HomeMy Public PortalAboutCPC packet 080923Town of Brewster
Community Preservation Committee
2198 Main St., Brewster, MA 02631
cpcmeeting@brewster-ma.gov
(508) 896-3701
COMMUNITY PRESERVATION COMMITTEE MEETING AGENDA
2198 Main Street
August 9, 2023 at 4:00 PM
This meeting will be conducted in person at the time and location identified above. This means that at least a quorum
of the members of the public body will attend the meeting in person and members of the public are welcome to attend
in person as well. As a courtesy only, access to the meeting is also being provided via remote means in
accordance with applicable law. Please note that while an option for remote attendance and/or participation is
being provided as a courtesy to the public, the meeting/hearing will not be suspended or terminated if
technological problems interrupt the virtual broadcast or affect remote attendance or participation, unless
otherwise required by law. Members of the public with particular interest in any specific item on this agenda, which
includes an applicant and its representatives, should make plans for in-person vs. virtual attendance accordingly.
Members of the public who wish to access the meeting may do so in the following manner:
Phone: Call (312) 626 6799 or (301) 715-8592. Webinar ID: 837 7728 4808 Passcode:326439
To request to speak: Press *9 and wait to be recognized.
ZoomWebinar:https://us02web.zoom.us/j/83777284808?pwd=NjB3WldRTGRxb0l0WXhIS1J0Y1NOQT09
Passcode:326439
To request to speak: Tap Zoom “Raise Hand”, then wait to be recognized.
When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in
the meeting, may do so by accessing the meeting remotely, as noted above. Additionally, the meeting will be broadcast
live, in real time, via Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma.gov),
or Video recording (tv.brewster-ma.gov).
Please note that the CPC may take official action, including votes, on any item on this agenda.
1.Call to Order
2.Declaration of a Quorum
3.Meeting participation statement
4.Recording Statement: As required by the Open Meeting Law we are informing you that the
Town will be video and audio taping as well as broadcasting this public meeting. In addition, if
anyone else intends to either video or audio tape this meeting they are required to inform the
chair.
5.Public Announcements and Comment: Members of the public may address the CPC on
matters not on the meeting’s agenda for a maximum of 3-5 minutes at the Chair’s discretion.
The CPC will not reply to statements made or answer questions raised during public
comment but may add items presented to a future agenda.
6.Discussion and possible vote on completeness, timeliness and CPA eligibility for funding
request of $23,000 for Revolutionary War Memorial at Evergreen Cemetery in East Harwich
7.Project updates
8.Financial Update
9.Discussion and possible vote on Historical Commission request for FY24 Administrative
funds to continue Form B project
10.Matters Not Reasonably Anticipated by the Chair
11.Announcements
12.Next Meetings: August 17 at 6PM/August 23 at 4PM/September 13 at 4 PM
13.Adjournment
Date Posted:Date Revised:Received by Town Clerk:
8/7/23
Community
Preservation
Committee
Faythe Ellis
Chair
Sarah Robinson
Vice Chair
Sharon Marotti
Treasurer
Elizabeth Taylor
Clerk
Roland Bassett, Jr.
Christine Boucher
Bruce Evans
Peggy Jablonski
Paul Ruchinskas
CPC Assistant
Beth Devine
Community Preservation Committee: FY24 Forecast as of 7/24/2023
3,435,339$
1,223,691$
358,153$
1,581,844$
Pre FY24
10%10%10%
Open Space/Recreation Housing Historical
$ 1,933,167 $ 130,859 $ 287,924 $ - $ 1,083,388 3,435,338.61$
$ 158,184 $ 158,184 $ 158,184 $ 1,107,291 1,581,844.03$
$ 2,091,351 $ 289,043 $ 446,109 $ 1,107,291 $ 1,083,388
Open Space/Rec Housing Historical "30%"
$ (49,050)
$ (94,400)
$ (46,183)
(79,092)$
Spring 2023 TM (Approved )
Housing Coordinator (70,580)(70,580)$
(55,000)$
(55,000)$
(125,000)$
(9,670)$
Fall 2023 TM /Proposed
Revolutionary War Memorial ($23,000)(23,000)$
(250,000)$
(500,000)$
Total YTD Obligations - fy24 $ (189,633) $ - $ - $ (79,092) $ (1,088,250)
$ 1,901,718 $ 289,043 $ 446,109 $ 1,028,199 $ (4,862)3,660,207.44$
Total net available from all accounts
Budgeted Reserved for
CPA
Undesignated Fund
Balance (5)
FY-23 Carryover balances from FY23 including Actual
Unreserved Open Space Fund Balance with Original Match(4)
FY-24 Estimated revenue
FY-23 Estimated total balance forwarded [1]:
FY-24 Estimated local tax revenue:
FY-24 Estimated State contribution [2]:
Total FY-24 Estimated funds available:
FY-24 Estimated Funds available
fy24 Estimated Unreserved Fund Balance as of 07/01/2023 with
Adjustments
FY-24 obligations as of 07/01/2023
BBJ Property Bond #1
BBJ Property Bond #2
Bates Property Bond
Administration Expense [3]
107 Main Street Orleans ($50,000)
Brewster Affordable Buydown Program ($250000)
0 Millstone Road ($500,000)
[5] Reserved for Rec, Housing and Historic per original formula
Juniper Hill Wellfleet ($100,000)
FORWARD Phase 2 ($120,000)
Accessible Outdoor Furniture ($9670)
[4] Open Space carryover is reserved for Open Space only per the original formula.
[1] Balance forwarded estimated from prior year includes all unallocated funds, including unspent amounts from projects and budgeted administrative and professional
(2) State Match revenue is projected at 30%
[3] Administrative expenses are limited by law to 5% of the total CPC budget and include primarily payroll costs, legal and other professional expenses, the annual $4,350 state
Coalition dues. BONDSBONDS
Housing Trust 5 Year-Plan FY23-27
12.29.22
FY23 FY24 FY25 FY26 FY27
Carryforward Balance 1,195,879 1,190,879 893,879 714,569 1,053,821
Anticipated Revenues 1,891,900 2,870,580 2,344,461 2,519,557 2,425,927
Appropriations 1,896,900 3,167,580 2,523,771 2,180,304 2,567,196
End Balance 1,190,879 893,879 714,569 1,053,821 912,553
FY23 FY24 FY25 FY26 FY27
Projects:Funding Source
Housing Coordinator CPA- Salary Only 66,900 70,580 74,461 78,557 82,877 Benefits paid by the Town-approx. 35K/ year
Housing Program Asst.BAHT Salary Only -42,000 44,310 46,747 49,318 19 Hours- new non-benefitted position
Rental Assistance CPA 150,000 150,000 150,000
Preservaton of SHI Homes CPA 300,000 200,000
Buy Down Program CPA 300,000 300,000
Housing Production Plan CPA 30,000
212 Yankee Drive BAHT 75,000
Town Development of Other Properties BAHT 500,000 500,000
Outside Applications for Funding BAHT 50,000 50,000 50,000 50,000
Millstone Road Community Housing CPA/BAHT 1,000,000
Legal Expenses CPA/BAHT 5,000 5,000 5,000 5,000 5,000
Housing Rehabilitation-Child Care Vouchers CDBG-Regional Grant 1,300,000 1,500,000 1,700,000 1,700,000 1,700,000 Town is lead community for Dennis, Wellfleet and Brewster
Total Appropriations:1,896,900 3,167,580 2,523,771 2,180,304 2,567,196
Sources
Short Term Rentals Allocation 375,000 400,000 420,000 441,000 463,050 Financial Forecast 5% escalator
CPA Housing Coord. Wages 66,900 70,580 74,461 78,557 82,877
CPA Rental Assistance 150,000 150,000 150,000
CPA for SHI Homes -200,000
Proceeds on Re-sale of SHI Homes 150,000
CPA Buy Down 300,000 300,000
CPA Housing Production Plan 30,000
CPA Millstone Rd. Community Housing 250,000
Grants & Donations
Community Development Block Grant (CDBG)1,300,000 1,500,000 1,700,000 1,700,000 1,700,000
Total Revenues:1,891,900 2,870,580 2,344,461 2,519,557 2,425,927
CPA Rev 216,900 820,580 224,461 378,557 262,877
CPA Exp 516,900 570,580 224,461 378,557 262,877 390,675.00 5 year average
Estimated annual CPA revenue 1,492,304 1,529,612 1,567,852 1,607,048 1,647,225
Target Allocation Policy- Housing 30%447,691 458,884 470,356 482,115 494,167
TAP - Open Space 30%447,691 458,884 470,356 482,115 494,167
TAP - Recreation 10%149,230 152,961 156,785 160,705 164,722
TAP- Historic 10%149,230 152,961 156,785 160,705 164,722
CPA Recommended 20%298,461 305,922 313,570 321,410 329,445
1,492,304 1,529,612 1,567,852 1,607,048 1,647,225
Warrant Projects by CPA Category Open Space Housing Historical Recreation
Admin/Undesignate
d (4 categories)Revenue Assumption
FY24 Spring TM approved 305,580$ 9,670$ 79,092$ 1,581,844$
FY24 Fall
FY25 Spring
FY25 Fall
FY26 Spring
FY26 Fall
FY27 Spring
FY27 Fall
Totals -$ 305,580$ -$ 9,670$ 79,092$ 1,581,844$
% of revenue 0%19%0%1%5%
Target %30%30%10%10%20%
Description Notes Open Space Housing Historical Recreation
Unallocated
Reserve - Historic,
Rec, Housing
Unallocated
Reserve - all Admin
Carryover
EOY FY22 1,556,879$ 45,370$ 500,351$ 757,756$
Bond expenseFY23-27 (819,837)$
Net amount (A)737,042$ 45,370$ 500,351$ 757,756$ 2,040,519$
Revenue Est. FY23 50/10/10/25/5 715,349$ 143,070$ 143,070$ 357,674$ 71,535$ 1,430,697$
FY24 TAP 30/30/10/10/15/5 429,209$ 429,209$ 143,070$ 143,070$ 214,605$ 79,092$ 1,581,844$
FY25 TAP 30/30/10/10/15/5 474,553$ 474,553$ 158,184$ 158,184$ 237,277$ 81,070$ 1,621,390$
FY26 TAP 30/30/10/10/15/5 486,417$ 486,417$ 162,139$ 162,139$ 243,209$ 83,096$ 1,661,925$
FY27 TAP 30/30/10/10/15/5 498,577$ 498,577$ 166,192$ 166,192$ 249,289$ 85,174$ 1,703,473$
Subtotal (B)2,604,105$ 2,031,826$ 772,655$ 629,586$ 357,674$ 944,378$ 399,966$ 7,999,329$
TOTAL available for projects A + B 3,341,147$ 2,077,196$ 1,273,006$ 629,586$ 1,115,430$ 944,378$ 399,966$ 10,039,848$
33%21%13%6%11%9%4%
Notes:1. Annual Revenue increase estimated at 2.5% - to be updated once actual revenue calculated
2. New Allocation targets applied to begin with FY24 revenue.
4. Open Space debt expense FY23-28 deducted from carryover revenue
5. Therefore, Open Space TAP calculated based on same annual revenue estimate as other categories
TARGET ALLOCATION POLICY TRACKING FY24-FY27
BACKGROUND ASSUMPTIONS/ CPC BUDGET PROJECTIONS
From: Shirin Everett
Sent: Wednesday, July 26, 2023 11:22 AM
To: Faythe Ellis
Cc: Beth Devine; Sarah E. Robinson
Subject: RE: Request for Opinions regarding CPA eligibility/ Fall TM projects
Hello Faythe,
I can send you a fuller opinion, if you’d like, but, briefly, it is my opinion that Projects 2 and 3
are eligible for CPA funds.
The Harwich Cemetery Commission seeks CPA monies in the amount of $23,000 to contribute
towards the cost of installing a granite memorial in the Evergreen Cemetery in Harwich that will
list the names of Harwich and Brewster residents that fought in the Revolution (the “Project”).
As you are aware, CPA funds may be used to acquire, preserve, and/or rehabilitate “historic
resources”, which term is defined in the CPA as “a building, structure, vessel real property,
document or artifact that is listed on the state register of historic places or has been determined
by the local historic preservation commission to be significant in the history, archeology,
architecture or culture of a city or town.” Implicit in the definition of a historic resource is that
the resource is already in existence and has been in existence long enough to be considered
significant in the history, archeology, architecture or culture of Brewster. A new memorial,
while worthwhile in recognizing the significant contributions of those who fought in the
Revolutionary War, is not the kind of historic resource that is contemplated in the CPA, in my
opinion. That being said, I note that the memorial will be installed in the Evergreen Cemetery,
which itself is of historical significance and could be considered to be a historic resource. In my
opinion, it would not be unreasonable for the CPC to recommend funding for the Project if the
CPC determines that the memorial makes the historic Cemetery functional for its intended
purpose, perhaps in leading to a greater appreciation of the individuals buried in the Cemetery
and/ or of the historical significance of the contributions made by such individuals, among other
factors.
Please let me know if you have any further questions. Thanks.
Shirin Everett, Esq.
KP |LAW
101 Arch Street, 12th Floor
Boston, MA 02110
O: (617) 654 1731
C: (617) 697-5115
F: (617) 654 1735
severett@k-plaw.com
www.k-plaw.com
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Sent from Mail for Windows
From: Faythe Ellis
Sent: Monday, July 17, 2023 10:09 AM
To: Shirin Everett
Cc: Beth Devine; Sarah E. Robinson; Peter Lombardi
Subject: Request for Opinions regarding CPA eligibility/ Fall TM projects
Good morning Shirin. This is to request legal opinions regarding CPA eligibility for three funding
applications submitted to Brewster CPC for Fall Town Meeting.
1.Harwich Revolutionary Memorial – This request for Historic Preservation funds is from the Town
of Harwich. They are seeking a funding contribution for a Revolutionary War Memorial to be
installed in East Harwich listing names of Harwich residents who served in that war. The Town
of Brewster was incorporated after that war in 1803. At the time of the Revolutionary War,
what is now Brewster was the North Parish of Harwich.
2.Brewster Affordable Buydown Program – This application from the Brewster Affordable Housing
Trust is seeking Community Housing Funds to replenish Brewster’s Affordable Buydown
Program.
3.0 Millstone Road – this is a request for Community Housing Funds from Housing Assistance
Corporation/Preservation of Affordable Housing for $500,000 to develop 45 affordable housing
units in Brewster.
Thank you so much!
Faythe Ellis
See below chart for CPC Articles for the Harwich Cemeteries and the sources. I have highlighted all the Evergreen Cemetery Articles.
Additional Funding Sources for Cemeteries Improvements
Article Type Article #
Date
Awarded Article & Name Amount Date Completed
Total Amount
Paid
Remaining
Funds
returned
CPC #25 4-May-09
South Harwich
Cemetery Preservation
& Improvements 134,000.00
CPC #34 3-May-10 Historic Harwich Center 53,000.00 $53,000.00
Free Cash #60 2-May-11
Memorial Tree and
Landscape Fund for
Evergreen Cemetery 10,000.00 9/30/2014 $10,000.00 $0.00
CPC #57 6-May-13
Restoration
Preservation and
Digitalization of
Harwich Cemetery
Records 11,000.00 4/8/2014 $591.20
CPC #33 2-May-16
Historic Restoration and
Preservation of burial
crypts In Mt Pleasant &
Island Pond 25,000.00 6/26/2017 $24,975.00 $25.00
CPC 31 1-May-17
Restoration of Fence
Rails at Evergreen
Cemetery 39,000.00 6/27/2018 $38,925.00 $75.00
CPC 50 7-May-18
Mount Pleasant
Cemetery Gravestones 49,900.00 12/3/2019 $49,140.00 $760.00
Cemetery
Revolving 32 6-May-19
Cemetery Arboretum
Mapping & Software 30,110.00 2/1/2022 $30,110.00 $0.00
CPC 32 26-Sep-20
Pine Grove Cemetery
Gravestone 75,000.00 6/27/2022 $42,900.00 $32,100.00
Conservation &
Preservation
Perpetual
Care Fund 18 26-Sep-20
Memorial Tree
Replacement Fund 20,000.00
CPC 29 8-May-21
Veterans Memorial
Circle At Evergreen
Cemetery $48,385
CPC 31 2-May-22
East Harwich Union
Gravestone $112,200
28 1-May-23
Veterans Revolutionary
& Civil War Memorials $256,282
CPC
863,877.00
Hi Faythe,
This is an email I received on Thursday from a recipient of Brewster Buydown funds last summer. The
funds were designated to assist with the essential repairs that needed to be done at the home. It’s nice
to receive this follow-up! I have also driven by on several occasions and the home looks lovely.
Best,
Jill
Jill Scalise
Housing Coordinator
Town of Brewster
2198 Main Street, Brewster, MA 02631
508-896-3701 ext. 1169
Brewster Town Offices are open to the public Monday through Thursday from 8:30 to 4:00pm, and by
appointment on Fridays. For the latest updates on Town services, please visit www.brewster-ma.gov
From: denise.witherell <denise.witherell@gmail.com>
Sent: Thursday, July 20, 2023 8:36 AM
To: Gael Kelleher <GKelleher@haconcapecod.org>; Jill Scalise <jwertz-scalise@brewster-ma.gov>
Subject: 50 James Burr Rd, Brewster
Hi,
Attached are pictures of the outside. Completed. The inside is also all redone and completed.
I cannot thank you enough for the opportunity.
Regards,
Denise
From: Stuart Saginor
Sent: Monday, July 31, 2023 4:59 PM
To: faythe.ellis@outlook.com
Subject: CPA Funding Dropped from FY24 State Budget
Legislature Drops CPA Funding
from FY24 State Budget
On Sunday evening, the FY24 State
Budget was released from Conference
Committee, whose members were
charged with reconciling the
differences between the House and
Senate versions of the budget. And
while we were optimistic after the
Senate's proposal for the budget
included language allocating $30M in
surplus funding for the CPA Trust
Fund, unfortunately this language
was dropped in the newest
version of the state budget.
This development is especially disappointing during a year in which revenue for the
Trust Fund has dropped by over 33% (primarily due to rising interest rates and
declining home sales across the state). Without any additional revenue in the form
of surplus dollars, it is likely that the CPA Trust Fund will only be able to support a
20% base match, at most, for CPA municipalities this year.
Is There Still Hope for Additional Funding for
the CPA Trust Fund this Year?
Yes! Rest assured - the Coalition has not given up on this effort. There are still other
legislative avenues available, such as a supplemental budget bill that is typically filed
each September.
And as you may recall, our current circumstances are far from unprecedented. Last
year, the CPA surplus language was also dropped from the FY23 state budget after
being caught up in a line-item veto from Governor Baker. We later secured a
supplemental distribution of $20 million through a separate bill filed in the fall, and
we will be considering all similar vehicles in the coming weeks.
This news is certainly a setback, but the fight is far from over. We will continue to
advocate on behalf of the 195 CPA municipalities to support the CPA Trust Fund -
stay tuned for more updates as we work on this issue.
Community Preservation Coalition
Partner Organizations
www.communitypreservation.org
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Local Preference Information Session
Hosted by Brewster Housing Partnership
Thursday August 17th
6PM
Brewster Town Hall
(Rooms A & B)
This information session will explore:
Massachusetts’ definition of local preference, the process for
requesting local preference, how local preference is implemented,
and the impact of local preference.
Participating Boards and Committees:
Affordable Housing Trust, Community Preservation Committee (Remote),
Finance Committee (Remote), Housing Partnership and Select Board
Remote access available:
Members of the public who wish to access the meeting remotely may do so in the following manner:
Phone: Call (929) 436-2866 or (301) 715-8592. Webinar ID: 853 9402 2099 Passcode: 301097
To request to speak: Press *9 and wait to be recognized.
Zoom Webinar: https://us02web.zoom.us/j/85394022099?pwd=M2JSaDJWYTZPK1l3eVZPVnVmaTdiUT09
Passcode: 301097 To request to speak: Tap Zoom “Raise Hand”, then wait to be recognized.
Posting of information session and material packet will follow in August.
For additional information contact Jill Scalise, Brewster Housing Coordinator,
at jscalise@brewster-ma.gov or 508-896-3701, ext. 1169