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HomeMy Public PortalAboutORD10003 0 BILL NO. S� ' SPONSORED BY COUNCILMAN ® ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH LOETHEN OIL COMPANY, INC. FOR THE PURCHASE OF GASOLINE AND DIESEL FUEL. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The Mayor and Clerk are hereby authorized and directed to execute a contract with Loethen Oil Company, Inc. for the purchase of gasoline and diesel fuel for a sum not to exceed $181 ,340.70. Section 2. The contract shall be substantially the same in form and content as that contract attached hereto as Exhibit A. Section 3. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Q Passed Approved ® �re-4ding Offic Mayor ATTEST: ity Clerk Alk CONTRACT FOR GASOLINE AND DIESEL FUEL This contract is made and entered into this �5 day of , 19 $3 by and between the City of Jefferson, Missouri, he ina er re erred to as "City," and Loethen Oil Company, Inc. , hereinafter referred to as "Loethen". In consideration of the covenants and agreements hereinafter set forth, the parties hereto agree as follows: 1. General. Loethen agrees to provide and deliver the gasoline and diesel `u -in the amounts and to the locations listed herein for one year from the date of this contract. Delivery shall be made to all present locations and any new locations that may be established by the City. The gasoline and diesel fuel shall meet the Federal/State of Missouri and environmental control regulations concerning gasoline and diesel fuel. Loethen shall upon request of the City furnish a certificate listing the average test results on the material to be supplied according to ASTNi standard tests, and shall, likewise, give the average BTU per pound. All items shall meet Federal and/or State regulations with reference to air and water pollution regulations. 2. Taxes. The price quoted in this contract on each of the items shall be without tax. 3. Delivery. Delivery shall be on automatic schedules to the tank, at the various locations, Monday through Friday, between 8:00 A.M. and 4:00 P.M. , and shall be made in the presence of an authorized employee of the City. When specially ordered, delivery shall be made within twenty-four (24) hours of receipt of the order. Should any of the items delivered prove to be below the specified standard, Loethen shall remove such items, replace them with the specified items and bear the cost of all tests. Loethen shall remove condensate and other foreign heavy material from the tanks as required, at no additional cost. 4. Measurement. Gasoline and diesel fuel shall be measured and paid or in U.S. standard gallons, at sixty (60) degrees Fahrenheit. Any questions concerning volumes delivered shall be resolved in accordance with the following ASTM specifications: D 1085 gauging method D 1086 temperature measurement D 1087 volume calculations and corrections 5. Invoices. Loethen shall submit invoices monthly, in triplicate, for each location. Location shall be shown on each invoice. Copies of invoices will be sent to each location. The invoices and a counter ticket shall be sent to the Finance Department, 320 E. McCarty Street, Jefferson City, Missouri 65101. 6. Prices. Beginning on the effective date of this contract, the City shall pay the following rates for the gasoline and diesel fuel delivered: Regular gasoline $.925 per gallon Unleaded gasoline $.955 per gallon Diesel No. 1 $.882 per gallon Diesel No. 2 $.822 per gallon Loethen will be allowed to increase or decrease these base prices by the same amount of increase or decrease it receives from its supplier, Getty Oil Company. Any increase or decrease must be documented by Loethen by sending a letter from its supplier to the Purchasing Agent, 320 E. McCarty Street, Jefferson City, Missouri 65101. The delivery locations and estimated quantities are attached hereto as Exhibit 1. The quantities shown are estimated only, and City will pay only for the actual quantities delivered. The payments under this contract shall not exceed $181,340.70 without first obtaining the written approval of the City Council. 7. Term. This contract shall be in full force and effect for one (1) year after the effective date shown above. CITY OF JEFFERSON, MISSOURI By Mayor- ATTEST: ity Clerk ` (CITY SEAL) ETHEN OIL/3ZOMPANY, INC. 6yi Ti e: ATTEST: /atx l . ecretary (CORPORATE SEAL) PAGE 2 gPECIFICATIONS 1. REGULAR GASOLINE, ASTM SPECIFICATIONS: ESTIMATED QUANTITY 67,500 gallons Location: A. Central Maintenance Facility 830 E. Miller St. , Jefferson City, MO One (1) 2,000 gallon tank : B. Airport Facility Jefferson City, MO One (1) 300 Gallon tank C. Parks & Recreation 1. Washington Park 1201 Missouri Blvd. , Jefferson City, MO One (1) 500 gallon tank 2. Hough Park Golf Course 932 Ellis Blvd. , Jefferson City, MO One (1) 750 gallon tank 3. Binder Park i Rainbow Drive, Jefferson City, MO One (1) 125 gallon tank 4. Memorial Park 120 Binder Dr. , Jefferson City, MO One (1) 35 gallon tank 5. Ellis Porter Park 1439 Riverside Dr. , Jefferson City, MO One (1) 110 gallon tank 6. McClung Park 930 Oakwood, Jefferson City, MO One (1) 150 gallon tank 7. Miller Park Highway 50 West, Jefferson City, MO One (1) 100 gallon tank 2. UNLEADED GASOLINE, ASTM SPECIFICATIONS: ESTIMATED QUANTITY 60,000 gallons S Location: A. Central Maintenance Facility 830 East Miller, Jefferson City, MO T One (1) 6,000 gallon tank 3. DIESEL NO. 1, ASTM SPECIFICATIONS: ESTIMATED QUANTITY 59,500 gallons Location: A. Central Maintenance Facility 830 East Miller St. , Jefferson City, MO One (1) 2,000 gallon tank 4. DIESEL FUEL, NO. 2, ASTM SPECIFICATIONS: ESTIMATED QUANTITY 11,100 gallons Location: A. Central Maintenance Facility 830 E. Miller, Jefferson City, MO One (1) 2,000 gallon tank B. Airport Facility Jefferson City, MO , One (1) 250 gallon tank ALL QUA14TITIES LISTED ARE ESTIMA'T`ED ONLY AND MAY BE ADJUSTED EITHER UP OR DOWN. DELIVERIES ARE TO BE MADE DURING A ONE YEAR PERIOD BEGINNING DATE OF AWARD.