HomeMy Public PortalAboutORD11427 ,4ru
BILL NO. 90-32
SPONSORED BY COUNCILMAN SCHEULEN
ORDINANCE NO. qa"?
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH TRISTAR
COMMUNICATIONS, INC. , FOR THE UPGRArDING OF THE EMERGENCY SIREN
CONTROL SYSTEM.
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI,
AS FOLLOWS:
Section 1. The Mayor and City Clerk are hereby authorized and
directed to execute an agreement with TriStar Communications, Inc. ,
for the upgrading of the emergency siren control system. The
amount of the contract shall not exceed $24, 634 .00.
i Section 2. The agreement shall be substantially the same in
form and content as that agreement attached hereto as Exhibit A.
Section 3 . This Ordinance shall be in full force and effect
r from and after the date of its passage and app oval.
Passed ,_�. �Sd Approved �J —
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sidin ficer yor
ATTEST:
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t. City Clerk
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AGREEMENT
F ° THIS AGREEMENT made and entered this day of ,
>K 1920, by and between the City of Jefferson, Missouri, m icipal
corporation, hereinafter referred to as "City, " and Tri Star
Communications, hereinafter referred to as "Contractor. "
WHEREAS, the Police Department is in possession of an
' emergency siren control system which is need of an upgrade; and
+�� t tr.r1.•
r' WHEREAS, Contractor is willing to enter into this Agreement
with respect to his employment and services upon the terms and ,
conditions herein set forth
NOW, THEREFORE, be it agreed as follows: w'
1. Scone of Services. The scope of services for upgrade of '
emergency siren control system shall consist of the following:
s. PROJECT INSTALLATION AND OPERATIONAL REQUIREMENTS:
The installation and operational requirements are divided into is;.'•a
' four (4) divisions: (1) installation sites; (2) item technical : ' ,
°{ specifications; (3) installation; (4) documentation of items and
ij., training of City personnel in their operations.
n
Installation Sites.
±F. There are a total of fifteen (15) Emergency Management
Alerting Siren sites that shall need radio receiver/eight (8) digit '
DTMF decoders (operating off of 12 .5 volts D.C. ) , which shall
either switch on a single (1) phase, one hundred and twenty (120)
volts A/C electromechanical relay (for a solid, continuous siren
t sound) , or alternately turns on an electronic pulsed-output timer
which then switches on the above electromechanical relay (for a
wailing, up and down siren sound) , in-turn energizing the three (3)
phase, two hundred-forty (240) volts circuit that powers the
mechanical rotating and stationary sirens in the City's Emergency
t Management Warning System. These sites are as follows. . .
a. State Highway 179 & Gardenview Dr.
'• b. St. Mary's Blvd. & Howard St.
ce Southwest Blvd. & Crader Dr.
d. Edgewood Dr. & Dogwood Dr.
e. Idlewood Rd. & Starling Dr.
f. Madison St. & U.S. 54
g. W. High St. Post Office
� r h. W. Main St. & Binder Dr.
'a.. i. Greenberry Rd. & Moreau Dr.
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j . E. McCarty St. & Ash St.
t; k. 1400 Blk. of Fairgrounds Rd.
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� r 1. 1700 Blk. of E. Miller St.
me 2400 Blk. of E. McCarty St.
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;. n. 3500 Blk. of Country Club Dr.
o. Jefferson City Memorial Airport
r> There shall be four (4) news media locations that shall have
is a.
{: radio receiver/DTMF-decoders that provide a single (1) phase, one
hundred twenty volts A C five 5
amps switching/supply current
(or a one (1) amp current to an electromechanical relay as
specified under the section on decoders) that shall energize a
bell, buzzer, or red flashing light to alert the news rooms that A
a message will be coming in over the scanner via the Police
Communications system. They are the following businesses. . .
a. KLIK Radio
b. KWOS/KJMO Radio
C. KRCC-TV Channel 13
.,, a
d. News Tribune Company ,
i; •1
There shall be three (3) hospitals that shall have radio
receiver/DTMF-decoders that operate the same type of systems that
the news media have. They are. . .
a. St. Mary's Health Center
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b. Memorial Hospital i
c. Charles E. Still Hospital ` "fit
tr, Technical specifications.
Note: The receiver/decoder combination is intended to be as
simplistic in installation, operation, and especially in servicing, a.
as is realistically possible. Items shall be standard, easily
obtainable, simplistic and minimal-cost hardware (and software, if
applicable) designs. To provide maximum fail-safe potential, as
' much electronic redundancy as possible shall be configured into the
system through its items (again keeping simplicity and
y standardization at the forefront of the design considerations) .
>.'.
Receivers:
,•.:;.
1. They shall operate in the 132-174 MHZ frequency range.
2. They shall operate on 12 .5 Volts D.C.
3.
They shall operate in a temperature range of -30 to +60
' degrees Celsius, or better.
4. They shall have a sensitivity of 0.35 microvolts at 12
dB Sinad, or better.
ttitx•.
5. The RF input impedance shall be 50 ohms or better.
6. Selectivity shall be -65 dB or better.
7 . Intermodulations shall be -60 dB or better.
8. Spurious and image rejection shall be -60 dB or better. ,
9. FM hum and noise rejection shall be -50 dB or better.
F 10. The receivers shall be designed and built as an
t industrial grade, best quality product, intended to
` reliably operate over a long period of time at remote
+t
sites, in an non-air conditioned, natural environment,
while enclosed in a simple metal case with a door.
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11. Receivers and decoders shall be mounted in their ownr
individual cases for additional protection against the
tf' .il:yeti,
elements.
Decoders:
1. They shall minimally decode an eight (8) digits format
' (high security) , industry standard Dual Tone Multi-
Frequency signal, including all numeric tones, star an
%.<• r'
pound sign tones, and alpha character A,3,C,D) tones.
2 . They shall be field programmable by the local service ..
t; agent.
latched
' 3 . Decoder(s) at each site shall have two (2)
! outputs and each latched output shall have the capability , ,
+.
of providing a separate decoded address. One output shall msf ti
decode, or be capable of decoding, no less than the
following program of signals from remote locations. . . :K
;.
a. Warning (Monotone, single pitch Sound) ''
1. Call all sites up at once.
2. Shut all sites down at once.
r? ;.
3 . Call individual sites up.
:..,.: .
4.. Shut individual sites down. M' +
The other output shall provide the following program of signals. . .
b. Take Cover (up & down, wailing sound)
1. Call all sites up at once.
2. Shut all sites down at once.
3 . Call individual sites up. a
4 . Shut individual sites down.
4. Both outputs' relay contacts shall be able to 5
,-' switch/supply 120 volts at no less than five (5) amps
, . >;..
:.. „ current, or through an intermediate relay, that shall be
' ., required to be included with the decoders, to
switch/supply the 120 volts @ five amps.
Installation:
tr
Contractor shall install all items in the existing controller
boxes, in a professional, competent, workmanlike manner. No loose
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cables, wiring, trash, etc. shall be left in the system or on the „
premises upon completion, and all cabling, etc. shall be fastened
down in generally accepted professional electrical trade fashion.
All assemblies shall be bolted and/or screwed to the enclosure
boxes in an appropriate manner. All electrical and other types of
workmanship needed shall meet the latest City Electrical Code, and
;`. other Federal, State, and City requirements, standards, and
practices.
All work in the system shall be coordinated with the City's Y
°.L principle electrical contractor (Stokes Electric) , and with the
City's representative. The Contractor shall be responsible for all
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coordination sizing, delineation of the type and procurement ofT "'
all materials `
, labor, and equipment needed, including permits,
inspections, plumbing, masonry, carpentry, electrical work, etc.
Detailed Drawings, Documentation, And Training:
The Contractor shall provide, at a minimum, the additional
following items. . .
A preliminary detailed drawings of the upgraded and changed
system, and preliminary documentation of how the revised system
shall operate. Finally, the Contractor shall outline in his t `t ;
proposal what will be replaced and why the new equipment shall be ? aY ti ;,
needed to replace old. The Contractor' s drawing shall indicate all .>5y;'` ;`a
dimensions, type of materials and equipment needed, plumbing,
masonry, carpentry, electrical work, etc.
The Contractor shall provide three (3) sets of final draft, ,RY1 5t.
t as-built,' "original" quality copies of a detailed, reproducible,
drawing of the media alert and siren activation units specified
in this project, and their connection with, or what they replaced,
laced ` y= ':''.''
,
in the old system and equipment. The drawings shall measure
approximately thirty-six (36) inches by forty-eight (48) inches
each. The 3 sets of "as-built" drawings shall be provided no later
than sixty (60) calendar days after the Contract Date. >> , r
The Contractor shall rovide typewritten documentation whichr�;`. . `
P YP
gives an outline of the entire system' s operation, as well as how5':
,.. the individual components interact together in the system. The
documentation shall also provide detailed instructions on how to
r.�
operate any controls that shall need to be activated by City
personnel to make a ►''F' , :`:''
P partial, or full, system startup or shutdown. +t
( ) g quality copies of the documentation ! 'p
Two 2 "original" archival
shall be given to the City upon completion of the installation. .j` 4
The Contractor shall provide on-premises training for all City :F
Personnel that are involved with the day to day operations of the
City's Emergency Management system and Police Communications. The .t
training shall complement the above mentioned documentation, and
' shall be structured to give a hands-on insight into how the system '
operates on a day-to-day basis, as well as what needs to be done £
in the event of a problem, or emergency,P , g y, etc. This training shall
be conducted as per Contractor's proposal dated May 21, 1990.
��' • 2 . Contract Period. This contract shall be in effect from July ;..
a.. 9, 1990 through September 30, 1990.
3 . Contract Amount. The amount of the contract shall be Twenty-
r four Thousand Six Hundred Thirty-four Dollars ($24, 634 . 00) .
4. Payment.. Pa
Ym yment shall be made to Contractor by City upon
submission of an itemized statement following completion of the ;}
Nr}=
project.
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Indemnity. Contractor agrees to indemnify and hold harmless
the City for any and all damages, injuries, actions, costs, -
ir . attorney's fees and other expenses whatsoever arising out of the
'. performance of said work whether the property or persons damaged
are the servants and employees of the Contractor or third parties
in no manner connected with said work.
6. Insurance. Contractor agrees to obtain and maintain
t,s
throughout the term of this contract `
A. Workmen's Compensation Insurance for all of its employees
r. to be engaged in work under this contract. rh= �`
B. Contractor's Public .Liability Insurance in an amount not '}������` .•�
less than $1, 000, 000 for all claims arising out of a
w..
single occurrence and $100, 000 for any one person in a
single accident or occurrence, except for those claimsi" ;
k, governed by the provisions of the Missouri Workmen's
Compensation Law, Chapter 287, RSMo. , and Contractor's , r,„,lay;;,,,
Property Damage Insurance in an amount not less than , ra
$1, 000, 000 for all claims arising out of a single
] y
accident or occurrence and $100,000 for any one person
in a single accident or occurrence.
C. Automobile Liability Insurance in an amount not less than
$1, 000, 000 for all claims arising out of a single
_ - accident or occurrence and $100, 000 for any one person_ ,r
k k in a single accident or occurrence. 4
r D. Subcontracts - In case any or all of this work is sublet, `&4.
E the Contractor shall require the Subcontractor to procure
and maintain all insurance required in Subparagraphs (a) , ;,
(b) , and (c) hereof and in like amounts.
E. The Certificates of Insurance furnished to the City
; . showing proof of compliance with these insurance u;#
requirements shall contain a provision that coverage
under such policies shall not be cancelled or materially
changed until at least fifteen days prior written notice ”
has been given to the City.
U 7. Failure to Perform. Should Contractor fail to provide
services as set forth pursuant to this contract, or fail to meet `
.` any of the contract provisions, this contract may be cancelled at
tt, the sole option of the City upon giving five (5) days written
notice to Contractor.
' 8. Cancellation. This contract shall be subject to cancellation
by the City at any time following fifteen (15) days notice.
tr-
` 9. Notices. All notices, consents, authorizations, requests and
!_ statements hereunder shall be deemed to have been properly given
if delivered by and or mailed by first class United States mail,
portage prepaid, if to the City at 320 E. McCarty, Jefferson City,
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Missouri 65101, and if to the Contractor to 1918 Southridge Drive,
Jefferson City, Missouri 65109.
IN WITNESS WHEREOF the parties hereto have set their hands and
seals on the day and year first above written.
1p ; CITY OF JEFFERSON, MISSOURI
ATTEST:
City Clerk
CONTRACTOR
e:
ATTEST:
Title:
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AMERICILN 80HORTON STREET
S'TFiT E S FORT SCOTT,
PHONE
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FORT SCOTT DIVISION
July 12, 1990 VR
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V i
is James
k' CITY OF •
320 E. McCarty
Jefferson City, MCI 65101
RE: Columbia Electronics, Inc.
1
i$ . •
Dear -
Please - attached Certificate of Insurance .
behalf -. if you have any questions, - -
free to contact our representative "Rollins-Vandiver-Digges4 .
Inc. in Columbia, •
Thank you,
r.
L• r
ennis alley, Un riter
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Commmerc •
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f Enclosure
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AMERICAN STATES INSURANCE r•;
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COMPANY • •MY INSURANCE COMPANY AMERICAN STATES LIFE INSURANCE COMPANY
AMERICAN STATES INSURANCE COMPANY OF •INSURANCE COMPANY
AMERICAN
UNION REINSURANCE
l�r�? •. of • Corporation
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ISSUE DATE(MM/DD/YY)
'•I i2,' h
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PRODUCER * THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS
NO RIGHTS UPON TER THE COVERAGE AFFORDED I BY TRETPOLICMS BELOW.
AMEND,
EXTEND OR AL
ROLLINS—VANDIVER—DIGGES, INC.
P.O. Box 7407 COMPANIES AFFORDING COVERAGE
OLUMBIA, MO. 65205
COMPANY
LETTER AMERICAN STATES INSURANCE COMPANY
f..'
y COMPANY
LETTER
INSURED :.ti,•„
COLUMBIA ELECTRONICS, INC. , CENTRAL COMPANY
MOBILPHONE, INC. , AND TRISTAR LETTER •'
COMMUNICATIONS, 604 NEBRASKA COMPANY
COLUMBIA, MO 65201 LETTER
COMPANY t? j
LETTER
mom
THIS IS TO CERTIFY THAT POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATEDMAY
NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MMAY
BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS,AND CONDI•
TIONS OF SUCH POLICIES.
POLICY EFFECTIVE POLICY EXPIRATION ALL LIMITS IN THOUSANDS t
CO TYPE OF INSURANCE POLICY NUMBER DATE(MMtDDIYY) DATE(MMIODNY)
LTR
GENERAL LIABILITY GENERAL AGGREGATE $ 1.000
COMMERCIAL GENERAL LIABILITY PROOUCTS•cornPlors AGGREGATE $ 1000, i
A `
CLAIMS MADE ®OCCURRENCE 01—CC-281164-3 9-1-89 9-1-90 PERSONAL d ADVERTISING INJURY $ 1-Q Q
OWNER'S b CONTRACTORS PROTECTIVE EACH OCCURRENCE $ 1000
FIRE DAMAGE(ANY ONE FIRE) 1$ 550
MEDICAL EXPENSE(ANY ONE PERSON) $
AUTOMOBILE LIABILITY Yk
csl 1000
A X ANY AUTO $
ALL OWNED AUTOS O1'—CC-281164-3 9-1-89 9-1-90 EODILy
INJURY ' :J°4D
` SCHEDULED AUTOS (PER PERSON) $ ' r �1
A.
BOOILY
HIRED AUTOS INJURYt;"��g.,.A.
(PER
a X NON-OWNED AUTOS A :r -
. `y;`e` jµ :.
GARAGE LIABILITY PROPERTY
X DAMAGE $
EXCESS LIABILITY EACH AGGREGATE
OCCURRENCE
$ '.
a�^sak
OTHER THAN UMBRELLA FORM
t;
jL WORKERS'COMPENSATION WC-150576-3 9-1-89 9-1-90 $ 100. (EACH ACCIDENT) %_s;
AND
(DISEASE-POLICY LIMIT)
'';I,;. $ 500
EMPLOYERS'LIABILITY $ 100 (DISEASE-EACH EMPLOYEE)
{ OTHER
DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/RESTRICTIONS/SPECIAL ITEMS
ar`
a
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EX
CITY OF JERRERSON
ATTN: JAMES HARTLEY PIRATION DATE THEREOF, THE ISSUING COMPANY WILLK�
^•T MAIL 15 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE .3 y.
320 E. MCCARTY
JEFFERSON CITY, MO 65101 LEFT,} ¢jQIQ4I� 94K44 � 4 � f
r r AUTHORIZED REPRESENTATIVE
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