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Home My Public Portal AboutCPC Packet 072623 Town of Brewster Community Preservation Committee 2198 Main St., Brewster, MA 02631 cpcmeeting@brewster-ma.gov (508) 896-3701 COMMUNITY PRESERVATION COMMITTEE MEETING AGENDA 2198 Main Street July 26, 2023 at 4:00 PM This meeting will be conducted in person at the time and location identified above. This means that at least a quorum of the members of the public body will attend the meeting in person and members of the public are welcome to atten d in person as well. As a courtesy only, access to the meeting is also being provided via remote means in accordance with applicable law. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting/hearing will not be suspended or terminated if technological problems interrupt the virtual broadcast or affect remote attendance or participation, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda, which includes an applicant and its representatives, should make plans for in-person vs. virtual attendance accordingly. Members of the public who wish to access the meeting may do so in the following manner: Phone: Call (312) 626 6799 or (301) 715-8592. Webinar ID: 837 7728 4808 Passcode: 326439 To request to speak: Press *9 and wait to be recognized. ZoomWebinar: https://us02web.zoom.us/j/83777284808?pwd=NjB3WldRTGRxb0l0WXhIS1J0Y1NOQT09 Passcode: 326439 To request to speak: Tap Zoom “Raise Hand”, then wait to be recognized. When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted above. Additionally, the meeting will be broadcast live, in real time, via Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma.gov), or Video recording (tv.brewster-ma.gov). Please note that the CPC may take official action, including votes, on any item on this agenda. 1. Call to Order 2. Declaration of a Quorum 3. Meeting participation statement 4. Recording Statement: As required by the Open Meeting Law we are informing you that the Town will be video and audio taping as well as broadcasting this public meeting. In addition, if anyone else intends to either video or audio tape this meeting they are required to inform the chair. 5. Public Announcements and Comment: Members of the public may address the CPC on matters not on the meeting’s agenda for a maximum of 3-5 minutes at the Chair’s discretion. The CPC will not reply to statements made or answer questions raised during public comment but may add items presented to a future agenda. 6. Financial Update 7. Declaration and votes on completeness, timeliness, and CPA eligibility for Fall Town Meeting applications: a. Revolutionary War Memorial/Harwich Cemetery Commission/$23,000 b. Brewster Affordable Buydown Program/Brewster Affordable Housing Trust/$250,000 c. 0 Millstone Road/Preservation of Affordable Housing and Housing Assistance Corp./$500,000 8. Summary of meetings with citizens about CPA Funding Process 9. Set Date for Annual Public Hearing 10. Project Updates 11. Approval of Minutes from 6/28/23 & 7/12/23 12. Matters Not Reasonably Anticipated by the Chair 13. Announcements 14. Next Meeting: August 9, 2023 at 4PM/August 17 at 6PM/August 23 at 4PM 15. Adjournment Date Posted: Date Revised: Received by Town Clerk: 7/24/23 Community Preservation Committee Faythe Ellis Chair Sarah Robinson Vice Chair Sharon Marotti Treasurer Elizabeth Taylor Clerk Roland Bassett, Jr. Christine Boucher Bruce Evans Peggy Jablonski Paul Ruchinskas CPC Assistant Beth Devine Community Preservation Committee: FY24 Forecast as of 7/24/2023 3,435,339$ 1,223,691$ 358,153$ 1,581,844$ Pre FY24 10%10%10% Open Space/Recreation Housing Historical $ 1,933,167 $ 130,859 $ 287,924 $ - $ 1,083,388 3,435,338.61$ $ 158,184 $ 158,184 $ 158,184 $ 1,107,291 1,581,844.03$ $ 2,091,351 $ 289,043 $ 446,109 $ 1,107,291 $ 1,083,388 Open Space/Rec Housing Historical "30%" $ (49,050) $ (94,400) $ (46,183) (79,092)$ Spring 2023 TM (Approved ) Housing Coordinator (70,580)(70,580)$ (55,000)$ (55,000)$ (125,000)$ (9,670)$ Fall 2023 TM /Proposed Revolutionary War Memorial ($23,000)(23,000)$ (250,000)$ (500,000)$ Total YTD Obligations - fy24 $ (189,633) $ - $ - $ (79,092) $ (1,088,250) $ 1,901,718 $ 289,043 $ 446,109 $ 1,028,199 $ (4,862)3,660,207.44$ Total net available from all accounts Budgeted Reserved for CPA Undesignated Fund Balance (5) FY-23 Carryover balances from FY23 including Actual Unreserved Open Space Fund Balance with Original Match(4) FY-24 Estimated revenue FY-23 Estimated total balance forwarded [1]: FY-24 Estimated local tax revenue: FY-24 Estimated State contribution [2]: Total FY-24 Estimated funds available: FY-24 Estimated Funds available fy24 Estimated Unreserved Fund Balance as of 07/01/2023 with Adjustments FY-24 obligations as of 07/01/2023 BBJ Property Bond #1 BBJ Property Bond #2 Bates Property Bond Administration Expense [3] 107 Main Street Orleans ($50,000) Brewster Affordable Buydown Program ($250000) 0 Millstone Road ($500,000) [5] Reserved for Rec, Housing and Historic per original formula Juniper Hill Wellfleet ($100,000) FORWARD Phase 2 ($120,000) Accessible Outdoor Furniture ($9670) [4] Open Space carryover is reserved for Open Space only per the original formula. [1] Balance forwarded estimated from prior year includes all unallocated funds, including unspent amounts from projects and budgeted administrative and professional (2) State Match revenue is projected at 30% [3] Administrative expenses are limited by law to 5% of the total CPC budget and include primarily payroll costs, legal and other professional expenses, the annual $4,350 state Coalition dues. BONDS BONDS Housing Trust 5 Year-Plan FY23-27 12.29.22 FY23 FY24 FY25 FY26 FY27 Carryforward Balance 1,195,879 1,190,879 893,879 714,569 1,053,821 Anticipated Revenues 1,891,900 2,870,580 2,344,461 2,519,557 2,425,927 Appropriations 1,896,900 3,167,580 2,523,771 2,180,304 2,567,196 End Balance 1,190,879 893,879 714,569 1,053,821 912,553 FY23 FY24 FY25 FY26 FY27 Projects:Funding Source Housing Coordinator CPA- Salary Only 66,900 70,580 74,461 78,557 82,877 Benefits paid by the Town-approx. 35K/ year Housing Program Asst.BAHT Salary Only -42,000 44,310 46,747 49,318 19 Hours- new non-benefitted position Rental Assistance CPA 150,000 150,000 150,000 Preservaton of SHI Homes CPA 300,000 200,000 Buy Down Program CPA 300,000 300,000 Housing Production Plan CPA 30,000 212 Yankee Drive BAHT 75,000 Town Development of Other Properties BAHT 500,000 500,000 Outside Applications for Funding BAHT 50,000 50,000 50,000 50,000 Millstone Road Community Housing CPA/BAHT 1,000,000 Legal Expenses CPA/BAHT 5,000 5,000 5,000 5,000 5,000 Housing Rehabilitation-Child Care Vouchers CDBG-Regional Grant 1,300,000 1,500,000 1,700,000 1,700,000 1,700,000 Town is lead community for Dennis, Wellfleet and Brewster Total Appropriations:1,896,900 3,167,580 2,523,771 2,180,304 2,567,196 Sources Short Term Rentals Allocation 375,000 400,000 420,000 441,000 463,050 Financial Forecast 5% escalator CPA Housing Coord. Wages 66,900 70,580 74,461 78,557 82,877 CPA Rental Assistance 150,000 150,000 150,000 CPA for SHI Homes -200,000 Proceeds on Re-sale of SHI Homes 150,000 CPA Buy Down 300,000 300,000 CPA Housing Production Plan 30,000 CPA Millstone Rd. Community Housing 250,000 Grants & Donations Community Development Block Grant (CDBG)1,300,000 1,500,000 1,700,000 1,700,000 1,700,000 Total Revenues:1,891,900 2,870,580 2,344,461 2,519,557 2,425,927 CPA Rev 216,900 820,580 224,461 378,557 262,877 CPA Exp 516,900 570,580 224,461 378,557 262,877 390,675.00 5 year average Estimated annual CPA revenue 1,492,304 1,529,612 1,567,852 1,607,048 1,647,225 Target Allocation Policy- Housing 30%447,691 458,884 470,356 482,115 494,167 TAP - Open Space 30%447,691 458,884 470,356 482,115 494,167 TAP - Recreation 10%149,230 152,961 156,785 160,705 164,722 TAP- Historic 10%149,230 152,961 156,785 160,705 164,722 CPA Recommended 20%298,461 305,922 313,570 321,410 329,445 1,492,304 1,529,612 1,567,852 1,607,048 1,647,225 FY23-27 based on Existing Formula based on 2021 Public Hearing Existing formula FY23-27 50%10%10% Open Space Housing Historical Recreation Budgeted Reserve*Admin Total End FY22 est.1,556,879$ 45,370$ 500,351$ 757,756$ 2,860,356$ Est FY 23-FY 27 Revenue 3,576,745$ 715,345$ 715,350$ 1,788,371$ 357,674$ 7,153,485$ Total 5,133,624$ 760,715$ 1,215,701$ 2,546,127$ 357,674$ 10,013,841$ Bond FY 23-27 (819,837)$ Net total available for projects 4,313,787$ 760,715$ 1,215,701$ -$ 2,546,127$ 357,674$ 9,194,004$ Estimated Projects FY23-27 2,000,000$ 1,427,500$ 1,951,208$ 1,430,000$6,808,708$ Funded from category reserve (2,000,000)$ (760,715)$ (1,215,701)$ 2,385,296$ Look to fund from Budgeted Reserve 666,785$ 735,507$ 1,430,000$(2,832,292)$ Est. net total end of FY27 2,313,787$ -$ -$ -$ (286,165)$ * Reserved for Housing, Historic, Recreation Assumptions: Level annual revenue of $1,430,697 FY23-27 based on Existing Formula based on 2022 Public Hearing 30% minus 5% Admin Warrant Projects by CPA Category Open Space Housing Historical Recreation Admin/Undesignate d (4 categories)Revenue Assumption FY24 Spring TM approved 305,580$ 9,670$ 79,092$ 1,581,844$ FY24 Fall FY25 Spring FY25 Fall FY26 Spring FY26 Fall FY27 Spring FY27 Fall Totals -$ 305,580$ -$ 9,670$ 79,092$ 1,581,844$ % of revenue 0%19%0%1%5% Target %30%30%10%10%20% Description Notes Open Space Housing Historical Recreation Unallocated Reserve - Historic, Rec, Housing Unallocated Reserve - all Admin Carryover EOY FY22 1,556,879$ 45,370$ 500,351$ 757,756$ Bond expenseFY23-27 (819,837)$ Net amount (A)737,042$ 45,370$ 500,351$ 757,756$ 2,040,519$ Revenue Est. FY23 50/10/10/25/5 715,349$ 143,070$ 143,070$ 357,674$ 71,535$ 1,430,697$ FY24 TAP 30/30/10/10/15/5 429,209$ 429,209$ 143,070$ 143,070$ 214,605$ 79,092$ 1,581,844$ FY25 TAP 30/30/10/10/15/5 474,553$ 474,553$ 158,184$ 158,184$ 237,277$ 81,070$ 1,621,390$ FY26 TAP 30/30/10/10/15/5 486,417$ 486,417$ 162,139$ 162,139$ 243,209$ 83,096$ 1,661,925$ FY27 TAP 30/30/10/10/15/5 498,577$ 498,577$ 166,192$ 166,192$ 249,289$ 85,174$ 1,703,473$ Subtotal (B)2,604,105$ 2,031,826$ 772,655$ 629,586$ 357,674$ 944,378$ 399,966$ 7,999,329$ TOTAL available for projects A + B 3,341,147$ 2,077,196$ 1,273,006$ 629,586$ 1,115,430$ 944,378$ 399,966$ 10,039,848$ 33%21%13%6%11%9%4% Notes:1. Annual Revenue increase estimated at 2.5% - to be updated once actual revenue calculated 2. New Allocation targets applied to begin with FY24 revenue. 4. Open Space debt expense FY23-28 deducted from carryover revenue 5. Therefore, Open Space TAP calculated based on same annual revenue estimate as other categories TARGET ALLOCATION POLICY TRACKING FY24-FY27 BACKGROUND ASSUMPTIONS/ CPC BUDGET PROJECTIONS BREWSTER COMMUNITY PRESERVATION GRANT QUARTERLY PROJECT STATUS REPORT Name of CPA Recipient: Habitat for Humanity of Cape Cod, Inc. Quarter Ending Date: June 30, 2023 Project Title: Brewster Red Top Road Community Housing (aka Phoebe Way) Project Representative/CPC Contact Name: Elizabeth (Beth) Hardy Wade, Director of Land Acquisition Address: 411 Main St., Suite 6A, Yarmouth Port, MA. 02675 Telephone Number: 508-362-3559 x 24 Email: land@habitatcapecod.org Amount: $100,000 # of Homes: 2 Project Status: Permitting: The Town Clerk stamped ZBA decision was recorded at the Barnstable County Registry of Deeds on January 24, 2022: BK 34849, PG 19; Subdivision Plan at: PB 694 PG 44. Habitat closed on the donation of the two lots f rom Beth Finch on February 28,2022. Deed f or transfer o f property at: BK 34935 PG 265. Regulatory A greement, record ed on October 20, 2022, at the Barnstable County Registry of Deeds at BK 35434 PG 166 (original deliv ered to the Planning office). Update : The amended regulatory agreement to change A MI served from both homes at or below 65% to 1 home at or below 60% and the other at or below 80% was recorded at the Registry of Deeds on May 11, 2023, BK 35779 PG 33 (original delivered to the Planning office). Infrastructure: 80% Complete: Each homes’ septic system has been installed, i nspected, and covered; Water lines have been installed from water main to both houses; Electric l ines installed in both houses; and a new telephone pole has been installed by entry roadway. The street sign for Phoebe Way is in place. Construction: 0% Complete: If all continues to go as planned, we will host a late October 2023 wall raising at these homes. Fundraising: A CPC grant agreement amendment w as e xecuted on April 17, 2023, allowing f or an adjusted AMI served by the project (1 home at 60% AMI, 1 home at 80% AMI). Since our last report two additional home sponsors have been secured/pledged at $50,000 each. Solar funding is secured for the site. Robust fundraising efforts continue. Homeowners: We received approval from DHCD to begin marketing the homes and applications were opened in June. The application period will close on August 14, 2023. Applications can be found at this link: https://habitatcapecod.org/to-apply-for-a-home/ The three-bedroom home prices are set at: $164,750 (1 home at 60% AMI) and $233,700 (1 home at 80% AMI). The home lottery will be subject to a Veteran Preference for one of the homes; however, if we fail to find a qualified Veteran applicant, we will roll the preference over to provide a local preference option. Voluntee rs or Events/Press: N/A Brewster Phoebe Way Pro Forma Bud v Act 2023-06-30 2 HOMES FUND USES Revised As Of: 06.30.2023 BUDGET PER UNIT PER SF % of TTL ACTUAL % of TTL DIFFERENCE a 0 0 0 0%0 0%0 Site Work/Hard Costs Drainage 11,000 5,500 2 1%0 0%11,000 Driveways and Parking 22,500 11,250 5 2%0 0%22,500 Earthwork/Topsoil 26,500 13,250 6 3%43,975 13%(17,475) Excavate, Backfill, Septic, Waterline 61,000 30,500 13 6%97,779 30%(36,779) Lawns, Plantings and Walkways 10,000 5,000 2 1%0 0%10,000 Other: 0 0 0 0%0 0%0 Roadway 103,500 51,750 23 10%0 0%103,500 Sheds 27,500 13,750 6 3%0 0%27,500 Site Landscaping & Loam Shoulders 12,500 6,250 3 1%9,605 3%2,895 Site Utilities (not extensions/road)35,500 17,750 8 3%12,262 4%23,238 Water/Wells 8,600 4,300 2 1%18,000 5%(9,400) b Subtotal Site Work 318,600 159,300 70 31%181,621 55%136,980 Direct Construction Appliances 8,000 4,000 2 1%0 0%8,000 Cabinets & Vanities 17,000 8,500 4 2%0 0%17,000 Carpentry/Doors & Windows 100,000 50,000 22 10%0 0%100,000 Concrete 42,000 21,000 9 4%47,066 14%(5,066) Electrical 33,380 16,690 7 3%0 0%33,380 Insulation 17,580 8,790 4 2%0 0%17,580 Interior Finish 40,600 20,300 9 4%0 0%40,600 Plumbing/HVAC 66,566 33,283 15 6%0 0%66,566 Solar Install 0 0 0 0%0 0%0 c SubTotal Direct Construction 325,126 162,563 72 32%47,066 14%278,060 d SubTotal Site Wk & Direct Const (b + c)643,726 321,863 142 63%228,687 69%415,039 6% of (d)General Requirements 38,624 19,312 9 4%3,128 1%35,496 6% of (d)Builder's Profit 38,624 19,312 9 4%13,721 4%24,902 2% of (d)Builder's Overhead 12,875 6,437 3 1%4,574 1%8,301 e Total Gen Req, Profit, Overhead 90,122 45,061 20 9%21,423 7%68,699 f 5% of a,b,c,d Construction Contingency 36,692 18,346 8 4% 0 0% 36,692 g TOTAL HARD/CONST COSTS (a+b+c+e+f)770,540 385,270 170 75%250,110 76%520,430 PHOEBE WAY, BREWSTER Site Acquisition House Costs Brewster Phoebe Way Pro Forma Bud v Act 2023-06-30 2 HOMES FUND USES Revised As Of: 06.30.2023 BUDGET PER UNIT PER SF % of TTL ACTUAL % of TTL DIFFERENCE PHOEBE WAY, BREWSTER House Costs Accounting 3,000 1,500 1 0%0 0%3,000 Architectural 500 250 0 0%0 0%500 Bond Premium 0 0 0 0%0 0%0 Construction Interest 12,375 6,188 3 1%0 0%12,375 Engineering 12,900 6,450 3 1%26,610 8%(13,710) Family Programs/Volunteer Services 12,292 6,146 3 1%0 0%12,292 Financing/Application Fees/Appraisal 500 250 0 0%0 0%500 Insurance 5,684 2,842 1 1%0 0%5,684 Legal 4,500 2,250 1 0%7,835 2%(3,335) Maintenance (unsold units)0 0 0 0%0 0%0 3% of home $Marketing (Affirmative Fair Housing)11,954 5,977 3 1%0 0%11,954 Permits/Surveys 2,000 1,000 0 0%8,390 3%(6,390) Real Estate Taxes 0 0 0 0%0 0%0 Security 0 0 0 0%0 0%0 Site & Construction Supervision 70,193 35,096 16 7%0 0%70,193 Utilities 0 0 0 0%0 0%0 Less Discounts/Gifts in Kind 0 0 0 0%0 0%0 h Subtotal Soft Costs 135,897 67,949 30 13%42,836 13%93,061 i 5.0%Soft Cost Contingency 6,795 3,397 2 1%0 0%6,795 j 142,692 71,346 32 14%42,836 13%99,856 k 913,232 456,616 202 89%292,945 89%620,287 l 12.5%Developer's Fee 114,154 57,077 25 11%36,618 11%77,536 TOTAL DEVELOPMENT COST 1,027,386 513,693 227 100%329,563 100%697,822 ACTUAL DIFFERENCE $398,450 $0 ($398,450) $0 $0 $0 $100,000 $0 ($100,000) $60,000 $0 ($60,000) $375,000 $184,666 ($190,334) $93,936 $144,897 $50,962 $0 $0 $0 $0 $0 $0 $1,027,386 $329,563 ($697,822) Note 1: Note 2: Note 3: Note 2 HARD AND SOFT COSTS TOTAL SOFT COSTS Construction Funding - CPC FHLBB Grant - Awarded Habitat Developer Equity Fundraising: Designated Grants & Sponsorships Solar Grants & Energy Rebates Other The "Proceeds from Sale of Homes-USDA" is based on 2023 EOHLC approved pricing. We will add solar costs & funding sources for this project once it is identified. The above Development Cost does not include donations and professional discounts, estimated at $10K - $20K per home. Note 1 Soft Costs FUND SOURCES Proceeds from Sale of Homes Acquisition Funding Community Preservation Committee Minutes of June 28, 2023 Page 1 of 3 vd 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 FAX (508) 896-8089 COMMUNITY PRESERVATION COMMITTEE Hybrid Meeting w In-Person Quorum Wednesday, June 28, 2023, at 4:00 p.m. MEETING MINUTES OF JUNE 28, 2023 Present: Community Preservation Committee (CPC) – Chair Faythe Ellis, Vice Chair Sarah Robinson, Treasurer Sharon Marotti, Clerk Elizabeth Taylor, Roland Bassett, Peggy Jablonski, Paul Ruchinskas, Christine Boucher. (remote attendance) Absent: Bruce Evans Also Present: Cynthia Bingham, Select Board Chair Ellis called the meeting to order at 4:01 pm, announced a quorum, and read the Recording Statement. This meeting will be conducted in person at the time and location identified above. This means that at least a quorum of the members of the public body will attend the meeting in person and members of the public are welcome to attend in person as well. As a courtesy only, access to the meeting is also being provided via remote means in accordance with applicable law. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting/hearing will not be suspended or terminated if technological problems interrupt the virtual broadcast or affect remote attendance or participation, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda, which includes an applicant and its representatives, should make plans for in-person vs. virtual attendance accordingly. 1.Public Announcements and Comment- none 2.Financial Update As is typically included in the packet is our FY24 forecast as well as the AHT 5-year plan. Faythe will also cover the Target Allocation Policy (TAP) tracking which the officers here reviewed with Mimi Bernardo this morning. The TAP as defined in our approved 5-year plan is listed on page 8 & 9 of the plan. Beginning July 1, 2023, we will be, as a matter of policy, tracking funding in accordance with policy standards. Faythe then went over the spreadsheet. With each Town Meeting, we will plug in the approved projects so we can calculate where we are with the allocations. As Mimi Bernardo balances out the Fiscal Year, we will replace the assumptions with the actual firm numbers she has calculated. 3.Discussion of Committee schedule through end of 2023 Faythe put together a list of dates coming up – July meetings will be intake of applications and review of those applications. Wednesday, Aug 9th is regular. On Aug 17th there is going to be a Local Preference Approved: VOTE: Community Preservation Committee Minutes of June 28, 2023 Page 2 of 3 Forum, and we will be invited along with the Housing Trust and Select Board - an additional day in August to mark on your calendars. The other question Faythe has is regarding referring applications for the Housing Partnership if they are only meeting once in August. One of the things in the fall is our Annual Public Hearing – we had that meeting in September last year which was helpful when presenting our Article to the Select Board and Finance Committee. October 16th the Warrant closes, Oct 11th is when we would want to have the article finalized. She feels the Public Hearing should be on September 13th. Faythe feels if we have the Hearing on October 25th, it will be a crunch to make the October 11th warrant deadline. Paul suggested we hold off on making the decision until July 12th so we can see what may be coming in for applications. The Committee agreed. Also – Wednesday, Nov 22nd is Thanksgiving Eve and Faythe would propose having that meeting on the 29th. The Committee agreed. 4.Discussion and possible vote on updates to Brewster CPA Funding Request Application These updates would be for applications dated December 1st: Paul has 2 – page 6, question 8 – he would recommend at the end, for Housing Development requests, also include an operating budget that includes rents/revenue and expenses - if we get housing requests, we should really request that from applicants this round as well. Page 8 all of the Categories Criteria, in each of the 4, 8 & 9 – meets one of the Open Space goals “listed on page 9 of the Brewster…” – so applicants can turn right to that page. We should make that change by adding the page number for them to take a look at if they are reading through. Faythe has a question regarding one of the checkbox items – the box that says commit to a resident election process. The applicant/the developers don’t make that decision, the Town does. Maybe this should not be a checkbox but more a statement of preference? Paul said that probably makes sense. We may want a future conversation about this. Faythe said we won’t vote today on these changes but need to figure that out. As we get increased regional project requests, is there anything included specific to a regional application? Elizabeth suggested including information about other towns’ CPC requests. Paul said maybe it could be under budget – need for public funds. Elizabeth said maybe a section regarding community support. We will look at this again before we finalize this. Faythe said we need to call it out better. She also thought adding local letters of support as a recommendation. Bills and getting them approved - we do that through email/electronically at this time. There has been some question as to the process in the past. Faythe said we should take a deeper dive into that billing process, perhaps outline that in the award letter and grant agreement, etc. She will do research and get back to the committee. 5.Review of CPC page changes on town website - defer 6.Project Updates - none 7.Approval of Minutes from 6/14/23 Motion to approve the 6/14/23 Minutes as presented. Community Preservation Committee Minutes of June 28, 2023 Page 3 of 3 MOVED by Roland Bassett. Sharon Marotti second. Roll Call Vote: Elizabeth Taylor – yes, Christine Boucher - abstain, Sharon Marotti – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Peggy Jablonski – yes, Chair Ellis - yes. VOTE 7-yes 0-no 1-abstain 8.Items Chair could not anticipate – none 9.Announcements - none 10.Upcoming meeting: Wednesday, July 12, 2023 4PM MOTION made by Sarah Robinson to adjourn the meeting at 4:35 pm. Sharon Marotti second. Roll Call Vote: Elizabeth Taylor – yes, Christine Boucher – yes, Sharon Marotti – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Peggy Jablonski – yes, Chair Ellis - yes. VOTE 8-yes 0-no Respectfully submitted, Beth Devine, Recording Secretary Packet of additional documents available on website for public review. Community Preservation Committee Minutes of July 12, 2023 Page 1 of 4 vd 2198 Main Street Brewster, Massachusetts 02631-1898 (508) 896-3701 FAX (508) 896-8089 COMMUNITY PRESERVATION COMMITTEE Hybrid Meeting w In-Person Quorum Wednesday, July 12, 2023, at 4:00 p.m. MEETING MINUTES OF JULY 12, 2023 Present: Community Preservation Committee (CPC) – Chair Faythe Ellis, Vice Chair Sarah Robinson, Treasurer Sharon Marotti, Roland Bassett, Peggy Jablonski, Paul Ruchinskas, Christine Boucher, Bruce Evans (remote attendance) Absent: Clerk Elizabeth Taylor (attended only for Open Space agenda item) Also Present: Peter Lombardi, Town Manager; Jim Gallagher, Deputy Assessor Chair Ellis called the meeting to order at 4:06 pm, announced a quorum, and read the Recording Statement. This meeting will be conducted in person at the time and location identified above. This means that at least a quorum of the members of the public body will attend the meeting in person and members of the public are welcome to attend in person as well. As a courtesy only, access to the meeting is also being provided via remote means in accordance with applicable law. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting/hearing will not be suspended or terminated if technological problems interrupt the virtual broadcast or affect remote attendance or participation, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda, which includes an applicant and its representatives, should make plans for in-person vs. virtual attendance accordingly. 1.Public Announcements and Comment- none 2.Financial Update As typically included in the packet is our FY24 forecast as well as the AHT 5-year plan and the TAP. Ignore page 4 of the info, it just slipped in. No discussion. 3.Presentation regarding Community Preservation Abatement Option, followed by committee discussion and possible vote Jim Gallagher and Peter Lombardi addressed the Committee. Jim Gallagher shared his screen. Peter Lombardi said two summers ago, the Select Board identified tax relief as one of their Strategic Plan goals. We spent time looking at the options we have now for residents, and other options available. Jim Gallagher presented to the Select Board in February and went through an expanded view of what is in the packet tonight. This abatement option would require Town Meeting approval. Jim Gallaher went over the current options for tax relief. One is the CPA surcharge exemption. He then went over his slides as to what is currently offered and what the exemption might mean for the CPA. There are 2 senior tax Approved: VOTE: Community Preservation Committee Minutes of July 12, 2023 Page 2 of 4 exemptions, blind exemptions, veterans’ exemptions, and volunteer exemptions already on the books. The CPA surcharge is a 3% property surcharge in addition to the Real Estate Tax. The CPA exemptions reduces the surcharge for qualified properties. It’s a reduction in the CPA revenue for those properties. Although the exemption has senior in its name, it is available to any age group. It is really the income limit that varies based on age – to qualify at any age, 80% of the local median income – low-income houses; for 60 and up, the income limit is 100% of the local median income – low to moderate income senior households. There is a domicile requirement for this exemption. To offset this exemption, it is simply a reduction in the CPA surcharge. If we had adopted this option, he showed the annual income limits, multiplied by a household multiplier. Provincetown and Chatham have adopted this exemption. It is a little extra relief. The COA outreach workers can be a resource – even if someone doesn’t file income taxes currently, if they do, they could qualify for this subsidy. He went on to say he is mainly dealing with homeowners. Christine wondered what the impact will be from this. Jim Gallagher said if ½ of those qualified applied, he estimated there to be a $150,000 impact to CPA revenue. Peter Lombardi said talking to other towns, it is more on the order of $10,000. He feels it is somewhere in the middle and maybe toward the lower end. Paul asked what other options the Select Board was considering. Peter Lombardi said the other options are not tax relief; they are a tax shift. Residential exemption, senior needs exemption – are residency and means-based exemptions needing special legislation. Sarah asked if there would be a time to sit back and review this in time. Jim Gallagher said he would be happy to report back annually for review. If this doesn’t work, we can always go back to Town Meeting to reverse or change. Motion to support adopting Community Preservation Surcharge Exemption MGL Ch. 44B, Section 3E1. MOVED by Sharon Marotti. Roland Bassett second. Roll Call Vote: Bruce Evans - yes, Christine Boucher - yes, Sharon Marotti – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Peggy Jablonski – yes, Chair Ellis - yes. VOTE 8-yes 0-no 4.Intake of Funding Application requests for Fall Town Meeting Faythe said we had 3 applications submitted: 1. BHS contribution to the Harwich Revolutionary War Monument- $23,000 2. AHT Brewster BuyDown Program- $250,000 3. 0 MillStone Road Project/ POAH & HAC- $500,000 We will go to Town Counsel to get CPA eligibility opinion for these next. If you notice any further information you would like to see, please email Faythe and Beth before the next meeting. 5.Election of Officers for FY24 Faythe said she confirmed with Elizabeth, Clerk; Sharon, Treasurer; Sarah, Vice Chair; and Faythe, Chair that they are comfortable submitting their names as Officers. Faythe will be stepping down as Chair after Fall Town Meeting 2023. Motion to leave Officers as they are currently. MOVED by Roland Bassett. Bruce Evans second. Community Preservation Committee Minutes of July 12, 2023 Page 3 of 4 Roll Call Vote: Bruce Evans – yes, Christine Boucher - yes, Sharon Marotti – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Peggy Jablonski – yes, Chair Ellis - yes. VOTE 8-yes 0-no 6.Discussion and possible vote on Open Space Committee request for FY24 Administrative Funds to cover appraisal expense Elizabeth Taylor addressed the committee – this request is to pay for an appraisal for multiple properties and is up to $3,000. Motion to approve the Open Space Committee request as submitted. MOVED by Roland Bassett. Sarah Robinson second. Roll Call Vote: Bruce Evans – yes, Elizabeth Taylor – yes, Christine Boucher - yes, Sharon Marotti – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Peggy Jablonski – yes, Chair Ellis - yes. VOTE 9-yes 0-no 7.Discussion regarding response to Town Manager request for CPC comments on Select Board FY24 strategic goals Paul said the Community Character about the 5-year CPA plan is checked off the list and should be removed. Faythe said the governance one she spent a lot of time on, and she had nothing to add. Peggy said she sometimes feels other groups in town know more than she does regarding the Sea Camps properties. It is such a big initiative, to know what will be coming toward us in the coming years is important. Faythe said that as we have a financial planning role here, having a liaison reporting to us would be a good suggestion. 8.Project Updates – Paul gave an update regarding the $500,000 Housing Trust award for the preservation of the subsidized housing inventory homes – 212 Yankee Drive - as May 2022 Town Meeting, they put out Request for Proposals and selected HAC for resourcing the people in charge of the renovation and handling the sale to the future buyer. The house needed mold remediation and new septic – both completed. The Town DPW has been incredibly helpful getting the property ready. At the end of last month, Donna Kalinick put out the invitation to bid to bring the house up to a livable and saleable condition. We will have more information in August. Best case, the work will get done this fall, and hopefully get a family in by the beginning of the year. 9.Items Chair could not anticipate – none 10.Announcements - none 11.Upcoming meeting: Wednesday, July 26, 2023 4PM Community Preservation Committee Minutes of July 12, 2023 Page 4 of 4 MOTION made by Bruce Evans to adjourn the meeting at 5:15 pm. Sarah Robinson second. Roll Call Vote: Christine Boucher – yes, Sharon Marotti – yes, Bruce Evans – yes, Roland Bassett – yes, Paul Ruchinskas – yes, Sarah Robinson – yes, Peggy Jablonski – yes, Chair Ellis - yes. VOTE 8-yes 0-no Respectfully submitted, Beth Devine, Recording Secretary Packet of additional documents available on website for public review.