HomeMy Public PortalAboutORD11859 BILL NO. 92-136
SPONSORED BY COUNCILMAN HAAKE
ORDINANCE NO. 11369
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH BLACK
AND VEATCH FOR THE WASTEWATER ODOR CONTROL AND TRICKLING
FILTER PROCESS UPGRADE PROJECT.
BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI,
r AS FOLLOWS:
a Section 11. The Mayor and City Clerk are hereby authorized and directed to ,
execute an agreement with Black and Veatch for the wastewater odor control and
' trickling filter process upgrade program. The amount expended for the contract shall
not exceed $45,000.00.
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Section 2. The agreement shall be substantially the same in form and content
as that agreement attached hereto as Exhibit A.
'f Section 3. This Ordinance shall be in full force and effect from and after the
date of its passage and approval.
Passed: 77--- -�-• I� l q�J3 Approved• /X9.3
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Pre si ' g Officer M
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ATTEST:
City Clerk
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CONTRACT FOR PROFESSIONAL SERVICES
THIS AGREEMENT,made and entered into this Y day of 7X4- 4k 1993 by an
between the City of Jefferson City, Missouri, a municipal corporation, hereinafter
referred to as the "City" with offices at 320 East McCarty, Jefferson City, Missouri,
65101, and Black & Veatch, a Missouri partnership, hereinafter referred to as the
r "Consultant".
WITNESSETH: ti
THAT,WHEREAS, the City desires to engage the Consultant to render certain
technical and professional planning services hereafter described in Attachment A.
Scope of Services, below,
WHEREAS, the Consultant made certain representations and statements to
the City with respect to the provision of such services and the City has accepted said
proposal to enter into a contract with the Consultant for the performances of services
by the Consultant.
NOW, THEREFORE, for the considerations herein expressed, it is agreed by
and between the City and the Consultant as follows:
1. Scone of Services. The City agrees to extgage the services of the Consultant.to
perform the services hereinafter set forth in connection with project described in
Attachment A.
2. Additional Services. The City may add to consultant services or delete
therefrom activities of a similar nature to those set forth in the Scope of Services
above, provided that the total cost of such work does not exceed the total cost
allowance as specified in paragraph 6 hereof. The consultant shall undertake such
changed activities only upon the direction of the City.All such directives and changes
shall be in written form and approved by the Director of the office of Public Works
and shall be accepted and countersigned by the Consultant or its agreed.
representatives.
3. Existing Data. All information, data and reports as are existing, available and
necessary for the carrying out of the work, shall be furnished to the Consultant
without charge by the City, and the City shall cooperate with the Consultant in every
reasonable way in carrying out the scope of services. The Consultant shall not be
liable for the accuracy of the information furnished by the City.
4. Personnel to be Provided. The Consultant represents that Consultant has or
will secure at its expense all personnel required to perform the services called for
under this contract by the Consultant. Such personnel shall not be employees of or
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have any contractual relationship with the City except as employees of the
is (�77,�) Consultant. All of the services required hereunder will be performed by the
Consultant or under the Consultant's direct supervision and all personnel engaged
in the work shall be fully qualified and shall be authorized under state and local law
to perform such services. None of the work or services covered by this contract shall
be subcontracted except as provided in Attachment A without the written approval
of the City.
5. Notice to Proceed. The services of the Consultant shall commence as directed
in the Notice of Proceed and shall be undertaken and completed by September 1,
frq 1993, if the Notice to Proceed is given by May 1, 1993.
6. Compensation.. The City agrees to pay the Consultant in accordance with the
terms set forth in Attachment B, which shall constitute complete compensation for
all services to be rendered under this contract. The final payment will be subject to
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receipt of a requisition for payment and a statement of services rendered certifying
that the Consultant full performed all work to be paid for in such progress payments
in conformance with the contract. It is expressly understood that in no event will the
total compensation and reimbursement to be paid to the Consultant under the terms
of this contract exceed the sum of $41,500.00 for all services required unless
specifically and mutually agreed to in writing by both the City and Consultant. Such
compensation will be paid in progress payments, as specified in Attachment B. No
change in compensation shall be made unless there is a substantial and significant
ED' diffierence between the work originally contemplated by this agreement and the work
actually required.
7. Failure to Perform, Cancellation, If, through any cause, the Consultant shall
fail to fulfill in timely and proper manner its obligations under this contract, or if the
Consultant shall violate any of the covenants, agreements, or stipulations of this
contract, the City shall thereupon have the right to terminate this contract by giving
written notice to the Consultant of such termination and specifying the eff ective date
thereof, at least five (5) days before the effective day of such termination. The
Consultant may without cause terminate this contract upon 30 days prior written
notice. In either such event all finished or unfinished documents, data, studies,
surveys, drawings, maps, models, photographs, and reports or other materials
prepared by the Consultant under this contract shall, at the option of the City,
become its property, and the compensation for any satisfactory work completed on
such documents and other materials shall be determined.Notwithstanding the above,
the Consultant shall not be relieved of liability to the City for damages sustained by
the City by virtue of any such breach of contract by the Consultant.
S. Assimiment. The Consultant shall not assign any interest in this contract,and
shall not transfer any interest in the same (whether by assignment or novation),
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without prior written consent of the City thereto. Any such assignment is expressly the
.
subject to all rights and remedies of the City under act or to teerminate the same as
subs notice to
:u right to change or delete activities from the con to Ve any
provided herein, and no such assignment shall require ttakeltunder this agreement,
any such assignee of any actions o notify any tsuch assignee.
though City will attempt to
f •alit . Any reports, data or similar information given to
is to be
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r or assembled by
the Consultant under this contract w ndividual or organization by .
kept as confidential shall not bve made approval of the City.
the Consultant without prior
at{: discrimination. The Consultant agrees in the performance of the origin contract
10. Non grounds or because of race, creed, color, national origin or
'. . -ti ainst any employee of
not to discriminate on the gr a or political affiliation, ag provision in all
. ancestry, sex, religion, handicap, ag and shall include a similar
consultant or applicant for employment
subcontracts let or awarded hereunder• independent contractor and
11. Inde endent Contractor. The Consultant the Consultant or designate the
nothing herein shall constitute or designate
of its employees as agents or employees of the City.
Consultant or any of the
Benefits no
.` t Available. The Consultant shall. not be entitled to any
12. employees of
for the the City nor be covered by the Workmen's
benefits established
Compensation Program of the City.
13. Liabilit . The parties mutually agree to the following:
a, In no event shall the City
be liable to the Consultant for special,
indirect, or consequential damages, except those caused by the City
arising out of or in any
way connected with the amount of money to
maximum liability,of the City it under thiscontract.
` to be paid or received by the Y -indemnifyp and hold the City harmless
out of personal
b, The Consultant shall l claims o�ssea, and liabilities arising caused b
from and against al ro ert which are Y
injuries, including death, and dam damage or omissions or intentional torts
the Consultants negligent acts)
he performance of this contract. The f money be received by
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Consultant shall be limited to the amount of mo y
the Consultant under this contract.
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14. Documents. The Consultant agrees that reproducibles of tracings and maps
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' prepared or obtained under the terms of this Contract shall be delivered upon request
to and become the property of the City upon termination or completion of the work.
They are not intended for reuse without prior written verification and approval by the
Consultant. Copies of basic survey notes and sketches, charts, computations and
other data prepared or obtained under this Contract shall be made available, upon
request, to the City without restrictions or limitations on their. use. When such
copies are requested, the City agrees to pay the Consultant its costs of copying and
delivering same.
15. Nonsolicitation. ' The Consultant warrants that he had not employed or
retained any company or person, other than'a bona fide employee working solely for
the Consultant, to solicit or secure this Contract, and that he has not paid or agreed
to pay any company or person,other than a bona fide employee working solely for the
Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other
consideration, contingent upon or resulting from the award or making of this
Contract. For breach or violation of this warranty, the City shall have the right to
annul this Contract without liability, or, in its discretion, to deduct from the Contract
price or consideration, or otherwise recover the full amount of such fee, commission,
percentage, brokerage fee, gifts, or contingent fee.
16. Books and Records. The Consultant and all his subcontractors shall maintain
all books, documents, papers, accounting records and other evidence pertaining to
costs incurred in connection with this Contract, and shall make such materials
available at their respective offices at all reasonable times during the Contract and
fora period of three (3) years following completion of the Contract.
17. Delays. The City agrees that the Consultant shall not be liable for delays
resulting from causes beyond the reasonable control of the Consultant; that the
Consultant has made no warranties, expressed or implied, which are not expressly
set forth in this Contract; and that under no circumstances will the Consultant be
liable for indirect or consequential damages.
18. Notices. All notices required or permitted hereinunder and required to be in
writing may be given by first class mail addressed to the Director of Public Works,
320 Fast McCarty, Jefferson City, Missouri 65101, and Black &Veatch, 8400 Ward
Parkway, P. O. Box 8405,Kansas City, Missouri 64114. The date and delivery of any
N notice shall be the date falling on the second full day after the day of its mailing.
` Y9. Third Party Rights, Nothing in this Agreement shall be construed to give any
rights or benefits to anyone other than the City and Consultant.
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ATTACHMENT A
,. TO
AGREEMENT FOR ENGINEERING SERVICES
City: City of Jefferson
"h Engineer: Black & Veatch
t
Project: Wastewater Odor Control and Trickling Filter Process Upgrade
a
• SCOPE OF SERVICES
BASIC SERVICES
Odor Control
101--Initiation Meeting. Key members of the project team will meet with
City staff to review project objectives, discuss the existing treatment
r facilities and operations, and obtain available data. Plant, o
pera•tors �
will be shown techniques and locations for taking background data, and
provided with a sampling �
P g plan. The necessary sampling equipment will be
provided by Black & Veatch.
102--Review Available Information. Drawings, operating data and
historical records of odor complaints and monitoring data of the
existing collection system will be reviewed.
103--Evaluation of Wastewater Processes. Major liquid and sludge
processes will be evaluated to determine if operating practices or
loading conditions are contributing to odor problems, and to provide the
City with an estimate of existing plant capacity for future growth.
104--Perform Odor Survey. The odor control engineer will visit the site
for three consecutive days to monitor liquid and air sulfides and other
odors at various locations around the treatment plant.
105--Evaluation of Existing Odor Control Measures. The existing
collection system pumping station chemical addition and headworks odor
scrubber systems will be evaluated for odor reduction efficiency.
Recommendations for optimization of these systems will be provided.
106--Identification of Alternatives. Potential odor control options
will be identified. Compatibility of these options with other treatment
systems and possible combinations of treatment systems to simplify
operations will be considered.
107--Evaluation of Alternatives.
. Capital, operation, and maintenance
12/04/92
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�' tlq• i .�':�,�r ry'}.l .,re'zY.,�a.•u�`• tut J� •�i,�'.�ih,,�,, > ,ct!°�'�; r{i,rtr t ;rL', .•i d
costs, and performance and reliability will be considered for each ,
` ` . alternative. Non-economic factors such as appearance, spatial
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requirements, or upgrade potential will also be considered.
. " 108--Prioritization of Alternatives. The odor control alternatives will
be prioritized based on the results of the evaluation.
if 109--progress Meeting. An interim meeting will be held to discuss the
results and findings of the odor survey and the odor control
alternatives evaluation.
ia�
Trickling Filters
201--Field Inspection The civil engineer will visit the site to conduct
an inspection of the trickling filters. City employees may be needed
lry for assistance with the removal of plastic media and concrete joint.
202--Design Analysis An engineering analysis of the trickling filters }
will be prepared based on the information gathered during the field
inspection.
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203--Alternative Costing Preliminary opinions of construction cost will
be prepared for alternatives necessary for structural or aesthetic
improvement of the trickling filters.
204--Progress Meeting A meeting will be held to discuss the findings of .
' the tricklin filter evaluation and the alternatives available.
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Project Report
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301--Prepare Draft Report. A draft report will be prepared presenting
the findings of the study and recommendations for a comprehensive odor
abatement program. A phased approach will address high priority sources
to maximize cost-effectiveness. Structural and aesthetic
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recommendations concerning the trickling filters will also be presented.
t The draft report will be submitted for the City's review and comment.
302--Present Final Report. After incorporation of the City's comments
and clarification of questions, the final report will be issued. The
final report will be presented to the City at a project completion
meeting. This meeting will include a discussion about Engineer's
recommendations for design and implementation of any improvements.
AWL
12/04/92
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SUPPLEMENTAL SERVICES
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w ' The Basic Services defined by the various tasks were prepared in
response to information .provided in the Request For Proposals and during
the Selection Interview. Any work that is not included in the Basic
Services will be classified as Supplemental Services. Supplemental
. ; Services shall include but are not limited to:
1. Additional meetings to those described above with the City, or any
t meetings with local , State, or Federal agencies to discuss the
project.
2. Appearances at public hearings or before special boards.
3. Additional engineering work required to meet the requirements of
regulatory or funding agencies that become effective subsequent to
the date of this agreement.
4. Special consultants or independent professional associates
requested or authorized by the City.
5. Additional field testing in excess of the number' of days
specifically outlined in the Basic Services.
6. Conducting pilot testing of chemical treatment or odor abatement
measures.
7. Changes in the general scope, extent, or character of the Project
or Services provided, including but not limited to, changes in
size, complexity, schedule, and revising previously accepted
studies, reports, or design docBments.
8. Detailed opinion of construction or implementation cost for
recommended odor control strategies.
t,
12/04/92
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ATTACHMENT B
TO a;
CONTRACT FOR ENGINEERING SERVICES
r
Owner: City of Jefferson
Engineer: Black & Veatch ',
Project: Wastewater Odor Control and Trickling Filter Process Upgrade
"7�Na
fi=x, COMPENSATION s
4•"N;, For the services covered by this Agreement, the Owner agrees to pay the
Engineer as follows:
A. For Technical Services described in Attachment A, an hourly rate
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for personnel in accordance with the Rate Schedule, which is
!A11 attached hereto and incorporated by reference as part of this
Agreement. The Rate Schedule will be effective from January 1, =a
,,ties 1993 to July 1, 1993. An upper billing limit of $41,500,
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including reimbursable expenses, will not be exceeded without
further authorization. Costs for the Technical Services will be
s billed for actual time spent on the Project.
; t Fg B. For Supplemental Services, the attached Rate Schedule will be
f: used. Each item of supplemental services shall be established
before the work is started. The amount billed for each item of
is supplemental services shall not exceed the amount established for
it without further authorization. Additional amounts for
supplemental services may be authorized, if necessary, as the work
progresses.
• C. The following expenses are reimbursable:
1. Travel , subsistence, and incidental costs.
2. Use of motor vehicles on a monthly rental basis for assigned
vehicles and on a rental cost basis for vehicles used- for
short periods.
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3. Long distance telephone and facsimile costs and project
"onsite" telephone costs.
4. Reproduction of drawings and specifications.
5. Postage and shipping charges for project-related materials.
12/04/92
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BLACK VEATCH
Midwest Region
Environmental Division
RATE SCHEDULIE
Effective January 1., }r
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Title Fees
Rate/Hour
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Senior •ject Manager 105.00 t4r
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Project Manager/Project "Engineer
Engr/05 85.00
r' ` 1 78.00 4'f:
Staff Engineer
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[: 1
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h Tech/06,07
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Graphics/05 43.00
Graphics/03,04
33.00
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