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BILL NO. 91-99
CD
SPONSORED BY COUNCILMAN HALSEY :
ORDINANCE NO. 11661
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING 'a
,
THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH THE N;5
JEFFERSON CITY AREA CHAMBER OF COMMERCE FOR THE CONVENTION A '
AND VISITORS BUREAU.
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K j BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, f
7z` AS FOLLOWS:
Section 1. The Mayor and City Clerk are hereby authorized and directed to r i
r ,;r execute an agreement with the Jefferson City Area Chamber of Commerce for the '
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Convention and Visitors Bureau.
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Section 2. The agreement shall be substantially the same in form and content
Ut as that agreement attached hereto as Exhibit A.
Section 3. This Ordinance shall be in full force and effect from and after the
date of its passage and approval.
Passed: November 13, 1991 Approved: November 19, 1991 y
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•Presiding eer May
ATTEST:
City Clerk
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f EXTENSI N OE MNTRAC'T F!
d }
INESTRA N OF LODGINGS TAX ELM tl
"f- WHEREAS, the City of Jefferson,
ry Missouri, a municipal corporation hereinafter designated
"City", entered into a Contract with the Jefferson City Area Chamber of Commerce, hereinafter referred
?iffy, to as "Contractor", on November 20, 1991; and
WHEREAS, the Contract was for management and operation of a Convention and Visitors
,
"}fit Department; and 3,
WHEREAS,the parties wish to renew the Contract for a period of one year.
ifr rty NOW, THEREFORE, be it agreed as follows: '
Section 2 of the Contract, dated November 20, 1991, as amended by the Extension of
. Contract for Administration of Lodgings Tax Fund, dated December 17, 1992,is further amended to read
as follows:
2. Term of Agreement. The term of this agreement shall be for a period of January 1, 1996,
} through December 31, 1996. l a
3. All other sections of the Contract,dated November 20, 1991, as previously amended,shall
remain in effect as stated.
IN TESTIMONY WHEREOF,the parties have hereunto set their hands and seals this day '
of 19q5
"t JEFFERSON CITY AREA CITY OF JEFFERSON, MISSOURI '
CHAMBER OF COMMERCE
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t Title: Mayor "
#* ATTEST: T ST:
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t Clerk
Title: KIT y �.
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` APP VED O FO r
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ity Co se or
v•` C;\Contrac1\Chmnb-CV-96
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;TENSION OF CONTRACT FOR
ADMINISTRATION CAF I.ODQIN S T X 1L i+
A. M J { i
WHEREAS, the City of Jefferson, Missouri, a municipal corporation hereinafter designated
"City", entered into a Contract with the Jefferson City Area Chamber of Commerce, hereinafter referred
to as "Contractor", on November 20, 1991; and
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WHEREAS, the Contract was for management and operation of a Convention and Visitors `
Department; and
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{; WHEREAS, the parties wish to renew the Contract for a period of one year.
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NOW,THEREFORE, be it agreed as follows:
1. Section 2 of the Contract, dated November 20, 1991, as amended by the Extension of
JL Contract for Administration of Lodgings Tax Fund, dated December 17, 1992,is further amended to read
as follows:
2. Tenn of Agreement. The term of this agreement shall be for a period of January 1, 1995
through December 31, 1995. With the approval of both parties, the contract may be extended on an
;r annual basis for one(1) additional one(1) year period.
3. All other sections of the Contract,dated November 20, 1991, as previously amended,shall
ri remain in effect as stated. 3
A TESTIMONY WHEREOF,the parties have hereunto set their hands and seals this 12 " ay
of , 1995.
,
JEFFERSO CITY AREA CITY OF JEFFERSON,MISSOURI
1y�`r CHAMBER OF COMMERCE
C;r}
Title: Mayor
ATTEST: A T:
Yyr.'
Title:
11rs fiery, City Clerk
' APP ED O
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City ou selor
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F. CACONTRAMCHAM&CV,95
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EXTENSION OF CONTRACT FOR `
ADMINISTRATION OF LODGINGS TAX FUND 4 a
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r``kiF WHEREAS,the City of Jefferson,Missouri,a municipal corporation hereinafter`
designated "City", entered into a Contract with the Jefferson City Area Chamber of
P;'L Commerce, hereinafter referred to as "Contractor, on November 20, 1991; and `.
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>;. WHEREAS, the Contract was for management and operation of a Convention ,. ;
and Visitors Department; and
WHEREAS, the parties wish to renew the Contract for a period on one year.
NOW, THEREFORE, be it agr eed as follows:
1. Section 2 of the Contract, dated November 20 1991, as amended by the ;=a kt +:
w: Extension of Contract for Administration of Lodgings Tax Fund, dated December 17,
�- 1992, is further amended to read as follows:
r:r 2. Term of Agreement. The term of this agreement shall be for a *'>' }f+
period of January 1, 1994, through December 31, 1994. With the
approval of both parties, the contract may be extended on an annual
<; basis for two (2) additional one (1) year periods.
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a 2. All other sections of the Contract, dated November 20, 1991, shall remain
in effect as stated.
IN TESTIMONY WH REOF, the parties have hereunto set their hands and
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} &d � ./..ra , 19�.
seals this / _ day of
JEFFERSON CITY AREA CITY OF JEFFERSON, MISSOURI
CIS ER OF COMM RCE
{ ' 4- (_
May
CC
ATTEST: TEST:
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r Title: City Clerk
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a: APP V / S TO M:
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EXTENSION OF CONTRACT FOR
} ADMINISTRA.TION OF ]LODGINGS TAX FUND
WHEREAS, the City of Jefferson, Missouri, a municipal corporation, hereinafter
' designated "City", entered into a Contract with the Jefferson City Area Chamber of
twig
Viz.. Commerce, hereinafter referred to as "Contractor", on November 20, 1991;
WHEREAS, the Contract was for management and operation of a Convention and
Visitors Department; and
WHEREAS, the parties wish to extend the Contract for a one year period. i
NOW THEREFORE be it agreed as follows: NU
4
1. Section 2 of the Contract dated November 20 1991 is amended to read as
d follows: {+Xa . ' r='
'Rpri"i livtt:
2. Term of Agreement. The term of this agreement shall be fora
period of January 1, 1993 through December 31, 1993. ' With'
the b •���{F� ..
approval of both parties, the contract may be extended on an annual ,; 't, ;; ,
basis for three (3) additional one (1) year periods. ;$
as;t 2. All other sections of the Contract dated November 20, 1991, shall remain in
effect as stated. r
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IN TESTIMONY WHE EOF, the parties have hereunto set their hands and seals ;
L` this . L_ day of , 1992.
}.: JEFFERSON CITY AREA CITY OF JEFFERSON, MISSOURI
CHAMBER OF COMMERCE
j
Title: May
ATTEST: ATTEST:
Title: City Clerk
m�
APPROVE TO FORM:
_AOL
ity Counselor
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F}
CONTRACT F®ki ADMINISTRATION
OF A LODGINGS TAX FUND
..
{ THI AGREEMENT, made and entered into this � d _ day of
1991, by and between the City of Jefferson, a municipal corporation,
b`t4
hereinafter referred to as "City", and the Jefferson City Area Chamber of Commerce
hereinafter referred to as "Contractor".
WHEREAS, the City placed a lodgings tax issue on the February, 1989, ballots
>.
providing for levying a tax upon guests; andAa:.:'
f the tax; and
t WHEREAS, the voters approved the imposition o .' �`��`4`'
WHEREAS, the proceeds derived from said tax are to be used for the � s a#
promotion, solicitation, encouragement and development of tourism and conventions
for the City of Jefferson, Missouri; end
WITNESSETH, that in consideration of the premises and covenants herein '°'
Y" the City and the Contractor hereby agree as follows:
t,...,. 's',',.ri��y'',�:;�d•.;ors+.
1. Contractor Retained. The City does hereby engage and retain the
Contractor to manage and operate a Convention and Visitors Department and
to render the services hereinafter set out, and the Contractor does hereby rh
3 .
agree to accept such engagement and to discharge its duties in accordance with fig;
}` the terms and conditions below.
.` 2. Terra of Agreement. The original term of this agreement shall be for a .
period of January 1, 1992, through December 31, 1992. With the approval of
both parties, the contract may be extended on an annual basis for four (4)
't additional one (1) year periods. t.
t'
r; 3. Independent Contractor. The Contractor's relationship to the City as
established herein is as an independent contractor and nothing contained
• designate the Contractor or any of its agents or
herein shall constitute of gn
f> employees as agents or employees of the City. j
4. Personnel To Be Provided. The Contractor represents that Contractor has
or will secure at its own expense, all personnel required to perform the services ,
called for under this contract by Contractor. Such personnel shall not be
employees of or have any contractual relationship with the City except as
t employees of the Contractor. All of the services required hereunder will be 'S
performed by the Contractor or under Contractor's direct supervision and all
r.
personnel engaged in the work shall be fully qualified and shall be authorize
r ` under state and local law to perform such services. Contractor shall be
r:
responsible for all items incirkntal to employment of said persons, such as,but
not limited to federal and state withholding taxes, F.I.C.A., and other payroll
related costs.
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' 5. Benefits Not Available. The Contractor's employees shall not be entitled to
any of the benefits established for the employees of the City nor be :'.`: " u"`
covered by r
;L.. the Workmen's Compensation Program of the City.
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6. Submittal of Budget, The Contractor shall submit to Council for its approval
a line item budget for the upcoming contract period. Following approval by thej
City, adjustments within the total amount approved may be made of a minor ,tr��• ' •`
' nature with the approval of the Advisor Board appointed b the Contractor,
PP Y PP Y �
j categories,adjustments in ma
provided that if adj i.e. Administration
rr �
Operations and Programs, exceeds ten percent(10%)it shall not be made prior
to receiving the approval of the City Administrator who shall inform the Mayor
Y
' and City Council of the change in the budget. If actual revenue exceeds or is
anticipated to exceed the total approved budget, the Contractor may request
a supplemental appropriation or budget the excess during the following fiscal
F.' year.
` 7. Transfer of Funds. The City shall transfer all funds received from the
lodgings tax on a monthly basis, less six percent (6%) which shall be retained
' to cover City's expenses of administering the tax. The monthly transfers shall
occur on a delayed basis of thirty (30) days after funds are collected.
It is the intention of the City and the Contractor that the City will
t:4•�:ems yJk:{.i�:•�
advance funds to the Contractor for all budgeted expenditures, assuming
revenues meet budgeted levels, in furtherance of the activities of the x `
i :n ff
' Convention and Visitors Department. Said advances are to be made from the
proceeds of the lodgings tax received by the City. The Contractor will assume
°.
all a expenses over the actual amount of tax revenue. k`� `:':
t
8. Boobs and Records. The Contractor and all its subcontractors, if any, shallY x
r? maintain all books, documents, papers, accounting records and other evidence
pertaining to this Contract, and shall make such materials available at their ,
respective offices during normal business hours throughout the Contract term ]y"
and for a period of three (3) years following completion of the Contract.
r7,
9. Monthly Financial Report. The Contractor shall submit to the City.Finance
' Director a monthly financial report of all funds and expenses related to the 'a
contract.
<j 10. Annual Report. The Contractor shall submit to the City Clerk an annual
u
written report of all activities related to the contract.
?.; 11. Audit.
The Contractor shall submit to the City Finance Director a certified a
audit of all funds and expenses related to the contract within ninety (90) days .
of the end of each contract period or renewal period. n
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12. Title to Fixed Assets. Title to all equipment and fixed assets purchased with
•F{l i
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City funds shall be vested in the City. Contractor will not sell or otherwise
xr dispose of any such equipment or fined assets without the express written `mss
.. .t
approval of the City. Upon. the acquisition of any such equipment h a ui or fixed
q P ,. Ax,.
assets, the City's Director of Finance shall be notified for the purpose of
tagging and inventorying.
13. Advisory Board.
. The Contractor shall utilize an Advisory Board made up of
citizens of the community who shall be selected and appointed b
the
Y
�•�� Contractor,
14. Open Meetings. Any meeting of the Advisory Board set up by the Contractor .,:
to administer the funds generated by the tax shall be subject to the open
meetings law of the State of Missouri, as set out in Revised Statutes of
r Missouri, 1986, as amended in Chapter 610.
- s
15. Assignment, The Contractor shall not assign any interest in this contract,
} and shall not transfer any interest in the same
(whether by assignm
novation), without prior written c
„ P consent of the City thereto. Any such
assignment is expressly :
subject to all rights and remedies of the City under
this agreement, including the right 'Yn4 "'3,{'''„'•
to change or delete activities from the
contract or to terminate the same as provided herein.
16. Nondiscrimination. The Contractor agrees in the
�' performance of this
contract not to discriminate on the »
ground or because of race, creed, color,
national origin or ancestry, sex, religion, handicap, age, or political opinion or
affiliation, against any employee of Contractor or applicant for employment {
` and shall include a similar provision in all subcontracts let or awarded '
hereunder. ' °'
` 17. Liability. The parties mutually agree to the following: 'r
4
a. In no event shall the City be liable to the Contractor for special,
indirect, or consequential damages, except those caused by the City's
negligence, arising out of or in any way connected with a breach of this contract. The maximum liability of the City shall be limited to the
am <�
ount of money to be paid or received by the City under this contract.
' b. The Contractor shall defend, indemnify, and hold the City harmless
from and against all claims,losses, and liabilities arising out of personal
x:l injuries, including death, and damage to property which are caused by
r
the Contractor arising out of or in any way connected with this contract.
'F
18. Insurance. Contractor shall procure, and prepay the premiums on, the
fallowin g types of insurance in the amounts as hereinafter set forth and
current certificates showing the existence of such insurance on forms as
provided therefor by the insurance companies involved or by the City, which
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+�.:
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,t" � �:t i.. ;.. iii.. . `j��YJS�YIx�f•�i�Sh„r�:rt�� �Y ����A � t
k r'�- 'y,t,�y p.�. ,ta�3 S �"', .. � p Y k^�t' L;ESl�!GUr..t.�,�:. :`�.. :.. .3,.tAarv4t2'tE.A.._4•-3��$Y�ki. g
:;c+'mss''4'�w>K X11±'^.,+,xttt. ��rr •' ',ia�31t/.d` ftV'z "�eGS`s','°3,F"BAR.ksimtvr4.u+...........:_,..._.....:......„.arov.,vlv:,thV,ly,°,k.,..fi:..
i id# • • M�+'yh� � f S'
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' a furnished to the City Clerk:
shall b
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A. Workers' Compensation--Contractor shall Carr workers' compensation 4 a v r
and occupational diseases insurance as required by the statutes of the
State of Missouri from a company authorized to do business in the State
of Missouri and with a company which meets with the reasonable '.
royaly "'j
app of City., . .,
Y r 'Sy*ff O'N
B. Automobile Liability--Contractor shall carry in its own name, automobileiu .
liability and property damage insurance with limits of not less than one �r
' hundred thousand dollars ($100,000.00) for each person and one million w < '
t
P1'x
dollars ($1,000,000.00) for each accident and one hundred thousand
tt �u
dollars ($100,000.00) property damage liability, all in a company '_ ..{�
authorized to do business in the State of Missouri and meeting with the 4} z
in the policy as a ' ;rf=';;=_`,
•< ': reasonable approval of City. The City shall not be �},, xt;t,�;.,
named insured.
Y., rzs✓,}r !��
C. General Liability--Contractor shall carry in its own name a $ Ja
comprehensive general liability policy covering all of its operations other r * ,
with limits of not less than one million dollars 7srY> .,`•
than automobile,
nd in the aggregate bodily injury "'''
ce a
($1,000,000.00) for each occurren `
n dollars
for each occurrence. rn
million r��•;� �::
and one m .�
D. Owner's Liability Insurance--Contractor shall provide a P olicy of general
liability insurance covering City and.the premises to be used as a public a,
`I access facility with limits of one hundred thousand dollars ($100,000.00)
for each person,one million dollars ($1,000,000.00)for each accident and
_._ five hundred thousand dollars ($500,000.00) for property damage. ..r
r-xitr ,J,
E. Employee Honesty Blanket Bond--Contractor shall provide a bond or
policy of insurance covering any and all employees who have access to
any funds transferred in conjunction with this contract with limits of tw
twenty thousand dollars ($20,000.00) for each person.
�x
All or any of the above insurance may be provided through a blanket
insurance policy of the Contractor's parent organization.
-=” Each copy of the policy of, or certificate of, the above and foregoing
insurance requirements must bear the follow=ing special endorsement by the
agent of the proposed insurance carrier:
This policy shall not be altered, materially changed or canceled without
n� giving fifteen (15) days prior written notice, by certified mail, to the Clerk of +
the City of Jefferson. .
'¢ ?{ In the event any insurance policy required herein shall be canceled or
i
jr�3 F 'R rp t'7 vrj.i1�#� Etta '# M1jt , pY;`i'i?Yf"^y tad' .�r`,7~�{'1 '.tt 1 f S,a.Y rt 4''.a �ta.< 7t•, d {Ct ? yxc i L •a.9'{� ViF„3 l ` y
�N "Y t rbi f�{+`•' f �r„ ,f t !f � S ..�t at 11341
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'wi' :�.. 4•t, `�4'V• .Sjtt,�ii�.F�rv;�, F'�3'�t au t� a ai .3 4 sy ".F N ]1. 0 z r x'n�i 4 t'7�t.}ft' tti�'�, 5�'�:.} � j.
i
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it P �'�a f .nk t z'#•ae al Yt ..t.. 5 !t i Y' 4 t�Irtr. a
w'�, !.•l I. .t z' �a> ,� }�. 1 .�( x•c - t i^
i T Ya
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��' 1�' ",� i'7,.�;r a t a ..,� t :° i:. r': " ..i{..;' ld," t' Li:• itf( �.:5� a�tr S.�...li�ittrr��[y�j�� `,9{a ! � i ,
t y
' Gd�t�•��:��R''�}�yyy+ry r�irp.£f.(�''nl.ystiks�rul+ +f'^,tt vqr. „t„w'S:Y:'.,„m.....:'...-........ _ ..,:r-.:. ...:;•!.. .,..,•.•4 ... ,,,. t.
mini
altered or materially changed without the approval of City, Contractor shall
} p ', immediately obtain substitute insurance coverage satisfactory to City.
{ tk t x
19. Nonsolicitation. The Contractor warrants that it had not employed or
aV retained any company or person, other than a bona fide employee working
solely for the Contractor, to solicit or secure this Contract, and that he has not
paid or agreed to pay any company or person other than a bona fide employee
working solely for the Contractor, any fee, commission, percentage, brokerage ; ?' ,.
fee, gifts, or any other consideration, contingent upon or resulting from the
award or making of.this Contract. For breach or violation of this warranty the
,
' City shall have the right to annul this Contract with liability, or, in its s6,
discretion, to deduct from the Contract price or consideration, or otherwise
� t
recover the full amount of such fee, commission, percentage, brokerage fee,
gifts, or contingent fee.
20. Termination. It is understood and agreed that either party may teirninate
this contract by giving to the other party notice in writing of said termination (;: : ,;' • ,.
one hundred twenty (120) days in advance of any expected termination date.
Upon termination of this Agreement, unless the same be renewed, the
7 ` Contractor shall deliver to the City all funds received by the Contractor from
the City and representing sums collected by the city from the hotel and motel
transient guest tax then remaining in the possession of the Contractor after ��r� '
7 fir, .y
the Contractor's payment of all allowable expenses of the Contractors
Convention and Visitors Department.
21. Governing Law and Severabilit . This agreement shall be governed by the
laws of the State of Missouri applicable in the case of contracts made and to
be performed in that state. Any action at law or in equity brought by either
City or Contractor against the other shall be brought in the Circuit Court of
Cole County in the State of Missouri. The provisions of this agreement shall .
<,
-'� be deemed to be severable and the invalidity or unenforceability of any
s;
provision shall not affect the validity and enforceability of other provisions
F hereof. ' S .
a.;.
. 22, Renewal. One hundred twenty (120) days prior to the expiration of any
contract term, both parties shall express in writing their intent to renew or not
renew this contract.
r, 23. Previous Budget to Govern. If both parties indicate a desire to renew, but t
the budget, submitted is not approved, the budget for the proceeding contract
period shall be deemed to have been readopted and shall be in effect, so far as
it relates to operation and maintenance expenses, until such time as a budget
for the current contract period is adopted. r
24, Notices. All notices required or permitted hereunder and required to be in
writing may be given by first class mail addressed to City at 320 E. McCarty,
nr:
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Jefferson '1 65101, and Contractor at 213 Adams 1 :1
falling City, Missouri 65101. The date of delivery of any notice shall be the date
on 1 1 full day after day of mailing.
25. Entire Agreement. This agreement embodies the entire understanding
4 between t1 the subject matter hereo , shall not
be modified,changed 1 / respect • • • • by I1
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1 art
'sr CITY OF JEFFERSON, CONTRACTOR
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