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stt1 BILL NO. 92x._63
SPONSORED BY COUNCILMAN WOODMAN
ORDINANCE N0. 11793
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING
THE MAYOR AND CITY CLERK T O EXECUTE AN AGREEMENT ON BEHALF ;�.
THE CITY WITH THE MISSOURI HIGHWAY AND ,TRANSPORTATION ,+
COMMISSION FOR A GRANT TO FUND A GENERAL PUBLIC
TRANSPORTATION PROJECT TO BE FUNDED UNDER SECTION 18 OF THE
FEDERAL TRANSIT ACT, AS AMENDED.
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, *, .
AS FOLLOWS:
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't. Section 1. The Mayor and City Cleric are hereby authorized and directed to
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execute an agreement with the Missouri Highway and Transportation Commission = a
for a grant to fund a general public transportation project under Section 18 of the
Federal Transit Act, as amended, in the amount of$278,799, for the year beginning ;t
November 1, 1992, through October 31, 1993.
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Section 2. The agreement shall be substantially the same in form and content
as that agreement attached hereto as Exhibit A.
Section 3. This Ordinance shall be in full force and effect from and after the
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date of its passage and approval.
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Approved: •�O? ���
Passed: • vZ/ PP
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ATTEST:
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MISSOURI HIGHWAY AND � " ayne Muri
N,
TRANSPORTATION'k hief Engineer
DEPARTMENT Capitol Ave. at Jefferson St,, P.O.Box 270, Jefferson City, MO 65102 (314) 761-2551 Fax(314) 751.6656
' ' September 29, 1992
E
The Honorable Louise Gardner
Mayor
City of Jefferson
320 East McCarty
Jefferson City, Missouri 65101
Dear Mayor Gardner:
Enclosed is an executed agreement between the Missouri
Highway and Transportation Commission and Jefferson City,
Missouri. The project commits $278, 799 in operating funds
to your transportation system.
We look forward to working with you and your staff on this
project.
Sincerely,
Linda Stepenoff
v:
Transit Operations Specialist
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MISSOURI HIGHWAY AND TRANSPORTATION COMMISSION ,
NONURBANIZED AREA PUBLIC TRANSPORTATION
ASSISTANCE GRANT AGREEMENT j
THIS GRANT AGREEMENT is entered Into by the Missouri Highway and
Transportation Commission (hereinafter Commission) and the City of Jefferson,
(hereinafter grantee).
WITNESSETH:
WHEREAS grantee has applied to Commission for rant of funds made
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available to Commission under Section 18 of the Federal Transit Act, as amended,
to defray a portion of the costs of a general public transportation project carried
out by grantee,.and
WHEREAS', the Commission has awarded funds available pursuant to said
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act to the grantee with the understanding that such f unds will be used for projects
pursuant to this agreement for the purposes specified In grantee's application for
Section 18 assistance (attached as appendix A).
I / NOW THEREFORE in consideration of these mutual covenants, promises
and representations, the parties agree as follows:
x' 1. Purpgse and Source of Funds: The purpose of this agreement Is to assist
the grantee in financing the project's expenses that are eligible for federal financial
assistance. '
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(a) Net rperating Cost: Net operating cost is the total cost of operation
less revenues received from the service provided. Such net operating cost is
estimated to be the amount determined from grantee's projected operating budget
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(attached as part of appendix B).
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The Commission will make a grant from available federal funds in the
amount not.to exceed 50% of the net operating cost in a manner consistent with
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t _ the administrative rules of the U.S. Department of Transportation as contained in
an Urban Wass Transportation Administration Circular 9040.1 dated July 19 19881
as any other regulations Issued pursuant to the Federal Transit Act, as amended '
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' .Y. (49 USC 1614). ,;
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The grantee will provide funds from sources other than (a) unauthorized ta'
restricted federal funds, (b) receipts from the use of the project facilities and
equipment, or (c) revenues of the general public transportation system in which
r, such facilities and equipment are used, in an amount sufficient, together with the
grant pursuant to the agreement, to pay the actual operating cost. The operating
x,41 portion of the grant under this agreement will not exceed 50% of the actuals
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operating cost.
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(b) Capital costs: Such capital costs are estimated to be the amount n
`$Y appearing in the grantee's estimated capital project budget (attached as part of
appendix B). ,
r' The Commission will make a grant from available federal funds in the
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amount not to exceed 80% of the capital costs in a manner consistent with the
administrative rules of the U.S. Department of Transportation as contained in
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j UMTA Circular 9040.1 dated September 26, 1983, as any other regulations issued
4 pursuant to the Federal Transit Act, as amended.
The grantee will provide funds from sources other than (a) unauthorized
restricted federal funds, (b) receipts from the use of the project facilities and
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equipment, or (c) revenues of the general public transportation system in which
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such facilities and equipment are used, in an amount sufficient together with the
grant pursuant to this agreement, to pay the actual project cost. The grant under
' this agreement will not exceed 80% of the actual capital costs.
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?" 2. SCOPE OF WORK AND BUDGET: The grantee will undertake and
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$ complete the project specified in the approved project application and budget
r (appendixes A and B).
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.- 3. USE OF PRQJECT FACILITES AND EQUIPMENT: The project facilities
and equipment shall be used to provide general public mass transportation
t ` service within the grantee's transportation service area, substantially as described
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.` in the project description (appendix A). The grantee agrees to observe the
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property management standards as set forth In OMEN Circular A-102, Attachment
N, or OMB Circular A-110, Attachment N, as appropriate, as now or hereafter
A' amended in order to protect the interest of the U.S. Department of Transportation.
Exceptions to the requirements of Attachment N must be specifically approved by
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the Commission. If during the period, any project facilities/equipment are not
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used in mass transportation service, whether by planned withdrawal or casualty
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' loss, the grantee shall immediately notify the Commission and shall remit to the
Commission a proportional amount of the fair market value, if any, of the property,
which shall be determined on the basis of the ratio of the grant made by the
Y Commission to the actual cost of the project. Fair market value shall be deemed
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to be the value of the property as determined by competent appraisal at the time
of such withdrawal from use or misuse, or the net proceeds from public sale,
whichever Is approved by Commission. In the event of loss due to casualty or fire,
the damages paid by the Insurance carrier or payable from the self-insured
reserve account shall be considered fair market value. In no event is salvage
value to be considered fair market value.
The grantee shall keep satisfactory records with regard to the use of the
F ' property and submit to the Commission upon request such information as Is
required in order to assure compliance with this section and shall immediately
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notify Commission in all cases in which project facilities/equipment are used in a
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f � '�� 4 ,�,,,: e� � f j 1J ,yayfh y�r"x�'x'�ieY� > � *rs7 'J �•.
a"s.• .v prk, ,�i�'F'�s.t r;4�.�f i~�I`>;:;�;''3"��;.:,.,,�' 1P s„� .r(�( i,.. y 5�x..:�r �iS f,r•'ra'.;vr,T,;;;^,`.i:;. r�ti.:r`' e,i'r,%���p�d :�•• ty. '�
. ,+ :. F � F S.#t r ✓471 FR .,i r#v „ ;� t rj f? .�r.. � N Px. r ' 1' 'v. -..{'r ]v.m�
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manner substantially different from that described In the project description. The
grantee shall maintain In amount and form satisfactory to the Commission such
Insurance as will be adequate to protect project facilities/equipment throughout
the period of required use. The grantee shall also submit to the Commission at
the beginning of each calendar year during such period, a certification that the
project facilities/equipment are still being used In accordance with the terms of
paragraph 3 of this agreement and that no part of the local contribution to this cost
of the project has been refunded or reduced, except as authorized above.
4. -PROJECT TIME PERIOD: The project period shall be from November 1,
1992 to October 31, 1993.
5. [DISPUTES: Any disputes of facts which might develop as a result of this
agreement shall be decided by the Commission.
6. -LABOR PROTECTION: The grantee agrees to accept the terms and
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conditions of Section 13(c) of the Federal Transit Act, as amended, absent a
waiver by the U. S. Department of Labor.
The grantee agrees that it is the exclusive party responsible under the terms
of the Special Section 13(c) Warranty and that the State of Missouri, acting
through the Commission, assumes no obligation under the terms of the Special
Section 13(c) Warranty.
The grantee shall be solely financially responsible for the application of the
conditions of Section 13(c).
T. AUDITS, INSPECTION AND RETENTION RECORD The Commission
and the United States Department of Transportation, or any of their
representatives, shall have full access to and the right to'examine, during normal
business hours and as often as the Commission or the U. S. Department of
Transportation deems necessary, all of the grantee's records with respect to all
matters covered by this contract. Such representatives shall be permitted to audit
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�}3.+• ,� tYk��x ��R .7r+<C'�' $.ift"'t.S,..Y,Si. h, k1� .>j"�d .•�S�,.y.+ ',^. z.M,:Y; .1?'
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under the guidelines of OMB Circular A-128 "Audits of State and Local
Governments," or OMB Circular A-133, "Audits of Institutions of Higher Education
and Other Nonprofit Institutions", examine and make excerpts or transcripts from
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such records and other matters covered by this contract. Such rights shall last for
three years beyond the longer of the following periods: (a) the period during ;L
s which any property acquired with funds provided pursuant to this contract is used
3,r for purposes for which the federal financial assistance is extended, or for another
F purpose Involving the provisions of similar services or benefits; or (b) the period
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during which the grantee retains ownership or possession of such property; or (c)
the end of the project time period specified in paragraph 4. All documents,
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papers, accounting records and other material pertaining to costs Incurred In
connection with the project shall be retained b the grantee for three ears from
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' the date of final payment to facilitate any audits or inspections.
8. PROPERTY MANAGEMENT STANDARDS: The grantee's services
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`> rendered and reimbursable expenses incurred shall be those allowable under the
provisions of OMB Circular A-87, Federal Procurement Regulations (FRP) 1-159
and OMB Circular A-102 which are incorporated herein by reference.
` } 9. REPORTS: The grantee shall advise the Commission regarding the
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progress of the projects at such times and in such a manner as the Commission
' . may require including but not limited to meetings and interim reports.
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10. INSURANCE: The grantee shall maintain in amount and form satisfactory to
4�1
Commission such insurance as will be adequate to protect it in case of accident.
If permitted by law, grantee may maintain a self-insurance programs in lieu of
purchasing Insurance coverage. Grantee shall verify compliance with this section
ins by submitting a copy of its certificate of insurance, or ifs elf-self-insured, a copy of Its
` self-insurance plan.
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_QLALro: The grantee agrees to defends Indemnify, and hold harmless
11.the Commission, its agents and employees from any and all claims, demands, and
actions arising from the project.
12. PipNDIS gIMINATION ASSURANCE: With regard to work under this
agreements grantee agrees as follows.
(a) Civil Rights Statutes:_,s: The grantee shall comply with all state and federal
statutes relating to nondiscrimination, Including but not limited to Title VI and Title
Vil of the Civil Rights Act of 1964, as amended (42 USC 2000 d, e).
(b) Executive.Order: The grantee shall comply with the provisions of the
executive order executed by the Honorable Christopher S. Bond, Governor of
is Missouri, on the twenty-eighth day o f August, 1981, promulgating a code of fair
practices In regard to non discrimination, which is incorporated herein by
reference and ma de a part of this contract. This order prohibits discriminatory
employment practices by grantee or their subcontractors based on race, colors
religion, creed, national origins sex or age.
(c) Administrative Rules: The grantee shall comply with the administrative
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rules of the U.S. Department of Transportation relative to nondiscrimination in
federally-assisted programs of the U.S. Department of Transportation (49 CFR
of
Subtitle A, Part 21) which are herein incorporated by reference and made a pa rt
this contract.
(d) 1 rimination: The grantee shall not discriminate on grounds of
the race, colors religion, creeds sex, national origin, or ancestry of any individual In
the selection and retention of subcontractors, Including procurement of materials
and leases of equipment. The grantee shall not participate either directly or
Indirectly In the discrimination prohibited by 49 CFR Subtitle A, Part 21, Section
21.5 Including employment practices.
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'Aj. t l�t'��i'S�1 e��@'-,� �t S'r4'(.°tcF r.'r;a,t.t*i 3� +ti�,tZ;lt r {. 5 d t 7'.!{ 1 �. t yF t`} .♦ i s ! tt+. kt r,} # 4alt1l:tt','y,.+•r•r � I I�
�rtP'.}•.2 fi t y?5'a�'Y( }e � 5 `��.� c` ,r" � y i:4 C i .• t , ♦ , J.':+t t �yt q;ck��
,r JR 4<44'4.., ,}�!'a� F c :iS S!a !`. }f€k.r' t t+� } '`'t,:�.`.. 9.t ' t r .r t{ j:.n, ',r t t.Sl';!'s'?'•}�r4 „=.'y. .
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} (e) Solicitation for Subcontractar% Including Procurements of Material and a• �
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,Equi mgnt: These assurances concerning nondiscrimination also apply to
subcontractors and suppliers of grantee. In all solicitations either by competitive T
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bidding or negotiation made by the grantee for work to be performed under a
' subcontract including procurement of materials or equipment, each potential
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subcontractor or supplier shall be notified by the grantee of the requirements of
this agreement relative to nondiscrimination on grounds of the race, color,
religion, creed, sex, national origin or ancestry of any individual.
(f) Information and Reports: The grantee shall provide all Information and
reports required by the contract, or orders and instructions issued pursuant
thereto, and will permit access to its books, records, accounts, other sources of
Information, and its facilities as may be determined by the Commission or the U.S. a
Department of Transportation to be pertinent to ascertain compliance with other
such contracts, orders, and instructions. Where any information required of the
grantee is In the exclusive possession of another who fails or refuses to furnish
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this Information, the grantee shall so certify to the Commission or the U.S.
t Department of Transportation as appropriate and shall set forth what efforts it has
made to obtain the information.
(g) Sanctions for Noncompliance: In the event the grantee fails to comply
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with the nondiscrimination provisions of this contract, the Commission shall
Impose such contract sanctions as it or the U.S. Department of Transportation
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may determine to be appropriate, including but not limited to: (1) withholding of
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payments to the grantee under the contract until the grantee complies; and/or (2)
cancellation, termination or suspension of the contract, In whole or in part.
(h) 113corporation of Provisions: The grantee shall include the provisions of
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paragraph 12 (a) of this agreement in every subcontract, including procurements
ter
of materials and leases of equipment, unless exempted by the statutes, executive
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'�:: f7 4 nv}- 'K.;1(:..yrz1•,f / t,�J4+�F't"y�y+ �t� 1 y,� A,?.. f P7 +Y 1 .iS .t; r�. M ( I/ f n:�; .k '3Y� .,i
,}i, - t:o>{,.J cs4,•„4' Y:icy�SY I�J .C:Y+` s7' ;^' • .{.: •+d d. �S. 7 tst. h$...1 r..rr:x:i: '.'.1':,•;;��,�{`�`��Cs '�•�i I ��1,$�,i F.f X..
t: '..: .dv :? s`f;,� :��•'�t: + .:.::�F. l t'. �4�Rit tF .x* j,i;" 'S' a.,:a#, F,�7v.j-yu�,f�r�.,..s, n ��tlts3��•y,�'�t� �� n, `µ3,t{�i .
� 7{` :1 JC} .. .s' ri r" .?. ,}. i'�sl xltt. ..�..,✓ tt}��(Y k:;
.i. r�. r ter .., • �r7.., I .. . . .-. .. .. �,:.. 4?y kr.W:� ,�,. j�}'- '��y}-., ,, `y��k�' ,�,' �YY
!
t15 . X a. r}..�,i )t.ft a t .r s �t .. jr, y,y k�t.f A6'i✓p)y�s✓f.
f• fir. q 2i�LF'�i SF }r .tthit4 s d`1 rr t t x 6
yy LLt .r...cif �} r ir•r?y?��l y.�jr r����t��,���, ):. r tsf r P. `f'' ' .;r:, t. i`.ry+t, ;fr i v YrR i�ti`
order, administrative rules, or instructions Issued by Commission or the U.S.
Department of Transportation pursuant thereto. The grantee will take such action
with respect to any subcontract or procurement as the commission or the U.S. f
Department of Transportation may direct as means of enforcing such provisions,
including sanctions for noncompliance; provided, however, that, In the event the
grantee becomes Involved in, or is threatened with, litigation with a subcontractor <.
or supplier as a result of such direction, the grantee may request the Commission
Y to intervene In such litigation to protect the interests of the Commission, and In
r.
addition, the grantee may request the United States to enter into such litigation to #
r�
protect the interests of the United States.
13. SECTION 504 ASSURANCES: The grantee shall comply with all the
if requirements imposed by Section 504 of the Rehabilitation Act of 1973 (29 USC
790 et se and the administrative rules of the U.S. Department of Transportation
(49 CFR Subtitle A, Part 27).
14. DISADVANTAGED BUSINESS ENTERPRISE: Grantee agrees to prepare
+iY
V
y. and submit for Commission approval a Disadvantaged Business Enterprise plan
as defined in 49 CFR Part 23 dated July 21, 1983 if grantee receives total of
$250,000 or more of financial assistance from the U.S. Department of
h
Transportation, Federal Transit Administration.
t < 15. INTEREST OF MEMBERS OF OR DELEGATES TO CONGRESS: No
member of or delegate to the Congress of the United States shall be admitted to
t�
TV: any share or part of this contract or to any benefit arising therefrom.
16. CHARTER AND SCHOOL BUS PROVISION: The grantee shall not
provide charter or sightseeing services outside its service area as defined in the
�- a pp roved a pp lication for Section 18 assistance (appendix A) with equipment
purchased with project funds. Within the service area, charter and sightseeing
p
services may only be provided on an incidental basis. "Incidental' is defined as
8
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;: t \"r ! �d'*�� �.,�r'n1.. :h't�Y2 g;.�u�t�,���+ �'''S",'r^Jic�r r�r�;.,ty^ .,�•c.
is .+ ';Pt¢iZrt tjr 2r i,r�;{ 8Y ,:
• }On ,, f 14tPC t t� t� ,� �r� � r,,(
� , tt '� � ��;.��u �.:.,a°��`1tW; ���x x rat f t%d 'e�'' "C'� �'���Y �'L4• yd4� �.�t� +�F � ,� .
`, _ :��fi' 7.t- ;t'd•4 s°�,i. � , faV;: .r"v�f >.'� .� ky �,i .
.,rr. .t kt *t .1 t I��'�V`}V•4:; 1` Y"'�r�M,Sra sk-4!
a Y "�+ttu';
�� h j n+r f 3 atr' sj asr '"izl'
$},
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r {.yiu�:7•"i�,..�rft.r f+, r�4 1 4 r f i 1y` t at�X� f,'�J•� �r
tr,{�t iii
, t Y r�ttY' :4""t r r t'"•
��.t
r .•E`:t��• rr�. 3�� , .v; �r{..A .a,,..tr 1.t.'Y.,t�'{� +situ �� .�., ;r f' x!`Cl�r�`t"i,.;c.�..�}j't.r Y,-'r,.t.� ��� +�Yry�:'`i�
l r k>w F n i + it � k asgi ,� rY� s f t P.�= ter�• Qata�,t� ,t4 # �p
,
.t .� Y 1• t �:Jy
vl
gtzr i
�"�N}1YNxh�,t
.;•; those operations which do not interfere with regular service as proposed In the
project application. The following uses are presumed not to be incidental: (a)
weekday charters which occur during peak rush hours; (h) weekday charters `vk
r fire which require vehicles to travel more than 50 miles beyond the service area: (c)
'P
t weekday charters which require the use of a particular vehicle for more than a ,r :
total of 6 hours In any one service day.
The grantee shall not engage in school bus operations exclusively for the
transportation of students and school personnel In competition with
p private
f..
school bus operators with project equipment.
r ..; 17. REIMBURSEMENT: Net Operating Cost: The Commission, using funds
t
` made available to it from the grant made to it by the U.S. Department of _
Transportation"' shall reimburse grantee for 50% of the net operating cost �
described In paragraph 1 (a) of this provided,rovided, however, In no event
�
shall the total amount reimbursed by the Commission for net operating cost
. exceed the maximum federal share of$278,799.
°y 18. PAYMENT: Progress payments, based upon actual allowable costs, for
`u not less than one (1) month may be made upon receipt of an itemized invoice from
the grantee. The itemized invoice shall be reviewed by the Commission prior to
payment. A retainage of five (5) percent of the approved invoice cost will be
withheld from each requisition until the project is completed, accepted, and the
final audit has been made. Any costs deemed ineligible for reimbursement by the
' r Commission In accordance with the terms of this agreement shall be deducted
t
from the retainage before final payment is made. Any rejected or unaccepted
costs shall be borne by the grantee.
f
.4 19. REIIVIi3URSEMENT CONDITIONS: Reimbursement by the Commission
Is subject to the following conditions:
5'
9
e•1. 'I C,�,". ,,t,, t"bf E�[t� '�t�:L�':.S�i1k�r`1�YPA.�3 ���� F`� �.
r N' ty2 S't{ Jy � Nf �•iY �'i•11C � .j/.t��l
tu'2"N:rr`� s �ayyT,A
�`'4v :�}�Sf4''
���j:�.)N..�. �..���F•i C��t � i S,� ..�+�����}�.� tSJktt � �.t• Y
+1���,tr1�4�5
lN. i,a'x'' ° a�.,+e.,k� ,d{"rYn'�{ !,r�u�i��KV j�'t h'��,„�`<�•�.F �7`rF.y��,��1yrS�v��{ � { '� r`G `7�.'R_f sjY��'t
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a'}his
t k.&•`.`' '.P•v',- ''i•+4i�.°r:;:iz;�' ;:!e ..tx" �'"t'' r.tx rr"k�
t 3"
7d�Jtv.
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�?Y }tS4 �y,,Tri�.t 1yk'7 d �vi 14 ,, t �Ylt fLlc ?''fit rii`. rt,.st,}� i,4F5 ! � . ':.4' .•r ,i .s' F... Ftr t. .. +-`"-i`?.i
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iv +.
,>e1
M`` f (a) Financial summaries submitted to the Commission must Include a
:r
.; certification that costs have been incurred in the performance of the contract and
` a record of the actual costs.
(b) Reimbursement will be made by the Commission on an incremental
basis. Reimbursement is subject to approval by the Commission. All requisition
forms shall be in an appropriate format approved by the Commission.
(c) Requisitions requesting reimbursement for operating expenses shall be
" f in accordance with the approved projected operating budget (appendix B).
(d) Requisitions requesting reimbursement for capital expenses shall be in
accordance with the approved estimated capital project budget (appendix B). =:J
(e) The grantee shall not be reimbursed for any expenses incurred prior to
or after the' project period. Post audit activities will be conducted by the 4
Commission:
k ..
> 20. AMENDMENTS: This agreement maybe modified from time to time but
' r only by written agreement of the parties.
N
•�Sr:; 21. ' ' SUBCONTRACT None of the project activities described in
appendixes A or B shall be subcontracted without the prior written consent of the
e4.
4,x n Commission. All subcontracts shall be subject to the terms and conditions of this
agreement. The grantee, however, shall remain responsible for the proper
.Naf{rJ
completion of the project nonwithstanding any subcontract.
22. TERMINATI¢N: This agreement may be terminated upon any of the
following conditions:
(a) If, through any cause, the grantee shall fail to fulfill in a timely and
� . proper manner its obligations under this agreement, or if the grantee shall violate U .
any of the covenants, agreements, or stipulations contained herein, the
� - commission shall have the right to terminate this agreement if such default or
�,1l+
, ^v
10
'� ;'' if T'• ! lj.(�`, 51:.�E},�'R��'• +{S*'ft7` 1C 9�^ '1�}g'G��Y1. `4',t tY�'k", C
� �' a ��ir,, �. � i$'�t' v;. .� ��f�si i
-'•�u t ,y' s� `t�ii,4A�yME,,, tt .k i=a {X,'CtrrA'^j`Su��'Y��^t t` tu''�Sy�, 1t'f hN
."t r lbs�" y.
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v v.• f r� .� !n..'`�yy++ tr a1 i + ,}S,�r � .a+� �r�aX #? '5�,�, � ��,i". fi
;. y, r� Y�Y•� nT:)1(,�� k3�pj;u•13t�`S t& +�, } t7 r x; -tl.t?�' 11r�{Ni'C�`� 0
'At is
r r�s �,�. r! '`i'r r F pp 7 � ^-•,A —rt ti e � 1 f r G x t <� i+ i X41 Cy5 r °
✓ c't c�.;'iS}e;1y" �tt.:�''/^ i�R I�d. 1��,xT;r.�` rki£fit. ;tt tPtr'�+ gY 3{y�,!f �" t. .rj 1> .y �,?. t y�� f`t 1} 'f,:,4p� 7i�'�}� S yr u�,YY i.
K ''r�tr.`t'.:.d'l,dt�>�,t.�y it•. ,�.i.c�tf ltrkR/Ft r r:. t yr3 .. ,. ;'r t..��.:t,.�.,,n;•`£ �,; ,�4.. .,)., s S�rH;�i���c .t�+y +Y�r+:s1: nC�'�,5 ,}�j."�� t
ur it' v`` t 3 1{,t.• !i�:'f' r s.5ii �. i :nf Ci '%` 11 '�
r
violation is not corrected within twenty (2) days after written notice is sent to the
grantee describing such default or violation.
23. STATEMENT OF REVENUE AND EXPENDITURES: The grantee agrees aj
XXXSt that a statement of revenue and expenditures, based on actual figures, will be
submitted with each invoice in a format approved by the Commission upon
completion of the project, The grantee shall provide the Commission with a final
'< Invoice indicating the detailed costs, revenues and actual operating loss, when
applicable, to the Section 18 grant. Upon receipt of the final invoice, an audit will 5 ,
be performed by the Commission. t
24. SOURCE OF COMMISSION FUNDS: The obligation of the Commission
for financial assistance in the project is contingent upon this agreement being
approved by the Federal Transit Administration and the U.S. Department of
Transportation, and upon federal funds being allocated to, and approved, for the
project.
25. LACK OF WAIVER: In no event shall the making of the Commission of �}
! any payment of grant funds to the grantee constitute or be construed as a waiver
` by the Commission of any breach of covenants, or any default which may exist on z
the part of the grantee and the making of any such payment by the Commission
r•
while any such breach or default shall exist shall in no way impair or prejudice any
s{ right or remedy available to the Commission with the respect to such breach or
^ ' default.
rl��r. Y
26. SECURITY: The grantee agrees that upon purchases with funds
provided under this agreement of any equipment for which a title certificate may
t
be obtained or is required under the laws of Missouri that it will execute such
documents as may be necessary to protect and secure a lien upon such
yx
rn,ryc
.a equipment in favor of the Commission, if so requested by the Commission. Any
jyr
,1f6,
"k
4,y^.
.L,i`•i{:�.,� . ! �e 1 �;� r .a h 't< 1 _,('Y ray {• r .v s�'�'rY alt+itr4 i�yr���jk' i•
r Y: i t,. r� f. k�4' • A t t �4�� f✓' ;l t P. t� 3Y /"� it t 1 Ym}�y,,3� '�
"4iraz s.�x�,i'\'Lc.xtw�'xh`r;p� s:rqg 4�}' rc 5.�'''P Lt ��� 1ar r, �.Y r � xl rr� ,K i•' r qt})sa}S' A @r.�'t i.
• �P 4X 'y.It,'" °.4��?'�t '' 's i` dolt 7;�� ,ss� ya t.(s. �.tjs � r iw1 Vf F�.r ";i�L s. }a tiy:x�YT�•,,`�,�Y$_p' � rt
ti• ..'^Y S. 7 ��� k'� �1.+T'MY k �i`;Fr r +S'.��} ��1 t 3�� V�•V t k N h� c'f s i { p �IS Y '��
Yr.a ,n-zrt S' l�eA i :�f z t +s t;t,+ + t f,.3 {,n {'cy. t '9' -" e" r
�y"jt7t +�t..tk'e !a '' i9 eya
"' •x d .k'�'vJ
�¢1 +(:. '. !s }� "�4- �c�Y 7� `�'.kY, 1 � I�: s X .:• 4..t ', k?} i f'f=�14 a 9}XG 'x.i tA�`=ti°.r,J7�„f rf4'�}
t .>..". •} .•gp �t''.�++= t^1'` 4 (th.}i•Y�y,t°f,L.,�p 4�' ,,t r t fN.. ><.:�r .'t y g 4Lt'.} r .� t t t2.' S, flit f}. [ yd L��?�S,r i: t y"F"' t+si�}}}
'"+ �� �� � � 1 MyC t x `� r t ,t =Y i. t r; £1 ,fi+i�*�,.1v � <i •'� � r'
r }' {y�, A f;... a {< k. Y4 'Y F a' r s t ✓ 'SF f,="
,, 'aY!`�'J at.F�q �'� j, .4. : v,.'•FO�Ott. Fs@�t r i t ✓`fit'{ i } r, s o V 4 'Y. �` �r S 1 .'`t h.�+ �" .a?/r,��s*3 b.�„v. .y s' �, _>
��.�'YZi�"'�r 4��t�,t� 4e�i}}'r'r}.'G;. 'y 4 cii �. �i}' .s ° 2 '�(4}=Y .c, �. •:�,�jz,;t`,.5 s F s.
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and all fees required to be paid to secure and maintain said lien shall be paid by
the grantee.
27. PURCHASE OF PROJECT EQUIPMENT AND CONTRA ,
FO
PROVIDERS Commission reserves the right to procure all
now vehicles on behalf of grantee unless waived. Commission reserves the right
to review and concur in the grantee's specifications and advertisement for
purchase of transit services, used and/or leased vehicles, other capital equipment
estimated to cost more than $1,000.00 and professional services contracts prior to
submission to prospective bidders. Commission will concur in award of bid by
grantee prior to execution of agreement between the grantee or any bidder.
28. BUY AMERICA: Grantee agrees to abide by the provision of the Buy
America requirements of the Federal Transit Act, as amended, and applicable
federal regulations (49 CFR Part 661).
29. VEHICLE DISPOSITION REQUEST TO DISPOSE OF VEHICLE(S) OR
EQUIPMENT: Grantees are required to submit a written request for an inspection
of the vehicle(s) or equipment they wish to dispose of, to be conducted by the
Commission. This Inspection will determine If the useful life of the vehicle(s) or
equipment has been reached. Minimum standards for vehicle useful life are listed
below;
Vans and mini buses
(straight or modified) 100,000 miles
School buses: 150,000 miles
Disposition Procedur : A grantee may dispose of a third party through a variety of
approved processes, Including advertised sealed bids, auto auction or the
average of three competent appraisals.
12
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a.w..��.r.{S r t .••-�r^..,�.^w.�..°r ]^e�e�'�.,'�a.-"—"---' .. :..•.; '....,.----�-.r-+'_°^--.—°-+�j�-..--�"----•-'-•,.,++--.--•'jpF.y�1'�4°� tE'k f � ;] 61
w + jil �jt SC€ 2
i s7b ] ! at�wr'iyyi'..•+ttix"i C+'r •a it .le o- r i ! <� F t,1 •,'a,; :�'• :,...�,, ��, y tF ,�;i•Y�Y{ad
M1pti�x{9 Y +tt zvi 3�' J." I 1 •�•.SS�.F•�''f��'t,.
'I 'x r-31.. �4}Yi w,''*•�.t � 1.y' }C 3{] t "Y7 C _ .'f t� , ,�,. t +]ft,
ILL
,.iii•?•'F. `•%
1. A vehicle may be sold outright to a third party through a variety of _r
approved processes, including advertised sealed bids, auto auction or the .
t'an average of three competent appraisals.
2. A vehicle may be sold by the grantee to itself. In this case the implicit
.: price to be paid by the grantee will be the average wholesale value of the vehicle w,?:
"] as specified in the most recent National Automobile Dealers Association (NADA)
Official Used Car Guide. H°
T Division of Disposition Proceeds: If a vehicle Is sold outright to a third '
party,the grantee may retain 20% of the proceeds plus $100. The balance must be
' r aid to the department within 10 working days. -'
If a grantee sells a vehicle to itself the grantee must pay 80% of the NADA
wholesale value to the department 10 working days. t
•:it Use of Disposition of Proceeds by Commission: The department will use
;t the disposition proceeds paid to it to fund the purchase of replacement engines.
Replpcement of Disposed Equipment: Vehicle(s) or equipment disposed of <<.
.`: before requesting replacement by application for federal funding will not be
= considered eligible for replacement at a future time.
Action Upon Termination: Upon termination of the project and cancellation
of this Agreement under the provisions of the subsections of this section, control
`y} of all vehicles and equipment contained in APPENDIX C will revert to ownership by
�irt�u"4
and will be available for immediate transfer and reassignment. To that end,
1c;' ,
�:_; , grantee will sign over and deliver title of the vehicle to Commission within seven
days of Commission's mailing written notice of termination.
1..alt• F.
lfit. 30. COMMISSION'S REPRESENTATIVE: The Commission's chief engineer
r r E is designated as the Commission's representative for the purpose of
administering the provisions of this agreement. The chief engineer is also
13
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ih�t t' 4 .,{ r r+l} �n •x ,i('�'' fJkkt o,si ti,tr,t ' R .��✓.t� ?r°��'c�°t+' �u� �Fyq�''..�5 iCit" ,�
tt�''Y',Y
S��' t t C�,� ;, rs ..; �t �'�� �'�ax, ¢to�� et��r 'pfd yi'�•��_ ��,
.� ,Lr���e1l�" T � 'i�i 'g� r r' d.•, ��,t-` j/��`��f T'�,.�t �,1� S��r���'`c�,:,',i t -p �>
�ntz?# a1� � tat.;5 ].at •�,r. p rr i X sdt' a ..sr,{ A .x r.5ra X. ,� erg
. �> >•� xr .� 1F4� f� ryti h.,6 � fs�Y'* t>.ti 'i. iwx >S y�"a s,.'� r1� t�'*.ta• „f1M?l_4�t't v�-S%A�\cf �!. �•
.� '° t } Ff. i s', �a4 •�1 tom, 3Yi�j 4�;,�'�.a,. f(�y ,. 'rrV 5k�. ,tr �..{ 4 .t �5a '.r. t,�r r y(1 }j'tsiia 4'+` ."�';f .�
'P. x, '���,>�. #iJ �•" .�����;A�.-ir,{+ �i .°ta'3t t. C`ut �� e..:Ett<� . Si. �.� :`]t ''�',..t�t,,_",'};alG"'�,�;�}j t.:•k}j��vs��",r,a,��f. wa. � r
'..e, r"y'C Y t :?a `a�'4 ..A�S b�j :tx�xl(j�f L'x �;+','C' .la,3x't' ? S' � \ } .� ''{\ u�, +..•n#y J. '•. �`"x x
i•"t`'l,tt,, Ott ;xr. ic}..'�.F pp� � '�,+. *�
�''✓Rt'.' trt i r t ( ro .:�. iY _,�4 1 U, �t:Srt r,, i'. .!ilyti i`�'fa'i �bj5 'J .t�. . ax'f I.�r"�,�'.1=':�y�L •tSt...,i;
v+;,.•i�. ,:.{. �•J.ay. "• �11� P tn ?{p,�a7.rz
�ii•.t 'd1 }�tr� � 4R tYy I.f a,t,+ :,5E'.✓�,a5.��•;� xy �s �t .y i a a '}. } •'
!.. F r � S �s J rt.i�. � 1Swe: ...•7T. f .`� t t,•� Y .ii 1 't. Y. t .af�b�"� k( n.
s y
, ,FSS;
q;i� y .t ya,c. �1 rs� `�. {3^At6 }i!!lr li°F As<gr d .i i . .r 'c' � r s`$,•, Vq. . �'�S R s� 1.� W���}�Gxr
�; „a t th i� r .r��,r. �}# '+it i ti iri+.S x��`' r rr'r..'ti at��2 � .{Y: r of � � � s.• r t ! '� f yt{�.;�.^��� �
%kY
tl C r.
a� ,s
authorized by the Commission to execute on their behalf any amendments to the
agreement.
31. The Grantee agrees to the terms and conditions of the Missouri
Highway and Transportation Department's Section 18 State Management Plan
Incorporated herein by reference.
IN WITNESS WHEREOF, the parties have entered into this agreement on the last
date written below.
u
Executed by grantee this 4py-4 day of 1992.
Executed by Commission this day 1 992 of
rA..
MISSOURI HIGHWAY AND
TRANSPORTATION COMMISSION GRANTEE ;'
EY BY r
Title Assistant Chief Engineer Title s
Attest: Attest
k7n.
Secretary
Title
Approv Form: APPROVED AS FORM:
.y
OU- se City ounselor
Ordinance No. / / '7 9 3
14
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APPLICATION FOR SECTION 1.8 ASSISTA NCE
PROJECT PERIOD (11/01/92 THROUGH 10/31/1993) `hX h" bf
�
DATE:
July 17 , 1992 , w ,t.
COntact Person:
f f erson City o f Je
Applican t's Name:
".
.'
Thomas E. Hood
t
Street East McCar y visor
Address: 320 Transit Supervisor
O T.
P n 0 BOX:
E v
Jefferson City, MO 65101 r � �
City -.z.�..
65101
zip Code: phone Number
(314) 6 3 4-6 4 7 9 i"
Cole
county:
al d®scription of Project: The Jefferson City Transit system
General 'M r ;
owns ei ht regular fixed route coaches and nine commuter
(JEFFTRAN) g limits'
.
for the general public transportation within the city
buses R ..
:i.7 SE• ;tV;
The City also owns four small buses a°fai�nP ak hours lautotallOf
the winter any
disabilities. During three "Nandi-Wheels" buses
operated, including
sixteen buses are op aratransit service door to door. Inny. };
:;:;•:•� which provide dial.-a-ride p
r..
addition to regular fixed route and commuter between service,
the downtown
a ark n ride ser
currently provides p
business district and the parking lot at the Capital Mall. r
The admini.st
ration of the system is provided through the City' s
Department of Transportation with assistance from Pro
ect
Finance and Public Works Departments, with overall p J . h
Fin resent time the
management done by the Transit Supervisor. At the p
Directoof the
r of Transportation acts as the chief stslwit rbookkeeping
Transit Division. The Finance Department assn
and purc hasing.
Fund
;
Proposed Operating •
Proposed capital Funding: Y
$326,615- 00
';��°-• Federal
Federal
Local 326, 616. 00
Local
$653 ,231-00 Total
Total
}r� '
Authorized Of f is a 1
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is PAGE 1 OF 2
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J CITY OF JEFFERSON, DEPT. OF TRANS . , TRANSIT DIV.
PROJECTED ADMINISTRATIVE AND PRERATING BUDGET
FY 92-93 NOVEMBER 1 , 1992 THRU OCTOBER 31 , 1993
:. ADMINISTRATIVE EXPENSES MONTH ,t
N;
j, DESCRIPTION
k" 501 . 00 A SALARIES
}
501 . 01 A ADMINISTRRATIVE SALARIES $52 , 932 .00 $��{
502 , 00 A FRINGE BENEFITS
^' sr'#
502 . 01 A FICA $2 , 827 . 00
502 . 02A FRINGE BENEFITS—ALL OTHERS $7 , 968 . 00
503 . 00 A SERVICES
503 . 02 A PROFESSIONAL SERVICES FEES $2 , 000 .00x7
503 . 04 A ALL OTHER FEES
503 . 04 . 01 ACCOUNTING EXPENSES $12 , 000 .00
503 . 04 . 02 TELEPHONE $1 ,400 . 00 ily� ;,;••f
zcll
f
503 . 04 . 03 BLDG. SECURITY MONITORING $1 , 500 .00
503 . 04 . 04 TRASH PICK UP $800 . 00
503 . 04 . 05 UNIFORM CLEANING $2 , 700 . 00
503 . 04 . 06 MSHP CRIMINAL HISTORY CHECK
504 . 00 A MATERIALS AND SUPPLIES
504 . 01 A OFFICE SUPPLIES $600 .00
'..: 0 . 00 504 . 02 A OTHER MATERIALS AND SUPPLIES _
-" 504 . 02 . 01 OPERATIONAL SUPPLIES $2 , 100 . 00
504 . 02 .02 BUILDING AND GROUNDS $4 , 500 .00
504 . 02 . 03 CLOTHING $5,000 .00 '
505 . 00 A UTILITIES
4 505 . 01 A TRANSIT FACILITY
505 . 01 . 01 LITHTS AND HEAT $3 , 000 .00 l
:r 505 . 01 . 02 WATER AND SEWER $500. 00
509 . 00 A MISCELLANEOUS EXPENSES
509 . 01 A DUES AND SUBSCRIPTIONS $800 .00
;xr 509 . 02 A TRAVEL AND MEETINGS $800. 00
` 509 . 03 A ADVERTISING AND PROMOTION $3 ,000. 00
�` 509 . 04 A OTHER EXPENSES
¢.:>r 509 . 04 . 01 TRAINING AND EDUCATION $750 .00
509 .04 . 02 POSTAGE $750. 00
509 . 04 . 03 PRINTING $5 ,700 . 00
;x 509 . 04 . 04 MEDICALS $1 , 000. 00
TOTAL ADMINISTRATIVE EXPENSES $112 , 627. 00 e
zK
rtes
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APPENDIX-
PAGE 2 OF 2
1ATING SUMMARY
DESCRIPTION
' II! f�'• x �q
501 . 00 0 SALARIES
501 . 01 0 DRIVERS SALARIES $259 , 234 . 00
501 . 02 0 DISPATCHER SALARIES $25 , 620 . 00
501 . 04 0 OTHER SALARIES, OPERATIONS SUPERVISOR $28, 296 . 00 :;
" .
502 . 00 0 FRINGE BENEFIT ` ' ?Q
502 . 01 0 FICA $23 , 300 . 00
502 . 02 0 FRINGE BENEFITS-ALL OTHERS $70, 950 . 00
503 . 00 O SERVICES , �Y{'
f 3'�
503 . 01 O C.M. LABOR CHARGE BACK $87 , 500 . 00
f. . 504 . 00 O MATERIALS AND SUPPLIES N ',�_
504 . 01 0 FUEL $64 ,320 . 00
f t ,
504 . 02 O LUBRICANTS $7 , 200 . 00
504 . 03 0 TIRES AND TUBES $7 , 800 . 00
504 . 04 0 INVENTORY PURCHASES, PARTS C.M. $74 , 700 . 00 ;
4. 504 . 05 0 MISC. MATERIALS AND SUPPLIES $7 , 000 . 00
506 . 00 0 INSURANCE
G*: 506 . 01 0 LIABILITY
506 . 01 . 01 AUTO LIABILITY $14 , 200 . 00
506 . 01 . 02 GENERAL LIABILITY $3 , 204 . 00
506 . 02 0 OTHER INSURANCEtzx sizes
506 . 02 . 01 PROPERTY INSURANCE $3 , 408 . 00
506 . 02 . 02 INLAND MARINE $192 . 00
5 . 00 0 TAXES
507 . 02 O FUEL. STATE TAX $12 ,480 . 00 ." '
c TOTAL OPERATING EXPENSES $689, 404 . 00
TOTAL EXPENSES, OPERATING AND ADMINISTRATIVE $802 , 031 . 00
r., x
530 . 00 0 INELIGIBLE EXPENSES Ey
530 . 01 0 CHARTER EXPENSES $1 , 000 . 00
ELIGIBLE OPERATING EXPENSES $801 , 031 . 00
ux` 540 . 00 R PASSENGER REVENUE
540 . 01 R FARE BOX $75, 000 . 00
540 . 02 R DEMAND RESPONSE $33, 000 . 00
: .w 540 . 03 R SCHOOL PASSES $30, 000 . 00
„t
540 . 04 R SPECIAL $1 , 500 . 00
540 . 05 R GOLDEN PASS $5 ,300 . 00
541 .00 R MISCELLANEOUS REVENUE
.A. 541 . 01 R VEHICLE WASH REIMBURSEMENT $3 , 000 . 00
541 . 02 R INSURANCE CLAIM REFUNDS $0 . 00
TOTAL FARE BOX AND OTHER REVENUES
APPLIED AGAINST ELIBIBLE EXPENSES
NOT INCLUDED IN LOCAL SHARE $147 , 800 . 00
NET PROJECT COST $653 , 231 . 00
�..\ A LICANTS SHARE $326,616 . 00
TION 18 FUNDS
$326 , 615 . 00
PREPARED BY
,✓
AOS"MAS E . HOOD
J TRANSIT SUPERVISOR
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