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BILL NO. 91-24
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SPONSORED BY COUNCILMAN HAAKE
ORDINANCE NO. 11588
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING
,;.
THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH BOOKER
ASSOCIATES, INC., FOR THE DESIGN OF THE ELLIS BOU•LEVARD/'rANNER
BRIDGE ROAD IMPROVEMENTS.
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rQ..-E. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI,
AS FOLLOWS: '
Section 1. The Mayor and City Clerk are hereby authorized and directed to
r, Inc., or the design of the Ellis
execute an agreement with Booker Associates, nc.,
< : Boulevard/Tanner Bridge Road Improvements. The amount expended for the contract i
shall not exceed $2,9,500-00.
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'kr Section 2. The agreement shall be substantially the same in form and content
as that agreement attached hereto as Exhibit A.
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Section 3. This Ordinance shall be in full force and effect from and after the
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date of its passage and app roval. '
A roved: June 5 1991
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Passed: June 3, 1991
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residi Officer
ATTEST: !
City Clerk
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CONTRACT FOR ENGINEERING SERVICES
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v, THIS AGREEMENT, made and entered into this L_ day of 1991 b �
and ;, 'h ��
between the City of Jefferson, a municipal corporation of the Stat of Missouri hereinafter
referred to as the City with offices at 320 E. McCarty, Jefferson City, Missouri 65101, and
]Booker Associates 139 Olive Street St. Louis Missouri 63101 hereinafter
s Inc.,s s s
referred to as the "Engineer".
E + WITNESSETH: ¢f'
THAT, WHEREAS, City desires to engage the Engineer to render certain technical and Af `'
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professional services hereafter described in connection with a Ellis Boulevard and Tanner All
Bridge Road Intersection Improvements; and
WHEREAS the Engineer made certain representations and statements to the City with
respect to the provision of such services and the City has accepted said proposal and is
authorized by Ordinance r f of the City Council of the City of Jefferson adopted
1991 to enter into a contract with the Engineer for the performances of
` ervices by the Engineer.
- NOW, THEREFORE, for-the considerations herein expressed,it is agreed by and between the
City and the Engineer as follows: r
1. Scope of Services. The Engineer agrees to perform the engineering and administrative ,
services described in the attached Exhibit A.
2. Additions or Deletions to Services. The City may add to Engineer services or delete
there-from activities of a similar nature to those set forth in paragraph 1, provided that the
total cost of such work does not exceed the total cost allowance as specified in paragraph 6
hereof. The Engineer shall undertake such changed activities only upon the direction of the
City. All such directives and changes shall be in written form and prepared and approved
by the office of the Director of public Works shall be accepted and countersigned by the '
s' Engineer or his agreed representatives.
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The Engineer will perform any additional work requested by the City which is not specifically
T covered in the scope of work as defined herein at a reasonable fee or compensation to be
agreed to between the City and the Engineer at the time any such service may be required.
3. Existing Data. All information, data, and reports as are existing, available and
necessary for the carrying out of the work, shall be furnished to the Engineer without charge
• by the City, and the City shall cooperate with the Engineer in every reasonable way in
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carrying out the scope of services.
The City will furnish, as required for the work and not at the expense of the Engineer, the
following items: ±
1` A. Property, boundary, easement, right-of-way, topographic, and utility surveys t
and property descriptions when such information is required.
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B. All maps, drawings, records, audits, annual reports, and other data that are
available in the files of the City and which may be useful in the work involved
under this Contract. i
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C. Access to public and private property, as necessary, when required to conduct
field investigations.
4. Personnel To Be Provided. The Engineer represents that Engineer has oi will secure
at its own expense, all personnel required to perform the services called for under this °>v=Ri.. T,
contract by Engineer. Such personnel shad not be employees of or have any contractual
relationship with the City except as employees of the Engineer. All of the services required
hereunder will be performed by the Engineer or under Engineer's direct supervision and all
p ersonnel engaged in the work shall be fully qualified and shall be authorized under state x
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work or services covered b this contracts # )
and local law to perform such services. None of the o Y k�,•,
shall be subcontracted without the written approval of the City. j FsY,
5. Notice to Proceed. The services of the Engineer shall commence as directed in the : "r
} Notice to Proceed and shall be undertaken and completed in such sequence as to assure their
expeditious completion in the light of the purposes of the contract, but in any event, all of the ,-:;,4,: ;;.;• .
services required hereunder shall be completed within two and one-half months from the
date of execution of this contract. -''
6. Compensation. The City will pay the Engineer in accordance with the rate set forth `
below, which shall constitute full and complete compensation for the Engineer services
hereunder. Such compensation will be paid in progress payments, as established by the City.
The final payment will be subject to receipt of a requisition for payment and a statement of ,1Y�`:(`
services rendered from the Engineer that the Engineer fully performed with work to be paid
-;l for in such progress payments in conformance with the contract. It is expressly understood
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that in no event will the total compensation and reimbursement to be paid to the Engineer
under the terms of this contract exceed the sum of Twenty-three Thousand Five Hundred '
t Dollars ($23,500.00) for all services required unless specifically and mutually agreed to in ;w ,
writing by both the City and Engineer. No change shall be made unless there is a � ,
' substantial and significant difference between the work originally contemplated by this
agreement and the work actually required. . . :
For the services covered by this Contract the City agrees to pay the Engineer as follows: >'
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A. For the services outlined in Paragraph 1 - SCOPE OF SERVICES, the City
agrees to a the Engineer a fee computed on the basis of(1)hourly rates that
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include base salary cost, direct payroll additives, general and administrative
k overhead and profit, and (2) reimbursable direct expenses. The term 'base
salary cost" shall be the actual amounts paid employees of the Engineer, prior r°
to deductions or withholding, based on each employee's hourly rate. Base rt'
salary cost does not include direct payroll additives,general and administrative
overhead or profit. The term "direct payroll additives" shall include payroll
tax, retirement,health and accident insurance, vacation pay, holiday pay, sick
leave pay and incentive pay. The term "general and administrative overhead" ;
shall include such indirect costs as clerical, telephone, dues and subscriptions, r'
accounting services, office supplies, maintenance, depreciation, general,
insurance, rent, general taxes, survey stakes, equipment rental, non-profit
salary cost and non profit general expense. The maximum compensation `7
encumbered under this Agreement shall be Twenty-three Thousand )Five k'
gob., Hundred Dollars ($23,500.00). ,
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B. Reimbursable direct expenses chargeable to the project, which are included in
the maximum fee billing above, are as follows:
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. 1. Travel, subsistence, and incidental costs. -
2. Use of motor vehicles on a mileage or rental basis.
3. Telephone and telegraph costs.
4. Reproduction of project documents. },r.
5. Postage and shipping charges for project related materials. fit'
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6. Rental charges for use of equipment,including equipment owned by the pp,: ..
Engineer, not included in overhead costs. `
C. Partial periodic monthly payments shall be made to the Engineer by the City 0} � 7� :
as follows: . xrytrr'hjg
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1. The Engineer shall render an itemized monthly statement to the City
for work performed and costs incurred during the preceding month.
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2. The monthly installments and current total billings shall not be
disproportionate to work progress as reported by the Engineer.
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3. The entire amount due shall be paid each month provided the maximum
billing amount has not been exceeded.
7. Failure to Perform, Cancellation. If, through any cause, the Engineer shall fail to
fulfill in timely and proper manner its obligations under this contract,or if the Engineer shall
violate any of the covenants, agreements, or stipulations of this contract, the City shall
thereupon have the right to terminate this contract by giving written notice to the Engineer
of such termination and specifying the effective date thereof, at least five (5) days before the
effective day of such termination.City or Engineer may without cause terminate this contract
upon 30 days prior written notice. In either such event, all finished or unfinished documents,
data, studies, surveys, drawings, maps, models, photographs and reports or other materials
prepared by the Engineer under this contract shall, at the option of the City, become its '
property, and the Engineer shall be entitled to receive just and equitable compensation for >
any satisfactory work completed on such documents and other materials. r
Notwithstanding the above, the Engineer shall not be relieved of liability to the City for
damages sustained by the City by virtue of any such breach of the contract by the Engineer. t'
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8. Assignment. The Engineer shall not assign any interest in this contract,and shall not
transfer any interest in the same(whether by assignment or novation), without prior written
consent of the City thereto. Any such assignment is expressly subject to all rights and
remedies of the City under this agreement, including the right to change or delete activities t
from the contract or to terminate the same as provided herein, and no such assignment shall
require the City to give any notice to any such assignee of any actions which the City may
take under this agreement, though City will attempt to so notify any such assignee. y
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9. Confidentiality. Any reports, data, or similar information given to or prepared or
assembled by the Engineer under this contract which the City requests to be kept as
confidential shall not be made available to any individual or organization by the Engineer
without prior written approval of the City.
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'� :<}r; �; .t s .`•9�'1 p`'fil f`il itk'f}�L�i'�trJw�i!}�f.Cliryly SC.. '' ;. .i 1 '' i /!i. , j' 1. ^ .�S'�. Yi ) ,)'�YylV�t. k �y? 'f r�. :j' }�' •,N
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t� 4`ti{�j +r:i'f.fa ,{> r t 1j .r 7t'�� \ 11 Fit 3.. <%" �i}�f•'r. st ri!'�t' as '!,� t F .o,. a,Yi��:
,.r�• > ......u..?.i._ ..:r, - .....+.waNrrit9'xYt2k.^1314'�`i...rf`I'*9.����'.i4}�'������.��"��` '�. .��„•a'ra.L'i"..,, t,,.,....7?i 't s..sw�..s n
10. Nondiscrimination. The Engineer agrees in the performance of this contract not to
discriminate on the ground or because of race, creed, color, national origin or ancestry, sex, y `
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religion, handicap, age, or political opinion or affiliation, against any employee of Engineer
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or applicant for employment and shall include a similar provision in all subcontracts let or T�;���� .:.
awarded hereunder.
YY 11. Independent Contractor. The Engineer is an independent contractor and nothing
contained herein shall constitute or designate the Engineer or any of its agents or employees
as agents or employees of the City. ',
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the benefits
12. Benefits Not Available. The Engineer shall not be entitled to any of
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established for the employees of the City nor be covered by the Workmen's Compensation ' t � `
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s Program of the City.
13. Liability. The parties mutually agree to the following:
' A. In no event shall the City be liable to the Engineer for special, indirect, or
µ consequential damages, except those caused by the City's negligence, arising � c'- r
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out of or in any way connected with a breach of this contract. The maximum . :
liability of the City shall be limited to the amount of money to be paid or
zx' received by the City under this contract. 5rix„,'x
B. The Engineer shall indemnify, and hold the City harmless from and against
all claims, losses, and liabilities arising out of personal injuries, including2
death, and damage to property which are caused by the acts, errors and
omissions of Engineer for which they would be otherwise legally liable, arising
out of or in any way connected with this contract.
14. Documents. That reproducibles of tracings and maps prepared or obtained under the
terms of this Contract shall be delivered upon request to and become the property of the City
upon termination or completion of the work. Copies of basic survey notes and sketches, ;
r t charts, computations and other data prepared or obtained under this Contract shall be made
available, upon request, to the City without restrictions or limitations on their use. When
such copies are requested, the City agrees to pay the Engineer its cost of copying and s!�
delivering same.
15. Nonsolicitation. The Engineer warrants that he had not employed or retained any
company or person,other than a bona fide employee working solely for the Engineer,to solicit
or secure this Contract, and that he has not paid or agreed.to pay any company or person,
other than a bona fide employee working solely for the Engineer, any fee, commission,
' percentage,brokerage fee,gifts,or any other consideration,contingent upon or resulting from
the award or making of this Contract. For breach or violation of this warranty,the City shall
have the right to annul this Contract without liability,or,in its discretion,to deduct from the
Contract price or consideration, or otherwise recover the full amount of such fee, commission,
percentage, brokerage fee, gifts, or contingent fee.
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16. Books and Records. The Engineer and all his subcontractors shall maintain all books,
`. documents, papers, accounting records and other evidence pertaining to costs incurred in
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connection with this Contract, and shall make such materials available at their respective
4, offices at all reasonable times during the Contract and for a period of three (3) years
following completion of the Contract.
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offices at all reasonable times during the Contract and for a period of three (3) years
Its, following completion of the Contract.
f 17. Delays. That the Engineer shall not be liable for delays resulting from causes beyond
the reasonable control of the Engineer; that the Engineer has made no warranties, expressed
or implied, which are not expressly set forth in this Contract; and that under no
circumstances will the Engineer be liable for indirect or consequential damages. l
`{ 18. Notices. All notices required or permitted hereinunder and required to be in writing a
may be given by first class mail addressed to City at 320 E. McCarty,Jefferson City,Missouri f
f, 1139 0]is
t 65101, and Engineer at St. Louis
The date of delivery of any notice shall be the date falling on the second 6 3101 ;
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full day after the day of its mailing. 3"
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1991.
t Executed this day of
CITY OF JEFFERSON, MISSOURI '
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ATTEST:
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City Clerk
ENGINEER
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Title. Edmund C. J n, P.E.
Executive ice President
Attest:
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Title. FranF Min Vno th � r. , P.E.
Secretary
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EXHIBIT A
ELL IS BOULEVARD AND TANNER BRIDGE ROAD INTERSECTION IMPROVEMENTS r
SCOPE OF SERVICES
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The City desires to improve the intersection of Ellis Boulevard and
Tanner Bridge Road. Booker Associates , Inc . will perform the
necessary services provided in connection with these proposed
improvements . The services provided by Booker will include the
following: `
PHASE I :
,>± A. Pre-Design Meeting
`f 1. Prior to starting any design, we will meet with the City to discuss
the project and gather all available information including
traffic volumes , turning movement counts, property
ownership and field surveys for the project.
qtr B. Traffic Study and Analysis
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1. Review available information received from the City
Y and advise the City of any additional information required.
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2. Review existing conditions, including sight distance, xp,
r, right-of-way and pavement conditions to determine extent of
improvements required,
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3. Contact the Missouri Highway and Transportation Department
' with reference to coordination with the signal at Route B
and Ellis Boulevard.
4. Investigate traffic patterns in the project area and traffic
movements at the intersection to determine whether a traffic
signal is warranted.
7
5. A meeting will be held with the City to discuss the results of
this analysis including recommendations. The result of this "
meeting will be the determination of the magnitude of
improvements desired by the City.
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C. Preliminary Design
1. Attend two (2) meetings with officials from the City, Missouri
�,. Highway and Transportation Department, and adjacent property
} owners throughout the design process.
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2. Coordinate with the utilities involved to assist in the
development of utility relocation plans and for future routes . ;
{ 3. Prepare preliminary plans for the improvements defined in Item }
B5 above. It is anticipated that these improvements will
J' include reconstruction of Ellis Boulevard east of Tanner
'r Bridge and Tanner Bridge north of Ellis Boulevard. These
improvements would be a maximum of 600 feet each. It is also
expected that signalization will be provided at the ;.
c'•' intersection and minor realignment of one or more approaches F a
's will be part of this project . These plans will include
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a. Plan and profile showing existing conditions and the
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P ro osed improvement with profile grade.
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b. Existing roadway right-of-way.
c. Preliminary cross sections showing both existing groundline b
and proposed grading. 4
d. Preliminary layout, on 111 = 201 scale plan sheet, '
' showing the location of signal posts, controller,
power supply, signal faces, pull box locations,
schematic conduit runs and the proposed traffic signal
phases .
k e. Cover sheet.
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4. Prepare bid package to allow the City to request bids for the
mast arms and the controller required. It is expected that the
z�. City will order this equipment and provide it to the contractor
'r for installation .
Phase II
A. Right-of-Way and Contract Documents :
1. After review and approval of the preliminary plans by the City,
t prepare detailed final construction plans excluding any
recommended pavement reconstruction along Tanner Bridge Road
for the proposed intersection . These plans developed using a
k computer aided design and drafting system, will include the
r, following:
{
a. Detailed plan and profile sheet, 1" = 201 scale, showing
existing conditions and proposed improvements .
b. Cross sections showing both existing groundline and
proposed grading, complete with earthwork quantities .
c. Cover sheet , typical sections and construction details . ;
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d. Detailed signal layout sheet showing the location of signal
posts , controller , power supply, signal faces , pull boxes ,
conduit runs .
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e. Storm and sanitary sewer profiles, complete with flow lines
and grades .
f. Construction limits and additional right-of-way required.
2. Review and supplement, if necessary, the City' s standard
contract documents and technical specifications to complete the
set for bidding purposes.
3. Prepare legal descriptions for right-of-way acquisition,
permanent and temporary easements . (Maximum of four parcels )
4. Provide quantities and a detailed estimate of cost for the
work.
5. Provide AutoCad drawing files and one (1) set of original
drawings, 24" x 3611 size on mylar to the City.
6. Provide one DCA Highways Module and two portable modums
to the City.
•
7. Review shop drawings .
In order to assist Booker in the provision of these professional
services , the City will provide:
1. The name of a representative to whom Booker will report and
from whom Booker will receive review comments, instructions,
directions and authorizations .
2. All surveys , including design and property, on AutoCad files.
3. Traffic counts including hourly counts for a minimum period of
twelve hours and peak hour turning movement counts .
4. The name of the contact person and phone number for any utilities
impacted.
5. Time and a location for a meeting with the property owners. The
City will make the contact with the property owners.
6. Their standard contract documents .
7. Copies of the bidding documents , the advertisement for bidders
and the review of the bids .
8. Construction inspection.
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EXHIBIT B OVEMENTS
ERSECTION IMPR
ELLIS BOULEVARD AND TANNER BRIDGE ROAD INT
Personnel
Classification Hourly_iates
Senior Professional $90.00
64.00
Registered Professional
45.00
Professional
44.00
Senior Technician
32.00
Technician
22.00
junior Technician
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