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BILL NO. 89-109
SPONSORED BY COUNCILMAN WOODMAN
"+ ORDINANCE NO.
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT W "a
TTH BOYD, BROWN,
7 STUDS & CAMBERN FOR THE DESIGN OF RENOVATIONS/IMPROVEMENTS TO THE M1i
CITY PARKING GARAGE. r;
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI,
AS FOLLOWS: n
Section 1. The Mayor and City Clerk are hereby authorized and
directed to execute an agreement with Boyd, Brown, Stude & Cambern s
for the design of renovations/improvements to the City parking
garage for a sum not to exceed $89, 000. 00.
Section 2 . The agreement shall be substantially the same in
form and content as that agreement attached hereto as Exhibit A.
Section 3 . This Ordinance shall be in full force and effect
'from and ,after the date of its passage and approval. >
Passed (�' 3� /5��! Approved /9
,. F l
resi Officer ayor
ATTEST:
City Clerk
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I SPECIAL, CONSULTANT CONTRACT
1
AGREEMENT, made and entered into this day of �` r
19 FI? by and between the Department of
Transportation of the City of Jefferson, a political subdivision
of the State of Missouri, hereinafter referred to as the "City” <r
k with offices at 320 East McCarty,, Jefferson City, Missouri, 65101,
and Boyd, Brown Stude & Cambern Consulting Engineers, 800 West
47th Street, Suite 600, Kansas City, Missouri, 64112, hereinafter ''±;
referred to as the "Consultant" . 4r.•4
WITNESSETH: �` {
� THAT, WHEREAS, the City desires to engage the Consultant to Ws',_ �+�Y�
render certain technical and professional services hereafter ,i'4rErµ;;:;t;•.a+�:
described in connection with the renovations/improvements to the
City parking garage project more particularly described in Exhibit
c.
I; and
f WHEREAS, the Consultant made certain representations andz/ ,
statements to the City with respect to the provision of such
services and the City has accepted said proposal and is authorizedw '�'
by action of the City Council adopted October 23 1989 to enter ``^'
into a contract with the Consultant for the performance of services
f,
by the Consultant.
NOW, THEREFORE, for the considerations herein expressed, it
is agreed by and between the City and the Consultant as follows:
1. The City agrees to engage the services of the Consultant }
to perform the services hereinafter set forth in connection with
project described in Exhibit I. ''
2. The City may add to consultant services or delete '
therefrom activities of a similar nature to those set forth in
r' Exhibit A, provided that the total cost of such work does notq{{,
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exceed the total cost allowance as specified in paragraph 6 hereof. YYLL
"Y The consultant shall undertake such changed activities only upon z
the direction of the City. All. such directives and changes shall "r
be in written form and prepared and approved by the office of the
Director of Transportation and shall be accepted and countersigned
by the Consultant or its agreed representatives.
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3 . All information, data and reports as are existing,
available and necessary for the carrying out of the work, shall be
furnished to the Consultant without charge b the City,g y y, and the
City shall cooperate with the Consultant in every reasonable way
5 in carrying, out the scope of services.
' 4 . The Consultant represents that Consultant has or will
secure at its expense all personnel required to perform the
services called for under this contract by the Consultant. Such
personnel shall not be employees of or have any contractual
relationship with the City except as employees of the Consultant. .
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All of the services required hereunder will be performed by the
j Consultant or under the Consultant's direct supervision and al
personnel engaged in the work shall be fully qualified and shall
be authorized under state and local law to perform such services.
None of the work or services covered by this contract shall be
subcontracted without
ut the written approval of the City.
5. The services of the Consultant shall commence as directed s°..y.4x,S>,x•-"
in the Notice to Proceed and shall be undertaken, and completed in
the light of the purposes of the contract, but in any event, all
F of the services required hereunder in Phase I shall be completed
within six consecutive weeks from the final date of execution of
this contract, r 'T2r �'
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s: �6. The City agrees to pay the Consultant in �' ' �•r'`
accordance with °+':�"� �•`�'•�
the terms set forth in Exhibit I, which shall constitute complete
compensation for all services to be rendered under this contract.
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• It is expressly understood that in no event will the total
compensation and reimbursement to be paid to the Consultant under ,ub,,Fi � ...,
the terms of this contract exceed the sum of Eighty-nine
g Y-nine Thousand a�{:�r•�,;F`,�5��'�� ,
Dollars ($89, 000. 00) for all services required unless specifically
and mutually agreed to in writing by both the City and Consultant.
No change shall be made unless there is a substantial and
significant difference between the work originally contemplated b
this agreement
and
the work actually y °�'"���'�'`'-•`
ally required. •;�����.„�-���t.-.
7. The City will pay the Consultant in accordance with the
rate set forth in Exhibit I which shall constitute full and
complete compensation for the Consultant services hereunder. Such
compensation will be paid in progress payments, as established by
the City. The final payment will be subject to receipt of a requisition for payment and a statement of services rendered from
the Consultant that the Consultant fully performed with work to be {}
paid for in such progress payments in conformance with the
contract.
8. If, through any cause, the Consultant shall fail to
fulfill in timely and proper manner its obligations under this
contract, or if the Consultant shall violate any of the covenants,
agreements, or stipulations of this contract, the City shall
thereupon have the right to terminate this contract by
written notice to the Consultant of such termination and specifying
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the effective date thereof, at least five (5) days before the
effective day of such termination.
City or Consultant may without cause terminate this contract ti
upon 30 days prior written notice. In either such event all
finished or unfinished documents, data, studies, surveys, drawings,
maps, models, photographs, and reports or other materials
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by the Consultant under this contract shall, at the option ofathe
City, become its property, and the compensation for any
satisfactory work completed on such documents and other materials
shall be determined. Notwithstanding the above, the Consultant
shall not be relieved of liability to the City for damages
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sustained by the City by virtue of any such breach of contract by
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9. The Consultant shall not assign any interest in this
contract, and shall not transfer any interest in the same (whether "`"``
by assignment or novation) , without prior written consent of tthe ; r,;
City thereto. Any such assignment is expressly subject to all ,t h „„
rights and remedies of the City under this agreement, including the
right to change or delete activities from the contract or to
terminate the same as provided herein, and no such assignment shall
require the City to give any notice to any such assignee of any
actions which the City may take under this agreement, though City
will attempt to so notify any such assignee.
10. Any reports, data or similar information given to or
prepared or assembled by the Consultant under this contract which
the City requests to be kept as confidential shall not be maderQ _-
available to any, individual or organization by the Consultant
without prior written approval of the City.
11. The Consultant agrees in the performance of the contract
not to discriminate on the grounds or because of race, creed, `
color, national origin or ancestry, sex, religion, handicap, age
or political opinion or affiliation, against any employee of kir
consultant or applicant for employment and shall include a similar '`>
provision in all subcontracts let or awarded hereunder.
l., 12. The Consultant is an independent contractor and nothing
contained herein shall constitute or designate the Consultant or
any of its agents or employees as agents or employees of the City.
r 13 . The Consultant shall not be entitled to any of the
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benefits established for the employees of the City nor be covered
by the Workmen's Compensation Program of the' City.
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'1f 154. The parties mutually agree to the following:
a. In no event shall the City be liable to the
a'.,,15• Consultant for special, indirect or consequential
damages, except those caused by the City's
negligence, arisin out of or in an way connected
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with a breach of this contract. The maximum
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1•'�,' liability of the City shall be limited to the amount
of money to be paid or received by the City under
this contract.
?. b. The Consultant shall defend, indemnify and hold the
City harmless from and against all claims, losses
and liabilities arising out of personal injuries,
including death and damage to property, which are
caused by the Consultant arising out of or in any
way connected with this contract.
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` , 15. All notices required or permitted hereinunder and
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required to be in writing, may be given by first class mail
addressed to City at 320 East McCarty, Jefferson City, Missouri
65101,, and the Consultant at 800 West 47th Street, Suite 600,,
Kansas City, Missouri 64112. The date of delivery of any notice
shall be the date falling on the second full day after the day of
j mailing.
Executed this day of C"-41-r 19
CITY OF JEFFERSON CONS LT T
R TITLE
ATTEST: ATTEST:
-�3 =r-A-
CITY CLERK TITLE
APPROVED AS TO FORM:
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EXHIBIT I
BOYD BROWN ETUDE & CAMBERN
CONSULTING ENGINEERS y
• ' CHARTERED
::f.,.;f,ir� ;• 800 WEST 471 H STREET-SUITE 800 KANSAS CITY,MISSOURI 84112
TELEPHONE 818.760.1484 FAX 818-768.0660
n ' r
September 13, 1989 '
R A TION
DEPT- OF TRANSPO
P.E.
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Mr. Martin A. Brose, CITY OF JEFFERSON
Director of Transportation
City of Jefferson
Department of Transportation
320 East McCarty Street
, Jefferson City, MO 65101 `?�+
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Re: Renovation/Improvement
City Parking Garage
201 Madison Street ;-
x;Y: Jefferson City, Mo. '
:. Dear Mr. Brose:
�., We are pleased to submit this revised proposal to provide Professional Engineering and
" Architectural Services in connection with the above project. We list below our
proposed Scope of Services.
i ^
BBSC SCOPE OF SERVICES (Basic Garage Rehab):
t
I. Schematic Evaluation Phase
j A. Review existing plans, reports and perform a complete update inspection of
the garage (West garage plus the newer east garage addition). Determine
needed repairs, study phasing of construction where possible to maintain
parking during construction, and develop cost estimates of repairs.
B. Perform a structural analysis of the existing west garage to determine if
one additional floor or roof can be added. Develop cost estimates, and
evaluate effects upon garage operation during construction.
C. Review existing east garage plans and specs to determine if design changes
are necessary to add two additional floors, update cost estimates and
evaluate effects upon garage operation.
. ` D. Evaluate existing mechanical/electrical, and drainage systems. Evaluate
possibility of adding an elevator, handicapped accessibility improvements,
exterior facade modifications, functional layout modifications, and
graphics improvements. Develop cost estimates for recommended
t
v improvements.
E. Provide a written report to the City Director of Transportation including
} evaluations,. recommendations, cost estimates, impact upon garage
E operation, and probable scheduling of construction.
` JOHN A.BOYD,JR. •WILLIAM K.BROWN•ROBERT A.STO6•THEODORE J.CAMBERN,JR. •PHILLIP S.ESTES
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IL Renovation Plan Developrnent Phase
A. Meet with the Director and staff to review garage improvement options.
B. Refine the garage renovation/improvement plan, incorporating City
•'�: .<: comments.
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C. Prepare a written report outlining the approved renovation/improvement
plan, budget cost estimates, and time table for construction.
III. Concept Design Documents Phase
' A. Meet with the Director and staff to review the garage renovation plan.
B. For the west garage levels C, D, E, F, G, and H, prepare preliminary
rehabilitation drawings, outline specifications, and cost estimate update. "
C. Submit concept design package for review.
+. f IV. Construction Document Phase
A. Meet with the Director and staff to review the concept design submittal. ,
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t' B. Prepare working drawings, final specifications, update cost estimate and
cons. ruction schedule for rehabilitation of the west garage levels C, D, E, F .
+ F, G and H.
C. Submit construction documents package for review.
;t D. Apply for State Wage Determinations.
V. Bidding Phase
A. Distribute documents to prospective bidders. Prepare any necessary
b'= addendums and contract document interpretations with approval of the
Director.
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B. Assist the City in evaluating bids and provide recommendations to the
Director.
VI. Construction Phase
, A. Provide Construction Administration for rehabilitation of the west garage.
B. Review contractor submittals and shop drawings for conformance with the
a� contract documents.
C. Review Contractor monthly Pay Requests for conformity to the completed
construction.
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{ D. Provide observation of construction services. The negotiated maximum fee
t is based upon a construction period of 4 months.
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.a E. Provide closeout punchlist inspections.
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q i� •� 1. .r t no-w�i f�a xr4)". '? b 7r. •;� .t.f*, Y ,n.f�'�i t Y , f � t� f'y 4 {t�-•r* 7�1 �x Y y,,
`�' , .r. . . .{ b. .e rt ., {.`?:1 (.," .t 3t.' .�tf�A.. �r'h h 'ff � Fi+.F{a( �.i•
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F. Provide the City with a set of reproducible record documents based upon
the records maintained by the Contractor. Provide CAD disk where '#.
available.
BBSC SCOPE OF SERVICES (At Owners Option) 1.0 I
The following services would be provided should the Owner decide to include garage
expansion or improvement features at the conclusion of the Schematic Evaluation ,
Phase. The Scope of Services for these Alternate features would be as noted above for Ft
Phases II thru VI, except that the construction period anticipated would be extended ` ;{
from 4 months to 6 months.
j, -• A. Alternate No. 1 - Incorporate into the construction documents a new floor ,,
or roof over the existing west garage.
B. Alternate No. 2 •- Revise existing construction documents for adding two
new garage floors over the existing east garage and incorporate into the ?.A
construction documents. ;fix
i3S
��-_ C. Alternate No. 3 - Incorporate into the construction documents a new
elevator, ¢ r
a new �,
xterior facade or any combination of these features. t
SERVICES BY OTHERS
;� ,• A. It is assumed that the City will provide a cop} of all existing plans, calculations,
and reports that are available showing information on the garages.
�,•�- P g = g g
,y B. It is assumed that the City or Contractor will provide for all laboratory testing
of materials during construction. i
C. It is assumed that the City or others will design and construct a new storm sewer
in the street along the north side of the garage, for which the new garage storm '
drainage can be placed into.
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t'.; D. It is assumed that the City will reimburse the Engineer for printing and mailing
V.z,
expenses associated with distribution of bid documents.
4fC.
,•,,({�,,y, COMPENSATION AND COMPLETION SCHEDULE
.' For the above noted Basic Garage Rehabilitation Scope of Services, the City will
' reimburse BBSC at our Standard Hourly rates for the actual time expended on the
project, with the understanding that the maximum fee will not exceed $89,000 without
t' the City's written permission. Should the City decide to exercise their option to
include additional floors or other improvements, the above noted maximum fee will be
increased by $23,950 for Alternate No. 1, $27,095 for Alternate No. 2 and $14,675 for
Alternate No. 3, all as defined above in the Owner's optional services. Our standard
hourly rates are shown on the attached Appendix A.
A' Listed in Appendix B is the breakdown by phase of the above noted not-to-exceed
maximums. Should the City terminate our services on the project during any phase of
the project, the not-to-exceed maximum fee would be the accumulation of the fees in
the previous phases to the time of termination.
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We would propose the following completion schedule for the above noted Scope of
Services:
y 30 Calendar days
Schematic Phase
'4 Renovation Plan Development Phase 15 Calendar days
Concept Design Phase 30 Calendar days
r Constructon Document Phase 30 Calendar days
As you are aware, we will utilize the firm of The Architects Alliance for Architectural
Consultants, and the firm of Smith do Boucher for Mechanical and Electrical
Engineering Consultants. Their personnel and our personnel, proposed to serve you on
this project, were listed on the design team organizational chart furnished you on
f ' August 189 1989, along with their biographies.
.3
�.i`ftaY,
We certainly appreciate this opportunity to serve you on this project and are ready to
t proceed upon your notification to do so.
Very truly yours,
BOYD, BROWN, STUDE do CAMBERN
Robert A. Stude
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APPENDIX
FEE RATE STRUCTURE
PERSONNAL CATEGORY STANDARD HOURLY RATE
•
Project Manager $65/hr
Civil/Structural Engineer $65/hr
Civil/Structural Technician $35/hr
Architect
Architectural i
e
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s
7
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i Drafting
Mechanical/Electrical Engr. Mgr. $75/hr
Mechanical/Electrical
Mechanical/Electrical Technician $35/hr
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APPENDIX B
MAXIMUM NOT-TO-EXCEED FEE
BREAKDOWN BY PHASE
'2
Basic
Garage Alternate Alternate Alternate
Rehab No. I No. 2 No. 3
Schematic Phase $29�020
Renovation Plan Phase $ 5,000 $ 2�365 $ 1p990 1,385
Concept Design Phase $11,685 $ 59460 $ 7,710 $ 3,775
Construction Document Phase $16,895 $ 7,170 $ 8,940 $ 4,485
Bidding Phase $ 3,670 $ 1,125 $ 935 $ 820
Construction Phase $22,730 7,830 7,520 $ 4,210
Totals all Phases $89,000 $23p950 $27tO95 $14,675
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