HomeMy Public PortalAboutORD10003 0
BILL NO. S� '
SPONSORED BY COUNCILMAN
® ORDINANCE NO.
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH LOETHEN
OIL COMPANY, INC. FOR THE PURCHASE OF GASOLINE AND DIESEL FUEL.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON,
MISSOURI, AS FOLLOWS:
Section 1. The Mayor and Clerk are hereby authorized and
directed to execute a contract with Loethen Oil Company, Inc. for the
purchase of gasoline and diesel fuel for a sum not to exceed
$181 ,340.70.
Section 2. The contract shall be substantially the same in form
and content as that contract attached hereto as Exhibit A.
Section 3. This Ordinance shall be in full force and effect from
and after the date of its passage and approval. Q
Passed Approved
® �re-4ding Offic Mayor
ATTEST:
ity Clerk
Alk
CONTRACT FOR GASOLINE AND DIESEL FUEL
This contract is made and entered into this �5 day of ,
19 $3 by and between the City of Jefferson, Missouri, he ina er
re erred to as "City," and Loethen Oil Company, Inc. , hereinafter
referred to as "Loethen".
In consideration of the covenants and agreements hereinafter set
forth, the parties hereto agree as follows:
1. General. Loethen agrees to provide and deliver the gasoline and
diesel `u -in the amounts and to the locations listed herein for one
year from the date of this contract. Delivery shall be made to all
present locations and any new locations that may be established by
the City. The gasoline and diesel fuel shall meet the Federal/State of
Missouri and environmental control regulations concerning gasoline
and diesel fuel. Loethen shall upon request of the City furnish a
certificate listing the average test results on the material to be
supplied according to ASTNi standard tests, and shall, likewise, give
the average BTU per pound. All items shall meet Federal and/or State
regulations with reference to air and water pollution regulations.
2. Taxes. The price quoted in this contract on each of the items
shall be without tax.
3. Delivery. Delivery shall be on automatic schedules to the tank,
at the various locations, Monday through Friday, between 8:00 A.M.
and 4:00 P.M. , and shall be made in the presence of an authorized
employee of the City. When specially ordered, delivery shall be made
within twenty-four (24) hours of receipt of the order. Should any of
the items delivered prove to be below the specified standard, Loethen
shall remove such items, replace them with the specified items and
bear the cost of all tests. Loethen shall remove condensate and other
foreign heavy material from the tanks as required, at no additional
cost.
4. Measurement. Gasoline and diesel fuel shall be measured and
paid or in U.S. standard gallons, at sixty (60) degrees Fahrenheit.
Any questions concerning volumes delivered shall be resolved in
accordance with the following ASTM specifications:
D 1085 gauging method
D 1086 temperature measurement
D 1087 volume calculations and corrections
5. Invoices. Loethen shall submit invoices monthly, in triplicate, for
each location. Location shall be shown on each invoice. Copies of
invoices will be sent to each location. The invoices and a counter
ticket shall be sent to the Finance Department, 320 E. McCarty Street,
Jefferson City, Missouri 65101.
6. Prices. Beginning on the effective date of this contract, the City
shall pay the following rates for the gasoline and diesel fuel
delivered:
Regular gasoline $.925 per gallon
Unleaded gasoline $.955 per gallon
Diesel No. 1 $.882 per gallon
Diesel No. 2 $.822 per gallon
Loethen will be allowed to increase or decrease these base prices by
the same amount of increase or decrease it receives from its supplier,
Getty Oil Company. Any increase or decrease must be documented by
Loethen by sending a letter from its supplier to the Purchasing
Agent, 320 E. McCarty Street, Jefferson City, Missouri 65101. The
delivery locations and estimated quantities are attached hereto as
Exhibit 1. The quantities shown are estimated only, and City will
pay only for the actual quantities delivered. The payments under this
contract shall not exceed $181,340.70 without first obtaining the
written approval of the City Council.
7. Term. This contract shall be in full force and effect for one (1)
year after the effective date shown above.
CITY OF JEFFERSON, MISSOURI
By
Mayor-
ATTEST:
ity Clerk
` (CITY SEAL) ETHEN OIL/3ZOMPANY, INC.
6yi
Ti e:
ATTEST:
/atx l .
ecretary
(CORPORATE SEAL)
PAGE 2
gPECIFICATIONS
1. REGULAR GASOLINE, ASTM SPECIFICATIONS: ESTIMATED QUANTITY 67,500 gallons
Location: A. Central Maintenance Facility
830 E. Miller St. , Jefferson City, MO
One (1) 2,000 gallon tank
: B. Airport Facility
Jefferson City, MO
One (1) 300 Gallon tank
C. Parks & Recreation
1. Washington Park
1201 Missouri Blvd. , Jefferson City, MO
One (1) 500 gallon tank
2. Hough Park Golf Course
932 Ellis Blvd. , Jefferson City, MO
One (1) 750 gallon tank
3. Binder Park
i Rainbow Drive, Jefferson City, MO
One (1) 125 gallon tank
4. Memorial Park
120 Binder Dr. , Jefferson City, MO
One (1) 35 gallon tank
5. Ellis Porter Park
1439 Riverside Dr. , Jefferson City, MO
One (1) 110 gallon tank
6. McClung Park
930 Oakwood, Jefferson City, MO
One (1) 150 gallon tank
7. Miller Park
Highway 50 West, Jefferson City, MO
One (1) 100 gallon tank
2. UNLEADED GASOLINE, ASTM SPECIFICATIONS: ESTIMATED QUANTITY 60,000 gallons
S Location: A. Central Maintenance Facility
830 East Miller, Jefferson City, MO
T One (1) 6,000 gallon tank
3. DIESEL NO. 1, ASTM SPECIFICATIONS: ESTIMATED QUANTITY 59,500 gallons
Location: A. Central Maintenance Facility
830 East Miller St. , Jefferson City, MO
One (1) 2,000 gallon tank
4. DIESEL FUEL, NO. 2, ASTM SPECIFICATIONS: ESTIMATED QUANTITY 11,100 gallons
Location: A. Central Maintenance Facility
830 E. Miller, Jefferson City, MO
One (1) 2,000 gallon tank
B. Airport Facility
Jefferson City, MO ,
One (1) 250 gallon tank
ALL QUA14TITIES LISTED ARE ESTIMA'T`ED ONLY AND MAY BE ADJUSTED EITHER UP OR DOWN.
DELIVERIES ARE TO BE MADE DURING A ONE YEAR PERIOD BEGINNING DATE OF AWARD.