUS EXPENSES
509.01 A DUES AND SUBSCRIPTIONS $1,400.00
509.02 A TRAVEL AND MEETINGS $2,000.00
509.03 A ADVERTISING AND PROMOTION $8,510.00
509.04 A OTHER EXPENSES
509.04.01 TRAINING AND EDUCATION $2,970.00
i 509.04.02 POSTAGE $450.00
509.04.03 PRINTING $2,600.00
590.04.04 MEDICALS $1,080.00
TOTAL ADMINISTRATIVE EXPENSES $121,165.00
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