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#20 -142 Date of Adoptio September 17 2020
AMENDINGWIWI , OCALAGREEMENTBETWEENTHEBOROf1GHOIr'
CARTERET AND THE BOROUGH OP CARTERET BOARD OF EDUCATION
FOR THE DEVELOPMENT OF A NEW JUNIOR HIGH SCHOOL
AND UPGRADES TO OTHER SCHOOL FACILITIES
WHEIREAS, the New Jersey Interlocal Services Act, N.J.S.A. 40:8A -1 et seq.,
encourages municipalities and boards of education to enter into contracts for the joint
Provision of services in order to effectuate economies in government costs to reduce
property taxes and provides legal authority and procedures to effectuate such agreements;
and
WHEREAS, the Carteret Board of Education (the `Board ") and the Borough of Carteret
(the `Borough' ), the latter pursuant to the passage of Resolution 19 -77, adopted by the
Carteret Borough Council on May 2, 2019, entered into such an Interlocal Services
Agreement providing for engineering services required for the design and construction of
anew Carteret Junior High School; and
WHEREAS, the Parties are desirous to amend this Agreement to incorporate additional
engineering and design services, to include additional school facilities and/or buildings,
to effectuate further economy by coordinating the provision of the required services; and
WHEREAS, in accord with N.J.S.A. 40:8A4, said proposed Agreement is available and
open to public inspection at the Office of the Carteret Municipal Clerk, Carteret
Municipal Building, 61 Cooke Avenue, Carteret, New Jersey, between the hours of 8:00
a.m. and 4:00 p.m.
NOW, THEREFORE BE IT RESOLVED by the Mayor and Council of the Borough
of Carteret as follows:
1. That the Borough's Law Director is hereby authorized to provide for
the amendment of the aforementioned Interlocal Services Agreement
with the Board, authorizing the additional agreed upon engineering
services related to the design and construction of the new Carteret
Junior High School, and the additional improvements, as ultimately
reflected in the final proposal for this work from T &M Associates
when the same is approved by the Carteret School Board, which
approval shall be attached hereto and made a part hereof, and the
Interlocal, all in a form acceptable to the Borough Attorney.
2. That the appropriate Borough Officials and/or Officers and Employees
are hereby authorized and directed to take such needed action(s) to
effectuate the purposes provided for herein and as provided for in said
Interlocal Agreement, to include the reimbursable payment by the
Borough to T &M Associates of additional final amount ultimately
authorized by formal resolution the Board, which when so approved,
shall constitute authorization hereunder for said reimbursable payment
by the Borough.
Adopted this 17' day of September 2020 and
certified as a two copy of the
original on September 18, 2020.
CARMELAPOGORZELSKI
Acting Municipal Clerk
RECORD OF COUNCIL VOTE
COUNCILMAN
Y
NO
NV
A.II,
- COUNCILMAN
XES
NO
NV
A.B.
BELLINO
X
JOHAL
X
DIAZ
X
KRUM
DIR&SCIO
NAPLES
X
X- Indicate Vote AB- Absent NV -Not Voting XOR- Iudicates Votetoovermte Veto,
Adopted at a meeting of the Municipal CouncIl
September 17, 020
�C 7 �U .t . 9: - 1 /` :
Acting Municipa3 Clerk_ ,,/
E
rte- r ,
Iva I YOUR GOALS. OUR MISSION.
CART02527 December 7, 2020
PROJECT UNDERSTANDING
T &M Associates submitted a change order for evaluating replacing the existing auditorium light rigging
with new light rigging of similar size and weight on June 30, 2020. Our scope of service was to provide
attachment design assistance. During review of historical record drawings and a field investigation to
confirm current site conditions, it was determined that the existing roof framing had been modified. A
roof top mounted HVAC unit had been added in 2000 over one of the existing skylight positions adding
additional live load and snow load drifting to the roof structure.
Significant structural as -built development, analysis and modifications of the existing framing was not
anticipated in the cost for bulleted item "Structural Rigging for Carteret HS Auditorium" of Task No. 2 in
the Proposal for Additional Design Services, dated June 30, 2020.
In order to evaluate the roof and its ability to carry the light rigging and loads, T &M performed additional
as -built efforts to determine the accurate dead and live loads on the trusses. T &M has also had several
conversations with the Lighting Engineer (Stages Consultants) and the School Board Architect (DMR
Architects) regarding alternate options for positioning of lighting and existing load placements. T &M
subsequently performed analysis of the truss located under the HVAC unit position for multiple lighting
configurations to determine the stresses on the roof members. It has been determined that the truss is
currently in an overstress condition and unable to accept additional loading from the proposed light
rigging without reinforcement.
To verify what members will require reinforcement, T &M will need to carry out the analysis for two
additional trusses over the Auditorium and the existing beams over the stage opening. To determine
reinforcement requirements and develop details for the truss reinforcement, an additional site visit is
required to further as -built the connections within the truss. From the initial evaluation, it appears the
connections will have to be modified by removing and replacing existing rivets with high strength bolts to
increase the capacity. Additionally, sections of the truss chord and web members will need to be
reinforced to mitigate the overstressed condition. If the beams over the stage opening are determined to
be overstressed, then they will need to be reinforced as well. Design of reinforcement of the truss and
beam components was not part of the anticipated scope of service.
For a detailed breakdown of the scope of services, please see below:
SCOPE OF »ERViC
TASK NO 1: STRUCTURAL RIGGING DESIGN
• TASK NO 2a: ADDITIONAL FIELD EFF
Structural As -Built Survev
CART02527
December 7, 2020
To: BOROUGH OF CARTERET
P a o, e 12
RE: PROPOSAL FOR ADDITIONAL DESIGN SERVICES
1. Measure and record all Information for truss's web to chord member connections,
including quantity and configuration of rivets, thickness of gussets plates, etc.
2. Measure truss bridging members over stage area.
TA SK NO 1b: ADWTI STRUCTURAL ANALYSIS
Structural Analysis
1. Develop calculations to analyze each panel point connection along the span of the trusses.
2. Develop calculations for analyzing additional trusses over the auditorium (2 Total).
3. Develop calculations for analyzing existing wide flanged steel beams over stage opening.
TAS NO 1c: REIN DESIGN AND DETAILING
Structural Design
1. Prepare calculations and design detailing for each truss panel point connection that
requires modification.
2. Prepare design details for reinforcing of truss chord /web members and wide flanged steel
beams.
require welding reinforcing to members and replacing rivet connections with High Strength Bolts.
TASK
NO.
DESCRIPTION OF TASK
Fees
Not to Exceed
1a
ADD NAI_ ;NE0 Ei =FOk C
$5,000
1b
S' WCL , RAie UGHT P"GU G CCNt CCRI UAL DrS'GN
$5,000
1c
STRUCi RAL LIGHT MGC IN D`S€011N
$44,000
TOTAL
$54,000
I YOUR BURLS, OUR MISSION.
CART02527
P'6TOJECY"_U6 DERS4 NDIING
December 7, 2020
T &M Associates has provided civil and structural design services and construction services for the Junior
High School. The current proposal included fifty (50) shop drawing reviews and fifty (50) RFI responses. At
this time the shop drawing reviews have exceeded this limit. T &M is requesting additional budget to finish
the shop drawing reviews.
Going forward, T &M will provide you with a weekly update of what shop drawings have been reviewed,
the ones that are still outstanding, where we are with the budget.
For a detailed breakdown of the scope of services, please see below:
SCOPE OF SERVICES
TASK NO p._ C0Ns 'rR1JCT]! 0N PHASE SERVICE Ad dition al - p Draw ngR eview
As stated above, the original proposal has reached its limit of shop drawing reviews. Attached please find
the shop drawing log which outlines the submittals reviewed and associated sheet numbers . T &M has
put together a preliminary list of the anticipated shop drawings and the number of sheets they contain.
The budget will include the overages in shop drawing review and the future review of the shop drawings
listed below and one revision
• Concrete Reinforcing (20 Sheets)
• Steel Anchor Bolts (4 Sheets)
• Embeds / Lintels - Erection Plans (11 Sheets)
• Embeds / Lintels - Piece Details (S Sheets)
• Steel Deck (10 Sheets)
• Composite Studs (10 Sheets)
• Masonry Reinforcement (20 Sheets)
• Exterior Wall Details (Arch Primary) (20 Sheets)
• Structural Steel - Erection Drawings (10 Sheets)
• Structural Steel - Piece Details 1 of 2 (210 Sheets)
• Structural Steel - Piece Details 2 of 2 (240 Sheets)
TASK
NO.
DESCRIPTION OF TASK
Fees
Not to Exceed
1
C0 N S T R U C d 3 N P PASES E R V 6 0 E S__ A DD 17 f O'NI A L S, 0P
rRAWIN s 2k V1 rVU
„$'85,000
TOTAL
$85,000
EXTRACT FROM THE MINUTES OF A MEETING
THE BOARD OF EDUCATION OF THE BOROUGH OF CARTERET, NEW JERSEY
AS RECORDED IN THE OFFICIAL MINUTE BOOK
The Board of Education of the Borough of Carteret in the County of Middlesex, New Jersey convened in Public
Session on Wednesday, December 16, 2020 at 6:00 PM.
The following members of the board were present: Mrs. Bellino, Mr. Cherepski, Mr. Gasparro, Mrs. Lowman,
Mrs. Weaver, Mr. Hart, and Mr. Murray.
The following resolution was offered by Mr. Hart and seconded by Mr. Gasparro, and adopted by the Board of
Education:
Motion to approve T &M Associates to perform additional work at a cost not to exceed $139,000,
Fees are as follows:
$ 5,000 ADDITIONAL FIELD EFFORT
$ 5,000 STRUCTURAL LIGHT RIGGING CONCEPTUAL DESIGN
$44,000 STRUCTURAL LIGHT RIGGING DESIGN
$85,000 CONSTRUCTION PHASE SERVICES — ADDITIONAL SHOP DRAWING REVIEW
ROLL CALL: AYES: 7
NOES: 0
ABST: 0
STATE OF NEW JERSEY }
} ss
COUNTY OF MIDDLESEX }
I, Hector Berrios, Secretary of the Board of Education of the Carteret Board of Education, in the County of
Middlesex, State of New Jersey, hereby certify that the foregoing extract from the minutes of the meeting of the
Board of said district, fully called and held on Wednesday, December 16, 2020, has been compared by me with
the original minutes as officially recorded in my office in the minute book of said Carteret Board of Education,
original minutes so far as the same related to the subject matter referred to in said extract, in witness I have
hereunto set my hand and affixed the corporate seal of said Board of Education this 13` day of January 2021.
1/ b e - --
Hector Berrios, Board Secretary
AND
10 1 YOUR GOALS. OUR MISSION.
CART02527
Daniel Reiman,
Mayor Borough of Carteret
61 Cooke Ave
Carteret, NJ 07008
RE: Proposal for Ad tVonal Design SPA °Wces
New Junior High School
Dear Mayor Reiman,
June 30, 2020
As requested by the Board of Education Project team and in coordination with the existing design plans
for the new Junior high school, T &M Associates can provide the following inspections, civil and structural
engineering services.
PROJECT U ND E RSTANMNG
T &M Associates will provide civil and structural design services and revise the construction plans in
accordance with the requested changes. The revisions will take place in two task /phases. The first phase
will address the comments to be implemented in the July bid set. The second phase of revisions will take
place during the bid period, (early August 2020) once the necessary information is provided to T &M by
the architect and construction project team. For a breakdown of the scope of services, please see below:
SCOPE OF DESIGN SERVICES
1ASK N0_1:_ DESIG SERVICES FO CONSTRU DOCUMENTS LISSUERFOR BID)
Exterior Clock Tower Foundation: Review existing as -built information provided by Borough,
design and detail a foundation for the relocated clock tower as identified by the architectural
plans. Construction plans will be updated to include the foundation detail.
• Exterior Hot Box Pad Detail: Provide design and details for the concrete pad for the proposed
hot box. Construction plans will be updated to include the pad detail.
Exterior Ramps, Stairs, and Platforms: Provide design and detail for the proposed exterior
ramps, stairs, and platforms associated with the Junior High School. Construction plans will be
updated to include the foundation details. The front steps and ramps are completed, and T &M
will prepare cross sections and details. The landing and stairs in the area of Stair Tower A are still
being finalized by DMR. Additionally, some of these walls are retaining upwards of 7 -ft of soil, so
a retaining wall analyses will also be required. Construction plans will be updated to include
ramp, stair, and platform details.
TASK I'MO 2: DESIG SERVICES FOR CO NSTRUCTION DOCUM LAD DENPUM 3 $
*Please noi pronosrd Oan ges a re to be prepared for a f addendum.
• Existing High School Investigation and lintel Design: T &M shall design and detail a lintel for the
6' -0" opening in the existing corridor of Carteret HS regarding the bridge connection between
the two schools. This design will allow for the proposed bridge structure to connect to the new
school. T &M Associates will visit the school and take photos and measurements to confirm
existing conditions. That information will be compared to the design plans, were available. This
design only encompasses a lintel design *Please note, if timing allows, this item will be in task 1
• Parapet Height Change: Due to a change from original design in the architectural plans of an
increase in the parapet height, a structural analysis and modifications to the structural design
and REVIT model are required. We will review the parapet height with the architect before
commencing design.
• Window Framing Design: Due to a change in the architectural plans, structural analysis and
design services are required for the newly proposed vertical window system. We will review the
parapet window details approved by the manufacturer with the architect before commencing
design.
• Elevated Transformer Patio Design: Due to an architectural change in the location and elevation
of the transformer pad, the design will be updated to include the new elevated transformer pad.
Before proceeding with the design, DMR must inform T &M Have any specific requirements
related to the structural support or design specifically, is a blast design is required.
• Change in Column Configuration: T &M included the required conceptual column layout study
during conceptual design. As requested by the architect and to advance the design, T &M
performed multiple column layout studies before the layout was finalized.
• Structural Rigging for Carter HS Auditorium: Structural calculations and design has been
requested by DMR for the new lighting supports for the auditorium. T &M will provide the
rigging required structural analysis and design of the rigging system that will support the lights.
Deliverables: One reproducible copy of the Construction Plans.
HN TO BE PROViDED BYT ARCFHTECT
1. Design of Stair Tower A
2. Information on the transformer and if there is a blast design required.
2. Updated REVIT Model once DMR completes the revisions to Stair Tower A.
E
• Services not specifically listed are not included.
• Design of off -site improvements.
• Design of earth retaining structure with greater than 4 feet of earth retainage.
• Providing excavation equipment or operators.
• Fiscal Impact Reports and Analysis.
mr - 1 %
• Preparation of plans and documents for agencies and permit approvals.
• Lighting or electrification is specifically excluded.
• Reimbursable expenses as per the attached 2019 Schedule of Miscellaneous Charges.
CART02527
June 30, 2020
• Engineering services related to site environmental and subsurface conditions are not included.
• LEED consulting services are not Included.
• Preparation of as -built documents at construction completion is not included. However, we will
specify that the installing contractor is responsible for as -built documentation in our design.
• Attendance of planning and review board meetings (only as identified above)
• As -built drawing preparation (if existing plans are not available) is not included.
• Partial inspections services only as described above
SCHEDULE
The following Scope of Services will be completed as follows and upon receipt of Notice to Proceed
from the Client and receipt of all relevant information necessary for each Task:
TASK
NO.
DESCRIPTION OF TASK
COMPLETION SCHEDULE
DES,GN SERVICES FOR O',STRIicnCN' DOCUMENTS
1
CONSTRUCTION DOCUMENTS: ISSUED FOR BID
Within 10 Days
2
CONSTRUCTION DOCUMENTS: ADDENDUM 1
Within 30 Days (or as directed)
All professional services described in Scope of Services items shown below will be compensated by
either the Lump Sum Fee or by a Budget Fee as indicated. Budget Fee Items will be compensated at an
amount determined using an hourly billing rate for each job title multiplied by the time expended,
including travel time, plus an amount equal to 115% of the cost of contracted services, plus direct
expenses at cost, all in accordance with the Schedule of Miscellaneous Charges attached.
TASK
NO.
DESCRIPTION OF TASK
Fees
Lump Sum
1
CONS RU "4§ON TOE UTAENTS: 6SIUED FOR BM
$10,000
2
CGNISYRUC7 ON 00CJ,'V..E'NT5 AGD \ `_
$60,000
TOTAL
$70,000
Revisions and preparation of supplementary submissions which result from Client or agency review after
determination of administrative completeness, excepting any resulting from errors or omissions by
T &M, will be billed as Additional Services. (Additional services will not be performed without written
authorization for the task and fee.)
TE AND CC4NWTIORIS
This proposal is subject to the attached Standard Terms & Conditions for Professional Services.
LIMITATION OF LIABIUTY
The provisions of Paragraph Fifteen, Limitations of Liability, of the Standard Terms & Conditions are
applicable to this proposal. We agree that these terms are reasonable, and you have particularly
reviewed, understand and accept these terms.
If you have any questions concerning this proposal or our services, please contact us without hesitation.
Very truly yours,
T & M ASSOCIATES
NICHOLAS C. ROTONDA, P.E., P.P., C.M.E.
VICE PRESIDENT /REGIONAL CLIENT MANAGER
The undersigned, having power to bind the Client, has read, understood and hereby accepts this
proposal.
Mayor Reiman
BOROUGH OFCARTERET
DATE
CC: Board of
G:\Projects\CARI\02527\Admin\WT02S27 Additional Design Services 6- 29- 2020.docx