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GAC Minutes 1990 07/10GOLF COURSE ADVISORY COMMITTEE MINUTES JULY 10, 1990 7:00 P.M. Committee Members Attending: Engen Williamson Hormaechea Whiteman McCarty Also In Attendance: Drips Bob Minshew Jackson Sam Alacano Andy Laidlaw Minutes from the June 12th meeting were amended as follows: Pepsi -Cola Contract: Total equipment costs installed has been changed from $4,000 to $10,000 in value in exchange for a five year contract with Pepsi -Cola. Engen motioned to approve the minutes as amended. Williamson seconded. There were three in favor and one against. New Business Men's Association Meeting: Dan Hormaechea in dissenting, felt the minutes should reflect an additional item from the Men's Association Meeting which was a motion to try another routing of the holes after the first routing has been tried for a month. Laidlaw Update - Paving Road Entrance: Laidlaw recommends not to pave this year. He felt uncomfortable with possible soft spots and future settling. Hormaechea motioned to delay paving to 1991 if costs, specs and quality of paving could be in the contract, thus being completed by 1991. Engen seconded. All were in favor, the motion passed unanimously. Laidlaw agreed to research these possibilities. In addition to the discussion on paving the clubhouse entrance, the committee also discussed moving the golf cart wash pad. Whiteman then motioned to move the cart wash -off pad from the east to the west side of the building to be located at the loading dock. Williamson seconded, all were in favor. the motion passed unanimously. Laidlaw listed five add items to the construction project: 1 1. Parking fill 2. Kitchen wall removal 3. Deck extension 4. Pro Shop shelving 5. Cart wash pad $7,839.00 $135.00 $1,200.00 $2,250.00 $380.00 Total - $11,804.00 Discussion followed with a brief presentation of each add item. The committee agreed to all changes. Clubhouse Landscaping: The committee discussed landscaping plans set forth by Kevin Grove of High Mountain Nursery. Grove has agreed to donate labor. Material costs will be paid for by the McCall Golf Foundation. Estimated costs for materials are approximately $6,000. Some of these items are: 1. Irrigation supplies 2. Railroad ties 3. Top soil 4. Sod 5. Trees, shrubs, ground cover, etc. The committee agreed High Mountain Nursery would do the landscaping. Clubhouse Special Use Permit: Bud Schmidt discussed with the committee an oversight by the city to rezone the area now occupied by the new clubhouse. Schmidt said he would handle the problem. A public hearing will be held in the near future. Request for 15 Additional Lifetime Passes: Following a brief discussion with foundation member Sam Alacano and his request for additional lifetime passes, Williamson motioned to recommend to the City Council additional sales of 15 more lifetime passes on top of the 50 originally approved. The passes would be sold for a minimum of $5,000. Hormaechea seconded. The motion passed unanimously. 1991 Budget: The committee previewed the budget with Superintendent Jackson and Bud Schmidt. Increases in the maintenance of the golf course are to be expected. Some of those accounts effected are, equipment maintenance, fuel and lubrications, utilities, and clubhouse repairs. The committee also discussed a raise for Superintendent Jackson. 2 The committee requested research of other golf course superintendent's salaries in the region and a report back at the next committee meeting. Private Carts Accessing Golf Course property: Chairman Engen has asked for Williamson and McCarty to discuss any concerns, complaints, etc., with effected property owners. Open House and Calcutta: The committee agreed the new clubhouse would not be an appropriate place to hold the McCall amateur calcutta. An open house will be discussed at a later date. The meeting adjourned at 10:00 P.M. The next meeting is scheduled for August 14, 1990 at City Hall at 7:00 P.M. Chairman 3 Uriic Calla oIEoO[kg PIL&RIu ORS arc PO COX 729, MC CALL, ID, 03638 200 63 1-5707 SITE OBSERVATION JOB McCall Golf Course Clubhouse TIME 2.30 PM PERSONNEL&EQUIPMENT AT SITE Finish crews Carpet layers CONSTRUCTION ACTIVITIES DATE 7/25/9O TEMPERATURE 75 REMARKS Sprinkler system 1) Test area in mechanical room is not as per shop drawings_ The valve has been backed up frorn the area near the roof sheathing, leaving it dry_ The valve, however will be buried in insulatiopn and impossible to find. The valve should protrude through the drywall into the mechanical room for ease of operation. The wet line to this valve goes through the electrical runs out of the panels A & 0 and it will be impossible to mound insulation over the line in this area.. 2) A wet line is run over the top of the B 3/4 x 37 1 /2" beam supporting the roof_ The beam insulates the line from any interior heat_ This is unacceptable! 3) Insulation of wet line in attic- In the West 1/3 of the building, bait insulation has been mounded over the lines in a perpendicular direction_ This leaves a gap at each truss cord where blown insulation could seperate the line frorn the building heat_ The insulation used is R-11_ The truss cords are 2 x 6 and the lines are mounted on a 2 x furr up above that_ Assuming a 1" line and 12" of blown insulation, there would only be 3 1/2" of insulation over the line_ Another R-19 batt should be run over the existing batts and parallel with the line at all 2x6 truss cords. 4) Wet lines in the cart storage area are still adjacent to vents_ Either the lines should be moved or the mechanical engineer should be contacted about moving the vents_ Insulation 1) The insulation baffles specified at the eaves were not used. The insulation used as a baffle is too short and has fallen down in many places_ 2) The ceiling in the center section of the building is higher than on the East and West sides_reither side accomplish the this attic. tic_ there is a pony wall above beams o This area has been insulated but insulation is s heldeas. in place by, friction only and has fallen down in se veralis insulation should be stappl ed to hold it in place_ 3) Recessed lights- Sheet metal covers have been placed over the recessed lights_ This will keep rnsulation from egetting too closew to the lights_ An R-30 batt should be mounded over the sheet metal before insulation is blown in_ The beam at the entry does not extend out to the end of the steel column caps_ As the beam cannot be extended, the column caps should be cut back flush with the end of the beam and painted. INFORMATION OR ACTION REQUIRED Correct all noted items_ Relative to tute wet lines in the be walked through the the City Fire Marshall and myself should protection of these lines and approve beforesystem bl blown innilnste i insulation is installation of the bait insulation, applied_ DISTRIBUTION -Billy Ray Strite, ECI, City of McCall, L_ T. General, Job Site, File BY Andrew Lai dl aw ` O NEERING ONSULTANTS fNCORPORATED 600 N. CURTIS SUITE 201 BOISE, IDAHO 83706 PHONE (208) 376-9820 FAX: 376-9822 LESLIE A. STITH, P.E. STEVE BASTIAN, P.E. July 23, 1990 Mr. Andy Laidlaw McCall Design P.O. Box 729 McCall, ID 83638 SUBJECT: McCALL GOLF COURSE CLUBHOUSE - FIRE SPRINKLER SYSTEM Dear Andy, The following is my summary of the sequence of events for the fire sprinkler system at the clubhouse: First, the specifications were written as a performance specification for a bidder design system. We originally specified it to be a "dry" system because we didn't know if the building would be heated in winter or not. We now know that it will. Ron Stenquist at Treasure Valley Fire Protection called me on the bid day and discussed with me some ambiguities in the specifications. There were some references to components for a "wet" system. He discussed with me why using a "wet/dry" system would be better and could save the Owner some money. I agreed with his reasoning, but I told him that there was not enough time to write an addendum, so he would have to bid it the way he interpreted the specifications. He said he thought everyone else would bid it "wet/dry" so he said he would too. Treasure Vally Fire Protection did end up being the low fire sprinkler bidder from the bid depository. I do not know what the other bids were or if they bid it all "dry" or not. When the shop drawings came in, they, looked alright, even though they showed a "wet/dry" system. I assumed that any questions about the bids had been settled by the General Contractor. As far as there being any inherent problems with the "wet/dry" system, I don't see any. We need to get insulation over the elbow that was touching the roof deck and we need to add heat to the electrical room. Other than that, as long as the electric heat remains on in the building, and all wet piping is covered with insulation, there shouldn't be any problems. I would also point out that the openings in the cart storage area need to be covered with insulating panels for winterization. The Fire Sprinkler Contractor says that there are several "wet" systems in McCall. He also mentioned that even a "dry" system has water in the heads that can freeze, unless each one is drained individually, each time the system is tested (usually once a year). I think you'll find that other fire sprinkler contractors will agree that there are no more problems with "wet" systems than with "dry" ones. Our specifications did state "dry system" in the scope of work section. The Contractor designed a "wet/dry" system. As the designer he will warrantee his design just as we do. If he has any reservations about his installed system freezing and causing building damage, he would say so and he would do what was necessary to alleviate any potential problems. I'm sure he would also be willing to state this in a letter. Please call if you have any questions. Sincerely, ENGINEERING CONSULTANTS, INC. Steve Bastian