HomeMy Public PortalAboutORD11514 6
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BILL NO. 90-127
SPONSORED BY COUNCILMAN SCHEULEN
ORDINANCE NO. S�
T AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH FOUR SEASONS
SERVICES FOR LANDSCAPE MAINTENANCE OF THE MUNICIPAL COMPLEX AND
d LONGVIEW CEMETERY.
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS
FOLLOWS:
p, Section 1. The Mayor and City Clerk are hereby authorized and
<" directed to execute an agreement with Four Seasons Services for
landscape maintenance for the municipal complex and Longview
Cemetery. The amount of the contract shall not exceed $12, 600. 00.
4t Section 2 . The agreement shall be substantially the same in
form and content as that agreement attached hereto as Exhibit A.
Section 3 . This Ordinance shall be in full force and effect
:_. from and after the date of its passage and approval.
Approved Z
Passed cs�==4 '- ��i /SSO
:t Presid,' Officer yor
4 ATTEST:
' City Clerk
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AMENDMENT TO LANDSCAPE MAINTENANCE AGREEMENT
THIS AMENDMENT made and entered into this �� day of
o- ! � _, 1991, by and between the City of Jefferson, Missouri,
T—mum—icip6l corporation, hereinafter referred to as "City, " and
:n Four Seasons Services, hereinafter referred to as "Contractor. '
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WHEREAS, Ordinance 11514 did authorize the execution of a contract
agreement between the City and Contractor for landscape
maintenance; and
WHEREAS, it has become necessary to amend portions of that contract
to make clear their intent; and
WHEREAS, both parties are in agreement of the following amendment. F
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' NOW, THEREFORE, be it agreed by the City and Contractor, the
contract be amended as follows:
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1. Contract Period. The contract shall be in effect from
January 1, 1991, through December 31, 1991. With the consent of
both parties, the contract may be extended for two (2) additional
one (1) year periods. t a
2 . Contract Amount. The amount of the contract shall not exceed
Twelve Thousand Six Hundred Dollars ($12 , 600. 00) for the first
year. Payments to the contractor will be made on an equal monthly
basis following receipt of an invoice reflecting work performed.
Should the contract be extended a second year, the cost shall not '
exceed $13, 230.00. Should be contract be extended a third year,
the cost shall not e.%ceed $13 , 891. 50.
3 . Other Terms to Remain. All other sections of the Contract
shall remain in full force and effect as originally set out.
IN WITNESS WHEREOF the parties hereto have set their hands and
' seals on the day and year first above written.
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ATTEST:
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CONTRACTOR
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ATTEST:
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LANDSCAPE MAINTENANCE AGREEMENT � r
Ts THIS AGREEMENT made and entered this day of
�
1990, by and between the City of Jefferson, Missouri., a municipal F.
`. corporation, hereinafter referred to as "City, " and Four Seasons
s Services, hereinafter referred to as "Contractor. "
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WHEREAS, the City of Jefferson is desirous of obtaining
` services for landscape maintenance at the Thomas E. Whitecotton Law '
Enforcement Center and the John G. Christy Municipal Building and
Longview Cemetery; and
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� WHEREAS, Contractor is willing to enter into this Agreement �.:•
with respect to his employment and services upon the terms and
conditions herein set forth,
„ NOW, THEREFORE, be it agreed as follows:
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1. Scope of Services. The scope of services for landscape
' maintenance at the Thomas E. Whitecotton I.taw Enforcement Center and x�
the John G. Christy Municipal Building and Longview Cemetery shall
4; consist of the .following:
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SCOPE OF SERVICES FOR MUNICIPAL COMPLEX
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1. Description of Work
The contractor shall supply the labor, materials and equipment
needed to provide for the proper care and maintenance of the
landscape plantings and lawn areas of the Police Station, and the
Municipal Building. The areas to be maintained are bounded by
Monroe Street, East McCarty, Adams Street and the first alley south
of and parallel to East McCarty Street.
t2 . Protection of Property
During the prosecution of the work, the Contractor shall be
` responsible for all damage or injury to any property that results
rr from any act, omission, neglect, or misconduct in his execution of
the work. He shall be responsible for all damage or injury due to
defective work or materials. Repair or replacement of damaged or
injured property shall be at the contractor's expense and shall be
similar or equal to that existing before such damage or injury
occurred.
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3 . Condition of Site
During the maintenance work the site shall, insofar as
possible, be kept in an orderly condition. Continuing efforts will
be made to keep sidewalks clean and free of obstructions. All weeds
'r and other debris shall be removed from the site.
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y4; 4 . Performance of Work
The Contractor shall accomplish routine maintenance, such as =`
mowing, watering and weeding, without phone calls from the Owner.
The contractor shall notify the Owner prior to the application of `s
fertilizers and herbicides.
5. Grass Seed
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Provide fresh, clean, new-crop seed complying with the t ar
tolerance for purity and germination established by the Official k'
4R Seed Analysis of orth America. Provide certified seed of the grass
`Y.k species proportions and minimum percentages of purity and
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germination. Seed shall be delivered to the site as packaged by they ,
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seed vendor with the certificate attached. The certificate shall z. wl
show botanical and common name, percentage of weight, and
percentages of purity, g ermination and weed seed for each
grass
seed species. Seed shall contain no noxious weeds. '
6. Topsoil, Fertilizer and Michigan Peat
A. Topsoil shall be a fertile, friable natural topsoil
typical of the locality. It shall not be too acid or too
alkaline and without mixture of subsoil and shall be free of
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stones, lumps, plants, or their roots, sticks and extraneous
matter, and shall not be delivered while in a frozen or muddy
`} condition. It shall have at least three (3%) percent organic
matter and shall be sandy loam or loam.
. ; B. Commercial Fertilizer - Shall consist of regular
commercial mixture, delivered to the site in the original
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unopened containers which - shall bear the manufacturers
guaranteed statements of analysis, and shall be in a dry,
free-flowing condition.
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C. Michigan Peat - Shall be moss eat. It shall be finely
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shredded, consist of ninety (90%) percent organic moss peat,
be brown in color and suitable for horticulture purposes.
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Shredded particles shall not exceed 1/4" in diameter. Peat
shall be measured in air dry condition, containing not more
than thirty-five (35%) percent moisture by weight. Ash content t
shall not exceed ten (10%) percent.
7. Maintenance
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The contractor shall remove all clippings, trimmings, and
pulled weeds from the area.
1. Lawn Areas
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a. Mowing
The contractor shall use a mower with a sharp blade set
at a height of one and one-half (1 1/211) inches to mow
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the lawn area. The lawn is to be mowed whenever the grass
is two and one half (2 1/2 11) inches high. In periods of
' hot, dry weather the mowing height may be increased at
t'. the direction of the owner. Remove all grass clippings "
during or immediately after mowing.
u'. b. Edging of Sidewalks
During the mowing season sidewalks adjacent to lawn areas
shall be edged with an edging machine each time the lawn ,s}
{ is mowed. Sidewalks shall be swept clean following
edging, trimming and mowing.
'
C. Trimming
Grass shall be neatly trimmed along walks and around
signs and other obstacles each time the lawn is mowed.
The contractor may be permitted to use chemical
eradicants to reduce the amount of trimming after
consultation with the owner. z
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2. Ground Cover Beds
a. Mulch
A
.' Mulch planting beds with bark mulch between ground cover
plants; place not less than two (2) inches thick.
Maintain this thickness throughout the contract period.
Mulch will not be required in those areas where
established ground cover plants are providing total cover
of the soil.
b. Prune and Train
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Allow ground cover plants to trail over walls and climb
the face of the building. Keep plant materials trimmed
away from windows. Trim back bedding plants that extend
over the wooden bed edging or place back inside of bed.
C. Gravel Beds
Hand weed these beds near the southeast corner of the
►r Police Station Building. Apply soil sterilization
chemicals to areas where plant growth occurs. Keep beds
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free of new plant growth and dead plant materials.
3 . Trees and Shrubs
a. Mulch
Mulch shrub planting beds and tree pits; place mulch not
less than three (3) inches thick. Maintain this
thickness through the duration of the contract period.
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b. Pruning and Training
(1) General. All pruning of trees and shrubs will be x,
done under the supervision of the owner. Use only clean
sharp tools which have been sterilized prior to doing
work in the project area. Prune according to standard
horticultural practice to preserve the natural character
of the plant unless otherwise directed by the owner. x
Remove all dead wood, suckers and broken branches.
(2) Trees. Remove lower branches at the direction of
the owner and prune as per b(1) above. (Maximum of five
° trees with no tree having a height exceeding twenty-five
't (25) feet) .
C. Juniper Shrubs
Pull branches toward wall of the Police Station building
to obtain better ground coverage. Secure with "U" shaped
galvanized wire pushed into the ground. Work to be done
under the direction of the Owner. . (Maximum of twenty (20) 7
shrubs) .
d. Nannyberry Viburnum, Star Magnolia, and
Serviceberry.
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Prune and shape to create multiple trunk tree, growth
{' habit with each plant to have from 3 to 5 main stems.
Work to be done under the direction of the owner. (Five
nannyberry, Six Star Magnolia, and One serviceberry) .
e. Euonymus
Pruning of Euonymus materials that have or are subject to
Crown Gall shall be done with sterilized tools. Plants
} shall be pruned back from the lights which illuminate the
sign on the John G. Christy Buildings.
4 . Watering
Water will be furnished by the owner. Hoses and
sprinklers are to be furnished by the contractor. The
Municipal Building underground lawn sprinkling system
provides approximately ninety percent coverage of the
lawn areas around the Municipal Building and may be used
by the Contractor. Areas not covered by the sprinkling
system are to be watered with hoses and sprinklers. One
third of the sprinkler system can be in operation oat one
time. There is no sprinkler system at the Police Station;
outside water hose connections are available.
The contractor shall water the landscape plantings and
lawn areas at sufficient intervals and in sufficient
amounts to promote the growth and development of the,
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,Y. plantings and the lawn. Lawn areas are to receive
approximately one (111) inch of water (combined rainfall
>` and artificial watering) each week during the growing
.> season.
Particular attention must be given to plantings under
`. roof overhangs where natural rain water does not reach `
the plantings. Watering will be conducted in a manner
which does not unnecessarily block entrances and
;'. sidewalks, waste water, or spray on glass surfaces.
Sprinkling equipment shall not be left on lawn areas
t between waterings.
5. Weeds and Litter
+
A. Established Lawn Areas
In the first week of June, apply Weed-B-Gone, 33 `
Plus, or equivalent to lawn areas in accordance
with manufacturer's directions. Do not apply under
the drip line of existing trees or in areas where
;} runoff could carry the chemical into planting beds.
During the third week of September, apply 2-4-D
(amine form, granular or liquid) to all lawn areas
in accordance with manufacturer's directions. Apply
when there is no wind. t
-' B. Beds, Plantings Pits and Fence
All beds pits and the fence between the Police
Station parking lot and the Municipal building
shall be hand weeded. These areas are to be free of
weeds on the first day of each month throughout the
duration of this contract. Sucker grown from
desirable shrubs shall be removed in a manner that
does not damage the shrubs. The contractor may use
chemicals, mulch or other weed retardant methods to
control weed growth under the fence after
consultation with the owner. The contractor shall
` be responsible for the replacement of any plant
f ' materials seriously damaged in the weeding process.
t� The contractor shall be responsible for removing
litter from the planting beds. Keeping other areas
free of litter (parking areas, lawn areas, etc. )
r shall be the responsibility of the owner.
6. Fertilization
a. Lawn Areas Y
In April and in late May, early September, and
early November, apply 15 pounds of Mil-Organite, 6-
i
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yk 4-0 organic fertilizer per 1, 000 square feet of �:
lawn area.
Y b. Ground Cover Beds, Shrub Beds, and Tree Pits'
In late april and in late Fall, accomplish the
following for all ground cover beds, except where
ground cover is providing total cover, shrub beds f.
z and tree pits:
(b-1) Expose soil under the plant material by
'K raking back the mulch. With hand tools,
'<< scratch the surface to loosen the soil r
without disturbing the roots.
'
'_'.z�_ (b-2) Apply five pounds of 12-12-12 fertilizer
'nv D
for each 1, 000 square feet of exposed
;Y earth area. Replace mulch.
r, 7. Control of Insects and/or Disease
If in the course of the work the Contractor determines °e`r
,.
there is a need to spray or otherwise protect the plants
from disease or insects, the contractor shall recommend
to the Owner the type of treatment needed. The
application of this treatment shall be at the owner's
expense. The contractor shall be particularly alert to
t detecting signs* of Euonymus Scale and Crown Gale, Red
y Spider infestations, Cedar-apple Rust and Ivy Leaf Spot.
As a preventative measure the Contractor shall, at his
expense, spray all Juniper shrubs for bag worms once each
week for the first three weeks in June with carbaryl in
accordance with manufacturers directions. (Maximum of
twenty (20) shrubs) .
8. Licensed Personnel
f16, Persons applying herbicides and insecticides shall be licensed
by the State of Missouri to perform this work.
SCOPE OF SERVICES FOR LONGVIEW CEMETERY
1. For the maintenance and care of Longview Cemetery the
contractor agrees to:
A. Mow the grass and vegetation as often an needed to keep
r' vegetation less than four (411) inches in height.
B. Once mowing has started it must be completed in a two (2)
day period, unless weather conditions do not permit the
completion thereof.
' C. To trim grass and vegetation on both sides of the
cemetery fence and maintain the fence free from the
r. i nY y1
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entanglement of vines and all other vegetation. This must be +
coordinated at the same time as mowing is being done.
a
D. Trim grass and vegetation around all grave markers,;,
headstones, and other appurtenances of the cemetery. This also
`A.;. must be coordinated and done at the same time as B and C
above.
E. Trim and care for shrubbery as directed by the City. t,
F. Maintain all areas free of litter and unsightly debris
,$
weekly.
G. Maintain the entrance road and the inner_ roadway free of
y for ky nx
mud and debris. To remove snow and ice as requested
funerals. �`�� •
H. Maintain all headstones and section markers in proper
alignment and position.
tit;
I. Maintain fences, gates and storage buildings in. good
condition with materials provided by the City for repairs. :+
YstN. J. To remove and dispose of grave decorations as needed or ,
Y ' requested, but not to exceed four (4) times per year. s:
K. To level and re-seed sunken grass areas as needed or
'' .
requested by the City.
L. To provide fertilizer, grass seed and insecticide
,•4ii..ri
approved by the City to maintain growth and a healthy j
condition of vegetation as determined by the Cemetery Board or u
i`7' their representative.
:..
r 2. Inspection. The City Administrator or his designee, will
provide for the inspection of the work. The inspector shall decide
all questions that may arise as to manner of performance and
acceptable fulfillment of the contract by the contractor. .
VI Suspension of work may be ordered in writing by the City
Administrator or his designee if deemed to be in the public
` interest.
3 . Contract Period. This contract shall be in effect from
November 11 1990, through October 31, 1991. With the consent of
both parties, the contract may be extended for two (2) additional
one (1) year periods.
�r
4 . 'Contract Amount. The amount of the contract shall be Twelve
Thousand Six Hundred Dollars ($12, 600. 00) .
5. Payment. Payment shall be made to Contractor by City upon
submission of an itemized statement following completion of the
project.
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6. Indemnity. Contractor agrees to indemnify and hold harmless
the City for any and all damages, injuries, actions, costs, a
attorney's fees and other expenses whatsoever arising out of the
performance of said work whether the property or persons damaged
are the servants and employees of the Contractor or third parties
in no manner connected with said work.
7 . Prevailing Wage Law. To the extent that the work performed by
contractor is subject to prevailing wage law, principal contractor
and all subcontractors shall pay not less than the prevailing wage
Fyn.`
hourly rate for each craft or type of workman required to execute
this contract as determined by the Department of Labor and ,, �
Industrial Relations of Missouri pursuant to Sections 290. 010 to
290. 340 inclusive, RSMo. , 1969 .
„ ; �� ,.
8. Insurance. Contractor agrees to obtain and maintain
throughout the term of this contract ;.tr'_ ;
A. Workmen's Compensation Insurance for all of its employees
., to be engaged in work under this contract. f,.
B. Contractor' s Public Liability Insurance in an amount not , i.+
less than $1, 000, 000 for all claims arising out of a ,,'
single occurrence and $100, 000 for any one person in a -;.
single accident or occurrence, except for those claims
,;•
governed by the provisions of the Missouri Workmen' s
!a; Compensation Law, Chapter 287, RSMo. , and Contractor' s .
" s Property Damage Insurance in an amount not less than
$1, 000, 000 for all claims arising out of a single ^?
` a accident or occurrence and $100, 000 for any one person in
a single accident or occurrence. Tr:;
C. Automobile Liability Insurance in an amount not less than ;Y
$1, 000, 000 for all claims arising out of a single
` accident or occurrence and $100, 000 for any one person in
a single accident or occurrence. s"
' D. Subcontracts - In case any or all of this work is sublet,
the Contractor shall require the Subcontractor to procure '
and maintain all insurance required in Subparagraphs (a) ,
(b) , and (c) hereof and in like amounts. '
E. The Certificates of Insurance furnished to the City
'- showing proof of compliance with these insurance
requirements shall contain a provision that coverage
under such policies shall not be cancelled or materially
changed until at least fifteen days p rior written notice
g
given been
has to the City.
g
9. Failure to Perform. Should Contractor fail to provide
services as set forth pursuant to this contract, or fail to meet
any of the contract provisions, this contract may be cancelled at
the sole option of the City upon giving five (5) days written
notice to Contractor.
E•,
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r: L _..• AMENDED
x
s.
i BawR (FICA Y E O® INSU NC� ISSUE DATE(MM/DD/YY) '
02297tt�
PRODUCER THIS CERTIFICATE IS!S;;UED AS A MATTER OF INFORMATION ONLY AND CONFERS ?'
x'
FJ C Insurance NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AMEND,:
EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW
.0. Box 9754 __.... ._
-
COMPANIES AFFORDING COVERAGE `` ' .'•
Springfield Mo 65801 -9750
COMPANY
LETTER
Casualty Indemnity Exchange
COMPANY
.,. B
INSURED LETTER ;
Employers of Wausau
Four Seasons,easan5 C verVi Ces COMPANY LETTER C 1iS
David Stock DBA U.;.
-7 COMPANY
. ,_ 1.� Southri dye Dr . D
LETTER
Jefferson City MO 65105'
COMPANY 4`
LETTER E
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
'j INDICATED,NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
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CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
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CO TYPE OF INSURANCE POLICY NUMBER ALL LIMITS IN THOUSANDS
LTR, DATE(MM/DD/YY) DATE(MMIDDIYY)
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A.
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_.. FIRE DAMAGE(Any one fire) $ N �i y
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BODILY J
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0
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:
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EACH AGGREGATE t
I EXCESS LIABILITY OCCURRENCE!
$
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U, WORKER'S COMPENSATION `
$ 1 OfOCH ACCIDENT)
._.._.-....._..._
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i OTHER
DESCRIPTION OF OPERATIONB/LOCATIONS/VEHICLES/SPECIAL ITEMS
Re: Lawn Maintenance operations performed by the Named Insured for teh City of Jefferson
Cit Y• AS Respects general liability coverage only, the below listed certificate holder is
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t ° SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
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z ±, s y of Jefferson C i t y LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR
t n: J i m Hartley LIABILITY OF ANY KIND UPON THE COMPANY,ITS AGENTS OR REPRESENTATIVES.
0.4 20 E. McCarty
AUTHORIZED E NTATIVE
efferson City MO 65101
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LETTER §
Casualty . Indemnity Exchange . . . __. ... ......_..._. �s;�� ,�,
COMPANY B
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INSURED Employers of Wausau
Four Seasons Services COMPANY
LETTER C ' s
David Stock DBA
1213 S o u t h r i d g e Dr . COMPANY D i.
LETTER Jefferson City MO 61-9109 _....
COMPANYrl.
LETTER ¢ t n t
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THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIODS
INDICATED,NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
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DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLESISPECIAL ITEMS
Re: Lawn Maintentance performed by the Named Insured for th City of Jefferson City
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Certificate holder is named as additmonal insured as their interest may appear.
" CANCELLA716N
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o SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO
r C MAIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE
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20 E • McCarty AUTHORIZED RE ESEN IVE
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Springfield MO 66301 -9750
COMPANY A
LETTER
Casualty Indemnity Exchange _� �
COMPANY S iE ;e•
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'• INDICATED,NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS ( ¢,
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
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= 1 SEASE—EACH EMPLOYEE t
'< I EMPLOYERS'LIABILITY
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DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLESISPECIAL ITEMS
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U
r C CANCELLATION
I#fl•:IG TE HI3LDIa.. ...
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
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N .y. y of Jefferson City
LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR
' N t n: Jim Hart I e y LIABILITY OF ANY KIND ON THE COMPANY,ITS AGENTS OR REPRESENTATIVES.
ZO E. McCarty AUTHORIZ REPR ENT IVE
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