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BILL NO. 90-67
'`.. SPONSORED BY COUNCILMAN WOODMAN '
ORDINANCE NO.
I'c, t ry
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH THE MISSOURI ,
HIGHWAY AND TRANSPORTATION COMMISSION FOR A GRANT TO FUND A GENERAL
PUBLIC TRANSPORTATION PROJECT TO BE FUNDED UNDER SECTION 18 OF THE '
URBAN MASS TRANSPORTATION ACT OF 1964, AS AMENDED.
BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON,
kr ` MISSOURI AS FOLLOWS:
Section 1. The Mayor and Clerk are hereby authorized to
execute an agreement with the Missouri Highway and Transportation , '"'
Commission for a grant to .fund a general public transportation
project under Section 18 of the Urban Mass Transportation Act of { hCs
1964, as amended. The amount of the contract shall not exceed
$223 , 500. This amount shall be for the fiscal year beginning on the
1st day of November 1990, and ending on the 31st day of October,
1991.
Section 2 . The agreement shall be substantially the same
in form and content as that agreement attached hereto as Exhibit tis';J"j'7fr
A.
Section 3 . This ordinance shall take effect and be in
force from and after its passage and approval.
p' Passed S Approved
resid' fficer Mayor
ATTEST:
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Project No.
M018-X009
MISSOURI HIGHWAY AND TRANSPORTATION COMMISSION
1
NONURBANIZED AREA PUBLIC TRANSPORTATION
ASSISTANCE GRANT AGREEMENT f''+
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s THIS GRANT AGREEMENT is entered into by the Missouri Highway and s
Transportation Commission (hereinafter Commission) and The city
of Jefferson (hereinafter, grantee) pr pp,'
Kr ���epfiY L4r:
WITNESSETH: ° {
WHEREAS, grantee has applied to Commission for a grant of funds made
available to Commission under Section 18 of the Urban Mass Transportation Act
of 1964, as amended, to defray a portion of the costs of a general public
transportation project carried out by grantee; and
WHEREAS, the Commission has awarded funds available pursuant to said
.�a
act to the grantee with the understanding that such funds will be used for
projects pursuant to this agreement for the purposes specified in grantee's k
application for Section 18 assistance (attached as appendix A) .
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NOW THEREFORE, in consideration of these mutual covenants , promises ,
and representations, the parties agree as follows :
1. Purpose and Source of Funds : The purpose of this agreement is to '
' assist the grantee in financing the project 's expenses that are eligible for
` federal financial assistance.
?' (a) Net Operating Cost : Net operating cost is the total cost of
operation less revenues received from the service provided. Such net oper-
ating cost is estimated to be the amount determined from grantee's projected
operating budget (attached as part of appendix B) .
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The Commission will make a grant from available federal funds in the
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amount not to exceed 50% of the net operating cost in a manner consistent
with the administrative rules of the U. S. Department of Transportation as
' contained in an Urban Mass Transportation Administration Circular 9040.1 t. Q
dated September 26, 1983, and any other regulations issued pursuant to the
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Urban Hass Transportation Act, as amended (49 USC 1614) .
yfc The grantee will provide funds from sources other than (a) unautho-
rized restricted federal funds (b) receipts from the use of the project
t
facilities and equipment , or (c) revenues of the general public transporta-
tion
ttyr,r
system in which such facilities and equipment are used, in an amount
sufficient together with the
9 9 grant pursuant to the agreement , to pay the
actual operating cost. The operating
portion of the grant under this agree- ,Y ment will not exceed 50% of the actual operating cost. '
(b) Capital Costs : Such capital costs are estimated to be the amount }
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appearing in the grantee's estimated capital project budget (attached as part
of appendix B) .
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The Commission will make a grant from available federal funds in the ,
i
amount not to exceed 80% of the capital costs in a manner consistent with the
administrative rules of the U. S. Department of Transportation as contained
in UMTA Circular 9040.1 dated September 26, 1983, and any other regulations
issued pursuant to the Urban Hass Transportation Act , as amended.
The grantee will provide funds from sources other than (a) unautho-
rized restricted federal funds, (b) receipts from the use of the project `
,
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facilities and equipment, or (c) revenues of the general public transporta-
tion system in which such facilities and equipment are used , in an amount
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sufficient together with the grant pursuant to this agreement , to pay the
` actual project cost . The grant under this agreement will not exceed 80% of � {'
the actual capital costs '` _
2. Scope of Work and Budget : The grantee will undertake and com-
plete the project specified in the approved project application and budget
(appendixes A and B) .
3. Use of Project Facilities and Equipment : The project facilities
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and equipment shall be used to provide general public mass transportationr ; £T , %
P' '1'a!rhe�{L1V,:E�7SArI,s1,: '.
service within the grantee's transportation service area, substantially as ' :Kyf .,
described i n the project
description on (appendix A . The grantee agrees to
P P ) Lt:- `
`x . observe the property management standards as set forth i n OMB Ci rcul ar A-102, jfj,fz>'„
` FFxg59;..t.
` Attachment N. or OPT Circular A-110, Attachment N, as appropriate, as now or
hereafter amended in order to protect the interest of the U. S. Department of
t Transportation. Exceptions to the requirements of Attachment must be
specifically approved by the Commission. If during the period , any project .Jt
facilities/equipment are not used in mass transportation service, whether by v
planned withdrawal or casualty loss , the grantee shall immediately notify the
Commission and shall remit to the Commission a proportional amount of the
fair market value, if any, of the property, which shall be determined on the
ri
`k s: basis of the ratio of the grant made by the Commission to the actual cost of ,
the project. Fair market value shall be deemed to be the value of the prop-
r, t' erty as determined by competent appraisal at the time of such withdrawal from
use of misuse, or the net proceeds from public sale, whichever is approved by
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m- Commission. In the event of loss due to casualty or fire, the damages paid
by the insurance carrier or payable from the self-insured reserve account
.;
shall be considered fair market value. In no event is salvage value to e
4 considered fair market value.
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The grantee shall keep satisfactory records with regard to the use of
5
the property and submit to the Commission upon request such information as is .'
required in order to assure compliance with this section and shall immediate-
ly notify Commission in all cases in which project facilities/equipment are
7
_> used in a manner substantially different from that described in the project
y” description. The grantee shall maintain in amount and form satisfactory to
ttt • the Commission such insurance as will be adequate to protect project fact 1 i-
ties/equipment throughout the period of required use. The grantee shall also
submit to the Commission at the beginning of each calendar year during such
rr. period, a certification that the project facilities/equipment are still being
used in accordance with the terms of paragraph 3 of this agreement and that
., no part of the local contribution to this cost of the project has been re-
funded or reduced, except as authorized above.
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4. Project Time Period: The project period shall be from ;f
November 1 . : 1 90 t0 October 31 , 1991 }
5. Disputes-: Any disputes of facts which might develop as a result
k, of this agreement shall be decided by the Commission.
6. Labor Protection: The grantee agrees to accept the terms and a
A
conditions of Section 13(c) of the Urban Mass Transportation Act of 1964, as
amended, absent a waiver by the U. S. Department of Labor.
The grantee agrees that it is the exclusive party responsible under h
•F the terms of the Special Section 13(c) Warranty and that the state of
v
Missouri , actin through ough Conmission, assumes no obligation under the terms of
}� the Special Section 13(c) Warranty.
F� The grantee shall be solely financially responsible for the applica-
tion of the conditions of Section 13(c) . x,
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7. Audits, Inspection and Retention of Records : The Commission and
the United States Department of Transportation , or any of their representa-
tives , shall have full access to and the right to examine, during normal
business hours and as often as the Commission or the U. S. Department of
Transportation deems necessary, all of the grantee's records with respect to
all matters covered by this contract. Such representatives shall be permit- M4
ted to audit under the guidelines of OMB Circular A-128 "Audits of State and
Local Governments," examine and make excerpts or transcripts from such
records and other matters covered by this contract. Such rights shall last
for three years beyond the longer of the following periods : (a) the period
M�
during which any property acquired with funds provided pursuant to this con-
tract is used for purposes for which the federal financial assistance is •
extended, or for another purpose involving the provisions of similar services W.
7
or benefits; or (b) the period during which the grantee retains ownership or
possession of such property; or (c) the end of the project time period speci-
fied in paragraph 4. All documents, papers , accounting records and other
material pertaining to costs incurred in connection with the project shall be
retained by the grantee for three years from the date of final payment to
facilitate any audits or inspections .
8. Property Management Standards The grantee's services rendered
and reimbursable expenses incurred shall be those allowable under the pro-
;'
visions of OMB Circular A-87, Federal Procurement Regulations (FRP) 1-15, and a.
OMB Circular A-102 which are incorporated herein by reference.
9. Reports : The grantee shall advise the Commission regarding the
progress of the projects at such times and in such a manner as the Commission
may require including but not limited to meetings and interim reports .
77 -7
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y� r f>•i F,a S,fy � t r T ", t � ..: !r i .r {$r j 1 I iil
.yj �' ' � � - 4-..� ?. J r 3-. r r, -y t ;. w..`'"':,,.. ' S i. t irs. lr ' •��'�°�e� � r- .�i ti�
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10. Insurance: The grantee shall maintain in amount and form satis-
factory d�rryy`-
actory to Commission such insurance as will be adequate to protect it in
case of accident. If permitted bk`
P y law, grantee may maintain a self-insurance ��< �• .�`r... =
' . program in lieu of purchasing insurance coverage. Grantee shall verify com-
pliance with this section by submitting a copy of its certificate of insur-
ance,f�{
;.A or if self-insured , a copy of its self-insurance plan.
11. Claims: The grantee agrees to defend , indemnify, and hold harm-
less the Commission, its agents and employees from any and all claims de-
mands, and actions arising from the project. "4
12. Nondiscrimination Assurance: With regard to work under this '{ t
agreement, grantee agrees as follows:
(a) Civil Rights Statutes : The grantee shall comply with all state
and federal statutes relating to nondiscrimination, including but not limited Ny
� 1
to Title VI and Title VII of the Civil Rights Act of 1964, as amended (42 USC { .
[i
a`
2000 d , e)
(b) Executive Order: The grantee shall comply with the a
p y provisions of 7 "
v
the executive order executed by the Honorable Christopher S. Bond, Governor
of Missouri , on the twenty-eighth day of August , 1981, promulgating a code of ,
fair practices in regard to nondiscrimination, which is incorporated herein Yt�
by reference and made a part of this contract. This order prohibits discri-
minatory employment ractices b
P y grantee or their subcontractors based an t
race, color, religion, creed, national origin , sex or age.
(c) Administrative Rules : The grantee shall comply with the adminis-
trative rules of the U. q. Department of Transportation relative to nondis-
crimination in federally-assisted programs of the U. S. Department of Trans-
portation (49 CFR Subtitle A, Part 21) which are herein incorporated by
reference and made a part of this contract ,
t.
6
1 ti' ' ,�i✓•(1t tt LS4iI i{} �ti.i"�"+ t:
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"sv� } i,�� �S` ;{��, npC JI 1�.+ Aq 1 ri e, it.y t . s.y,� P r.. '4�'.} r b r.... l r'e,r•i
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(d) Nondiscrimination: The grantee shall not discriminate on grounds x
of the race, color, religion , creed , sex, national origin , or ancestry of any �.
individual in the selection and retention of subcontractors, including pro- _ t
1{
Fk curement of materials and leases of equipment . The grantee shall not parts-
, .,
cipate either directly or indirectly in the discrimination prohibited by 49
-?M
' CFR Subtitle A, Part 21, Section 21.5 including employment practices.
y;
a Solicitations for Subcontracts , Including Procurements of Haters-
These assurances concerning nondiscrimination also apply
al and Equipment: '
:a jY4 "i
' to subcontractors and suppliers of grantee. In all solicitations either y R'
c competitive bidding or negotiation made by the grantee for work to be per-
formed under a subcontract including procurement of materials or equipment, � F ,
r V
each potential subcontractor or supplier shall be notified by the grantee o
r,
Y r the requirements of this agreement relative to nondiscrimsnation on grounds
t
,...;
of the race, color, religion , creed , sex, national origin or ancestry of any i : k
individual .
5z. (f) Information and Reports : The grantee shall provide all informa-
:>
ti on and reports required by the contract, or orders and instructions issued
pursuant thereto, and will permit access to its books , records, accounts,
be determined by the r
other sources of information, and its facilities as may �.
Commission or the U. S. Department of Transportation to be pertinent to as-
` certain compliance with other such contracts, orders, and instructions. Where
. 'p
any information required of the grantee is in the exclusive possess ion of
«
:
` another who fails or refuses to furnish this information, the grantee shal
s;.
so certify to the Commission or the U. S. Department of Transportation as
:.z
appropriate and shall set forth what efforts it has made to obtain the in
e.
formation.
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' (g) Sanctions for Noncompliance: In the event the grantee fails to
Y.t
comply with the nondiscrimination provisions of this contract, the Commission
shall impose such contract sanctions as it or the U. S. Department of Trans- 4K:
portation may determine to be appropriate, including but not limited to: (1)
withholding of payments to the grantee under the contract until the grantee ;
`n complies; and/or (2) cancellation, termination or suspension of the contract,
in whole or in part.
qh a'
(h) Incorporation of Provisions: The grantee shall include the pro-
visions of paragraph 12 (a) of this agreement in every subcontract, including `;
fi 7? b the
rocurements of materials and leases of equipment, unless exempted y
�r P
4 statutes, executive order, administrative rules, or instructions issued by
#{r..
Commission or the U. S. Department of Transportation pursuant thereto. The
grantee will take such action with respect to any subcontract or procurement AF
���,. ': •.,,�, as the Commission or the U. S. Department of Transportation may direct as
means of enforcing such provisions, including sanctions for noncompliance; '
Z •lr
provided, however, that, in the event the grantee becomes involved in, or is
threatened with, litigation with a subcontractor or supplier as a result of =f
such direction, the grantee may request the Commission to intervene in such
x
litigation to protect the interests of the Commission, and, in addition, the
grantee may request the United States to enter into such litigation to pro- f`
tect the interests of the United States.
13. Section 504 Assurances: The grantee shall comply with all the
v-5r
requirements imposed by Section 504 of the Rehabilitation Act of 1973 (29 USC
r
790 et seq) and the administrative rules of the U. S. Department of Transpor-
tation (49 CFR Subtitle A, Part 27).
grf
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'Y 14. Disadvantaged Business Enterprise: Grantee agrees to prepare
and submit for Commission approval a Disadvantaged Business Enterprise plan
I� • ��� Y�r•}
as defined in 49 CFR Part 23 dated July 21, 1983 if grantee receives total of »}
nr ; $250,000 or more of financial assistance from the U. S. Department of Trans-
portation, Urban Mass Transportation Administration.
,3
15. Interest of Members of or Delegates to Congress : No member of
e= {µ
or delegate to the Congress of the United States shall he admitted to any
share or part of this contract or to any benefit arising therefrom.
16. Charter and School Bus Provision: The grantee shall not provide L` charter or sightseeing services outside its service area as defined in the
endi x A) with equipment '
approved application for Section 18 assistance (app p ,.• f �°
'. purchased with project funds. Within the service area, charter and sight-
seeing services may only be provided on an incidental basis. "Incidental" is
F;a�9r: defined as those operations which do not interfere with regular service as
F proposed in the project application. The following uses are presumed not to ti
z; t he incidental : (a) weekday charters which occur during peak rush hours; (b) ;
weekday charters which require vehicles to travel more than 50 miles beyond j
the service area; (c) weekday charters which require the use of a particular
vehicle for more than a total of 6 hours in any one service day. si
The grantee shall not engage in school bus operations exclusively for
f;
the transportation of students and school personnel in competition with pri-
�.
�•��:.�'; vate school bus operators with project equipment .
J
17. Reimbursement :
(a) Net Operating Cost: The Commission , using funds made ava ilable
to it from the grant made to it by the U. S. Department of Transportati an ,
shall reimburse grantee for 50% of the net operating cost described in para-
!'
►,�• graph 1 (a) of this agreement; provided, however, in no event shall the total
V K
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' -'�hRttl�'MU.•r�rrLirx:rrzi:euw4 rum!'xvCZmee,�:u.«..«,.....�,..i,..r o...;', � .:a:;iir.+.xiwt�sii�, ,,
amount reimbursed by the Commission for net operating cost exceed the maximum
federal share of $ 223 , 500 Y.
(b) Capital Expenses : The Commission using funds made available to
it from the grant made to it by t�e U. S. Department of Transportation, shall
reimburse granter_ for 80% of its allowable capital expenses incurred in r°'!
carrying out the project described in paragraph 1 b of this agreement;
ti.:.. P 9 P ( ) g
provided, however, in no event shall the total amount reimbursed by the Con- �t '
.rt
mission for capital expenses exceed the maximum federal share of
3 , 200. 00
' rtM1£ dLJ'S
18. Payment ; Progress payments , based upon actual allowable costs,
for not less than one (1) month may he made upon receipt of an itemized i n-
'/.. a 5
voice from the grantee. The itemized invoice shall be revievied by the Com-
mission
k rior to payment .
p A retai Wage of five (a) percent of the approved
dr
invoice cost will be withheld from each requisition until the project is r
completed, accepted, and the final audit has been made. Any costs deemed
nel i i b
i ss_
g' le for reimbursement by the Commission in accordance with the terms
of this agreement shall he deducted from the retainage before final payment
x;
n'
is made. Any rejected or unaccepted costs shall be borne by the grantee.
` 19. Reimbursement Conditions : Reimbursement by the Commission is
is
subject to the following conditions :
(a) Financial summaries submitted to the Commission must include a
certification that costs have been incurred in the performance of the con-
} tract and a record of the actual costs .
(b) Reimbursement will he made by the Commission on an incremental
r".. basis. Reimbursement is subject to approval by the Commission. All requisi-
tion forms shall be in an appropriate format approved by the Commission.
,a
.. 10
T;1
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s
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t
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(c) Requisitions requesting reimbursement for operating expenses
shall be in accordance with the approved projected operating budget (appendix
(d) Requisitions requesting reimbursement for capital expenses shall
v=
be in accordance with the approved estimated capital project budget (appendix
B)
(e) The grantee shall not be reimbursed for any expenses incurred
prior to or after the project period. Post audit activities will be con-
ducted by the Commission. ,.:;•}
20. Amendments: This agreement may he modified from time to time
i 1 ry w
" but only by written agreement of the parties.
21. Subcontracts: None of the project activities described in ap-
pendixes A or B shall be subcontracted without the prior written consent of �t
the Commission. All subcontracts shall be subject to the terms and condi-
tions of this agreement. The grantee, however, shall remain responsible for
the proper completion of the project nonwithstanding any subcontract .
>
22. Termination: This agreement may be terminated upon any of the J,r
following conditions :
(a) If, through any cause, the grantee shall fail to fulfill in a
:t
'i timely and proper manner its obligations under this agreement, or if the t
grantee shall violate any of the covenants , agreements , or stipulations con-
tained herein, the Commission shall have the right to terminate this agree-
ment if such default or violation is not corrected within twenty (20) days
f'
after written notice is sent to the grantee describing such default or viola-
t'
tion.
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OMNI'
31
1-3
(b) The Commission may terminate this agreement without
recourse in the event that,
for any reason, federal funds are not
appropriated, allotted, or available to the Commission for the
purpose of meeting the Commission' s obligation hereunder. The
Commission will provide written notice of such termination to the
grantee at least five days prior to the effective date of
termination.
(c) Either party may terminate this agreement at any time
by giving written notice to the other party of such termination
and specifying the effective date thereof. at least 45 days in
advance of such termination date.
23. Sts1t-QZ§=-of Revql3ue and-E=endi-tMr9s: The grantee
k agrees that a statement of revenue and expenditures, based on
actual figures, will be submitted with each invoice in a format
approved by the commission upon completion of the project, the
grantee shall provide the commission with a final invoice
indicating the detailed costs, revenues and actual operating
loss, when applicable, to the Section 18 grant. Upon receipt of
the final invoice, an audit will be performed by the commission.
24. Source of- co ission Funds: The obligation of the
Commission for financial assistance in the project is contingent
upon this agreement being approved by the Urban Mass
Transportation Administration and the U.S. Department of
Transportation, and upon � federal funds being allocated to, and
approved, for the project.
25. Lack -0-f-Waiv-e.r: In no event shall the making of the
Commission of any payment of grant funds to the grantee
71qrMp
WIT,
E"M
RR
3W9
Nt.
Ay
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4
-U
S v�r��rE''?'.�l.`' r #�fx � i 1„`;i r ,t,r1A... t ,.... _. � � � .. �..�,' *✓ a .5trt�,�dfi ti f� xA�•{}}{��+��
., e�f•�,wv7s.-.w'tr ,}�dt r,is?{ ? ?,�...” a y :. . r .'. ;;�a �tic `FSk���'. )PY 7R a o
1' }+�s++...�..... wer•.terZwywl�M.r' P^
` constitute or be construed as a waiver by the Commission of any
r . breach of covenants, or any default which may exist on the part
of the grantee and the making of any such payment by the
�f✓. s Commission while any such breach or default shall exist shall in '
no way impair or prejudice any right or remedy available to the
Commission with the respect to such breech or default.
26. Security: The grantee agrees that upon
: --�---�-- P purchase with
.. k t:%fr.✓
�+ funds provided under this agreement of
any y e quipment for which a •:
title certificate may be obtained or is re y Y'
quired under the laws
}
of Missouri that it will execute such documents as may be
r i��.• Y
t` �,.
e i:^
necessary to protect and secure a lien upon such equipment in
favor of the Commission, if so requested by the Commission. Any
and all fees re quired to be paid to secure ;.
and maintain said lien
shall be paid by the grantee. r
` 27. Purchase of Pro!ect Ecruitiment and Contracts for
k9,
Providers of Transit service: Commission reserves the right to
`I
procure all new vehicles on behalf of grantee unless waived.
C�
Commission reserves the right to review and concur in the 4"
grantee's specifications and advertisement for purchase of
transit services, used and/or leased vehicles, other capital
r equipment estimated to cost more than $Z, 000.00 and professional
services contracts prior to submission to prospective bidders.
1
Commission will concur in award of bid by grantee prior to
? execution of agreement between the grantee and any bidder.
28. Buy America: Grantee agrees to abide by the provision _
of the Buy America requirements of the Urban Mass Transportation
k i
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I
Act of 1964, as amended, and applicable federal regulations (49
;i r
CFR Part 661) .
29. Vehicle
.r
` •,t. Equipment: Grantees are required to submit a written request for
' an inspection of the vehicles 1'
( ) or equipment they wish to dispos®
of, to be conducted by the MHTD Transit staff. This inspection
` will determine if the useful life of the vehicle(s) or equipment
has been reached. u
� � standards for vehicle useful life are
listed below:
,0,
Vans - straight or modified 100, 000 miles
Mini-buses
ar 100, 000
School buses - 150, 000
Disposition Procedure: A
grantee may dispose of a vehicle in
'ft
either of two ways:
jYU •�
1
1. A vehicle may be sold outright to a third party through
a variety of approved processes, including advertised sealed
bids, auto auction or the average of three competent appraisals.
2. A vehicle may be sold by the grantee to itself. In
this case the implicit price to be paid by the grantee will be
the average wholesale value of the vehicle as specified in the
t
most recent National Automobile Dealers Association (NADA)
Official Used Car Guide.
Division of Disposition proceeds: If a vehicle is sold outright
to a third party, the grantee may retain 20% of the proceeds plus
$100. The balance must be paid to the department within 10
working days.
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•
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r'
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tr
4.:. If a grantee sells a vehicle to itself the grantee must pay
80% of the NADA wholesale value to the department within 10
- ` working days.
Use of tion of Proceeds by MHTD: The department will use
the disposition p roceeds
paid to it to supplement the Section 18
Program in vehicle rehabilitation, spare parts acquisition and
equipment upgrading.
t`. Replacement of Disposed EauiDment: Vehicles) or equipment
D
.h$ disposed of before requesting replacement by application for
+ federal funding will not be considered eligible for replacement
' at a future time.
29. Commission's Representative: The Commission's chief
Fsz s` engineer is designated as the Commission's representative for the
purpose of administering the provisions of this agreement. The
chief engineer is also authorized by the Commission to execute on
.a
their behalf any amendments to the agreement.
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rw ti
by APPLICATION FOR SECTION 18 ASSISTANCE
rx ' FROM 111111990--to 10/31/1991
f..
} DATE: July 25, 1989 STATE PROJECT NUMBER: ?'
Applicant's Name. City of Jefferson
Contact Person
Street Address: 320 E. McCarty Thomas E. Hood
'• Transit Supervisor
D.O.T.
P.O. Box: '
Jefferson City, MO Phone:
city: `
,.� :
xa!
65101 (314) 634-6477
zip Code:
County:
Cole
•:, 7..4jr..}r:�`.;rya,
Description of Project: The Jefferson City Transit system
(JEFFTRAN) owns eight regular fixed route coaches and nine ,syrn,
commuter buses for the general public transportation withine �:,
< the city limits. The City also owns four van-t pe buses to
y � j.'.
.z. • transport handicapped passengers. During the winter and
fall peak hours a total of sixteen buses are operated, r
a including three handicap buses, n Handi-Wheels, " which provides ` ,,
dial-a-ride service curb to curb. In addition to regular
fixed route and commuter service the City currently provides ,
f.; ,•r r
park n' ride service between the downtown business district
and parking lots at the Capital Mall and the Old Bridge Drive ; r
In theater.
• .Si :f
. °.` The administration of the system is provided through the
( (continued next page) ;
ro
P osed Funding:
p g:
Federal (Section 18) $223, 500. 00
Local $353, 985. 00 i
TOTAL $577, 485. 00
Aut o ized Official
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PAGE 1 OF 2
APPENDIX B
r'. CITY OF JEFFERSON, DEPT. OF TRANS . , TRANSIT DIV.
4. ' PROJECTED ADMINISTRATIVE AND OPERATING BUDGET
FY 90-91 NOVEMBER 1 , 1990 THRU OCTOBER 31 , 1991
ADMINISTRATIVE EXPENSES
DESCRIPTION
y
r:.
501 . 00 A SALARIES
501 . 01 A ADMINISTRATIVE SALARIES $49 ,090. 00
502 . 00 A FRINGE BENEFITS
502 . 01 A FICA $3 ,675 . 00
�z. 502 . 02A FRINGE BENEFITS-ALL OTHERS $7 , 820 . 00
` 503 . 00 A SERVICES
503 . 02 A PROFESSIONAL SERVICES FEES $1 , 500 . 00 ;
503 . 04 A ALL OTHER FEES
503 . 04 . 01 ACCOUNTING EXPENSES $12 ,000 . 00 ,
503 . 04 . 02 TELEPHONE 51 ,000 . 00 ;
% 503 . 04 . 03 BLDG. SECURITY MONITORING $1 , 400 . 00 ,
't 503 . 04 . 04 TRASH PICK UP $700 . 00
503 . 04 . 05 UNIFORM CLEANING, 52 , 500 . 00
503 , 04 . 06 MSHP CRIMINAL HISTORY CHECK 5100 . 00
i` 504 . 00 A MATERIALS AND SUPPLIES
504 . 01 A OFFICE SUPPLIES $500 . 00
r '. 504 . 02 A OTHER MATERIALS AND SUPPLIES
504 . 02 . 01 OPERATIONAL SUPPLIES 52 , 100 . 00
504 . 02 . 02 BUILDING AND GROUNDS $4 ,800 . 00
504 . 02 . 03 CLOTHING $3 , 500 . 00 s.
505 . 00 A UTILITIES
505 . 01 A TRANSIT FACILITY
505 . 01 . 01 LITHTS AND HEAT $2 , 050 . 00
505 . 01 . 02 WATER AND SEWER $250 . 00
508 . 00 A PURCHASE OF SERVICES
508 . 01 A BRIDGE THE GAP TAXI CONTRACT $500 . 00
509 . 00 A MISCELLANEOUS EXPENSES $800 . 00
509 . 01 A DUES AND SUBSCRIPTIONS
509 . 02 A TRAVEL AND MEETINGS $800 . 00
r?t 509 . 03 A ADVERTISING AND PROMOTION $3 , 000 . 00
509 . 04 A OTHER EXPENSES
509 . 04 . 01 TRAINING AND EDUCATION x1 , 000 . 00
509 . 04 . 02 POSTAGE $$300 . 00
509 . 04 . 03 PRINTING $2 , 500 . 00
509 . 04 . 04 MEDICALS $500 .00
'r
,t TOTAL ADMINISTRATIVE EXPENSES $102 ,385 .00
t�
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PAGE 2 OF 2
OPERATING SUMMARY
DESCRIPTION
501 . 00 0 SALARIES k.
501 . 01 O DRIVERS SALARIES
s210, 000. 00
501 . 02 0 DISPATCHER SALARIES
501 . 04 O OTHER SALARIES OPERATIONS SUPERVISOR
r $26, 100. 00
502 . 00 0 FRINGE BENEFIT a;
fi9f' 502 . 01 0 FICA $18,000 . 00
f' 502 . 02 0 FRINGE BENEFITS-ALL OTHERS $65, 000 . 00
''s+} 503 . 00 0 SERVICES
t.c 503 . 01 O C.M. LABOR CHARGE BACK $90, 700. 00
,
504 . 00 0 MATERIALS AND SUPPLIES
504 . 01 O FUEL :
$71 , 100. 00
` 504 . 02 0 LUBRICANTS $7 , 900 . 00
504 . 03 O TIRES AND TUBES $18, 000. 00 5 •
504 . 04 O INVENTORY PURCHASES , PARTS C.M. S69, 500 . 00
` 504 . 05 0 MISC. MATERIALS AND SUPPLIES $6,300. 00 ' °
506 . 00 0 INSURANCE
506 . 01 0 LIABILITY ;
r4. 506 . 01 . 01 AUTO LIABILITY $13 , 183 . 00 "'
!'.
506 . 01 . 02 GENERAL LIABILITY
$3, 475 . 00 %
506 . 02 O OTHER INSURANCE F .
Yj 506 . 02 . 01 PROPERTY INSURANCE $3, 242 . 00
506 . 02 . 02 INLAND MARINE $100. 00
507 . 00 0 TAXES
k 507 . 02 0 FUEL. STATE TAX $10,000. 00 .
TOTAL OPERATING EXPENSES
$635 , 500. 00 y�
TOTAL EXPENSES , OPERATING AND ADMINISTRATIVE $737 , 885 . 00
` 530 . 00 0 INELIGIBLE EXPENSES t
`..' 330 . 01 0 CHARTER EXPENSES
$2 , 000. 00
ELIGIBLE OPERATING EXPENSES $735 , 885. 00
540. 00 R PASSENGER REVENUE
.r. 540 . 01 R FARE BOX $75 ,000 . 00
f 540 . 02 R DEMAND RESPONSE $30,000. 00
540 . 03 R SCHOOL PASSES $26 ,000. 00
S 540 . 04 R SPECIAL $20 ,000 . 00
540 . 05 R GOLDEN PASS $6 ,000 . 00
541 . 00 R MISCELLANEOUS REVENUE
541 .01 R VEHICLE WASH REIMBURSEMENT $2 ,300 . 00
+" TOTAL FARE BOX AND OTHER REVENUES
APPLIED AGAINST ELIBIBLE EXPENSES
NOT INCLUDED IN LOCAL SHARE $159 ,300. 00
s, NET PROJECT COST $576 ,585 .00
APPLICANTS SHARE
SECTION 18 FUNDS $353 ,085 . 00
$22 ,500 , 00
PREPARED BY
THOMAS E. HOOD
t
M�Ikt TRANSIT SUPERVISOR
i .. ,rQ�1 4, .��� ��5�i'9,"���'$4}ht js����t`-�."h��t�f•5`rtK j' 4d"k,r_+r'"j Mptr`t.'�!Fi))y r^P a�,+, � �'
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F�.
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'�"fiJ'. t t ° lL Si"i�',`�`} :-,''� t.,.,a'`^ .�r .! �� r r' , t'Y. ..r£ 1 1 �, it tip: )i��;. t{ .:�tr�'' ','*, ""(•sfisA:dS'.�1)j'�� `
::,:Plni�.r�,.'i'"3n' i ;s�, �•�;Jv;� '':. �.,,� t ,r a, in,4 �,r� 5� a.�;�' i
ESTIMATED CAPITAL BUDGET
PERIOD : NOVEMBER 1 . 1990 THRU OCTOBER 31 , 1991
ITEM 1 PURCHASE OF ONE 35 PASSENGER, COACH $170 , 000 . 00
ITEM 2 PURCHASE OF TWO 17 PASSENGER
J . WHEEL CHAIR LIFT EQUIPPED MINI BUSES 580 , 000 . 00
ITEM 3 PURCHASE OF THREE BUS STOP BENCHES $1 , 500 . 00
ITEM 4 INSTALLATION OF RESTROOM FACILITIES
IN BUS STORAGE BUILDING $4 , 000 . 00
TOTAL ESTIMATED CAPITAL PROJECT BUDGET $255 , 500 . 00
FEDERAL SHARE AT 75% $191 , 625 . 00 w.
LOCAL SHARE AT 250 $63 ,875 . 00
ESTIMATED CAPITAL PROJECT, NOTES :
Item 1 is a proposed replacement of a 1976 GMC Coach with over
to "A'
-100 , 000 miles .
Item 2 is a request for two wheel chair lift equipped mini
buses to be used for the "Nandi-Wheels" demand response service. They
"j
i
would replace a 1979 GMC Wayne Transette Vista with over 120 ,000 miles
and a 1981 Superior mini bus transfered from New Madrid Mo . with over
140 , 000 miles . In the past two years our average daily Handi-Wheels
Y;
passengers trips have increased from approximately 20 per day to over
130 per day with peak days over 170 trips .
Item 3 is being made in response to requests made by our
riders for benches at various bus stop locations .
Item 4 is for restroom facilities in our bus storage building.
This building is separate from our offices and is periodically occupied
by drivers and service personell throughout the day.
PREPARED BY:
kVWaA-
THOMAS E . HOOD
TRANSIT SUPERVISOR
ii
-10
DATE
z MT
a
�Oil
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�F
rA
APPEM A B
ESTIMATED CAPITAL BUDGET
xs. PERIOD: NOVEMBER 1 . 1989 THRU OCTOBER 31 , 1990 ,
ITEM 1 PURCHASE OF ONE 35 PASSENGER, COACH $1'10 , 000 . 00
h;
ITEM 2 PURCHASE OF TWO 17 PASSENGER
WHEEL CHAIR LIFT EQUIPPED MINI BUSES $80 , 000 . 00
ITEM 3 PURCHASE OF SIXO BUS STOP BENCHES
$3 , 000 . 00
ITEM 4 INSTALLATION OF RESTROOM FACILITIESy`
". , IN BUS STORAGE BUILDING
$4 , 000 . 00 r
ry. 4
t;r TOTAL ESTIMATED CAPITAL PROJECT BUDGET $257 , 000. 00 '
FEDERAL SHARE AT 75% $192 , 750 . 00 '
r LOCAL SHARE AT 25% x64 , 250 . 00 ` :
. . 4
'= ESTIMATED CAPITAL PROJECT, NOTES:
• Item 1 is a proposed replacement of a 1976 GMC 'Coach with over
300, 000 miles.
Item 2 is a request for two wheel chair lift equipped mini
buses to be used for the "Nandi-wheels" demand response service. one
bus would replace a 1979 GMC Wayne Transette Vista originally kept as a
back up bus but currently being used full time . This is necessary
# because in the past year our "Nandi-Wheels" service average daily j
passenger trips increased from approximately 20 to over 80 per day with
is peak days running over a 100 . The second bus requested would provide us
with a badly needed back up vehicle for this service.
Item 3 is being made in response to requests made by our
riders for benches at various bus stop locations .
' Item 4 is for restroom facilities in our bus storage building.
This building is separate from our offices afld is periodically occupied
by 'drivers and service
personell throughout the day.
PREPARED BY:
7 ,
THOMAS E . HOOD
TRANSIT SUPERVISOR
'? - Zt - 84
DATE
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