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Home My Public Portal AboutGolf Commission Packet 8.22.23MEETING NOTICE TOWN OF BREWSTER GOLF COMMISSION Location: 2198 Main Street Date: August 22, 2023 Time: 3:30 PM 0NlpinnuN11///t EW ,'! 44N. t .'an• 4 Dg. O Ili —FP. Pursuant to Chapter 107 of the Acts of 2022, this meeting will be conducted in person and via remote means, in accordance with applicable law. This means that members of the public body may access this meeting in person, or via virtual means. In person attendance will be at the meeting location listed above, and it is possible that any or all members of the public body may attend remotely. No in -person attendance of members of the public will be permitted, and public participation in any public hearing conducted during this meeting shall be by remote means only. If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible. The meeting may be viewed by: Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-ma.,ov), or Video recording (tv. brewster-ma. govi. When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted on our posted agenda. Meetings may be joined by: 1. Phone: +1 312 626 6799 or +1 929 436 2866 Webinar ID: 881 4407 8985 Passcode: 049087 To request to speak: Press *9 and wait to be recognized. 2. Zoom Webinar: https://us02web.zoom.us/j/88144078985?pwd=M05K()nNsR1RQT2FzZE)kSFZDWUVO Zz09 Passcode: 049087 To request to speak: Tap Zoom "Raise Hand" button, then wait to be recognized. AGENDA Jay Packett Director of Operations Colin Walsh Course Superintendent Golf Commission Andrea Johnson Chair John Kissida Vice Chair Rob David Anne O'Connell Jay Paggi David Valcourt The Captains Golf Course 1000 Freemans Way Brewster, MA 02631 (508) 896-1716 www.CaptainsGolfCourse.com • Call to Order • Declaration of a Quorum • Discussion and possible vote on proposed revisions to Town Bylaw; Chapter 6; Article V; Sub -Sections 6.5-6.10 -Anne O'Connell and Dave Valcourt • Public Comment • Superintendent's Report — Colin Walsh • Director's Report —Jay Packett • Course Operations Questions and Concerns • Memorial Bench Request • Possible change to Clock • Update Pump House Protection —Jay Paggi, John Kissida • Other Strategic Planning Updates (Commission) • State of the Captains ideas — Dave Valcourt • Volunteer Fair Information — Andrea Johnson • Questions and Comments from Associations and Liaisons • Review and approve minutes • 7/11 • Future Agenda Items and Meetings (9/12, 9/26) • Matters not anticipated by the Chair • Adjourn Date Posted: Date Revised: Received by Town Clerk: H 4738 Chapter 396 of the Acts of 2022 THE COMMONWEALTH OF MASSACHUSETTS In the One Hundred and Ninety -Second General Court AN ACT ESTABLISHING A CHARTER FOR THE TOWN OF BREWSTER. Be it enacted by the Senate and House of Representatives in General Court assembled, and by the authority of the same, as follows: SECTION 1. Notwithstanding any general or special law to the contrary, the following shall be the charter for the town of Brewster: Brewster Town Charter Preamble: We, the people of the town of Brewster, Massachusetts, in order) i to reaffirm the customary and traditional liberties of the people with respect to the conduct of our local government, adopt this charter with the. expectation and intent that the charter will continue and enhance the town's strong traditions of active voter participation; ethical, transparent and'. responsive leadership; wise use of public resources; respect for all in the community; and an engaged citizenry. We expect and intend that our government will be welcoming and inclusive and will promote equality and respect for all people. CHAPTER 1 POWERS OF THE TOWN Section 1 Incorporation 1-1-1 The present town of Brewster, within its corporate limits as now established, shall continue to be a body politic and corporate under the name, town of Brewster. Section 2 Scope of Town Powers 1-2-1 The town shall possess and exercise all powers possible under the constitution and laws of the commonwealth as fully and completely as though those powers were expressly enumerated in this chapter. Section 3 Form of Government 1-3-1 This charter provides for a select board -open town meeting -town manager form of government. Section 4 Construction of Charter 1-4-1 The powers of the town under this charter shall be construed liberally in favor of the town, and the specific mention of particular powers H 4735 in the charter shall not be construed as limiting the general powers of the town as stated in section 1-2-1. Section 5 Intergovernmental Relations 1-5-1 The town may exercise, consistent with the law, any of its powers or perform any of its functions and may participate in the financing thereof, jointly or in cooperation, by contract or otherwise, with any 1 or more civil divisions, subdivisions or agencies of the commonwealth, other states or the United States government. CHAPTER 2 TOWN MEETINGS AND ELECTIONS Sedtion 1. Legislative Power 2-1-1 The legislative powers of the town shall be exercised by a town meeting open to all registered voters of the town. Section 2. Open Town Meeting 2-2-1 Business sessions of the annual town meeting shall be held on the first Monday in May and may be continued on such additional days as may be decided by the town meeting upon recommendation of the select board. There shall also be a second business session of the annual town meeting, referred to as the annual fall town meeting, held in the last 3 months of the calendar year on a date to be determined by the select board, which meeting shall be an annual town meeting for purposes of the General Laws; provided, however, that the select board may, at its discretion, cancel the fall annual town meeting not later than September 15 in any year, so long as no more than 5 citizen petitioned articles submitted pursuant to section 4 of this charter for inclusion on the warrant at the fall annual town meeting and notice of the select board's action with regard to such meeting shall be posted on the town website and principal bulletin board. The select board's decision as to whether to hold an annual fall town meeting shall not prohibit the select board from calling for a special town meeting, from time to time, at its discretion. Section 3. Warrant 2-3-1 (a) Except for procedural matters, all subjects to be acted on by town meeting shall be placed on warrants issued by the select board. (b) The date of the closure of the warrant to petitioned articles shall be set by general by-law 2-3-2 2 H 4738 (a) In addition to any notice required by the General Laws, the select board shall: (i) post the town meeting warrant at the locations listed in subsection (b) , town hall and at least 1 location in each precinct and (ii) make available sufficient copies of the warrant at the town meeting for all registered voters in attendance. (b) The select board shall, at least 1 week prior to the meeting, post the warrant for the town meeting on the town website and make the same available at town hall, and as required by general by-law or select board policy, at town facilities and other common locations throughout the town; provided, however, that failure to timely post the warrant on the website or to make such copies available no later than 1 week prior to the date of the town meeting shall not invalidate or otherwise affect the legality or validity of the actions taken at the town meeting. Section 4. Citizen Petitions 2-4-1 Any 10 registered voters of the town may secure, by written petition to the select board, the inclusion of an article for the warrant of any duly scheduled annual town meeting and not less 100 registered voters may secure the same for any duly scheduled special town meeting. 2-4-2 The select board may provide a pre -petition process whereby petitioners may seek review of proposed petitions prior to submission. Section 5. Quorum 2-5-1 The town meeting shall establish by general by-law a quorum requirement for the opening of its business, but a smaller number than the established quorum may adjourn immediately any meeting to a stated date, time and place as recommended by the select board; provided, however, that in the event of a state of emergency declared by the governor to protect the public health or safety, the quorum may be reduced in the manner set forth in section 7 of chapter 92 of the acts of 2020. Section 6. Presiding Officer 2-6-1 A moderator, who shall be a registered voter of the town, shall be elected for a 3 -year term as provided in section 2-11-1. The moderator shall preside over all sessions of the town meeting. The moderator shall regulate the proceedings, decide questions of order and make public declarations of all votes. The moderator shall have all of the powers and duties given to moderators pursuant to the Constitution of the Commonwealth and the General Laws and such additional powers and duties as may be authorized by the charter, by-law or other town meeting vote. 3 H 4738 2-6-2 The moderator shall appoint a deputy moderator for a 1 -year term who shall serve as moderator, if the moderator is absent or has a conflict. 2-6-3 If the office of moderator becomes vacant, the select board shall appoint a registered voter of the town as acting moderator. The acting moderator shall not be an elected town officer and shall serve as acting moderator until the next scheduled election of town officers. Section 7. Rules 2-7-1 Unless otherwise provided by general by-law, rules of procedure for the town meeting shall be in accordance with "Town Meeting Timer A Handbook of Parliamentary Law" published by the Massachusetts Moderators Association. Section 8. Clerk of the Meeting 2-8-1 The town clerk shall serve as the clerk of the town meeting. If the town clerk is absent, the assistant town clerk shall serve as town clerk regardless of whether such assistant is a resident or registered voter of the town. Section 9. Report 2-9-1 A journal of the proceedings of the town meeting shall be kept as a permanent record in the town clerk's office and the journal shall be a public record. Section 10. Elections 2-10-1 The annual election for the election of officers and such matters as are by law determined by ballot shall be held on the third Tuesday in May. If the annual election for the election of officers and such matters as are by law determined by ballot falls less than 2 weeks after the scheduled beginning of the spring annual town meeting, then the annual election shall be held on the fourth Tuesday in May; provided, however, that the select board may delay the date of the annual election to another date in the same fiscal year if the governor has declared a state of emergency to protect the public health or safety. If the governor has declared a state of emergency to protect the public health or safety, then the annual election shall be held on the fourth Tuesday in May or any other Tuesday in May or June as determined by the select board after consultation with the town clerk. Section 11. Elected Officers 2-11-1 The registered voters of the town of Brewster shall, in accordance with any applicable laws, general by-laws, votes of the town or 4 H 4738 intergovernmental agreement, elect the following position; provided, however, that members of multiple -member bodies shall be elected for overlapping terms: (a) moderator for a 3 -year term; (b) select board of 5 members, each for a 3 -year term; (c) school committee of 5 members, each for a 3 -year term; (d) representatives to the Nauset Regional School District school committee, as the regional school agreement shall provide; (e) board of health of 5 members, each for a 3 -year term; (f) planning board of 7 members, each for a 4 -year term; (g) recreation commission of 5 members, each for a 3 -year term; (h) historic district committee of 5 members, of which 4 members shall be elected and 1 member shall be appointed by the select board, each for a 3 - year term; (i) housing authority of 5 members, of which 3 members shall be elected and 2 members shall be appointed in accordance with the General Laws; and (j) constable for a 3 -year term; provided, however, that the authority of the elected constable in the town of Brewster shall be limited to the posting of the warrant for a town meeting or town election; provided further, that the person holding such position shall conform to any reasonable regulations concerning such responsibilities as may, from time to time, be proposed by the chief of police and approved by the select board. Section 12. Recall of Elected Officers 2-12-1 (a) Any holder of an elected office in the town may be recalled from that office by the registered voters of the town as hereinafter provided, for reasons including, but not limited to, neglect of duties, malfeasance, misconduct or inability to perform official duties; provided, however, that the question of whether the reasons stated for recall justify recall of a particular officer shall be determined solely by the voters. (b) Any 25 registered voters of the town of Brewster may initiate a recall petition by filing with the town clerk an affidavit containing the name of the officer sought to be recalled, a statement of the grounds for recall and specifying the lead petitioner. The town clerk shall thereupon make available to the lead petitioner copies of petition blanks demanding such recall, printed copies of which the town clerk shall keep available. The blanks shall be issued by the town clerk under the town seal, and be dated and addressed 5 H 4738 to the select board. The blanks shall contain the dames of all the persons to whom they are issued, the name of the person whose recall is sought and the grounds for such recall as stated in the affidavit and shall demand the election of a successor to such office. A copy of the petition shall be entered in a record book to be kept in the office of the town clerk. The recall petition shall be returned and filed with the town clerk within 20 days after notification by the town clerk to the lead petitioner that the recall petitions are available and shall have been signed by at least 12 percent of the registered voters of the town as of the last regular municipal election, who shall add to their signatures the street and number, if any, of their residence. The town clerk shall within 1 working day of receipt submit the petition to the registrars of voters in the town and the registrars shall, within 5 working days, certify thereon the number of signatures which are names of registered voters of the town. (b) If the petition shall be found and certified by the town clerk and board of registrars to be sufficient, the town clerk shall submit the petition with the town clerk's certificate to the select board within 3 working days and the select board shall forthwith give written notice of the receipt of the certificate to the officer sought to be recalled. If the officer does not resign within 5 days thereafter, the select board shall order an election to be held on a date fixed by it which shall be not less than 65 and not more than 90 days after the date of the town clerk's certificate that a sufficient petition has been filed; provided, however, that if any other town election is to occur within 100 days after the date of certification, the select board shall postpone submission of the question of recall to the date of such other election. No person shall be subject to recall if their term of office expires within 90 days of the certification. If a vacancy occurs in the office after a recall election has been ordered, the election shall nevertheless proceed as provided in this section. (C) An officer sought to be recalled may be a candidate to succeed themself and, unless the officer requests otherwise in writing, the town clerk shall place the officer's name on the ballot without nomination. The nomination of other candidates, the publication of the warrant for the recall election and the conduct of the recall election shall all be in accordance with the provisions of law relating to elections. (d) 6 H 4738 The incumbent shall continue to perform the duties of the office until the question of recall has been acted upon by the voters. If then re-elected, the officer shall continue in office for the remainder of their unexpired term subject to recall as before, except as provided in this charter. If not re-elected, the officer shall be deemed removed and the successor shall serve the remainder of the unexpired term; provided, however, that if the successor fails to qualify within 10 days after receiving notification of election, the office shall be deemed vacant. (e) (1) Ballots used for recall shall submit the following propositions in the order indicated: For the recall of (name and title of officer). Against the recall of (name and title of officer). (2) Under the propositions shall appear the word "Candidates", the directions to the voters required by section 42 of chapter 54 of the General Laws and, beneath the directions, the names of candidates nominated in accordance with the laws relating to elections. If a majority of the votes cast upon the question of recall is in the affirmative, then the candidate receiving the highest number of votes shall be declared elected. If a majority of the votes on the question of recall is in the negative, then the ballots for candidates shall not be counted. (f) No recall petition shall be filed against an officer within 90 days after taking office, nor, in the case of an officer subjected to a recall election and not recalled thereby, until at least 6 months after the election at which their recall was submitted to the voters of the town. (g) No person who has been recalled from an office or who has resigned from office following the filing of a recall petition shall be appointed to any town office within 2 years after such recall or such resignation. CHAPTER 3 THE SELECT BOARD Section 1. Composition, Compensation and vacancies 3-1-1 There shall be a select board consisting of 5 members elected for 3 -year overlapping terms. The select board shall serve as the executive branch of town government. The select board shall have all of the powers, duties and responsibilities of a board of selectmen as provided in the 7 H 4738 General Laws and any regulations there under, special laws applicable to the town of Brewster and any local laws and regulations, 3-1-2 A chair, vice -chair and clerk shall be elected by the select board at the first meeting following each regular town election. 3-1-3 A quorum of the select board shall be 3 members. 3-1-4 Each member of the select board may receive an annual stipend as set forth in the general by-laws, subject to appropriation by town meeting. 3-1-5 If a member of the select board dies, resigns, is convicted of a felony while serving or ceases to be a registered voter of the town, the resulting vacancy may be filled by special election in accordance with the General Laws. Section 2. General Powers and Responsibilities 3-2-1 The select board shall exercise the powers and duties prescribed by the General Laws, this charter and the general by-laws. The select board may delegate powers and duties to the town manager or to another town board. The select board shall enforce the laws and orders of the town, including this charter. 3-2-2 The select board shall be the primary policy making, planning and goal -setting agency of the town; provided, however, that no individual member of the board, nor a majority of them, shall at any time, attempt to become involved in the day-to-day administration of the affairs of the town. The select board shall act only through the adoption of policy directives and guidelines which are to be implemented by officers and employees appointed by or under its'authority. 3-2-3 The select board, following the development of the proposed budget by the town manager, shall review the annual proposed operating and capital budgets submitted by the department heads and shall make the main motion under the budget article at the annual town meeting. 3-2-4 The select board shall protect the assets of the town. 3-2-5 The select board shall approve all collective bargaining agreements of the town negotiated by the town manager, consistent with chapter 150E of the General Laws. 3-2-6 The select board shall, at least once annually, meet jointly with the finance committee, the school committee, the Nauset Regional School District school committee and the Cape Cod Regional Technical High School District school committee, or their respective designees, for the purpose of sharing information. 8 H 4738 3-2-7 The select board shall be the licensing authority of the town and shall have the power to issue licenses, make all necessary rules and regulations regarding the issuance of licenses, attach conditions and restrictions thereto as it deems to be in the public interest and enforce the laws relating to all businesses for which it issues licenses; provided, however, that the board may, at its discretion, delegate responsibility to the town manager or a board created for such purposes for issuance and enforcement of any licenses. 3-2-8 The select board shall ensure that the general by-laws are kept current. 3-2-9 The select board shall be responsible to ensure that the town manager complies with the charter. 3-2-10 The select board shall approve all personnel policies proposed by the town manager in accordance with subparagraph (K) of paragraph 4-1-4. Section 3. Written Records and Communication to the Town 3-3-1 Any goal, policy, plan or official act adopted by the select board shall be in writing and included in its entirety in the minutes of the meeting at which it was adopted. The town manager shall ensure that a file containing a complete list of the select board's current policies and goals is posted on the town website for public reference. The select board shall designate to the town manager the publishing of an annual town report for each calendar year. 3-3-2 Before August 31 and after the annual town election, the select board shall hold a meeting for the purpose of stating the board's goals for the next fiscal year or years, hereinafter referred to as the annual goal setting meeting. Section 4. Powers of Appointment 3-4-1 The select board shall select and enter into a contract with a town manager. If the town manager position becomes vacant for any reason, the select board shall designate a qualified person to serve in an acting capacity. 3-4-2 The select board shall appoint, following consultation with the town manager, the fire chief, police chief and town counsel. 3-4-3 The select board shall appoint members of all multiple -member bodies, except as otherwise provided in this charter. 3-4-4 The select board may appoint ad hoc committees as it deems necessary or appropriate. Section 5. Investigatory Powers 9 H 4738 3-5-1 The select board may investigate the alleged misconduct of the town manager, any town board or any member of a town board. The select board may direct the town manager to investigate: (i) the affairs of the town; (ii) the conduct of any town department or town employee; and (iii) any claim against the town. 3-5-2 Any alleged potentially criminal matter shall be referred to the appropriate law enforcement agency. Section 6. Limitations and Public Ceremonies 3-6-1 Unless specifically provided in the General Laws, a member of the select board shall not hold any other position in town government, whether appointed or elected, paid or unpaid, that is created by the select board or town meeting; provided, however, that serving in an ex officio capacity shall not be considered a separate position for purposes of this paragraph. Service as a representative from the town to a governmental body other than the town shall not be prohibited by this paragraph. 3-6-2 The select hoard, and individual members thereof, shall deal with employees who are under the direction and supervision of the town manager solely through the town manager, except when the select board is conducting an investigation of the town manager under paragraph 3-5-1, in which case the employees shall contact the select board chair. Neither the select board nor its individual members shall give direct orders to any such employee_ 3-6-3 Except as otherwise specified in this chapter, the select board shall be subject to the same rules as apply to all other town boards, including that members have no authority in their individual capacities except as delegated by majority vote of the select board. 3-6-4 The select board shall represent the town for all ceremonial purposes. Section 7. Code of Conduct The select board shall adopt a policy establishing a code of conduct applicable to all appointed and elected officials, which policy shall be amended from time to time at the board's discretion and any additional code of conduct adopted by another board shall be no less restrictive. Any code of conduct adopted by a board shall be posted in its office and on the town website. CHAPTER 4 TOWN MANAGEMENT Section 1 Town manager 10 H 4738 4-1-1 The select board shall by majority vote of the entire select board appoint a town manager. The method of selection shall be left to the discretion of the select board so long as the method of selection ensures orderly, nonpartisan action toward securing a competent and qualified person to fill the position. The town manager shall be chosen solely upon the basis of the individual's administrative training, education, experience and ability and need not, when appointed, be a resident of the town; provided, however, that the town manager shall establish such residence within 12 months following the effective date of appointment; provided further, that the select board may, by a 2/3 vote of the entire board, extend to a time certain the time for establishing residence or waiving this requirement. 4-1-2 The town manager shall receive such compensation as may be fixed by the select board within the amount appropriated by town meeting and according to the town manager's expertise, education and training. Any contract between the select board and the town manager shall be made consistent with section 108N of chapter 41 of the General Laws. 4-1-3 Term and Removal The town manager may be appointed for a definite term, but may be removed at the discretion of the select hoard by majority vote of the entire select board. The action of the select board in suspending or removing the town manager shall be final. It is the intention of this charter to invest all authority and fix all responsibilities of such suspension or removal in the select board. 4-1-4 The town manager shall be responsible to the select board for the proper administration of the affairs of the town consistent with the General Laws and this charter, and shall: (A) appoint for a term of years or, at the town manager's discretion, for an unlimited period, all town employees, including civil service positions, not otherwise addressed herein, but excluding employees of the school department; provided, however, that the town manager shall: (i) act upon recommendations from the police chief and the fire chief, respectively, for appointment of employees of the police and fire departments; 11 H 4738 (ii) consult with the appropriate department head or multiple -member body for appointment of employees of other departments or multiple -member bodies; (B) supervise, discipline, suspend or remove all appointed department heads and employees and organize and structure all town departments accordingly, except as otherwise provided in section 3; (C) administer and enforce the General Laws and special acts and all by- laws and regulations established by the select board; (D) coordinate activities of all town departments; (E) attend all sessions of the town meeting and answer all questions addressed to the town manager which are related to the warrant articles and to matters under the general supervision of the town manager; (F) keep the select board fully informed as to the needs of the town and recommend to the select board for adoption such measures requiring action by the select board or by the.town as the town manager deems necessary or expedient; (G) ensure that complete and full records of the financial and administrative activity of the town are maintained and render reports to the select board as may be required; (fl) be responsible for the rental, use, maintenance, repair and the development of a comprehensive maintenance program for all town facilities; (2) serve as the chief procurement officer for purposes of chapter 30B of the General Laws and be responsible for the purchase of all supplies, materials and equipment, approve the award and execute all such contracts; provided, however, that any contract over $1,000,000, or such higher amount as shall be approved by the select board from time to time, shall require approval by the select board; (J) develop and maintain a formal and complete inventory of all town - owned real and personal property and equipment; (K) propose personnel policies for approval by the select board under section 3-2-10 and administer all personnel policies, practices, rules and regulations, any compensation plan and any related matters for all municipal employees and administer all collective bargaining agreements entered into by the town; (L) fix the compensation of all town employees and officers appointed by the town manager within the limits established by appropriation and any applicable compensation plan and collective bargaining agreements; 12 H 4738 (M) be responsible for the negotiation of all contracts with town employees regarding wages and other terms and conditions of employment, except employees of the school department. The town manager may, subject to the approval of the select board, employ special counsel to assist in the performance of these duties; provided, however, collective bargaining agreements shall be subject to the approval of the select board in accordance with chapter 150E of the General Laws; (N) be responsible for the preparation and development of the financial forecast, annual operating and capital budgets and 5 -year capital improvement plan, consistent with policy guidance provided by the select board, and prepare and submit to the select board and finance committee such budget and plan, and be responsible for the administration of such budget and plan after their adoption; (0) keep the select board and the finance committee fully informed as to the financial condition of the town and make recommendations to the select board; (P) investigate or inquire into the affairs of any town department or office; (Q) have full authority to act on behalf of the town during emergencies, including the direction of town personnel, declaring states of emergency, opening the emergency operations center and shelters and the emergency expenditure of funds, and to delegate such responsibility by appointing an emergency management director, who shall be a town employee duly trained in public safety, and a deputy emergency management director to assist the emergency management director and to assume the duties of the emergency management director in the director's absence; (R) delegate, authorize or direct any subordinate or employee in the town, including an assistant town manager, if any, and subject to funding therefor, to exercise any power, duty or responsibility that the office of town manager may exercise; provided, however, that all acts performed under such delegation shall be deemed to be the acts of the town manager; and (S) perform such other duties as necessary or as may be assigned by this charter, by-law, town meeting vote or vote of the select board. 4-1-5 The town manager shall appoint as acting town manager a town employee who shall perform the duties of the town manager in the town manager's absence; provided, however, that if there is an assistant town manager serving at the time of any such absence, such person may function as the acting town 13 H 4738 manager. In the event of long-term disability or absence exceeding 14 days, or the resignation, termination or vacancy in the office of town manager, the select board shall not later than 14 days thereafter, appoint an acting town manager for the duration of any such disability or absence or until appointment of a permanent town manager. No member of the select board shall serve as acting town manager. Section 2. Town Counsel 4-2-1 The select board shall appoint a competent and duly qualified and licensed attorney practicing in the commonwealth to be the counsel for the town. Town counsel shall receive such compensation for services as may be fixed by the select board and shall hold office at the pleasure of the select board. The town counsel shall be the legal adviser of all offices and departments of the town and shall represent the town in all litigation and other legal proceedings; provided however, that the select board may retain special counsel at any time the select board deems appropriate and necessary. The town counsel shall review and concur or dissent upon all documents, contracts and legal instruments in which the town may have an interest. The town counsel shall perform other duties prescribed by this charter, by by-law or as directed by the select board. No employee, committee or board, elected or appointed, other than the select board, shall contact or otherwise interact with the town, labor or other special counsel in a manner inconsistent with the policy relative to access to counsel established by the select board. This section shall not limit the school committee from retaining its own legal counsel. Section 3. Fire, Police and Water Departments; Other Departments 4-3-1 Except as otherwise provided in this charter, there shall be a fire department consistent with sections 42, 43 and .44 of chapter 48 of the General Laws. The fire chief shall have responsibility for the day-to-day supervision of firefighters and the fire department. The fire chief shall have additional authority to place a firefighter on administrative leave with pay, or discipline or suspend a firefighter, for a period of no more than 5 days and shall provide the town manager with written notification upon implementation of such suspension. When the town manager intends to take action under clause (B) of subsection 4-1-4 of section 1 with respect to subordinate members of the fire department, the town manager shall consult with the fire chief before taking such action. 4-3-2 Except as otherwise provided in this charter, there shall be a police department consistent with section 97A of chapter 41 of the General 14 H 4738 Laws. The police chief shall have responsibility for the day-to-day supervision of police officers and the police department. The police chief shall have additional authority to place a police officer on administrative leave with pay, or discipline or suspend a police officer, for a period of no more than 5 days and shall provide the town manager with written notification upon implementation of such suspension. When the town manager intends to takes action under clause (B) of subsection 4-1-4 of section 1 with respect to subordinate members of the police department, the town manager shall consult with the police chief before taking such action. 4-3-3 (a) There shall be a water department under the supervision of a water superintendent. The department shall have all of the powers, rights and duties to be exercised by a water commission under the General Laws and special laws, except as otherwise provided herein. The water superintendent shall be responsible for the efficient exercise, performance and coordination of the department. Any exercise by the department of the authority of water commissioners with respect to acquisition or disposition of land shall be approved by the select board prior to any such acquisition or disposition of land. The superintendent shall report to the town manager as to the doings of the office at such times as the town manager may require. (b) The water superintendent shall supervise and direct the operations and employees of the department in accordance with the town's personnel by- laws and any applicable collective bargaining agreements. The water superintendent shall be especially qualified by education, training and experience to perform the duties of the office and shall have such other qualifications as may be required from time to time. While employed by the town, the water superintendent shall not engage in a business or occupation falling within the jurisdiction of the water department, unless approved in advance by the town manager with the concurrence of the select board. Unless specifically provided in the General Laws, the water superintendent shall not hold any other position in town government, whether appointed or elected, paid or unpaid, that is created by the select board or town meeting; provided, however, that serving in an ex officio capacity shall not be considered a separate position for purposes of this subparagraph. Service as a representative from the town to a governmental body other than the town shall not be prohibited by this subparagraph. The water superintendent need not be a resident of the town during their tenure. 15 H 4738 (c) There shall be a water commission consisting of 3 members to be appointed by the select board for alternating, overlapping 3 -year terms. The commission shall be responsible for setting water rates, making budget recommendations and providing advice and support to the superintendent with respect to other policy matters on which the commission may be consulted and which falls within the jurisdiction of the water department. The wager commission shall recommend priorities and policies to govern the provision of water in the town, and, with the concurrence of the water superintendent, may adopt policies and regulations to carry out the same. CHAP1'bR 5 TOWN BOARDS/COMMISSIONS/COMMITTEES Section 1. Appointed Boards and Committees 5-1-1 (a) In addition to any boards and committees specified in this charter, boards and committees may be created by adoption of by-laws, by town meeting vote or a vote of the select board. A list of any such boards and committees, specifying the number of members, terms of office, if any, and listing their respective charges, shall be maintained in the office of the town clerk and, within 10 business days after the creation of the board or committee, posted on the town website. (b) Notwithstanding any other provision of this charter or General Laws to the contrary, any person appointed to a multiple -member body may be removed by their respective appointing authority following written notice and the opportunity for a public hearing; provided, however, that failure to reappoint following the expiration of an appointed term shall not constitute removal. Section 2. Moderator Appointments 5-2-1 The moderator may appoint members of the boards, committees and commissions established under this section or as may be authorized by by-law, town meeting vote or regional school district agreement. Appointments made by the moderator shall each be for a fixed term and such appointments shall not be subject to review or confirmation by any other person or group. 5-2-2 (a) There shall be a finance committee which shall be consisting of 9 residents of the town who shall be appointed by the moderator, shall serve without pay and shall hold no other town office or employment; provided, further, that each member shall serve for a 3 -year term beginning on July 1 16 H 4738 and terminating on June 30 of the third year following appointment. Vacancies on the committee shall be filled by the moderator for the remainder of the unexpired term. A member of the finance committee shall not hold any other position in town government, whether appointed or elected or paid or unpaid, that is created by the select board or town meeting; provided, however, that serving in an ex officio capacity shall not be considered a separate position for purposes of this paragraph. (B) The finance committee shall consider all the articles in any town meeting warrant and report to the town meeting its recommendations by posting the same on the town website and in any other manner it deems appropriate. Following the drawing up of the warrant for a town meeting, the select board shall forthwith forward the warrant to the members of the finance committee. The finance committee shall annually prepare for the annual town meeting a comprehensive summary of the current condition of the town's finances. (e) To carry out the finance committee's duties, the finance committee may investigate the books and accounts of any town department, The finance committee and the individual members thereof shall deal with employees who are under the direction and supervision of the town manager solely through the town manager. Neither the finance committee nor its individual members shall give direct orders to any such employee. Section 3. Alternate Members of Certain Multiple -Member bodies 5-3-1 The select board, following consultation with a committee, commission or board elected under clause (c), (e), (f), (g) or (h) of subsection 2-11-1 of section 11 of chapter 2 may appoint not more than 2 alternate members to serve for terms of 1 or 2 years. The chair of each committee, commission or board to which alternate members have been appointed may designate an alternate member to sit on the committee, commission or board in the case of absence, inability to act or conflict of interest on the part of any member of the committee, commission or board, or in the event of a vacancy. Any vacancy arising in the alternate position shall be filled in the same manner as the original appointment for the remainder of the unexpired term. 5-3-2 Alternate Members of Appointed Boards The appointing authority may appoint not more than 2 alternate members to boards, committees or commissions established pursuant to paragraph (a) of subsection 5-1-1 of section 1 for terms of 1 or 2 years. The chair of each board to which alternate members have been appointed may designate an alternate member to sit on the board in the case of absence, to 17 H 4738 act or conflict of interest on the part of any member of the board, or in the event of a vacancy. Any vacancies arising in the alternate position shall be filled in the same manner as the original appointment for the remainder of the unexpired term. Section 4. General Provisions Applicable to Multiple -Member Bodies 5-4-1 Except as otherwise provided in this charter, each multiple -member body set forth herein or established pursuant to paragraph (a) of subsection 5-1-1 of section 1 shall be organized and charged with, as applicable, the powers and duties specified in any general or special law or in any by-law, town meeting vote, vote of the select board or as otherwise provided herein. 5-4-2 Each multiple -member body shall elect a chair, vice chair and clerk, and shall cause the select board and the town clerk to be notified of its selection. Such elections shall be taken up at the first meeting after the election for all elected boards, at the first meeting after annual appointments are made or at the first meeting of a new board or committee. All boards and committees created under this chapter or by by-law, shall make a written annual report of their activities to the select board in accordance with subsection 3-3-1 of section 3 of chapter 3. 5-4-3 Resignation The resignation of any elected town officer under subsection 2-11-1 of section 11 of chapter 2 or any appointed multiple -member body created by this charter or by by-law under clause (a) of subsection 5-1-1 of section 1 shall be deemed effective when such resignation is filed with the town clerk or at such later time as may be specified in the filed resignation. 5-4-4 Excessive Absences; Loss of Appointed Office For the purpose of this charter, 3 consecutive absences from meetings of an appointed member of a multiple -member body shall be considered a reason for removal. Under such circumstances, the chair of the multiple -member body may notify the appointing authority and the appointing authority may remove the member pursuant to clause (b) of subsection 5-1-1 of section 1 and notify the town clerk in writing that the position has been vacated. Section 5 Cape Cod Regional Technical High School District School Committee and Other Regional Entities 5-5-1 Members of the Cape Cod Regional Technical High School District school committee shall be appointed or elected in accordance with the regional school district agreement as it may be amended from time to time. 18 H 4738 5-5-2 Election or appointment to other regional entities shall be in accordance with an applicable intermunicipal agreement for such purposes. CHAPTER 6 FINANCIAL PROVISIONS Section 1 Budget Schedule 6-1-1 Annually, before December 1, the town manager shall establish and issue a budget schedule that shall set forth the calendar dates for developing the annual budget for the next fiscal year. 6-1-2 On or before December 15, the town manager shall present a financial forecast to the select board. Thereafter, the select board shall set guidelines for the preparation of the annual budget. 6-1-3 On or before February 15, the town manager shall submit to the select board a proposed line item budget and accompanying message. Section 2 Proposed Budget 6-2-1 The budget shall provide a complete financial plan of all town funds and activities, including details on debt and debt service, anticipated income and proposed expenditures. 6-2-2 The budget message shall begin with a clear general summary of its content and explain, in both fiscal terms and program objectives, the proposed expenditures for each department and the projected tax rate. Section 3 Budget Adoption 6-3-1 The town meeting shall adopt the annual operating budget, with or without amendments, before the beginning of the fiscal year, except in the event that the governor has declared a state of emergency to protect the public health or safety and the town meeting cannot complete its business as a result thereof. Section 4 Capital Planning 6-4-1 The town manager shall prepare a 5 -year capital improvement plan identifying proposed capital outlays or acquisitions in excess of $10,000 or such other sum as shall be determined by the select board for any 1 project, whether it be spent in 1 year or over several years. The town manager, in the town manager's sole discretion, may appoint a committee to assist the town manager with preparation of the plan. 6-4-2 (a) The capital improvement plan shall include all town activities and departments. Proposed capital expenditures for regional entities shall be 19 H 4738 consistent with the regional or intermunicipal agreement establishing such entities. (b) The capital improvement plan shall include a list, by department, of all proposed capital improvements to be undertaken during the next 5 fiscal years and shall include cost estimates, methods of financing and time schedules. This information shall be revised and extended on an annual basis. 6-4-3 (a) The capital improvement plan shall be submitted to the select board by February 1 of each year. (b) The select board shall, after providing 7 days' notice in the manner required by section 20 of chapter 30A of the General Laws and applicable regulations, hold a public hearing on the capital improvement plan. The select board shall make the capital improvement plan available for public inspection. 6-4-4 The select board shall prepare and submit to each annual town meeting a summary of the capital improvement plan, identifying all proposed capital expenditures for the next 5 years estimated to cost $100,000 or more, or such other amount as the select board shall determine from time to time and which shall include the fiscal year in which it is anticipated to be expended, the amount and its anticipated source of funding. Section 5. Annual Audit 6-5-1 At the close of each fiscal year and at such other times as may be deemed necessary, an independent audit shall be undertaken of all accounts of the town by a certified public accountant. The audit committee created by by-law, if any, or in the absence thereof, the select board, shall solicit a firm or firms for such purposes. The certified public accountant so selected shall have no personal interest, directly or indirectly, in the financial affairs of the town or any of its offices. Upon completion of the audit, the results shall be reviewed by the audit committee, if any, and by the select 1 board and the finance committee. The results, in summary form, shall be placed on file in the office of the town clerk and on the town website as a public record and shall be available in the public library for public information. CHAPTER 7 BY-LAWS AND CHARTER - ADOPTION, AMENDMENT AND PERIODIC REVIEW Section 1. By-laws 20 H 4738 7-1-1 By-laws may be proposed by warrant article consistent with the General Laws and this charter. 7-1-2 Adoption and amendment of by-laws shall be approved in accordance with applicable General Laws. 7-1-3 The select board shall ensure that the by-laws are reviewed and prepared for any necessary revisions at least once every 10 years. 7-1-4 The town clerk shall codify and republish the by-laws from time to time as may be reasonable and such by-laws shall also be posted on the town website. 7-1-5 All special acts, by-laws, town meeting resolutions, and rules and regulations of the town in force at the time this charter takes effect, not inconsistent with this charter, shall continue in full force and effect. Section 2 Charter 7-2-1 Amendments to the charter may be approved by any means available pursuant to the Constitution of the Commonwealth and the General Laws; provided, however, that if such amendments are to be acted upon by town meeting in accordance with section 10 of chapter 435 of the General Laws, the select board and finance committee shall present their recommendations to town meeting for consideration upon any such proposed amendment. 7-2-2 The select board shall appoint a committee of not less than 5 nor more than 9 members to review the charter at least once every 10 years, such that review of the charter shall begin 5 years after the by-law review provided for in section 7-1-3 and shall provide recommendations, if any, to a subsequent town meeting with respect to such review. SECTION 2. All town of Brewster by-laws, resolutions, rules and regulations and votes of the town meeting in force at the time the charter established pursuant to section 1 takes effect, that are not inconsistent with this charter shall continue in full force and effect. If any provision of the charter established in section 1 conflicts with any of the by-laws, rules and regulations, orders or special acts or acceptances of laws of the town, the charter provisions shall govern. All town by-laws, rules and regulations, orders and special acts of the town not superseded by the charter established in section 1 shall remain in full force and effect. SECTION 3. All persons appointed or elected to offices, boards, commissions and agencies in the town of Brewster on the effective date of this act shall continue to perform the duties thereof until they are reappointed or re-elected or until successors to their respective positions 21 H 4738 are appointed or elected or until their duties have been transferred and assumed by another town office, board, commission or agency. SECTION 4. Any person holding an office or a position in the administrative service of the town of Brewster or any person holding permanent employment under the town on the effective date of this act shall retain their office, position or position of employment and shall continue to perform the duties of their respective office, position or position of employment until provision has been made for the performance of those duties by another person or agency; provided, however, that a person in the permanent service of the town shall not forfeit their pay grade or time in the service of the town as a result of the adoption of the town charter. Nothing in this section shall provide a person holding an administrative office or position or a person serving in the employment of the town on the effective date of this act with any greater rights or privileges with regard to that person's continued service or employment with the town than that person had before the effective date of this act. Nothing in this section shall impair the rights of any person under an individual employment contract or collective bargaining agreement. SECTION 5. All records, property and equipment of a office, board, commission, committee or agency or part thereof of the town of Brewster, the powers and duties of which are assigned in whole or in part to another town office, board, commission or agency by this act shall be transferred forthwith to the office, board, commission or agency as so assigned. SECTION 6. All official bonds, recognizances, obligations, contracts and other instruments entered into or executed by, on behalf of or to the town of Brewster before the effective date of this act, and all taxes, assessments, fines, penalties and forfeitures, incurred or imposed or due or owing to the town of Brewster, shall be enforced and collected and all writs, prosecutions, actions and causes of action, except as herein otherwise provided, shall continue without abatement and remain unaffected by the adoption of the charter in section and no legal act done by or in favor of the town shall be rendered invalid by reason of the passage of this act. SECTION 7. To provide for the transition to reduce the terms of all planning board members of the town of Brewster from 5 -year terms to 4 -year terms, at the next regular election following at least 64 days after the effective date of this act, 1 planning board member shall be elected for a 1 - year term, 1 planning board member shall be elected for a 2 -year term and the expiring term shall be placed on the ballot for a 4 -year term. The expiring 22 H 4738 term shall appear on the ballot with instructions to vote for 1 candidate; I provided, however, that if the incumbent is running for the office, the incumbent shall have the words "candidate for re-election" next to their name. The 2 -year term and the 1 -year term shall appear together on the ballot with instructions to voters to vote for 2 candidates, with the longer term going to the candidate with the most votes. Following the effective date of this act, the term of the planning board member most recently elected shall be reduced from 5 years to 4 years. Thereafter, all planning board members shall be elected to alternating 4 -year terms, with no more than 2 terms expiring each year. SECTION 8. This act shall take effect upon its passage. ENDORSEMENT FOLLOW ON PAGE 24 23 H 4738 Passed to be enacted, Passed to be enacted, House of Representatives, January 3 , 2023 , 2023 Approved, o'clock and j rudnutes, Speaker In Senate, January , 2023. grze_( /4z—, o\f f.6\ Governor , President. § 6-5. Appointment; terms. [Amended 11-13-2006 FYTM, Art. 15; 11-13-2017 FYTM, Art. 13] The Select Board shall appoint a Golf Commission of seven members to serve as the policy -making board of the Captains Golf Course. Each member shall be appointed for a staggered term of three years. Reappointment at the end of a term shall be determined by the Selectmen. All vacancies shall be filled by the Select Board. The Select Board may appoint a member to serve the unexpired term of a former member. § 6-6. Purpose. [Amended 11-13-2017 FYTM, Art. 13] A. In fulfilling its responsibility to the Town of Brewster, the Select Board, the Town Administrator and the Golf Commission shall be guided by two basic principles, as follows: (1) The golf course shall be operated and maintained so as to pay its expenses and return a reasonable profit to the Town. (2) The golf course shall be operated and maintained as a facility available to the residents of the Town. B. The Golf Commission shall be responsible for the preparation of near and long-term plans, policies and strategies, including, but not limited to, eligibility for use, fees, hours of operation, block -time approval and liaison with various golf associations and other golf course users. Any changes in policies, regulations, procedures or operations that would alter these principles or change their stated priority shall be approved by the Select Board. § 6-7. Removal. [Amended 11-13-2017 FYTM, Art. 13] Members of the Golf Commission may be removed by the Select Board for reasonable and good cause. § 6-8. Required reports. The Golf Commission shall, within 30 days after the end of the fiscal year, make a report to the citizens of the Town. § 6-9. Audit. The Golf Department will be subject to an audit in the same manner as other boards, committees, commissions and departments and shall respond appropriately to its recommendations. § 6-10. Appointment. [Amended 11-13-2017 FYTM, Art. 13] The Director of Operations of the golf course, appointed by the Select Board pursuant to the provisions of Chapter 5, Art. I, § 5-3C of the Brewster Town Code, may enter into an employment contract for a period of up to three years. :1 § 6-5. Appointment; terms. [Amended 11-13-2006 FYTM, Art. 15; 11-13-2017 FYTM, Art. 13] The Select Board shall appoint a Golf Commission of seven members to serve as the policy -making board of the Captains Golf Course. Each member shall be appointed for a staggered term of three years. Reappointment at the end of a term shall be determined by the Select Board . All vacancies shall be filled by the Select Board. The Select Board may appoint a member to serve the unexpired term of a former member. All appointments will be made in accordance with Select Board Policy #6. § 6-6. Purpose. [Amended 11-13-2017 FYTM, Art. 13] A. In fulfilling its responsibility to the Town of Brewster, the Select Board, the Town Manager and the Golf Commission shall be guided by two basic principles, as follows: (1) The Captains golf facility shall be operated as an Enterprise Fund in accordance with MGL Chapter 44: 53F1/2. (2) The golf course shall be operated and maintained as a recreational facility available to the residents of the Town as well as to the general public. B The Golf Commission, in coordination with the Director of Golf and the Course Superintendent, shall be responsible for establishing near and long-term plans, policies and strategies as well as daily, routine operational processes for the golf course. These include, but are not limited to, eligibility for use, hours of operation, block time approval, allocation of tee times between Annual Fee Players and Daily Fee Players, annual calendar development, course website, publicity, and strategic communications with the golf course associations, general membership, and town residents. Working with the Town Manager, the town's finance team, the Director of Golf and the Course Superintendent, the Commission shall be responsible for the annual review and refinement of the long-term Capital Plan. The Golf Commission, where appropriate, will provide input on golf department RFPs. The Golf Commission will provide recommendations on financial matters and golf related fees to the Select Board and Finance Committee as appropriate. Any changes in policies, regulations, procedures or daily operations that would alter the principles established in paragraph A above or change their stated priority shall be approved by the Select Board. § 6-7. Removal. [Amended 11-13-2017 FYTM, Art. 13] Members of the Golf Commission may be removed by the Select Board for reasonable and good cause. § 6-8. Required reports. The Golf Commission shall, in accordance with the timetable provided by the Town Manager, make a report to the citizens of the Town. § 6-9. Audit. The Golf Department will be subject to an audit in the same manner as other boards, committees, commissions and departments and shall respond appropriately to its recommendations. § 6-5. Appointment; terms. [Amended 11-13-2006 FYTM, Art. 15; 11-13-2017 FYTM, Art. 13] The Select Board shall appoint a Golf Commission of seven members to serve as the policy -making board of the Captains Golf Course. Each member shall be appointed for a staggered term of three years. Reappointment at the end of a term shall be determined by the Select Board . All vacancies shall be filled by the Select Board. The Select Board may appoint a member to serve the unexpired term of a former member. All appointments will be made in accordance with Select Board Policy #6. § 6-6. Purpose. [Amended 11-13-2017 FYTM, Art. 13] A. In fulfilling its responsibility to the Town of Brewster, the Select Board, the Town Manager and the Golf Commission shall be guided by two basic principles, as follows: (1) The Captains golf facility shall be operated as an Enterprise Fund in accordance with MGL Chapter 44: 53F1/2. (2) The golf course shall be operated and maintained as a recreational facility available to the residents of the Town as well as to the general public. B The Golf Commission, in coordination with the Director of Golf and the Course Superintendent, shall be responsible for establishing near and long-term plans, policies and strategies as well as daily, routine operational processes for the golf course. These include, but are not limited to, eligibility for use, hours of operation, block time approval, allocation of tee times between Annual Fee Players and Daily Fee Players, annual calendar development, course website, publicity, and strategic communications with the golf course associations, general membership, and town residents. Working with the Town Manager, the town's finance team, the Director of Golf and the Course Superintendent, the Commission shall be responsible for the annual review and refinement of the long-term Capital Plan. The Golf Commission, where appropriate, will provide input on golf department RFPs. The Golf Commission will provide recommendations on financial matters and golf related fees to the Select Board and Finance Committee as appropriate. Any changes in policies, regulations, procedures or daily operations that would alter the principles established in paragraph A above or change their stated priority shall be approved by the Select Board. § 6-7. Removal. [Amended 11-13-2017 FYTM, Art. 13] Members of the Golf Commission may be removed by the Select Board for reasonable and good cause. WAGES Full-time Wages Part-time Wages Overtime Longevity Contracual Obligations _ SUBTOTAL GENERAL EXPENSES Oil/Grease Diesel Fuel Heating Gasoline Electricity Electricity -Irrigation Pump R&M Equipment R&M Irrigation Proffessional/Tech ni cal OSHA Training _ Phones Alarm Office Supplies I Score Cards Maintenance Supplies Range Supplies Computer Supplies Custodial Supplies Rubbish Removal/Sanitation Seed & Sod Tee & Green Landscaping Topsoil & Sand Fertilizer Fungicide Insecticides Misc. Wetting Agents/Lime Cart Lease Clubhouse Fum./Repair Credit Card Expense Environmental Monitoring Safety Clothing Allowance Mileage -Maintenance Meetings/Travel Dues and Subscriptions Clothing Allowance-Admin Advertising/Promotions CVEC Administration Charges SUBTOTAL Expended thru i July 1 Budget $ 60,810.90 $1,106,892.00 59,012.08 $ 570,394.00 8,153.54 $ 67,302.00 - $ 14,170.00 - $ 33,000.00 $ $ - $ $ 127,976.52 $1,791,758.00 BUDGET STATUS rev. 7/31/23 FY 2024 % of Budget Balance Spent WAGES $1,046,081.10 5.5% Full-time Wages $ 511,381.92 10.3%1 Part-time Wages $ 59,148.46 12.1%'Overtime $ 14,170.00 0.0% Longevity $ 33,000.00 Contractual Obligations $1,663,781-48 7.1% SUBTOTAL GENERAL EXPENSES $ - $ 3,500.00 $ _ 3,500.00 0.0% Oil/Grease $ - $ 12,500.00 $ 12,500.00 0.0% Diesel Fuel $ $ 16,000.00 $ 16,000.00 0.0% Heating $ - $ 13,000.00 $ 13,000.00 0.0% Gasoline _ $ 4,601.28 $ 50,000.00 $ 45,398.72 9.2% Electricity $ 1,073.49 _ $ 25,000.00 $ 23,926.51 4.3% Electricity -Irrigation Pump $ 4,198.59 $ 95,000.00 $ 90,801.41 4.4% R&M Equipment $ 3,046.77 $ 40,000.00 $ 36,953.23 7.6% R&M Irrigation $ 817.08 $ 8,500.00 $ 7,682.92 9.6% ProffessionaliTechnical $ - $ 2,500.00 $ 2,500.00 0.0% OSHA Training $ $ 1,600.00 $ 1,600.00 0.0% Phones $ 60.0.00 $ 2,200.00 $ 1,600.00 27.3% Alarm $ - $ 10,000.00 $ 10,000.00 0.0% Office Supplies $ - $ 6,000.00 $ 6,000.00 0.0% Score Cards $ 598.46 $ 15,000.00 $ 14,401.54 4.0% Maintenance Supplies_ $ 736.86 $ 13,000.00 $ 12,263.14 5.7% Range Supplies $ 484.00 $ 8,500.00 $ 8,016.00 5.7% Computer Supplies $ 854.01 $ 25,000.00 $ 24,145.99 3.4% Custodial Supplies $ $ 35,000.00 $ 35,000.00 _ 0.0% Rubbish Removal/Sanitation $ $ 35,000.00 $ 35,000.00 0.0% Seed & Sod - $ 13,000.00 $ 13,000.00 0.0% Tee & Green - $ 8,000.00 $ 8,000.00 _ 0.0% Landscaping $ - $ 40,000.00 $ 40,000.00 0.0% Topsoil & Sand $ 8,580.00 $ 100,000.00 $ 91,420.00 8.6%1Fertilizer $ - $ 135,000.00 $ 135,000.00 0.0% Fungicide $ - $ 20,000.00 $ 20,000.00 0.0% $ 1,394.83 $ 60,000.00 $ 58,605.17 2.3% $ 18,500.00 $ 111,000.00 $ 92,500.00 16.7% $__2,994.97 $ 51,000.00 $ 48,005.03 5.9% $ 15.0.0 $ 85,000.00 $ 84,985.00 0.0% $ - $ 3,500.00 $ 3,500.00 0.0% $ 946.74 $ 10,000.00 $ 9,053.26 9.5% $ - $ 450.00 $ 450.00 0.0% 2,500.00 $ 2,500.00 0.0% 4,100.00 $ 2,225.00 45.7% 4,000.00 $ $ - $ $ 1,875.0.0 $ $ - $ $ 2,155.00 $ 50,000.00 $ - $ 4,688.00 $ - $ $ - $ $ - $_ _ $ - $ $ - $ $ - $ $ - $ $ 53,472.08 $1,119,538.00 $ $ $ $1,066,065.92 Insecticides Misc. Wetting Agents/Lime Cart Lease Clubhouse Fum./Repair Credit Card Expense Environmental Monitoring Safety Clothing Allowance Mileage -Maintenance Meetings/Travel Dues and Subscriptions 4,000.00 0.0% Clothing Allowance-Admin 47,845.00 4.3% Advertising /Promotions 4,688.00 0.0% CVEC Administration Charges 4.8 % SUBTOTAL Expended thru July FY 2023 Budget 64,665.92 $ 1,001,971.00 56,700.30 $ 518,540.00 8,320.27 _ $ 61,184.00 $ 15,197.00 $ $ 37,000.00 $ 801.73 $ 15.00 % of Budget Balance Spent 937,305.08 461,839.70 52,863.73 15,197.00 6.5% 10.9% 13.6% 0.0% 129,686.49 8.1% 1 $ 3,200.00 $ 3,200.00 0.0% ! $ 10,500.00 $ 10,500.00 0.0% $ 14,000.00 $ 1.4,000.00 0.0% $ 9,000.00 $ 9,000.00 _ 0.0% 5,493.12 $ 48,760.00 $ 43,266.88 11.3% 2,545.90 $ 23,320.00 $ 20,774.10 10.9% 4,132.03 $ 88,000.00 $ 83,867.97 4.7% - $ 37,000.00 $ 37,000.00 0.0% - $ 4,500.00 $ 4,500.00 0.0% $ 2,500.00 $ 2,500.00 0.0% $ 1,600.00 $ 1,600.00 0.0% 987.40 $ 2,200.00 $ 1,212.60 44.9% 1,303.70 $ 9,500.00 $ 8,196.30 13.7% $ 5,000.00 $ 5,000.00 0.0% 760.56 $ 12,000.00 $ 11,239.44 6.3% 54.64 $ 13,000.00 $ 12,945.36 0.4% 1,340.00 $ 8,000.00 $ 6,660.00 16.8% 440.95 $ 22,000.00 $ 21,559.05 2.0% - $ _ 20,000.00 $ 20,000.00 0.D% • $ 29,000.00 $ 29,000.00 0.0% $ 12,000.00 $ 12,000.00 0.0% - $ 5,000.00 $ 5,000.00 0.0% 836.92 $ 31,500.00 1 $ 30,663.08 2.7% 74.0D $ 96,000.00 ' $ 95,926.00 0.1% $ 126,000.00 $ 126,000.00 0.0% $ 16,000.00 $ 16,000.00 0.0% $ 58,000.00 $ 58,000.00 0.0 % $ 111,000.00 $ 74,000.00 33.3% $ 50,000.00 1 $ 49,198.27 1.6% $ 75,000.00 I $ 74,985.00 0.0% $ 3,000.00 , $ 3,000.00 0.0% $ 9,000.00 $ 9,000.00 $ 450.00 1 $ 450.00 0.0% • $ 2,500.00 ; $ 2,500.00 0.0% 1,335.00 $ 4,100.00 I $ 2,765.00 32.6% - $ 4,000.00 $ 4,000.00 0.0% 50,000.00 $ 48,670.00 2.7% 4,688.00 I $ 4,688.00 0.0% 58,450.95 Other Expenses: Transfer to Trust Pro Shop Purchases Capital Indirect Costs Life Insurance Unemployment Health Insurance Medicare Compensated Absences Workers Compensation General Liability Insurance Retirement/Pension Exp. Transfer to Capital Stabilization SUBTOTAL GRAND TOTAL Other Expenses: $ - $ 21,000.00 $ 21,000.00 0% Transfer to Trust $ 12,474.66 $ 240,000.00 $ 227,525.34 5% Pro Shop Purchases $ $ - $ - Capital _ $ - $ 211,619.00 $ 211,619.00 f 0% Indirect Costs $ 52.85 $ 712.00 $ 659.15 7% Life Insurance $ $ 50,000.00 $ 50,000.00 0% Unemployment $ 23,704.75 $ 373,092.00 $ 349,387.25 6% Health Insurance $ - $ 26,050.00 $ 26,050.00 0% Medicare $ 1,308.00 $ 20,000.00 $ 18,692.00 _ 7% Compensated Absences $ 11,324.00 $ 16,000.00 $ 4,676.00 71% Workers Compensation $ 70,386.77 $ 82,000.00 $ 11,613.23 86% General Liability Insurance $ 296,704.66 $ 296,705.00 $ 0.34 100% Retirement/Pension Exp. $ _ - __$ 350,000.00 $ 350,000.00 0% $ 415,955.69 $1,687,178.00 $1,271,222.31 25% SUBTOTAL $ 597,404.29 $4,598,474.00 54,001.069.71 13% GRAND TOTAL $ 21,367.33 $ 55.88 $ 21,336.50 $ - _ $ 23,976.00 $ $ 2,308.00 $ 20,000.00 $ $ 10,605.00 $ 16,480.00 $ $ 68,262.24 $ 81,198.00 $ $ 238,5.54.00 $ 238,554.00 $ $ $ 400,000.00 $ 400,000.00 $ 362,488.95 $ 1,635,923.00 $ 1,273,434.05 $ 1,596,892.00 $ 1,021,318.00 $ 962,867.05 5.7% $ 21,000.00 $ 21,000.00 $ 230,000.00 $ 208,632.67 $ - $_ - $ 205,356.00 $ 205,356.00 $ 671.00 $ 615.12 $ 55,080.00 $ 55,080.00 $ 343,608.00 $ 322,271.50 23,976.00 17,692.00 5,875.00 12,935.76 0.0% 0% 9% 0% 8% 0% 6% 0% 12% 64% 84% 100% 0% 22% $ 550,626.39 5 4,254,133.00 $ 3,703.506.61 13% CAPTAINS GOLF COURSE COMPARISON REPORT JULY Jul -18 Jul -19 Jul -20 Jul -21 Jul -22 Jul -23 REVENUE MEMBERSHIPS: RESIDENTS - Early $ 10,505.00 $ 3,009.00 $ 9,377.00 $ 6,318.00 $ $ 1,300.00 RESIDENTS - Moming $ (2,385.00) $ 5,010.00 $ (793.00) $ 3,390.00 $ 3,280.00 $ 1,980.00 RESIDENTS -Twilight $ 2,125.00 $ 1,338.00 $ 2,384.00 $ 2,340.00 $ 3,640.00 $ 1,080.00 CHARTER NON-RESIDENTS $ - $ $ - $ $ - $ NON-RESIDENTS $ 3,180.00 $ 5,007.00 $ 8,760.00 $ (1,752.00) $ 2,080.00 $ 2,165.00 NON-RESIDENT TWILIGHT $ 1,905.00 $ $ 3,500.00 $ 700.00 $ 2,310.00 $ 800.00 AFP COLLEGIATE $ 740.00 $ 945.00 $ 1,221.00 $ 1,221.00 $ 450.00 $ AFP JUNIOR $ 820.00 $ 388.00 $ 496.00 $ 292.00 $ - $ 496.00 SUBTOTAL $ 16,890.00 $ 15,697.00 $ 24,945.00 $ 12,509.00 $ 11,760.00 $ 7,821.00 GREEN FEES: 18 HOLE GREEN FEE $ 379,855.97 $ 397,052.87 $ 436,784.92 $ 423,769.98 $ 449,412.00 $ 482,235.05 TWILIGHT GREEN FEES $ 36,184.60 $ 45,900.00 $ 53,312.99 $ 50,793.20 $ 52,789.00 $ 104,897.00 BACK 9 GREEN FEES $ 24,953.01 $ 27,066.00 $ 27,426.00 $ 36,877.00 $ 66,138.01 $ 8,144.00 ADVANCED RESERVATIONS $ 14 884.50 $ 7,727.60 $ 8,169.20 $ 6.163.70 $ 2,374.00 $ 2,580.00 SUBTOTAL $ 455,878.08 $ 477,746.47 $ 525.693.11 $ 517,603.88 $ 570,713.01 $ 597,856.05 CARTS: 18 HOLE CART $ 124,042.32 $ 127,026.10 $ 133,960.38 $ 145,159.30 $ 151,012.70 $ 152,347.13 9 HOLE CART $ 28,219.02 $ 31,444.58 $ 29,644.95 $ 31,093.10 $ 36,611.55 $ 35,805.33 SUBTOTAL $ 152,261.34 $ 158,470.68 $ 163,605.33 $ 176,252.40 $ 187,624.25 $ 188,152.46 DRIVING RANGE PULL CARTS SNACK BAR RENT GIFT CERTIFICATES CREDIT BOOK PRO SHOP SALES HANDICAP REVENUE SOLAR REVENUE MISC. SALES SUBTOTAL $ 27,664.00 $ 34,346.00 $ 31,029.00 $ 34,446.00 $ 38,823.00 $ 41,370.00 $ 1,994.64 $ 1,749.99 $ 2,492.46 $ 1,340.31 $ 1,532.19 $ 1,840.89 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ 5,000.00 $ - $ (6,651.70) $ (6,941.83) $ (5,322.76) $ (6,144.01) $ (5,970.77) $ (9,077.59) $ (355.76) $ (422.08) $ (261.54) $ 2,417.62 $ 2,515.16 $ 469.08 $ 56,390.63 $ 53,171.65 $ 38,543.80 $ 57,300.88 $ 53,721.90 $ 74,085.74 $ - $ $ - $ $ $ $ - $ $ - $ - $ $ $ $ $ $ 1,936.00 $ 3,270.10 $ 84,041.81 $ 86,903.73 $ 71,480.96 $ 94,360.80 $ 97,557.48 $ 111,958.22 TOTAL REVENUE $ 709,071.23 $ 738,817.88 $ 785,724.40 $ 800,726.08 $ 867,654.74 $ 905,787.73 CAPTAINS GOLF COURSE COMPARISON REPORT CALENDAR YEAR THROUGH JULY ( 7 months ) YEAR 2018 YEAR 2019 YEAR 2020 YEAR 2021 YEAR 2022 YEAR 2023 REVENUE MEMBERSHIPS: RESIDENTS - Early $ 274,098.85 $ 306,661.00 $ 311,796.02 $ 282,097.00 $ 390,561.00 $ 395,146.71 RESIDENTS - Moming $ 216,681.99 $ 212,836.45 $ 195,061.00 $ 167,045.70 $ 261,186.50 $ 293,432.70 RESIDENTS -Twilight $ 41,475.00 $ 47,088.33 $ 58,804.00 $ 52,183.00 $ 66,316.40 $ 69,746.00 CHARTER NON-RESIDENTS $ 6,895.00 $ 7,240.00 $ 6,080.00 $ 7,600.00 $ - $ - NON-RESIDENTS $ 312,148.00 $ 328,242.00 $ 347,023.00 $ 407,522.00 $ 538,192.87 $ 560,529.96 NON-RESIDENT TWILIGHT $ 40,425.00 $ 40,691.00 $ 63,341.00 $ 70,948.00 $ 81,951.00 $ 72,004.00 COLLEGIATE $ 4,760.00 $ 7,441.00 $ 20,101.00 $ 19,993.00 $ 19,380.00 $ 17,200.00 JUNIORS $ 2,910.00 $ 4,442.00 $ 5,960.00 $ 5,172.00 $ 3,917.00 $ 4,956.00 SUBTOTAL $ 899,393.84 $ 954,641.78 $ 1,008,166.02 $ 1,012,560.70 $ 1,361,504.77 $ 1,413,015.37 GREEN FEES: 18 HOLE GREEN FEE $ 375,542.00 $ 354,367.52 $ 179,868.94 $ 869,176.44 $ 940,140.24 $ 1,005,815.55 TWILIGHT GREEN FEES $ 45,351.00 $ 53,171.30 $ 49,771.00 $ 122,751.20 $ 131,693.98 $ 223,936.04 BACK 9 GREEN FEES $ 14,364.00 $ 15,535.95 $ 15,037.00 $ 71,885.00 $ 119,732.14 $ 42,260.00 ADVANCED RESERVATIONS $ 72233.20 $ 68,882.60 $ 14,202.20 $ 35,849.90 $ 26,079.55 $ 43,416.75 SUBTOTAL $ 507,490.20 $ 491,957.37 $ 258,879.14 $ 1,099,662.54 $ 1,217,645.91 $ 1,315,428.34 CARTS: 18 HOLE CART 9 HOLE CART SUBTOTAL $ 172,373.08 $ 149,501.12 $ 65,132.91 $ 334,825.57 $ 346,112.57 $ 384,725.94 $ 31,996.30 $ 25,214.96 $ 22,222.57 $ 76,418.92 $ 81,305.48 $ 89,972.35 $ 204,369.38 $ 174,716.08 $ 87,355.48 $ 411,244.49 $ 427,418.05 $ 474,698.29 DRIVING RANGE $ 41,995.80 $ 51,376.00 $ 25,240.00 $ 97,082.00 $ 106,909.00 $ 108,067.00 PULL CARTS $ 2,387.34 $ 2,339.24 $ 1,786.92 $ 3,375.25 $ 2,995.08 $ 3,882.42 SNACK BAR RENT $ 8,500.00 $ 10,451.58 $ - $ 5,000.00 $ 5,000.00 $ 6,000.00 GIFT CERTIFICATES $ 107.08 $ (3,839.22) $ (5,484.28) $ (4,731.99) $ (8,364.90) $ (12,573.41) CREDIT BOOK $ 3,151.16 $ 1,725.01 $ (516.87) $ 6,803.11 $ 5,975.22 $ 11,845.31 PRO SHOP SALES $ 105,836.05 $ 103,384.51 $ 39,175.70 $ 156,887.08 $ 179,538.89 $ 194,356.24 HANDICAP REVENUE $ $ - $ - $ - $ - $ 10,460.00 SOLAR REVENUE $ $ - $ - $ - $ - $ 72,117.00 MISC. SALES $ $ $ $ - $ 5,727.09 $ 4,085.75 SUBTOTAL $ 161,977.43 $ 165,437.12 $ 60,201.47 $ 264,415.45 $ 297,780.38 $ 398,240.31 TOTAL REVENUE $1,773,230.85 $1,786,752.35 $ 1,414,602.11 $ 2,787,883.18 $ 3,304,349.11 $ 3,601,382.31 MONTH: Jul -23 DATE DAY 1 SAT 2 SUN 3 MON GUEST PLAY 18 B-9 TWI-LT PP COMP OTHER 252 2 112 , - 3 268 225 4 TUE 245 5 WED 6 THU 7 FRI 8 SAT -F 9 SUN 10 MON 11' TUE 12 WED_ _ 13 THU 14 FRI _ 15 SAT 16 SUN 17 MON 18 TUE 19 WED 20 THU 21 FRI 22 SAT 23 SUN 24 MON 25 TUE _ 26 WED 27 THU 28 FRI 29 SAT 30 SUN 31 MON 227 247 235 229 159 156 156 123 184 156 195 19681 168 178 194 190 220 - 1 224_ 191 163 1 183 ^ 3 219 4 222 - 222 6 236 6 207,, . 2_ 4I 160 1 10 161 73 _ - 4 1 133 1 6 1 123 - 14 135 1 7 86 - 11 126 - 11 53_ - 4 91 4 5 78 1 3 98 1 4 105 - 8 97 24 4 80 5 66 6 116._.._.___ 6 83 8 89 12 154 4 83 24 1 93 - 14 -lib- - 3 82 5 112 10 6 100 - 12 110 - 8 11_3 3.0 7 96 - 13 91 - TOTALS 6,228 115 3.209 96 204 TOT-GST 369 438 391 329 378 387 381 337 298 217 267 208 290 273 325 245 264 290 274 297 350 338 332 306 251 314 335 340 378 354 300 July42I 6,119 1,701 1,806. 94 219 79 July -21 6,116 695 1,817 52 76 July -20 5,991 620 1,894 24 74 July" 19 5,695 July -18 5,735 July17 5,522 July -16 July.15 July -14 July -13 Jut y.12 5,695 676 1,547 732 1,432 522 1,682 537 1,748 6476 331 1,439 5,825 241 1,273 5,830 280 6,336 275 71 182 81 283 111 199 184 106 MEMBER PLAY GRAND 18 B-9 TWI-LT TOT-MBR TOTALS COMMENTS/WEATHER 142 14 59 215 584 Partly Cloudy, 75 deg 151' 12 _ 48 211 _ 649 Cloudy, Warm, 75 deg 111 4 68 183 574 Rain AM, Clouds PM, 82 deg 91 8 65 164 t 493 Storms, 80 deg 128 _ 12 125 265 _ 643 Sunny 75 deg 126 26 _ 56 208 ! 595 Sunni Humid, 83 deg 154 24 91 269 650 Sunny, Warm, 75 deg 146 _ 3 68 217 I 554 Clouse, Humid, 80 deg 176 _ 6 86 268 564 Cloudy, 80 deg 156 _ 23 81 260 477 Rainy, Humid, 81 deg 133 _ 1.1 78 222 489 ' Hot, Humid, 83 deg 154 9 95 258 464 Sunny, Hot, 86 deg 119 25 70 214 504 Hot, Humid, 90 deg 120 17 50 187 460 Rain, Thunder, Sun 80 deg 154 8 46 208 533 Cloud�Humid, 85 deg 170 I 1 53 224 469 Rain/Sun, Humid, 78 deg 152 18 117 287 551 Hot, Humid, 85 deg 144 7 86 237 527 Hot, 85 deg 138 _ 12 84 234 508 Partly Cloudy, Humid, 82 deg 175 25 44 244 541 Hot, Humid, 85 deg 163 SD 67 280 630 Sunny, 82 deg 137 20 47 204 _ 542 Sunny Nice, 80 deg_ 183 . 5 67 255 587 Sunny, Humid, 80 deg_ 146 14 121 281 _ 587 Humid, 83 deg 120 8 79 207 458 Sunny, Humid, 82 deg 154 ' 27 _ _ 79 260 _ 574 Sun, Hot, Humid, 88 deg_ 140 27 59 226 _ 561 _ Hot, Humid, 88 deg 130 17 77 224 564 Hot, Gross, 89 deg 116 5 49 170 540 Hot, 84 deg 160 12 117 288 843 Sunny, Beautiful, 75 deg 183 5 93 281 581 Sunny. Nice, 78 deg _ 9.852 4,472 455 10,018 4,607 1,390 8,956 4,656 1,318 8,603 4,991 772 8,171 4,225 994 8,369 4,293 1.096 206 1 8,242 4,415 1,072 262 131 8,557 04 88 1,250 131 1,267 188 July -11 5,964 264 1,276 254 - 7- July"10 5,186 206 1,462 339 L 1,503 375 1,416 464 223 J t 5,901 260 ' July470 6,113 289 July47 6,412 295 1,496 398 July -06 5,917 332 1,326 709 July85 4,259 Jufy-04 4,451 Jul 4,574 July -02 4,506 .44 0421 3,015 .107 271 204 8,805 223 92 7,742 179 120 _ 7,790 247 171 _ _ 8,484 228 341 8.327 206 311 7,712 239 240 8,518 565 9,070 204 478 9,283 236 359 1 8,879 480 1,202 2,265 236 481 . 8,903 428 1,233 1,747 257 200 8,316 4,401 1,363 2,325 7,252. 17.104 0 Days Closed 1,391 7,388 _ 17,406 0 Days Closed 1.558 7,532 16,488 1.942 7,705 16.308 1,140 6,359 14,530 1,217 6,606 14,975 972 6,459 14,701 875 6,639 15,1961 4,428 1,162 1,035 6,625 • 15.430 4,433 1,0I45 741 6,222 13,964 • 4,128 1,063 li 579 5,770 13,560.1 II 4,784 1,233 363 6,380 14,864 4,859 1,317 ' 368 6,544 14,871 4,663. 1,338 490 6,481 1 14,203. 4,582 1,260 347 4,133 1,373 1,280 5,154 1.302 5,359 _ 1.339 _ 400 5,536 1,493 601 6,189 ; 14,707 6,7861 15,856 477_ _6,933 16,216 7,098 15,977 7,632 16,535 5,15B 1,475 794 7,427 15,743 412 1,338. 1,963 222 222 8,731 4,846 1.263 599 6,808. 15,539 434 1.485. 2,399 206. 56 9,086 5,031 1,425H 343 6,799 15,885 431 1,315 3,969 159 31 8,920 4,838 1,5141- 236 6,588 15508 359 1,0521 3,067 1051 63 7,753 4,587 920 591 6,078 13,831 avg. perday 551.74 1- CALENDAR YEAR 2023 PLAY TOTALS Member Play % 18 hole green 152 186 268 1,099 2,495 3,974 6,228 - GUEST Prepaids, Back 9 w/mbr 95 60 128 263 254 100 115 - PLAY Twilight green 53 76 99 371 1,004 1,816 3,209 - - - - Misc. 15 24 13 111 1,217 329 204 - - - - MEMBER 18 hole play 1,100 791 1,356 2,302 Back 9 play 285 212 385 PLAY Twilight play 138 101 149 433 864 1,926 2,325 Member Play 1,523 1,104 1,890 3,465 5,257 6,075 7,252 - - TOTAL PLAY Monthly Totals 1,838 1,450 2,398 5,522 10,588 12,474 17,104 - - - January February March April May June July August September Guest Play 315 346 508 2,057 i 5,331 ' 6,399 9,852 - - 83% - 76% 79% - - 213 361 180 96 - 730 63% 50% 49% 42% #DIV/0! 3,307 3,687 4,472 1,086 462 455 - - - - - - - - - - - - #DIV/01 #DIVl0! #DIV/0! #DIV/0! _ October _ - - - - - - - - - - - 26,566 - - - 1 51,374 _ November December _ - - - - - - - - _ - - - - 52% TOTALS 14,402 850 1,015 6,628 1,913 24,808 17,015 3,615 5,936 6,867 30,465 ]- 8,671 7,407 10,569 11,480 ' 46,543 52,823 _ 89,756 93,726 2022 25,465 1,650 6,471 1,201 3,939 531 2,503 2,760 43,213 52% 56% 57% 52% 51% 40,903 36,110 34,259 3,240 7,995 4,728 2021 26,122 8,265 1,376 48,648 84,758 2020 23,830 8,68.2 564 2,344 34,924 26,234 5,425 6,833 38,492 73,416 2019 22,138 1,7691 6,082 2,591 1,888 2,032 36,253 25,608 6,363 2018 22,289 6,112 3,932 1 6,171 38,142 74,395 1,907 1,825 35,097 5,477 I 38,380 73,477 52% 51% 48% 2017 21,905 6,534 2,926 26,477 6,426 2016 23,902 2,357 1,809 6,595 4,206 38,869 27,309 7,663 5,577 40,549 79,418 25,3181 2,216 1,174 3,435 5,605 5,502 35,952 74,212 2015 6,117 38,260 24,845 2,405 36,508 I 3,932 36,052 72,560 2014 23,422 r 929 5,885 3,867 26,145 5,975 50% 2,438 1 3,799 ' 2013 23,220 1,138 6,311 36,906 25,748 6,108 3,769 ! 35,625 72,531 _ 49% 1,231 6,161 3,618 37,169 2012 23,523 i 2,636 28,694 7,121 2,963 38,778 75,947 51% 51%. 2011 23,723 3,242 843 5,128 3,449 36,385 28,422 6,854 2,678 37,954 74,339 20,652 35,761 27,379 6,782 3,442 37,603 2010 3,180 - 878 6,594 4,457 73,364 51% 5,011 5,218 6,107 3,160 36,196 75,017 48% 2009 - 22,986 3,517 2,089 38,821 26,929 5,837 5,816 5,918 38,874 2008 23,524 4,582 1,204 40,963 25,997 ' 6,959 79,837 49% - 6,544 6,577 43,269 29,758 -3,353 2007 24,113 4,858 1,177 7,470 40,581 83,850 48% 49% 5,828 6,962 43,454 31,342 3,654 42,372 2006 22,099 7,080 1,485 7,376 85,826 6,404 41,692 28,879 7,270 4,869 41,018 2005 16,577 11,948 2,162 4,601 82,710, 50% 4,602 5,472 7,250 4,212 -41,540 2004 16,731 12,074 1,858 40,737 30,078 82,277 50% 6,065 3,800 38,702 2003 17,168 12,342 1,912 4,371 5,397. 41,190 28,837 79,892 48% 5,482 4,487 44,980 30,641 7,111 3,205 40,957 48% 46% 47% 2002 17,705 15,353 1,953 85,937 5,034 7,039 1,837 39,039 85,065 2001 13,280 21,699 1,943 4,070 46,026 30,163 1,779 3,480 28,967 4.375 2,879 36,221 76,931 2000 14 082 18,987 i 2,382 40,710 FY 2024 Projections by month REVENUES: Season Passes Green Fees Cart Fees Driving Range Pro Shop Revenues Restaurant Rent Solar Array Miscellaneous TOTAL REVENUES EXPENSES: Wages Operating Expenses Pro Shop Purchases Life Insurance Unemployment Health Insurance Medicare Compensated Absences Workers Compensation Retirement/Pension Liability & Property Insurance Transfer to Trust Contractual Obligations Indirect Costs Transfer to Capital Stabilization FY23 Capital TOTAL EXPENSES SURPLUS/(DEFICIT) 5 $ 5 JUL AUG 12,000 $ 6,000 510,661 $ 510,661 167,585 $ 175,565 28507 $ 37,416 47,000 $ 40,000 - 8,000 $ 8000 773,753 $ 777,642 170,600 148,899 26,400 712 31,091 26,050 20,000 16,000 296,705 82,000 21,000 33,000 211,619 350,000 1,434,075 (660,322) 170,600 143,301 24,000 31,091 368,991 408,651 SEP 3,664 297,886 119,704 24,944 25,770 6,000 477,967 153,012 116,432 16,800 31,091 317,335 160,632 OCT NOV DEC JAN $ $ $ . 191,498 $ 63,833 $ 21,278 $ 21,278 87,783 $ 31,921 $ 7,980 $ 5,586 17,817 $ 7,127 $ 1,782 $ 3,563 20,000 $ 10,000 $ 4,000 $ 5,000 4,000 $ 2,500 $ $ - - $ $ $ - $ - $ - 321,098 $ 115,380 $ 35,039 $ 35,427 133,666 66,053 10,800 31,091 241,609 79,488 123,113 59,336 4,800 7,000 31,091 225,340 112,561 40,303 6,000 9,000 31,091 198,955 (109,959) $ (163,915) FEB 204,606 21,278 3,990 3,563 2,000 235,437 MAR 457,355 42,555 6,384 3,563 20,000 1,500 531,358 APR MAY JUN TOTALS $ 324,963 $ 156,464 $ 38,514 $ 1,203,566 $ 63,833 $ 127,665 $ 255,330 $ 2,127,754 $ 31,921 $ 63,842 $ 95,763 $ 798,024 $ 14,254 $ 16,035 $ 19,599. $ 178,171 $ 25,000 $ 30,000 $ 45,000 $ 273,770 $ 2,000 5 6,000 $ 7,000 $ 45,000 $ - $ 72,517 $ - $ 72,517 $ - $ - $ • $ . $ 461,970 $ 472,523 $ 461,206 $ 4,698,802 116,078 $ 87,938 $ 119,596 $ 40,303 $ 50,379 $ 79,487 $ 9,000 $ 9,000 $ 9,000 $ 31,091 $ 31,091 $ 31,091 $ 196,472 $ 178,408 $ 239,174 $ (161,045) $ 57,029 $ 292,184 $ 130,148 118,671 40,600 7,000 31,091 327,710 134,260 167,082 $ 274,366 $ 1,758,758 123,149 $ 133,225 $ 1,119,538 55.200 $ 55,200 $ 240,000 $ $ 712 $ $ 50,000 31.091 $ 31,091 $ 373,092 $ 26,050 $ $ 20,000 $ - $ 16,000 $ $ 296,705 $ $ 82,000 $ $ 21,000 $ $ 33,000 $ $ 211,619 $ $ 350,000 376,522 $ 493,882 $ 4,598,474 96,001 $ (32,676) $ 100,328 ACTUAL PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED REVENUES: JVA, AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN Season Passes $ 7,821 $ $ $ $ • $ $ $ $ - $ $ - $ - Green Fees $ 597,856 $ $ $ - $ $ 5 $ $ $ $ - $ Cart Fees $ 189,993 $ $ - $ - $ $ $ $ $ $ $ - $ Driving Range $ 41,370 $ $ - $ - $ $ $ $ $ $ $ - $ Pro Shop Revenues $ 74,086 5 - $ - 5 - $ 5 $ $ $ $ $ - 5 Restaurant Rent $ - $ 5 - $ - $ $ $ - 5 - $ 5 $ $ Solar Array $ • $ 5 5 - $ 5 5 $ $ 5 5 - $ Miscellaneous 5 3,270 $ $ - $ - $ . $ $ $ $ - $ $ $ Gift Certificates 5 (9,078) 5 5 - 5 $ - 5 $ - 5 $ $ 5 $ Credit Book $ 469 5 5 - $ 9 - $ $ - 5 $ $ $ $ TOTAL REVENUES $ 909,798 $ $ $ $ - $ $ • $ $ $ - $ $ EXPENSES, Wages Operating Expenses Pro Shop Purchases Life Insurance Unemployment Health Insurance Medicare Compensated Absences Workers Compensation Retirement/Pension Liability & Property Insurance Transfer to Trust Indirect Casts Transfer to Capital Stabilization Capital FY23 Capital TOTAL EXPENSES 127,977 53,472 12,475 51 23,705 1,368 31,354 296,766 76,387 597,404 SURPLUS/(DEFICIT) 5 888,383 $ 5 $ 5 5 $ 5 S $ $ 5 5 5 TOTALS $ 7,821 $ 597,856 $ 189,993 $ 41,370 $ 74,086 $ 3,270 $ (9,078) $ 469 $ 905,788 $ $ $ - 5 $ $ 5 $ $ $ $ - 5 5 - $ $ 5 - $ $ 5 $ $ - $ 5 $ $ 5 5 $ - 5 $ $ 5 $ $ $ $ - $ $ - $ $ 5 - $ $ 5 $ $ $ $ $ $ 5 - 5 $ 5 5 $ - 5 $ $ 5 5 - 5 $ 5 $ $ 5 $ $ $ $ - 5 $ - 5 $ $ - 5 $ $ - $ $ $ $ - $ $ $ $ 5 - $ $ 308,383 127,977 53,472 12,475 53 23,705 1,308 11,324 296,705 70,387 597,404 higation Water Source and Supply Project The Captains Golf Course is including the replacement of the existing Irrigation System in our Capital Plan. A critical component of that System is the Water Source and Supply. The existing Source and Supply dates back to the original course,1985, and is prone to regular flooding at even modest storm events. This flooding puts the existing systems at risk, as well as the golf courses, which are dependent on the irrigation system. Because of the age and vulnerability of the existing irrigation water source and supply, the Golf Course needs to prepare a Request for proposal for a Professional Engineering Firm to evaluate the existing components, determine which of those could be utilized the new system, and what improvements and new facilities need got be designed and built to supply the eventual irrigation system with a reliable source and supply of water. The Course is planning on a design of the source and supply that will have a useful of the system of 40 years. Because of that, the adequacy of the water source/supply, which is the heart of the system is most critical. The new system, both source/supply and irrigation will be designed and built to allow the Operations Staff to maintain the high -quality course that we have come to expect at Captains, while offering a high degree of reliability and efficiencies of operations. The new system will be designed to be in strict compliance with the DEP water withdrawal permit, and to shorten the daily irrigation times to the extent practicable, and also eliminate the issue of pump station flooding. Looking at the useful life we would like to achieve, and the fact that the water source/supply is the single most important part of the system, the Golf Course feels the necessity of this Study to be done in a thorough and timely manner prior to the irrigation system is critical. It is anticipated that this Study will cost in the neighborhood of $100,000 and take up to a year to complete. With the Study in hand, the Golf Course could then design the recommended action in the Study, and finally bid and construct the Water Source/Supply Improvements. The Source/Supply Improvement Project Construction Cost is expected to be in the $2,000,000 range, and the project Design, Bid, and Construction could take 2-3 years to complete. During the construction of this Project, the Irrigation System could be bid and built. The current Irrigation Project is budgeted at $6,000,000 and would take 2 years to complete. easEWsi, a Oxo 4FM 4:4 ` 3 r P 4 D ° ‘ _1 714, pterurtso //,/m1f1 nrii11141111\\1 TOWN OF BREWSTER Brewster, Massachusetts 02631 (508) 896-3701 GOLF COMMISSION Minutes of July llth, 2023 Commissioners Present: Anne O'Connell (Chair), Andrea Johnson (Vice -Chair), Rob David, John Kissida, Wyn Morton, and Jay Paggi. Others Present: Jay Packett (Director of Operations), Colin Walsh (Superintendent), Rob Harris (CCMGA). THIS MEETING WAS VIDEO RECORDED. The meeting may be viewed at: https: /%reflect-brewster-ma.ca blecast.tvLCa blecastPublicSite_' show/7595?site=1 Jay Packett read the meeting participation statement and called the meeting to order at 4:00 p.m. Declaration of a Quorum — There were 6 golf commissioners present declaring a quorum. Commission Reorganization: Andrea Johnson was nominated as the next Chair and John Kissida was nominated as the Vice -Chair position. Both nominations were approved by rollcall. Public Comment: Andrea Johnson expressed gratitude for Anne O'Connell's leadership and contributions to the commission. A quote from Peter Lombardi (Town Administrator) praised Anne's diligence, communication skills, and institutional knowledge. John Kissida, representing the Select Board, thanked Anne for her leadership and handling challenges with wisdom, grace, and humor. Anne O'Connell expressed her appreciation for the kind words. The meeting moved on to public comments, noting no participants in the waiting room. Jay Packett welcomed Jay Paggi to the Golf Commission Superintendent's Report: Colin Walsh began by discussing the hot weather and turf grass diseases. He mentioned the use of the hydration stations for player hydration. He updated the Golf Commission about pump house issues, stating one pump was damaged by lightning and required repairs, leaving them with a single pump for 3 to 6 weeks. He mentioned using sprinklers early in the evenings and shared a cost estimate range of $11,000 to $15,000 for repairs. He talked about the preliminary phase of the maintenance building rehabilitation and meeting with Kurt Raber for planning. Colin Walsh noted a pump house protection study meeting, detailing options to mitigate flooding, including moving the pump house. He reported on aerating greens for root preservation and the minimal impact on conditions. Colin Walsh spoke about personnel shortages and the positive work environment with a dedicated team of employees. Update on 1st Tee area planting project: John Kissida provided an update on the collaboration with 1 Friends of Captains for the project. They received a positive response from The Friends after outlining their approach and discussing funding and labor involvement. The project aims to enhance areas around the starter shack and create an appealing entrance. Colin Walsh mentioned using native plantings, perennials, and drip irrigation for sustainability and visual impact. John Kissida added that Friends' assistance will extend to revamping the clubhouse area and removing old shrubs for a better arrival experience. This partnership allows for enhancements beyond the budget's scope, with hopes to allocate funds from the enhancements budget. Director's Report: Jay Packett provided the financial update, covering several topics as follows: 1. Budget Status: The balance of over $100,000 decreased due to unexpected expenses, mainly rising fuel and maintenance costs. 2. Comparison Reports (June 2023 vs. June 2022): Revenue was up by $53,000 due to higher membership and greens fees, and increased riding cart usage. 3. Year -to -Date Revenue (Calendar Year 2023): Membership fees rose by $55,000, greens fees by $70,000, riding cart fees by $47,000, and miscellaneous income by $86,000, making a total increase of about $259,000. 4. Year -to -Date Revenue (Fiscal Year 2023): There was an overall revenue increase of $396,000 due to higher membership and greens fees, and increased riding cart fees. 5. Projection for Retained Earnings: Retained earnings were projected to be slightly over a million dollars, $670,000 more than initially projected for FY 23. 6. Play Totals (June 2023): June 2023 was the second greatest number of rounds played in a June. 7. Play Totals (Calendar Year 2023): Over 34,000 rounds were played, more than 2500 rounds compared to the same period in 2022. 8. Member Play Percentage: Member play percentage was 49% in June, reflecting strong member participation. 9. Capital Spending (FY 2022 and 2023): Capital spending included ongoing bills and future purchases, like mowers and spray rigs, with recent additions such as a backhoe attachment. A few bills were not properly categorized yet, leading to changes in the presented figures for the next update. Jay Packett concluded by welcoming questions. Course Operations Questions and Concerns: Rob David sought clarification on the fiscal page regarding solar revenue. Jay Packett confirmed that the solar revenue is recurring, and last year's revenue was around $72,005. Solar revenue was subject to a 2% escalator due to the absence of an energy manager. Anne O'Connell expressed concern about the FY 24 budget and the potential for a similar or worse situation in FY 25. Jay Packett acknowledged the need for wiser spending and explained that unforeseen expenses, such as plumbing issues and fuel costs, played a significant role. He emphasized the challenges of managing and sourcing parts for equipment maintenance. Anne O'Connell pointed out that the budget process needed consideration for infrastructure aging. Colin Walsh suggested creating a specific line item for pump station expenses, considering their recurrent issues. The discussion also touched on the effects of lightning strikes and the possibility of improving grounding. Colin Walsh shared insights into the frequent maintenance and repairs of the pump station over the years Review and Discussion on Membership Numbers: Jay Packett provided an update on membership statistics. Jay Packett noted there are currently 1150 members, which is 13 more than the same time in 2022. The increase in play has led to some members getting later tee times than desired, especially on popular days like Mondays. In June, member play accounted for 49% of all play, which is a good percentage. The introduction of the additional 25 non-resident players hasn't significantly impacted play, and Jay Packett is comfortable with the current membership count. He anticipates potentially gaining a few more members and will consider offering offseason memberships in the future. Discussions on this 2 topic are expected to continue more in the future. Anne O'Connell mentioned that last year, 19 people joined between the current date and the end of the calendar year. She questioned if the goal of 25 non-resident members has been fulfilled with the current count of 24. She believes the current membership count is sufficient and that they shouldn't open to more non-resident members. Jay Packett expressed comfort with the current membership count and noted that while some members may get shut out of their preferred tee times, most understand the situation. The peak tee time requests are between 7:00 and 10:30 AM. He advised members to consider wider tee time windows for better chances. Strategic Planning Updates (Commission) John Kissida provided updates on 1st Tee planting and discussed the importance of addressing the pump station's vulnerability due to global warming and increased storms. He emphasized the need for a comprehensive solution considering the future irrigation system and the fact that short-term fixes won't suffice. He suggested integrating the pump station upgrade with the irrigation project. He also mentioned the significance of the maintenance building. He stressed that these projects are substantial and likely to be budget -intensive due to rising costs and competition for contractors. The discussion revolved around the challenges of pump station repair and renovation, with Colin Walsh acknowledging the complexities involved. The talk also touched upon the need to mitigate the ongoing pump station issues and considerations for potential new well drilling. Overall, the focus was on addressing long-term solutions for critical infrastructure needs. The conversation then shifted to signage updates, with Jay Packett mentioning receiving mock-ups for signage but awaiting pricing details. They plan to finalize the verbiage and move forward soon. Questions and Comments from Associations and Liaisons: Rob Harris from the CCMGA reported having 166 members, an all-time high. They secure the first two hours of tee times on Wednesdays, accommodating 64 players. They had 84 members sign up recently, leading to 20 cuts. They manage cuts through a list, aiming to cut everyone once. Due to demand, cuts might extend through July. A survey of 266 members revealed that those playing more frequently face more shutouts, with those playing four days a week experiencing the most. Future discussions on tee time allocation are anticipated. Review and Approve Minutes: 6/13 - Approved with amendments. 6/27 - Approved with amendments. Future Agenda Items and Meetings: Anne O'Connell mentioned her absence for the next meeting and noted that Jay Packett will also be unavailable for the first meeting in August. A suggestion was made to potentially reschedule the July 25th meeting or consider having the August meeting on a different date to accommodate these conflicts. The idea of shifting the meeting date to the fourth Tuesday of August was proposed, as it seemed to be a more feasible option. John Kissida mentioned that last year, the commission only met once in August. The topic of the business manager job description being advertised was also touched upon, with Jay Packett mentioning that he will share the description once it becomes public. Matters not anticipated by the Chair: None A motion to adjourn was made - Motion was approved and the meeting was adjourned. 3