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BILL NO. 91-117
SPONSORED BY COUNCILMAN
WOODMAN
ORDINANCE NO. 11676
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH THE
MISSOURI HIGHWAY AND TRANSPORTATION COMMISSION FOR THE RURAL
r TRANSIT ASSISTANCE PROGRAM.
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI,
AS FOLLOWS:
Section 1. The Mayor and City Clerk are hereby authorized and directed to
execute an agreement with the Missouri Highway and Transportation Commission
for the Rural Transit Assistance Program. The amount of the agreement shall not
exceed $4,800.00.
Section 2. The agreement shall be substantially the same in form and content
as that agreement attached hereto as Exhibit A.
Section 3. This Ordinance shall be in full force and effect from and after the
date of its passage and approval.
Passed: December 2, 1991 Approved: December 3. 1991
resi fficer M
ATTEST:
City Clerk
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Project No MO 1.8-7009
MISSOURI HIGHWAY AND TRANSPORTATION COMMISSION
RURAL TRANSIT ASSISTANCE PROGRAM AGREEMENT
THIS GRANT AGREEMENT is entered into by the Missouri Highway and
Transportation Commission (hereinafter commission) and the City
of Jefferson (hereinafter, grantee) .
WITNESSETH:
WHEREAS, grantee has applied to commission for a grant of funds Fs
made available to commission under Section 18(h) of the Urban Mass
Transportation Act of 1964, as amended, and the commission has awarded funds
available pursuant to said act to the grantee with the understanding that
such funds will be used pursuant to.this agreement for purposes specified in
grantee's application for Section 18(h) assistance.
NOW THEREFORE, in consideration of the mutual covenants, promises,
and representations herein , the parties hereto agree as follows :
(1) Purpose and Source of Fund: The purpose of this agreement is
to assist the grantee in financing the project's expenses that are eligible
for federal financial assistance. The commission will make a grant from
available federal funds in the. amount of 100% of the project 's cost in a
manner consistent with the rules and regulations of the U. S Department of
Transportation as contained in 49 USC 1614 and any of the regulations
issued pursuant to the Urban Mass Transportation Act of 1964, as amended.
(2) Scope of Work and Budget : The grantee will undertake and
complete the project specified in the approved project -application and budget
(Attached as Appendix A) ,
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OMISSION IN 1 1
aM ..�*iw>+a.,w `.... ...,c,«s.,..:;,:._n.�..w�a.:rkw'iDTrkYGi��.°boo'$i�i���rrr'..�. 4G'��.t��>f' ������F�FO,,. .a'S� S•�!`,� '(;"?. ��t !
(3) Audit of Records :
The commission will notify grantee
the . ,
if an audit will be required The grantee must maintain all records •� ''
relating to this contract , including but not limited to invoices - L.
s payrolls
etc. These records must he available at all reasonable times to the
commission and/or its designees during the contract period and' any extension
thereof', and for three (3) years from the date of final payment at no charge.
l� g �<
(4) Project Time Period; s
The project period shall be
from
November 1 1991to October 30 1992 M
t7t5,.i. i
(5) Contract Price and Payment : For the .Gr`
work described in this
agreement , the grantee will receive payment based on actual costs , as defined rr
.r
in Section 2, up to a maximum amount of 4, 800
this amount being the
X-
100 percent Federal reimbursement of the total actual costs .
(5) Amendments : Any change in the agreement , whether by modification
and/or supplementation , must be accomplished by a formal amendment signed and
approved on or between the duly authorized representatives of the rante t
9 e and
commission.
(7) Indemnification: The grantee shall be responsible for any and all t.
injury or damages as a result of any services and/or goods rendered under the f
terms and conditions of the agreement . In addition to the liability imposed ,
upon the grantee on the account of personal injury, bodily injury (including
death) or property damage suffered as a result of the grantee's performance
under the agreement, the grantee assumes the obligation to save the
commission, including its agents, employees and assigns, harmless and to
indemnify the commission, including its agents, employees and assigns from
every expense, liability or payment arising out of such negligent act . The
grantee also agrees to hold the commission , including its agents, employees
AL and assigns, harmless from any negligent art or omission committed by ' any
2
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subcontractor other than the person employed b y '
or under the supervision of
the grantee for the terms of the agreement .
(S)
Cancellation: The commission may cancel the contract at any time
,t for a material breach of contractual obligations b .
y providing the grantee
k��jS1
with a written notice of such cancellation . Should the commission exercise
. >' its right to cancel the contract For such reasons, cancellation on will become �l
effective upon the date specified in the notice of cancellation sent to t {
{, he
' grantee. :`
M:, (9)
Disputes : Any disputes of facts regarding grantee's carrying out
of the project of commission financial Fr;
+' participation which might arise as a � a
result of this agreement shall
1 be decided by the commission. -_
AG� ;J
(10) Nondiscrimination Assurance: With regard to work under this
agreement, grantee agrees as follows : .
' ter (A) C�vi1,Rights Statutes : The grantee shall comply e P Y with all state rF,
and federal statutes relating to nondiscrimination, including but not limited
to Title VI and Title VII of the Civil Rights Act of 1964, as amended (42 USC
2000 d, e)
(B) State Nondiscrimination Clause:
The grantee shall
' comply with the provisions of
Executive Order No. 32_27, This order
prohibits discriminatory employment practices by grantee
or their
subcontractors based on race, color, religion, creed, national origin,
ancestry, sex or veteran or handicap status.
(C) Administrative Rules : The grantee shall comply with the
administrative rules of the U.S. Department of Transportation relative to
nondiscrimination in federally assisted programs of the U. S. Department of
Transportation (49 CFR Subtitle A, Part 21) which are herein: incorporated by
reference and made a part of this contract . ,
3
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i�]y a 5.. sf a' A p��"�x t t;t�Y{ tai ti., 1i .,�. .rYi ,l• 5 1... _ fi ..a � 1�; �;k .t.��. } �
.;, �, t' �1t �Xat * fi Yx v 4 .rt fit.k t,..• r. t i :• e .. l{2•' . u 4 �' }lfi�t�� a
id
(D) Nondiscrimination: The grantee shall not discriminate on
Yv grounds of the race, color , religion, creed , sex, national origin , or
ancestry of any individual in the selection and retention of subcontractors ,
' including procurement of materials and leases of equipment . The grantee
shall not participate either directly or indirectly in the discrimination
prohibited by 49 CFR Subtitle A, Part 21, Section 21.5 including employment
practices .
(E) Solicitations for Subcontracts Including Procurements of
AA r1t .,�.tl n'�'•
Material and Equipment: These assurance concerning nondiscrimination also
apply to subcontractors and suppliers of grantee. In all solicitations
either by competitive bidding or negotiation made by the grantee for work to
be performed under a subcontract including
procurement of materials or
equipment , each potential subcontractor or supplier shall be notified by the
grantee of the requirements of this agreement relative to nondiscrimination
.r�
on grounds of the race, color, religion, creed, sex, national origin or
ancestry of any individual .
(F) Information and Reports : The grantee shall provide all
information and reports required by the contract or orders and instructions
issued pursuant thereto, and will permit access to its books, records,
; r accounts, other sources of information, and its facilities as may be
determined by the commission or the U. S. Department of Transportation to be
pertinent to ascertain compliance with other such contracts, orders and
instructions,. Where any information required of the grantee is in the
exclusive possession of another who fails or refuses to furnish this
information, the grantee shall so certify to the Commission or the U.S.
Department of Transportation as appropriate and shall set forth what efforts
it has .made to obtain the information.
4
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(G) Sanctions for Noncompliance: ;n the event the grantee fails to
comply with the nondiscrimination provisions of this contract the Commission
shall impose such contract sanctions as it or the U. S. Department of
Transportation may determine to be appropriate , including but not limited to :
( 1 ) withholding of payments of the grantee under the contract until they
grantee complies, and/or (2) cancellation , termination or suspension of the
contract , in whole or in part .
i
(H) Incorporation of Provisions : The grantee shall include the
provisions of paragraph 12
9 P ( a) of this agreement in every subcontract, �^ �
wr including procurements of materials and leases of equipment , unless exempted
}, by the statutes , executive order, administrative rules , or instructions
' issued by commission or the U. S. Department of Transportation pursuant
thereto. The grantee will take such action with respect to any subcontract
or procurement as the commission or the U.
S. Department of Transportation
may direct as means of enforcing such provisions, including sanctions for
noncompliance; provided , however, that , in the event the
grantee becomes
involved in, or is threatened with, litigation with a subcontractor or
4 supplier as a result of such direction , the grantee may request the
commission to intervene in such litigation to protect the interests of the
f l�
commission, and, in addition, the grantee may request the United States to
enter into such litigation to protect the interests of the United States.
e.
} (11) Section 504 Assurances : The grantee shall comply with all the
requirements imposed by Section 504 of the Rehabilitation Act of 1973 (29 USC
a
790 et seq) and the administrative rules of the U. S. department of
Transportation (49 C1=R Subtitle A, part 27) .
t (12) Assignment : The grantee shall not assign or delegate any interest
in the agreement and shall not transfer any. interest in the agreement,
5
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!s (whether by assignment , delegation or novation) without the prior written
r
consent of the commission .
(13) Ins_ p�ection of Work ; The commission and Ui'iTA shall
_ r proper facilities be accorded ,�• �� '� i
i 1 iti es for review and inspection of the work hereunder and shall
at all reasonable times have access to the premises , to all books y
�=s records ,
f y.
#,Y correspondence of
, instructions
receipt vouchers , memoranda, '
every
description pertaining to the work hereunder. Arrangements for all reviews
A ..
and inspections b `
Y UMTA will be made b
Y commission .
the
(14) Equipment a
and Instrumentation : It is agreed that major items as
special equipment which !�
i are not identified specifically in the
proposal
equire specific approval by the commission prior to purchase. {°
�l .4 n
Special
equipment is defined as any item costing 9 $100 mor more.
t,•
trrn The major
Jor items of equipment and instrumentation as listed in the
r
iaE.rs proposal are approved by the commission and the co
a
st, therefore, included
i s
1 in the contract price. Title to all equipment and instrumentation
ion purchased
pursuant to this agreement shall rest with the commission . If, at the {
conclusion of this
project , the grantee desires to acquire the equipment and
instrumentation
, the commission shall be allowed a credit equal to the
current value, ' to be determined by mutual greement between
mutl the grantee
and
• the commission.
The commission approves travel expenses for work performed
under this agreement and in
- connection with this project within the state of
Missouri . Any additional travel must have prior approval of the commission
to be eligible for reimbursement.
(16) Law of Missouri to Govern : Agreement shall be construed according
to the always of the state of Missouri . The grantee shall comply with all
6
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a
apt
Louise Gardner
Gardner
MAYOR
:{
320 E. McCarty St. 314-634.6300
2� Jefferson City,Missouri 65101 ;
0
Pi r w"
October 24, 1991 i'�y
i;.at-g►
Mr. David V. Awbrey
Assistant Administrator for Transit
Missouri Highway and Transportation
P.O. Box 270 F ld a
Jefferson City, MO 65102
t Re: Request for RTAP Funding
r
Dear David:
The computer we are using (an Apple II E purchased 813183) for
the transit system does not have sufficient capacity to handle our
daily dispatching and client information needs. in the past three
years the number of "Handi-Wheels" trips dispatched daily has
increased from about 50 to over 150. Our client list has increased
from approximately 300 to almost 600 individuals. in addition, the
°. computer unit is eight years old, becoming increasingly unreliable
and more expensive to repair.
We are requesting purchase of a new system under the Rural
s, Transportation Assistance Program funding. The new system will
provide:
• Adequate capacity for the foreseeable future.
• The wider monitor will make it possible to display more
client information, on screen while dispatching.
• The scanner and software package will allow us to print
map locations showing new or unfamiliar client locations.
• It will provide for in-house development and editing of
regular route maps, and printing of notices and memos
showing route deviations and detours.
The added capacity and features will become increasingly more
important and useful as we implement the complimentary paratransit
requirements.
r
ae
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z�.
scjK” Mr. David Awbrey
October 24, 1991
Page two
;b. W
We arE requesting consideration for the following listed items t
which are available on State of Missouri convenience contract with
Apple through Mid Missouri Computer Services, Inc. in Jefferson
City, MO. :
...............................
•• :::
...4' ..... .......................
... ::::: •••..•.••.••••::••.::::::::::s::::::::::::::::::::::::::::9EiieBSE9ee8ee6E:iiEe6E9EiEE9�iE:'s' iE;�fc:3EEi �E
...........
.,..,:::,�.: •:;:.,,.:.:,....,,..... :fir`
V 1 B0724LL/A Apple One Scanner w/ $ 965 .00
Accessory Kit & Cables
8
112 x 11 or 8 112 x 14 +
00072 1 M,1201LL/A Macintosh LC 4180 CPU
1,800.61
(w/o keyboard) '
00016 1 M0312 Apple Extended Keyboard II 162. 70
00017 1 M0401 Apple Color High-Resolution 709. 79
RGB Monitor
00072 1 M0403 Apple Universal Monitor Stand 63 .23
00072 1 502010 Claris Power Package Software 201 ,99
Z-
xk 00027 1 B0454LL/B Personal Laser Writer
Wter LS 813 .3 0
The following accessories are available from MMCS:
1 Surge Protector 59.95
1169 1 Mouse Pad n/c
g 1005 1 Installation & Introductory n c
Training /
............................................................................... ..r..:rir: briirbrr:'si3ss:::s.:ss.sr.::ssp:: r:
...................................................................................................
.............................
Your favorable consideration of our request will be greatly
appreciated.
Sincerely,
DEPARTMENT OF TRANSPORTATION
Thomas E. Hood
AOL Transit Supervisor
+r
The State contract Number will be available in approximately 2 - 3 weeks.
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