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HomeMy Public PortalAboutVision Planning Committee -- 2023-08-07 MinutesTOWN OF BREWSTER VISION PLANNING COMMITTEE MEETING MINUTES Monday, August 7, 2023, at 3:30PM Sharon Tennstedt, Chair, convened the Brewster Vision Planning Committee in person with members: Amanda Bebrin, Vice Chair, Suzanne Kenney, Patricia Hess, Andi Genser, Fran Schofield and Alex Wentworth were present. A quorum was determined. Also present: Kari Hoffman, Select Board Liaison and Ellen Murphy, Administrative Assistant The Chair read the Recording or Taping Notification: This meeting will be conducted in person at the time and location identified above. This means that at least a quorum of the members of the public body will attend the meeting in person and members of the public are welcome to attend in person as well. As a courtesy only, access to the meeting is also being provided via remote means in accordance with applicable law. Please note that while an option for remote attendance and/or participation is being provided as a courtesy to the public, the meeting/hearing will not be suspended or terminated if technological problems interrupt the virtual broadcast or affect remote attendance or participation, unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda, which includes an applicant and its representatives, should make plans for in-person vs. virtual attendance accordingly. To submit public comment or questions to the Vision Planning Committee, please email: brewplan@brewster-ma.gov. • Review and approval of July 17th meeting minutes Amanda made a motion to approve the July 17th meeting minutes, Andi seconded the motion, a roll call was taken, and the July 17th meeting minutes were unanimously approved. • Discussion of public outreach and education, including timeline. The Committee stepped through the timeline document. Sharon highlighted each column indicating the type of event, contact and person assigned. Suzanne provided an update on the DJ Dance Party event where she handed out flyers. She indicated that it was challenging to get their attention because their focus was on the event. Sharon agreed and she experienced a similar situation at Conservation Day. Based on Suzanne's feedback the Committee decided that they would not hand out flyers at the Family Movie Night and Touch -a-Truck, which are the next two events. The Committee agreed that places where there are captive audiences would be more beneficial. Fran suggested the Transfer Station might be a good place to hand out flyers. Sharon discussed timing and suggested focusing closer to the Fall Town Meeting would be more effective. She informed the Committee that she will be presenting at the Brewster Part-time Resident Association. Ellen will send Sharon the slides from last fall to help prepare. The Committee also discussed posting the FAQs in areas such as coffee shops and places where people are milling around. This will be done in the Fall. The Committee discussed the timing of the Public Hearing with the Planning Board and the Select Board. Kari informed the Committee that the two Select Board meetings in September are scheduled for the 11th and the 18th. Amanda stated that last year the Public Hearing was scheduled on the Planning Board meeting schedule and not the Select Board meeting schedule. The Committee discussed holding Community forums, at least one, possibly two if time permits. Sharon will be returning to the Brewster Men's Club in the Fall to provide more detailed information. Patricia will check with the Historical Society to see how best to provide updated information. Alex suggested the presentation slides link to the Town Website to allow access to the public. Amanda suggested the management office at Ocean Edge be included on the community outreach list. Articles for newsletters will also be written. The Committee discussed other outreach of committees and organizations. Sharon suggested the Committee should reach out to people they know by phone. Andi suggested a script used by all of the Committee members to ensure the message is clear and concise. It should stress that the LCP was developed by residents with resident input and residents in mind. Sharon asked the Committee to review the LCP Outreach Activities Timeline document and provide any updates to her and Ellen. This document will be updated and reviewed at the next meeting. Page 1 of 2 Sharon outlined next steps, creating a set of slides, an update to the Select Board and a script. Amanda reminded the Committee that the slides should be generic and not too tailored to the group. • Update from Bay and Pond Property Planning Committees Suzanne informed the Committee that a video of the Pond Property tour is available on the Town Website. A public forum held at the Bay property on Saturday, August 5 was successfully attended by 400 members of the public. The next forums will be held separately focusing on each of the properties. Amanda informed the Committee design concepts for both properties have been drafted. All materials are live on the Town Website and the survey is live for the next couple of weeks. The pool has two more weeks of the season and has been very successful. The Pan -Mass Challenge took place on Sunday, August 61h. Previously the Sea Camp campers stood at the hedge at the end of the property on 6A to cheer on the riders and this year it was brought back. Ocean Edge and Kitchen Cafe donated a continental breakfast. The event was covered by the Cape Cod Times. Kari informed the Committee that the previous owners of the Sea Camps were very appreciative that the tradition of cheering on the riders came back this year. • Review Action Items from the July 17th meeting No outstanding items • Matters Not Reasonably Anticipated by the Chair: Andi asked to clarify the September meetings. Ellen informed the Committee the September 4th meeting is on Labor Day and she will follow up with rescheduling. The 2nd meeting in September is scheduled for Monday, September 18tH • Next Meeting Monday, August 211t Suzanne made a motion to adjourn the meeting, Amanda seconded the motion, a roll call vote was taken, and the meeting was unanimously adjourned at 4:27 pm. Page 2 of 2