HomeMy Public PortalAboutORD11337 ,r �, ur ;t""4h' 1'.., n.ty�z..f..,�fi� -?a�'` r°}rk } ni n, r: rc�_IN +�;�� `;.., r' ., � r��.'� .i�'m �:,.;r•w
BILL NO. 89-135
SPONSORED BY COUNCILMAN WOODMAN
`. ORDINANCE NO. �1.3 .3 'I
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH BUCHER WILLIS & zx
RATLIFF, CONSULTING ENGINEERS, •PLANNERS AND ARCHITECTS FOR THE k"
PREPARATION OF AN AIR SERVICE DEMAND ANALYSIS AND TRAVEL AGENT :
j4
SURVEY.
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI,
AS FOLLOWS:
r 1 R
Section 1. The Mayor and City Clerk are hereby authorized and
r directed to execute an agreement with Bucher Willis & Ratliff,
�` F Consulting Engineers, Planners and Architects for the preparation
of an air service demand analysis and travel agent survey. The A`
} amount of the contract shall not exceed $55, 000. 00. a�
`.rT Section 2. The agreement shall. be contingent upon receipt of �
4 $25, 000.00 in grant funding or funding from other sources. +
Section 3 . The agreement shall be substantially the same in
form and content as that agreement attached hereto as Exhibit A.
Section 3 . This Ordinance shall be in full force and effect
a" t
from and after the date of its passage and approval .
' PasseddL Approved /)vL �
residi Officer
ayor
ATTEST:
` City Clerk
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AGREEMENT FOR PLANNING SERVICES " .
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THIS AGREEMENT, made this day of in the year Nineteen
Hundred and Eighty-Nine.
BY AND BETWEEN the City of Jefferson, Missouri, hereinafter called the
Client; and Bucherr Willis & Ratliff, Consulting Engineers, Planners and *'
Architects of Kansas City, Missouri, hereinafter called the Consultant.
NOW THEREFORE, the Client and the Consultant, for the considerations
, f hereinafter set forth, agree as follows: .
The Client recognizes the need to re are an Air Service Demand Analysis
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and Travel Agent Survey. The Consultant has been selected and agrees to }
perform the services required to complete the analysis and survey as per the
"y following Articles:
' ARTICLE I
R�.
a!<
PROJECT SCOPE OF SERVICES %+
r
' PRASE I - PROJECT ORGANIZATION, DATA COLLECTION, TRAVEL SURVEY AND DE 14M
ANALYSIS
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Task 1.1 - Technical Advisory Committee Formation: In order to both help
assure a more complete understanding of the results of this project and commu-
nication between the Consultant team and the Client, a Technical Advisory
Committee (TAC) will be formed by the Client. The TAC will be the primary
communication channel between the Consultant Team and local parties and the
;i group with whom the Consultant meets at key points during the project. We
' recommend representatives from the following groups be appointed to the TAC:
• The City of Jefferson Staff
• Lake of the Ozarks Tourist Association
' s Jefferson City (JEF) and Lee C. Fine (AIZ) Airport Managers
law
• State of Missouri Aviation Division
•i;
�,' • County Representatives
In addition, other interested parties, such as Chambers of Commerce and
representatives of the FAA may be invited to key meetings during the course of
the project to encourage their support and understanding of the study.
Task 1.2 - Project Coordination Meeting: With the TAC in place, the Con- ,
sultant will attend a project coordination meeting in order to establish a ;
<. project schedule. In addition, available information and data would be
assembled at this time.
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Task 1.3 - Data Collection: The Consultant will meet with airport _ ' ;
officials to discuss the project and to determine what data needed for the .*c{�s, ,
basic market analysis is already available and current from airport and city ;
g ' ` T
records. We will familiarize ourselves with the airports' facilities, fret ht
services and management initiatives to attract passengers and carriers to the
Jefferson City Memorial (JEF) and Lee C. Fine (AIZ), Airports.
During this first element, we would expect to obtain copies of airport
records covering service (schedules and destinations) and en p lanements for at
:r
least the last five years. Ile currently have available to us historic enplane- ,f '
ment information on JEF and AN when service was available at those locations. {`
However this CAB now DOT 0&D data are susceptible to significant errors
since they are traditionally based on 10% samples of actual traffic. We will
also request a statement of the airports' fees and charges to its carriers,
and a description of surface transportation services available in the area.
Task 1.4 - In this task the Consultant will identify principal travel
agencies and corporate travel departments within the 50-mile air service study
p
area (to be fully identified) .
Task 1.5 - Identify Business-Generated Demand: The Consultant will
identify major businesses and employers in the area as well as governmental
and institutional users of commercial air transportation such as medical axst` +r
centers, colleges and universities, public utility companies, banks and local ,,;r
and state government.
Task 1.6 - Evaluate Leisure-Generated Demand: In this task, the Consul-
tant will complete a market assessment of potential demand for air carrier `' � s.r:
lfi`aatc
service generated by the leisure visitor. Elements necessary to this evalua-
tion include (1) interviews with a sample of destination locations, such as
Tan Tara, holiday Inn, Lodge of the Four Seasons, Breckenridge Inn, Dogwood
etc. (both large ties should be interviewed) and (2)
Hills a and small proper
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interviews with area travel planners. In addition to the Consultant's past .
experience, a sample of other destination locations will also be contacted to
evaluate their relative successes and failures in incorporating air carrier
service in their marketing strategies. '
Task 1.7 - Air Travel Questionnaire: The Consultant will prepare and
distribute an air travel questionnaire to travel agencies and to major user i
groups to establish current travel patterns, major air service deficiencies,
level of passenger diversion to other airports, and impact of fares and :y
schedules at the JEF and AIZ Airports on passenger decisions to use other ;++
surrounding airports, Lists of Chamber members will be requested from area
Chambers of Commerce. Interviews will be conducted with selected travel
t: agencies and business users.
Task 1.8 - Collection of Socio-Economic Information: The Consultant will
z t
:as collect relevant socio-economic data for the study area after defining the ?�
r •;^:>.,.-: limits of that area to determine patterns of economic growth or decline and to -'
�.,.` .�
provide a basis for determining the ability of the study area to support
additional air service.
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PHASE 2 - DESCRIBE THE JEFFERSON CITY/7.AM OZARK AREA ECONOWHC B SE; 'i }
EVALUATE PREVIOUSLY IDENTIFIED AIR SERVICE DEFICIENCIES IN TERNS OF Dl�f}N- a"�';
S7�Rt1BL1B Dffi�AND ' = :
? DMLOP E ST14ATES OF SHORT- AND LONG--TER19 POT�TIAI, FUR A'
!
SUPPORTING ADDITIONAL SERVICES.
"1 G ADDITIO
F Task 2.1 - Air Passenger Demand: The Consultant team will assess current
and future air passenger traffic potential of the air service stud
y area b
y ',
I comparing it with cities of similar size and similar enplanement levels b N. �x{
r y 0 zK
analysis of travel agent ticket sales and direct air carrier sales, and b y
travel agent interviews.
Task 2.2 - Air Service Patterns: In this Task, the study team will }° " ,x; '
develop patterns and t
P P types of additional air services that could be profitably •'�>�'k�,`a�?.'.
supported by Jefferson City/hake Ozark's actual and potential air traffic
demand, as well as the conditions under which such services could be imple-
mented. These desired service levels will be compared with existing routes to
determine and confirm the need for new service routes and increased frequency
=� on existing routes.
Task 2.3 - The Consultnt will compare normal coach and discount fares
available at alternative airports.
Task 2.4 - Potential Service Asses The Con Jr,a�tjryt k'f'
Assessment: Consultant will examine the
JEF and AIZ Airports' a.?•;fi`tz'''r'''
P potential for attracting passengers from areas outside `°i`,�ti ,�;�L •'
its normal service area, stimulated by the introduction of new services and/or ,iry ,_. ;y
more competitive fares at JEF and AIZ. Consideration will also be given to
pairing JEF and/or AIZ with an intermediate or backup point to enhance the
profit potential of desired improvements in air service.
PHASE 3 - INVENTORY AND ASSESSMENT OF THE CAPABILITY OF AREA AIRPORTS TO
ACCODATE AIR CARRIER
ACT IVITY
Task 3.1 - Inventory:
Airport rY: The assessment of the potential of the
area to successfully accommodate air carrier activity must not only look at
demand for schedule service, but also the ability of the individual airports 4 .:
(JEF, AIZ, etc.) to support this service both physically and from an opera-
tional standpoint. Area airports will be inventoried to identify current
Y facilities (physical) and activity (operations) .
N.
Task 3.2 - Assessment of Passenger Activity: Based on the information =f
assembled in the previous phases, future passenger demand will be correlated
` and forecasts prepared for aircraft operations (activity) , aircraft mix '
(types) , and instrument approach activity.
Task 3.3 - Determine Airport Facility Requirements: Airport and site ;.
requirements, based on the demand forecasts, will be identified by phase ';
(short intermediate and long-range) a
� � g-range) and presented in tabular form. Needed
r facilities, based on F.A.A. criteria, safety and efficiency, will include the ?±°
following:
e Runway requirements {
0 Taxiway development
® • Aircraft parking and tie-downs
A Airport lighting '
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Fr
o Property acquisition
• Easement acquisition (if any)
,
a Terminal parking
�i
® Auto parking
® Hangars (T-type and conventional) w
® FBO and Air Carrier facilities ` ' `
® Navigational aids
® Grading requirements d " '
} • Cargo requirements
(= Task 3.4 - Evaluation of Alternatives: The ability of JEF and AIZ
airports to support airline activity (both physically and from an operational
standpoint) will be assessed. Deficiencies and future development � }
requirements will be identified. '
PHASE 4 - COMPLETE JEFFERSON CITY MMRIALi LEE C. FINE AIRPORTS AIR
' SERVICE MRRET ANALYSIS; DEVELOP AN AIRPORT MRRETING PLAN; IDENTIFY CANDIDATE
CARRIERS FOR SPECIFIC NEW SERVICES; ORC-.ANIZE AN AIR SERVICE TASK FORCE AND
ASSIGN TASKS ;'uf t xNc
Task 4.1 - Prepare Market Analysis: Within this Task, the project team
will complete and publish the Jefferson City/Lake Ozark Air Service Market,
E, Analysis and review the study with local officials. y��, `'µ
Task 4.2 - Develop Air Service Action Plan: A plan of priority actions
will be developed and designed to achieve the agreed-upon air service ''" " r` y
improvement objectives. r '
Task 4.3 - Develop Airport Marketing Program: An airport marketing pro- Y
gram will be organized in conjunction with local officials to assist the
x3'{
chairperson of the Air Service Task Force in assigning specific responsi-
bilities to Task Force members. u '
f`
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;5 Task 4.4 - Assessment of Carriers: The project team will identify and
discuss the logical and candidate carriers capable of and potentially willing
i to provide the needed air service improvements for Jefferson City (JEF) and q
Lake Ozark (AIZ) .
<, Task 4.5 - Meeting: A meeting will be scheduled with incumbent carrier `
r' officials to discuss the priority air service improvements that are needed and Y.
their potential willingness to provide these improved services and to intro-
duce more competitive fares.
PHASE 5 - PREPARE ROUTE ANALYSES FOR PREFERRED NEN CARRIERS DE140NSTRATING
COWqERCIAL VIABILITY OF PROPOSED KEN SERVICES. SCHEDULE AND ASSIST COMITTEE
IN MAMG FORMAL PRZSENTATIONS TO TOP CARRIER MANAGEMENT
Task 5.1 - Preparation of Route Analyses: A detailed route analysis will
be prepared for top priority carriers incorporating all direct and indirect
carrier costs and anticipated revenues resulting from operation of the pro-
posed new services. The Consultant will also recommend frequencies, routes
and aircraft type, and describe anticipated simulation factors and estimate
carriers' profit/loss potential based upon the recommended operation.
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f<: Task 5.2 - Carrier Presentation: The Consultant will schedule a formal
presentation with senior carrier management, accompanied by Jefferson City and .
Lake Ozark civic and airport officials with slide or film support. Descrip-
tion of any incentive or other supporting actions that Jefferson City and Lake
Ozark area interests are prepared to undertake to encourage carrier acceptance
of the proposed new service will be presented. r
Task 5.3 - If the first priority carrier declines the service proposal
or if other new services are needed that carrier #1 cannot reasonably provide
the team will prepare a route analysis for an alternative carrier and make r,
" the necessary presentation.
d'1 r
ARTICLE II
TIME SCHEDULE *°.
The Consultant agrees to proceed with the project immediately upon execution
tp3
by both parties of this Agreement and to assign suc h personnel as requ ired
to
r complete the scope of services within 120 calendar days.
.: ARTICLE III
k CCNPENSATION AND I MMD OF PAYMENT
The Client agrees to pay the Consultant in monthly payments in
compensation for the services stated in the Scope of Services. Compensation y
to the Consultant will be divided into three elements, each with a lump sum
'F2 fee as follows:
G 4, EI ITT
PHASES LUMP SUN FEE
t'. Element 1 Phases 1 - 3 $30,847
Element 2 Phase 4 11,086
d ' Element 3 Phase 5 13.067
'F
TOTAL PROJECT FEE $551,000
The Consultant will proceed with Element 2 only upon notice to proceed 4
from the Client following review of Element 1. The Consultant will proceed
4 with Element 3 only upon notice to proceed from the Client following review of
Element 2.
Payment shall be made to the Consultant by the Client within 30 days
after receipt of monthly billings from the Consultant. Any * additional
services requested beyond those described in Article will be completed based
upon either agreed upon hourly rates and costs or upon negotiated fees.
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ARTICLE IV
MISCELLANEOUS PROVISIONS
1. Change in Scon -: The scope of services described herein shall be subject
n..
to modification or supplement only upon the written agreement of the
contracting parties. Any such modification in the scope of the work
shall be incorporated in this Agreement by supplemental agreement.
2. Termination: The right is reserved by the Client to terminate this
' Agreement upon the completion of any of the phases included in the work, y.
or at any time, should the Client deem that further work is not warrant-
ed. In such an event, written notice shall be given to the Consultant,
and payment shall be made for the completed Contract services. The
qr. Client further reserves the right to terminate the Contract any time,
upon written notice, in the event the services of the Consultant are
unsatisfactory, or upon failure to prosecute the time limits specified by
this Agreement or should the Client deem that the project must be cur-
tailed for other causes; provided, however, that in any such case, the
Consultant shall be paid for the services rendered up to the time of
termination.
3. Binding Upon Successors: This Agreement shall be binding upon the
�` undersigned parties, their successors, partners assi gns, and legal {
representatives.
4. Ownership of Documents: All original reports and drawings shall be
submitted to and become property of the Client.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement, the
day and year first above-written. k
ATTEST:
CITY OF JEFFERSON, MISSOURI
' By•
BUCHER, WILLIS & RATLIFF
CONSULTING ENGINEERS, PLANNERS & ARCHITECTS
By:
Jon H. Meulengracht, Partner
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