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BILL NO. 92-10
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SPONSORED BY COUNCILMAN WRIGLEY
ORDINANCE NO. 11743
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AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH
} PROFESSIONAL GROUNDS SERVICES,INC. FOR LANDSCAPE MAINTENANCE
AT THE CITY HALL COMPLEX.
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, ;f
'. AS FOLLOWS:
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Section 1. The Mayor and City Clerk are her
authorized and directed to .i Y
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` execute an agreement with Professional Grounds Services, Inc. for landscape
' maintenance at the City Hall Complex. The amount expended for the contract shall #
not exceed $7,800.00. Term of contract shall be from May 1, 1992 to April 30, 1993. '
t Section 2. The agreement shall be substantially the same in form and content as \
�< that agreement attached hereto as Exhibit A. r'
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Section 3. This Ordinance shall be in full force and effect from and after the date
of its passage and approval. '
Passed: i 14 Z Approved: 221A• ;g /Z
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Presidin g cer or
ATTEST:
City Clerk
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Y TERMINATION SETTLEMENT AND RELEASE AGREEMENT
:k WHEREAS:
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' 1. The City of Jefferson and Professional Grounds Services, Inc. entered into a
contract on May 19, 19 ,';o landscape maintenance services at the Thomas E.
Whitecotton Law Enforc'eten�Center and the John G. Christy Municipal Building.
;rt• 2. The parties have decided it is in their best interests to terminate the
; j contractual relationship.
THEREFORE:
1. The City hereby releases Professional Grounds Services, Inc. from all claims t
' for compensation and damages under this contract and in conjunction with the
contract.
. 2. Professional Grounds Services, Inc. hereby releases the City from all claims for r. h
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compensation and damages under this contract and in conjunction with the contract.
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a t, 3. The City agrees to pay Professional Grounds Services, Inc. the sum of
=` $1,300.00 as full compromise and settlement of all outstanding invoices and claims. - ,
2. This document shall be Evidence of satisfactory completion of Professional $<:'
IF ,k, Grounds Services, Inc.'s performance under the contract and agreement.
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PROFESSIONAL GROUNDS CITY OF JEFFERSON, MISSOURI
SERVICES, INC.
Title: C5/,D " May -
g' ATTEST: ATTEST:
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` Title: City Clerk
APPROVED TO FORM:
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City Counselor
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A P 40� Louise Gardner
MAYOR
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Je 314-634-6300
320 E.McCarty St.
Issourl 65101
Jefferson City.M
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Gardner
TO: Mayor Louise
Members Of City Council
City Counselor
Allen Garner,
FROM:
RE: Professional Grounds Services, Inc. Contract
15, 1993
April
DATE:
s Services,Inc.,
d Professional Ground
of Jefferson an
mutuf
d agreement of the City
By de the landscape maintenance
Professional Grounds Services,Inc.)will no longer provi
omas E. Whitecotton Law Enforcement Center and the John G*
ces at the Th nt
servi
�al Building. Those services will now be provided by the Departme
ChristY Municil on. This matter has been placed on the consent agenda for your
of Parks and Recreati
consideration.
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LANDSCAPE MAINTENANCE AGREEMENT
THIS AGREEMENT made and entered this day of
(a , 1992,by and between �,TM".'
City of Jefferson, Missouri, a municipal corporation, hereinafter referred to as City, and4r<�K`'
Professional Grounds Service Inc. hereinafter referred to as "Contractor".
7 _ WHEREAS, the City of Jefferson is desirous of obtaining services for landscape
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sk, maintenance at the Thomas E.Whitecotton Law Enforcement Center and the John G.Christy
F Municipal Building; and i� }
+• WHEREAS Contractor is willing o enter into this A reement with respect to its
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employment and services upon the terms and conditions herein set forth,
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NOW, THEREFORE, be it agreed as follows: '`rr'^
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1. Scope of Services. The scope of services for landscape maintenance at the Thomas E. ;:,;,,�s<�,x;�,•.,,:�
Whitecotton Law Enforcement Center and the John G. Christ Municipal Building shall `« '
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consist of the following:
k a. Description of Work. The contractor shall supply the labor, materials andu, r:k
equipment needed to provide for the proper care and maintenance of the landscape
plantings and lawn areas of the Police Station, and the Municipal Building. The areasa f ' .
�s ! to be maintained are bounded by Monroe Street, East McCarty,Adams Street and the
4' first alley south of and parallel to East McCarty Street. r'y$� _:
:ter. This contract is for more than mowing, watering and trimming. A considerable
amount of work is to be devoted to trees and planting beds. This work includes a g : ,
considerable amount of hand weeding, mulching,fertilizing of beds and trees, pruning fr
and insect and disease prevention and control. One goal is, through a season of
r; excellent care, to bring the planting beds into the best condition possible. k
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5; The replacement of plant materials, other than plants damaged or destroyed while
1 '= carrying out these services, is not a part of this work description.
b. Protection of Property. During the prosecution of the work, the Contractor shall
be responsible for all damage or injury to any property that results from any act,
omission, neglect, or misconduct in his execution of the work. Contractor shall be
* • responsible for all damage or injury due to defective work or materials. Repair or ;
replacement of damaged or injured property shall be at the contractor's expense and
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shall be similar or equal to that existing before such damage or injury occurred.
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c. Condition of Site. During the maintenance work the site shall, insofar as possible,
A, be kept in an orderly condition. Continuing efforts will be made to keep sidewalks
,'} clean and free of obstructions. All weeds and other debris shall be removed from the
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site.
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d. Performance of Worlc. The Contractor shall accomplish routine maintenance, such .
as mowing,watering and weeding,without phone calla from the Owner.The contractor rs t
shall notify the Owner prior to the application of fertilizers and herbicides. � `
e. Grass Seed. Provide fresh, clean, new-crop seed complying with the tolerance for
r purity and germination established by the Official Seed Analysis of North America. "
Provide certified seed of the grass species proportions and minimum percentages of
purity and germination.. Seed shall be delivered to the site as packaged by the seed
vendor with the certificate attached. The certificate shall show botanical and common
name,percentage of weight,and percentages of purity, germination and weed seed for
each grass seed species. Seed shall contain no noxious weeds.
ts, f. Topsoil, Fertilizer and Michigan Peat. - ,..�
Topsoil shall be a fertile, natural topsoil typical of the locality. It shall not h'
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be too acid or too alkaline and without mixture of subsoil and shall be free of
stones, lumps, plants, or their roots, sticks and extraneous matter, and shall v _
ndition. It shall have at least r+
s` not be delivered while in a frozen or muddy co
three (3%) percent organic matter and shall be sand loam or loam.
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2. Commercial Fertilizer - Shall consist of regular commercial mixture, 4a °}xl� t.
delivered to the site in the original unopened containers which shall bear the <'. r��PV
manufacturers guaranteed statements of analysis, and shall be in a dry, free- � ,
flowing condition.
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'' �`, <t 3. Michigan Peat - Shall be moss peat. It shall be finely shredded, consist of
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ninety (90%) percent organic moss peat, be brown in color and suitable for
horticulture purposes. Shredded particles shall not exceed 1/4" in diameter.
Peat shall be measured in air dry condition, containing not more than thirty-
s,. five (35%) percent moisture by weight. Ash content shall not exceed ten (10%)
percent.
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} g. Maintenance of Site. The contractor shall remove all clippings, trimmings, and
r. pulled weeds from the following areas:
X` 1. Lawn Areas
A. Mowing. The contractor shall use a mower with a sharp blade set
at a height of one and one-half(1 1/2") inches to mow the lawn area.
The lawn shall be mowed whenever the grass is two and one half 12
s: 1/2")inches high. In periods of hot,dry weather the mowing height may
t"��•°� be increased at the direction of the owner. All grass clippings shall be
removed during or immediately after mowing.
sj B. Edging of Sidewalks. During the mowing season sidewalks adjacent
be edged with an edging machine each time the lawn
to lawn areas shall g
.Y is mowed. Sidewalks shall be swept clean following edging, trimming -
`` , and mowing.
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C. Trimming. Grass shall be neatly trimmed along walks and around
signs and other obstacles each time the lawn is mowed. The contractor
may be permitted to use chemical eradicants to reduce the amount of
trimming after consultation with the owner. ';
2. Ground Cover Beds
. A. Mulch. Mulch planting beds with bark mulch between ground covers
plants;place not less than two (2) inches thick. Maintain this thickness
throughout the contract period. Mulch will not be required in those
} areas where established ground cover plants are providing total cover
�.t of the soil.
B. Prune and Train. Allow ground cover plants to trail over walls and l
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climb the face of the building. Keep plant materials trimmed away from r °:
_ windows. Trim back bedding plants that extend over the wooden bed
edging or place back inside of bed.
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C. Gravel Beds. Hand weed these beds near the southeast comer of the
Police Station Building.Apply soil sterilization chemicals to areas where
plant growth occurs. Keep beds free of new plant growth and dead plant ? '
materials.
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3. Trees and Shrubs
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X A. Mulch. Mulch shrub planting beds and tree pits; place mulch not
j less than three (3) inches thick. Maintain this thickness through the
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t..,�± duration of the contract period. sk-
B. Pruning and Training,
i. General. All pruning of trees and shrubs will be done under
the supervision of the owner. Clean sharp tools which have been
sterilized prior to doing work shall be used in the project area.
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Prune according to standard horticultural practice to preserve
F the natural character of the plant unless otherwise directed by
the owner. Remove all dead wood, suckers and broken branches.
ii. Trees. Remove lower branches at the direction of the owner
and prune as per B(i) above.
C. Juniper Shrubs.
i. The junipers in planters on the Adams Street side of the
municipal building are to hang over the brick wall. Do not ;
prune.
ii. The junipers on the alley side of the municipal building shall� be trimmed on a regular basis. Through numerous trimmings,
the squared-off appearance shall be eliminated.
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iii. Other junipers. Prune and train to keep ithin the confines
of the bed and maintain desired shape, pc
D. Nannyberry Viburnum,Star Magnolia,and Serviceberry. Prune and
shape to create multiple trunk tree, growth habit with each plant to '> g�• 5p `
have from 3 to 5 main stems. Work to be done under the direction of the
nann •be
owner, (Five
i' nanny berry, Six Star Magnolia, and One serviceberry).
E. Euonymus All pruning of Euonymus materials shall be done with
sterilized tools. Plants shall be pruned back from the lights which
illuminate the sign on the John G. Christy Buildings. :' ;
E. Quince in Memorial Area. Prune back rather severely from the
benches; maintain a desirable shape as directed by owner.
4. Watering. Water will be furnished by the owner. doses and sprinklers are «y;-������� A�•.,,�to be furnished by the contractor. The Municipal Building underground lawnr�� `:
sprinkling system provides approximately ninety percent coverage of the lawn
areas around the Municipal Building and may be used by the Contractor.Areas :M1 :
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not covered by the sprinkling system are to be watered with hoses and "?'k$='''
sprinklers. One third of the sprinkler system can be in operation at one time. ;A :x`
There is no sprinkler system at the Police Station; outside water hoseAs:,;
connections are available. f '
The contractor shall water the landscape plantings and lawn areas at sufficient x� ?
intervals and in sufficient amounts to promote the growth and development of
the plantings and the lawn. Lawn areas are to receive approximately one (1")
inch of water (combined rainfall and artificial watering) each week during the ">
growing season.
Particular attention must be given to plantings under roof overhangs where
natural rain water does not reach the plantings. Watering will be conducted in
a manner which does not unnecessarily block entrances and sidewalks, waste
water, or spray on glass surfaces. Sprinkling equipment shall not be left on
lawn areas between waterings.
5. Removal of Weeds and Litter. All beds, planting pits and the fence between
the Police Station parking lot and the Municipal building shall be hand weeded.
These areas are to be free of weeds on the first day of each month throughout
the duration of this contract. Sucker grown from desirable shrubs shall be >;
removed in a manner that does not damage the shrubs. The contractor may use
chemicals, mulch or other weed retardant methods to control weed growth
under the fence after consultation with the owner. The contractor shall be
responsible for the replacement of any plant materials seriously damaged in the
weeding process. The contractor shall be responsible for removing litter from
the planting beds. Keeping other areas free of litter(parking areas,lawn areas, y
etc.) shall be the responsibility of the owner.
4
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„r 6. Fertilization of Lawn, Ground Cover Beds Shrub Beds and Tree Pits,
A. Lawn Areas. In. the Spring, one aerification shall be done. Two
a Spring and two Fall fertilization applications of one pound of nitrogen
per one thousand square feet using a slow release nitrogen source shall
be done. Post emergent broadleaf weed control shall consist of one
u application in the Spring and one application in the Fall. There shall
t .
be one application in the Spring of pre-emergent weed control.
.. ;I UV,,
B. Ground Cover Beds, Shrub Beds, and Tree Pits. In late April and 4
r{ in late Fall, accomplish the following for all p g ground cover beds, except :"'
s<. where ground cover is providing total cover, shrub beds and tree pits: r" `iQ'>
i. Expose soil under the plant material by raking back the
X55 e' G•t��#,'i,�, �'
' mulch. With hand tools scratch the surface to loosen the soil '
without disturbing the roots. r6
ii. Apply five pounds of 12-12-12 fertilizer for each 1,000 square ,r ' ...
feet of exposed earth area. Replace mulch.
7. Control of Insects and/or Disease. If in the course of the work the
Contractor determines there is a need to spray or otherwise protect the plants
ti from disease or insects, the contractor shall recommend to the Owner the type :
of treatment needed. The application of this treatment shall be at the owner's
S4�
K,. expense. The contractor shall be particularly alert to detecting signs of ,
Euonymus Scale and Crown Gale, Red Spider infestations, Cedar-apple Rust
i n and Ivy Leaf Spot. As a preventative measure the Contractor shall, at his
expense, spray all Juniper shrubs for bag worms once each week for the first
three weeks in June with carbaryl in accordance with manufacturers directions. ,
(Maximum of twenty (20) shrubs). 3
�i
8. Licensed Personnel. Persons applying herbicides and insecticides shall be
licensed by the State of Missouri to perform this work.
4
2. Inspection. The Director of Planning and Code or his designee,�. g ghee, will provide for the
inspection of the work. The inspector shall decide all questions that may arise as to manner
of performance and acceptable fulfillment of the contract by the contractor. Suspension of
work may be ordered in writing by the Director of Planning and Code or his designee if
deemed to be in the public interest.
3. Contract Period. This contract shall be in effect from May 15, 1992 through May 14,
1993. With the consent of both parties, the contract may be extended for two (2) additional
one (1) year periods.
ti 4. Contract Amount. The amount of the contract shall be Seven Thousand Eight
Hundred And No/100 Dollars ($7,800.00) for the first year. The second year of the contract,
x if renewed, the amount shall be Eight Thousand, Forty And No/100 Dollars ($8,040.00). The
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t�
' r�.i,,,i».a��.,.}'u...s4...:�.ell.,io. #Atl�'LG +�.r�.'ti:�.•�i�.+�sf.erx .�hv, 'a.k' _�i'a."'laa.> �3,3;e••yi t'�5 ��.�.�`,74,.�Y.�+r�a4'V..krot�,is�s',.se:5_+LL ��fa.2�'��. ��P
if renewed the amount shall be Eight Thousand Two Hundred t ;
third year of the contract, gr , , 1
N` Eighty And No/100 Dollars ($8,280.00).
€D Payment. Payment shall be made to Contractor on a monthly basis upon submission �'`�
of an itemized statement. ,
6. Indemnity. Contractor agrees to indemnify and hold harmless the City for any and
all damages,injuries,actions, costs,attorney's fees and other expenses whatsoever arising out
of the performance of said work whether the property or persons damaged are the servantsf
} and employees of the Contractor or third parties in no manner connected with said work,
7. Preyailinpr Wage Lave. To the extent that the work performed by contractor is
subject to prevailing wage law, principal contractor and all subcontractors shall pay not less rt.,;;.;ir:r•.'
than the prevailing wage hourly rate for each craft or type of workman required to execute
this contract as determined by the Department of Labor and Industrial Relations of Missouri,
pursuant to Sections 290.010 to 290.340 inclusive RSMo. 1986.
1
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8. Insurance. Contractor agrees to obtain and maintain throughout the term of this
contract the following:
a. Workmen's Compensation Insurance for all of its employees to be engaged in
work under this contract.
>' b. Contractor's Public Liability Insurance in an amount not less than $1,000,000 ': ~
for all claims arising out of a single occurrence and$100,000 for any one person =„
in a single accident or occurrence, except for those claims ,governed by the
provisions of the Missouri Workmen's Compensation Law, Chapter 287,RSMo.
.; ; 1986, and Contractor's Property Damage Insurance in an amount not less than
$1,000,000 for all claims arising out of a single accident or occurrence and
$100,000 for any one person in a single accident or occurrence. r
wi•
C. Automobile Liability Insurance in an amount not less than $1,000,000 for all
claims arising out of a single accident or occurrence and $100,000 for any one
....j person in a single accident or occurrence.
�D, d. Subcontracts - In case any or all of this work is sublet, the Contractor shall
require the Subcontractor to procure and maintain all insurance required in
Subparagraphs (a), (b), and (c) hereof and in like amounts.
e. The Certificates of Insurance furnished to the City showing roof of compliance
Y g P p � t�r
with these insurance requirements shall contain a provision that coverage
under such policies shall not be cancelled or materially changed until at least
fifteen days prior written notice has been given to the City.
9. Failure to Perform. Should Contractor fail to provide services as set forth pursuant
to this contract, or fail to meet any of the contract provisions, this contract may be cancelled
at the sole option of the City upon giving five (5) days written notice to Contractor.
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