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HomeMy Public PortalAboutPacket_City Council_01212020 City Council Meeting January 21, 2020 Tab A Agendas Tab B Minutes 1. Work Meeting Minutes– December 17th 2. Regular Meeting Minutes– December 17th 3. Planning & Zoning Minutes– January 8th Tab C December Financials Tab D Discussion of Iona Elementary Water Rate Tab E Discussion of Lateral Extension Payment – Jerry Hansen Tab F Discussion of Eastern Idaho Water Right Coalition (EIWRC) Tab G 2019 State of the City Address Tab H Public Hearing- Conditional Use Permit, Janell Fullmer, In-Home Preschool, 3780 N. McKibben Lane Tab I Business License Application- Janell Fullmer, Vogue Dance Co. TAB A AGENDA 1 Iona City Council Work Meeting January 21, 2020 – 6:00 p.m. Iona City Hall – 3548 North Main Street 1. WELCOME 2. ITEMS OF BUSINESS a. Discussion of Iona Elementary Water Rate – John Pymm, District 93 b. Discussion of Lateral Extension Payment – Jerry Hansen c. Discussion of Eastern Idaho Water Right Coalition (EIWRC) d. General Water System Discussion 3. ADJOURNMENT 1 The Idaho Open Meeting Act prohibits Council deliberation or a decision on matters that are not specifically listed on the Agenda. Persons wishing to items placed on the Agenda should contact the City Clerk no later than the Tuesday Prior to the next meeting. Persons needing special accommodations to participate in the meeting should contact the City Clerk no later than 1:00 p.m. on the day prior to the meeting. AGENDA 1 Iona City Council Regular Meeting January 21, 2020 – 7:00 p.m. Iona City Hall – 3548 North Main Street 1. WELCOME 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. CONSENT AGENDA ALL OF THE LISTED CONSENT AGENDA ITEMS ARE ACTION ITEMS a. Minutes from City Council Work Meeting & Regular Meeting- December 17, 2019 b. Financial and Expense Reports for the Month of December 2019 5. ITEMS OF BUSINESS a. 2019 State of the City Address b. Swear-in Recently Elected Officials: Council Members Robert Geray & Peter Wadsworth c. Elect President of the Council d. Public Hearing i. 7:15 p.m. – Conditional Use Permit Application, Janell Fullmer, In-Home Preschool, 3780 N. McKibben Lane ACTION ITEM e. Business License Application – Janell Fullmer, Vogue Dance Co. ACTION ITEM f. Discussion of Main Street g. Fiscal Year 2019 Audit – Searle Hart & Associates h. General Water System Discussion 6. STAFF REPORTS 7. SUGGESTED AGENDA ITEMS At this time, the Mayor will call for any suggestions from the public on any city-related issues which should be included on a future Council Meeting agenda. Any suggestion will be limited to three minutes and discussion will be allowed only to clarify the scope of the suggested topic. All personal and City employee concerns need to be addressed privately with Mayor Gubler. 8. ADJOURNMENT 1 The Idaho Open Meeting Act prohibits Council deliberation or a decision on matters that are not specifically listed on the Agenda. Persons wishing to have items placed on the Agenda should contact the City Clerk no later than the Tuesday prior to the next meeting. Persons needing special accommodations to participate in the meeting should contact the City Clerk no later than 1:00 p.m. on the day prior to the meeting. TAB B 1 CITY COUNCIL WORK MEETING IONA CITY BUILDING DECEMBER 17, 2019 6:00 P.M. PRESENT: Mayor Dan Gubler, Council President Rob Geray, Council Member Michael Thompson, Council Member Peter Wadsworth, Council Member Kathy McNamara, Public Works Director Zech Prouse, City Attorney Andrew Rawlings and City Clerk Keri West. ABSENT: Treasurer Amy Sullivan. VISITORS: Ray Hart, Kevin Casper and Ted Hendricks. ITEMS OF BUSINESS: Discussion of Amendments to Iona City Code § 10-1-17(B), pertaining to Public Way Requirements in the Iona Subdivision Ordinance – Planning & Zoning Commission (P&Z) Member Ray Hart stated the P&Z met last week and reviewed the proposed amendments to § 10- 1-17(B) of the Iona City Code. Member Hart stated they did not approve it due to their desire to require two accesses to new subdivisions. Member Hart continued and stated the P&Z would also like some clarification on the above mentioned section to know what is required by the developers and the neighboring land owners. Mayor Gubler stated the City Council would like to have something in this section that allows land owners to develop their property when a secondary access is not possible. Member Hart agreed and stated the P&Z does not want to land- lock property either, but the City needs to consider continuity between neighborhoods and traffic flow. Mayor Gubler continued and said they had suggested that if the road is longer than 400’ the City can require the road to be wider for convenient access for emergency vehicles to turn around. Member Hart and Director Prouse both agreed that a wider road does not necessarily solve the problem for EMS access. Council President Geray stated if a developer doesn’t meet the requirements of the City Code, they are able to apply for a Variance. Director Prouse stated § 10-1-12 of the Iona City Code specifically talks about the Variance process for a new subdivision. Attorney Rawlings confirmed that section does apply to any new subdivisions and stated the City Council can discuss those applications on a case by case basis. Therefore, an amendment to the previous discussed section is not required. Mayor Gubler confirmed with the City Council the consensus to retain the current code. Discussion of Lease Agreement with Bonneville Art Association for Stanger Building – Mayor Gubler stated the 50 year lease with the Stanger Building is expiring this month, so the Council needs to decide what they would like to do with the building. Council President Geray stated the addendum to the lease agreement is dated December 1969, but the actual lease agreement is dated October 1970. Therefore, the actual lease does not expire until October 2020. Attorney Rawlings agreed. Mayor Gubler stated they can postpone this discussion until closer to October 2020. Approval of Change Order #3, Dome Technology – Mayor Gubler stated they need to have Change Order #3 for Dome Technology officially approved. He stated he has already polled the City Council members individually and received verbal approval to move forward with the work quickly. He continued and stated the increase for this change order is $26,145. 2 Council Member Wadsworth made a motion to approve Change Order #3 for Dome Technology, an increase in the amount of $26,145. Motion seconded by Council Member Thompson. All in favor. Motion carried. General Water System Discussion – Mayor Gubler stated there is $970,000 left in the budget for the water project. The proposed estimate for the well house is $950,000. Mayor Gubler discussed possible options to reduce that estimate. He also stated the Army Corp of Engineers still has the City on their books for a grant of $500,000. Mayor Gubler stated if they do not receive the grant, the City will be over budget on this project. He continued and stated he believes the City needs to pursue the grant with Army Corp of Engineers. However, that money can only be used for work that has not been completed yet. Mayor Gubler requested the tentative approval from the Council to allow the City to pursue this grant. He also mentioned receiving the grant will increase administrative costs due to the increase in the scope of work, so the City would see approximately $380,000, rather than the full $500,000. Council President Geray stated concern over the possibility of using resources to pursue the grant and having it not get awarded. Mayor Gubler stated if that happens the City is no worse off because we still have enough money to finish the water project without the increased scope of work. Director Prouse asked if this means the City would need to postpone the drilling of the well. Mayor Gubler confirmed it would postpone the drilling. Director Prouse stated that will cost the City money. Ted Hendricks stated they have 60-90 days to award the drilling contract, so that shouldn’t cost the City any extra money. Meeting Adjourned: 6:55 p.m. COUNCIL APPROVED: January 21, 2020 Dan Gubler, Mayor ATTEST: Keri West, City Clerk 1 CITY COUNCIL REGULAR MEETING IONA CITY BUILDING DECEMBER 17, 2019 – 7:00 P.M. PRESENT: Mayor Dan Gubler, Council President Rob Geray, Council Member Michael Thompson, Council Member Peter Wadsworth, Council Member Kathy McNamara, Public Works Director Zech Prouse, City Attorney Andrew Rawlings and City Clerk Keri West. ABSENT: Treasurer Amy Sullivan. VISITORS: Scott Kelly, Tim Kelly, Gary Elliott, Jolyn Louk, Karen Hansen, Whitney Brown, Deb Sorenson, John Empey and Kevin Casper. Mayor Gubler welcomed everyone and Lieutenant Kevin Casper led the Pledge of Allegiance. A roll call was taken to open the meeting. CONSENT AGENDA: City Council Work Meeting and City Council Regular Meeting Minutes of November 19, 2019 were reviewed. Council reviewed the finance reports for the period ending November 30, 2019 (17% of the fiscal year elapsed). The City had $836,216.67 in the bank and routine bills had been paid, “Exhibit A”. Mayor Gubler entertained a motion. Council President Geray made a motion to approve the consent agenda as presented. Council Member Thompson seconded the motion. All in favor. Motion carried. ITEMS OF BUSINESS: Public Hearing – Conditional Use Permit Application, Scott Kelly, New Self-Storage Facility on Main Street – Mr. Scott Kelly stated they purchased a Commercially Zoned lot in the City of Iona with the purpose of building a new storage unit facility. He continued and said they went to the Planning & Zoning Meeting (P&Z) the previous week and were deemed “unessential and undesirable”. Mr. Kelly stated he believes this is essential and he passes 700 storage units in a 2 mile radius from his home to his office, just a few miles from Iona. He also stated there are currently 2 storage unit facilities in Iona that have 96 total units and 93 of those are occupied. He continued and said his family has run a successful storage unit business for 21 years. Mr. Kelly continued and stated this will bring in tax revenue for the City along with water hook-up fees, permit fees and will employee at least one part-time person. Mr. Kelly stated they estimate this facility would have 5-10 cars enter each day. He continued and said they would have little impact on the water and sewer systems. He also stated they would little noise and no air pollution. Mayor Gubler questioned what the operating hours would be for this new facility. Mr. Kelly stated the facility would have 24 hour access, but the afterhours visits are minimal. Mr. Kelly also stated they have decided to put up a privacy fence on all sides of the facility, excluding the west side, which faces Main Street. He continued and stated Chairman West of the Planning & Zoning Commission suggested to avoid a steel building that “looks like storage units”. Mr. Kelly stated he has now done research and has found new ideas to enhance the look of the facility and help it blend it with the surrounding properties. Council Member Wadsworth asked Mr. Kelly if he would like to table this vote until they can present other ideas that are more aesthetically pleasing, because the application they are voting on tonight is based on the steel building drawings already submitted. Council President Geray 2 stated there is no need to table the discussion because they could still pass it subject to conditions agreed upon tonight. Director Prouse asked Mr. Kelly where they would be installing accesses to the property. Mr. Kelly stated they intend to install two entrances off Main Street. Director Prouse said the alley is a dedicated right-of-way, so they could use that as an access to the property. Mr. Kelly said he was unaware of that and hasn’t been able to find that information anywhere. Director Prouse encouraged the Council to require an impact statement if they approve this permit. Mr. Kelly asked who does the impact statement. Director Prouse stated that is a requirement and the responsibility of the applicant to hire someone, pay for and provide an impact statement. Mayor Gubler opened up the Public Hearing portion of the meeting and invited anyone from the public to please approach the podium to state any questions or comments regarding this application. Karen Hansen (5164 E. Wilde Ave.) stated she was the Mayor of Iona for many years and has invested a lot of time into the City. She agrees that property owners should be able to do what they want with their property, but she is concerned about preserving downtown Main Street of our historic town. She continued and stated she is not in favor of this application because she does not believe it is appropriate on Main Street. Whitney Brown (4169 N. 55th E.) stated she is currently renting a storage unit at Mr. Kelly’s existing facility and she is impressed with how well kept they are and well maintained. She also stated she believes they will enhance Main Street with their business, rather than an empty lot. Mrs. Brown stated she is the person they have asked to be their part time employee and looks forward to having that job so close to home while she is going to school online. Deb Sorenson (5276 Hansen Ave.) stated he lives adjacent to this property to the east. He continued and stated he has lived in this community for 74 years and served on the City Council for many years. Mr. Sorenson agrees that this area is growing and storage units may be desirable, but he does not think they belong on historic Main Street. Mr. Sorenson also stated he does not think the applicant is prepared and still has many unanswered questions regarding the design and aesthetics of the business. He also stated he is concerned with the facility only having one part time employee. He continued and asked if it would have a gated entrance or if it would be accessible to youth walking along Main Street. Council Member McNamara also stated concern if the entrance is not gated. Jolyn Louk (5428 E. Rockwood Ave.) stated one of the storage facilities in Iona has the owner living right next door, so they are able to watch the building at all times. She stated the other storage facility was built by a local resident and was always maintained. But, last year that business was sold to a company from Idaho Falls and they have not maintained the grounds. She is hesitant to allow someone to build another facility that does not live in Iona and can keep a watchful eye on it and cares if it is maintained. Ms. Louk stated the sidewalk on Main Street is very busy and a storage facility there could create a safety hazard. She also stated storage units can create a place for crime in the City. Ms. Louk reiterated that storage units do not belong on Main Street, no matter how good the building looks. Gary Elliott (5462 E. Rockwood Ave.) stated he also owns the property to the north of the applicant, which is 5242 E. Hansen Ave. Mr. Elliott stated he is not against storage units in general, but he does not think they belong on Main Street, no matter how they design the 3 buildings to look. Mr. Elliott continued and stated he is aware that Mr. Kelly was informed this application may create concern from residents, so he should have included a contingency when purchasing the property. John Empey approached the podium and stated he owns the property to the south at 3388 N. Main Street. He is concerned with what type of storage units are being proposed as he is trying to beautify his property next door. Mr. Empey encouraged the Council to consider in the future what we want Main Street to look like. He continued and said he would not be opposed if it is a high end facility, but understands that would cost a lot of money. If it is a basic storage facility, he is against it and does not believe it would fit in on Main Street. Mayor Gubler read aloud the emails that have been received prior to the meeting, including three in favor and one in opposition of the proposed application. Mayor Gubler stated he does not put much weight on opinions of those outside of Iona, because they are not part of the community and do not pay City taxes. He then asked if there were any additional comments from the public. No response. Mayor Gubler closed the Public Hearing portion of the meeting and began deliberation amongst the Council. Mayor Gubler said in the City Code it states they can approve an application and impose conditions if they feel it is essential or desirable to the community. He encouraged the Council to consider this when discussing and deciding on whether to approve this application. Mayor Gubler said personally he is not in support of storage units on Main Street. He would be in favor in another area of the City, but not Main Street. Council Member Wadsworth stated Iona is more of a “bedroom community” and not a growing commercial area. Mayor Gubler added that during the last Comprehensive Plan the community voiced their desire to keep Iona small and not bring in a lot of commercial business. Council Member Wadsworth said in looking towards the future, this is not the type of business they would like to see on Main Street. It does not match the historic nature of the neighborhood. Council Member Thompson stated based on the submitted drawings, there are 14 units that face Main Street and he does not think that is desirable to see on the historic street. He would support the business on another road like 55th East, but not Main Street. He does not think it fits in with the surrounding atmosphere. Council Member McNamara agreed with the previous comments and stated she does not think it is an appropriate business for Main Street. She also stated her concern regarding safety and the size constraint for U-Haul trucks to access and turn around. Council President Geray stated in the Comprehensive Plan the Commercial Zones were laid out and this lot is zoned Commercial. He also stated he does not believe Main Street has been declared an official historic district or historic street with use restrictions. He continued and stated he does not know any business that meets the residents’ ideals of what is acceptable in this empty lot. Council President Geray stated if the City feels the need to have specific restrictions on businesses on Main Street, the Council needs to designate Main Street as a historic district and set those restrictions. He continued and stated he believes Mr. Kelly is making reasonable accommodations and is trying to do the right thing to make this business blend in with the surrounding properties. Council President Geray also stated there are already businesses on Main 4 Street and Iona Road that are not pleasant looking when entering the City. Council Member Thompson stated he agrees with most of what Council President Geray stated, but he does not believe the building fits in as presented. He continued and encouraged the applicant to come back to the City Council when they have a new design and have made more decisions regarding the aesthetics and functionality of the property. Council President Geray said he would advise the applicant to do that also, but he does not think the Council would consider it further and he does not want to waste the applicant’s time and money. Mayor Gubler entertained a motion. Council President Geray made a motion to approve the Conditional Use Permit subject to the reasonable changes that the Council deems necessary. Motion was not seconded. Motion failed. Council Member Wadsworth made a motion to deny the Conditional Use Permit for Mr. Scott Kelly’s storage facility. Council Member McNamara seconded the motion. Council Member Wadsworth, Council Member Thompson and Council Member McNamara voted Yes. Council President Geray voted No. Motion carried. Amendments to Iona City Code § 10-1-5(C), pertaining to Required Scale on Plats – Mayor Gubler asked the Council if anyone had questions pertaining to this amendment. No response. Mayor Gubler entertained a motion. Council President Geray made a motion to approve Ordinance No. 234-12-19 of the City of Iona, Idaho; amending Section 10-1-5(C) of the Iona City Code; amending the acceptable scale on plats; providing for severability; and establishing an effective date. Council President Geray also made a motion to dispense with the rule of reading the proposed Ordinance in full and on three separate occasions. Council Member McNamara seconded the motion. A roll call vote was taken: Council President Geray: YES Council Member Wadsworth: YES Council Member Thompson: YES Council Member McNamara: YES Amendments to Iona City Code § 6-4-4, pertaining to Standard for Sidewalk and Curb Construction Specifications – Council President Geray made a comment stating this amendment requires the City Clerk to maintain copies in the City Office. Clerk West and Director Prouse agreed. Mayor Gubler entertained a motion. Council Member Thompson made a motion to approve Ordinance No. 235-12-19 of the City of Iona, Idaho; amending Section 6-4-4 of the Iona City Code; amending the referenced standard for sidewalk and curb construction specifications; preserving prior Ordinance; providing for severability; and establishing an effective date. Council Member Thompson also made a motion to dispense with the rule of reading the proposed Ordinance in full and on three separate occasions. Council Member Wadsworth seconded the motion. A roll call vote was taken: Council President Geray: YES Council Member Wadsworth: YES Council Member Thompson: YES Council Member McNamara: YES Amendments to Iona City Code § 4-1-3, pertaining to Business License Fees– Clerk West stated the Business License Fee is currently $50 for new and renewed business licenses. This amendment will increase the fee for new business licenses to $100 due to the additional work by the City Clerk and City Council approval. Clerk West stated the renewal fee will remain $50 annually. 5 Mayor Gubler entertained a motion. Council Member Thompson made a motion to approve Ordinance No. 236-12-19 of the City of Iona, Idaho; amending Section 4-1-3 of the Iona City Code; specifying business license application and renewal fees; providing for methodology and severability; and establishing an effective date. Council Member Thompson also made a motion to dispense with the rule of reading the proposed Ordinance in full and on three separate occasions. Council President Geray seconded the motion. A roll call vote was taken: Council President Geray: YES Council Member Wadsworth: YES Council Member Thompson: YES Council Member McNamara: YES Amendments to Iona City Code § 5-4-1, pertaining to Impounding of Dogs– Attorney Rawlings explained this amendment is to update the chapter pertaining to dogs in the City Code to match what the City Council has discussed in previous Council meetings. This includes requesting the Idaho Falls Animal Shelter to collect fees on behalf of the City when dogs are brought in, among other updates pertaining to the collection of dogs from the City of Iona. Mayor Gubler spoke to the audience and stated the City has had problems with the increased costs associated with the Idaho Falls Animal Shelter pertaining to the impounding of dogs. Mayor Gubler further explained the City has been covering the majority of the costs when dogs are impounded and the dog owners are paying a very small amount to retrieve their dog from the shelter. The Council feels the dog owners should be paying these fees and it should not be subsidized by the City. Council President Geray questioned whether the Idaho Falls Animal Shelter will agree to this amendment and indeed collect fees on behalf of the City. Mayor Gubler entertained a motion. Council President Geray made a motion to approve Ordinance No. 237-12-19 of the City of Iona, Idaho; amending Section 5-4-1 of the Iona City Code; adding definitions of various terms; amending Section 5-4-6 of the Iona City Code; revising requirements relating to the impounding of dogs; providing for methodology; repealing and reenacting Section 5-3-12 of the Iona City Code; revising requirements relating to the impounding of animals; reenacting Section 5-3-7 of the Iona City Code; adding definition of various terms; preserving prior Ordinances in each instance; providing for severability; and establishing an effective date. Council President Geray also made a motion to dispense with the rule of reading the proposed Ordinance in full and on three separate occasions. Council Member Thompson seconded the motion. A roll call vote was taken: Council President Geray: YES Council Member Wadsworth: YES Council Member Thompson: YES Council Member McNamara: YES Approval of Resolution 2019-05, “A Resolution Specifying the Impound Fee for Animals at the Animal Control Shelter” – Council President Geray stated the cost on the last statement from the Idaho Falls Animal Shelter equated to approximately $200 per dog. Council Member Wadsworth questioned if the City increases the fees if that will reduce the amount of people that actually pick up their dog and pay any fees at all. He continued and suggested possibly having a graduated fee schedule. Council President Geray suggested setting the fee at $200 per animal. All Council members agreed. Mayor Gubler entertained a motion. Council Member McNamara made a motion to approve the Resolution No. 2019-05, specifying $200 for each animal that is picked up and taken to the shelter. Council Member Wadsworth seconded the motion. A roll call vote was taken: 6 Council President Geray: YES Council Member Wadsworth: YES Council Member Thompson: YES Council Member McNamara: YES Approval of 2020 City Council Meeting Dates – Clerk West stated no adjustments were made to the City Council calendar, so each meeting will be held on the 3rd Tuesday of each month. She also stated the Planning & Zoning Meetings will be held on the 2nd Wednesday, with the exception of November due to Veterans Day. Mayor Gubler entertained a motion. Council Member Wadsworth made a motion to approve the proposed 2020 City Council and Planning & Zoning Meeting Dates. Council President Geray seconded the motion. All in favor. Motion carried. General Water System Discussion – Mayor Gubler stated the water project is still moving along. He continued and stated the plan is to finish the well and well house in the spring. STAFF REPORTS: Director Prouse said they have installed 2 additional radar signs in the City. Clerk West stated Mr. Belnap thanked the City for lowering the speed limit on 55th East during the Christmas Light Show. Clerk West also discussed options for the City Christmas Dinner to be held in January. Council Member Thompson stated nothing to report, but wanted to publically thank Director Prouse for the great job his department does with snow removal. Attorney Rawlings stated he is still in the process of updating all City applications to comply with the updated City Code and City logo. Lt. Casper with Bonneville County Sheriff’s Office stated they are working on cleaning up the reporting to define specific parameters of Iona City. He also stated his goal to have a full-time Iona officer is by the 2nd week of January. Lt. Casper reported receiving a dozen animal calls per month. He also stated they have completed all background checks for the basketball program. SUGGESTED AGENDA ITEMS: Mayor Gubler suggested discussing the future of Main Street at the next City Council Meeting. Meeting Adjourned at 8:47 p.m. COUNCIL APPROVED: January 21st, 2020 Dan Gubler, Mayor ATTEST: Keri West, City Clerk 1 PLANNING AND ZONING MEETING IONA COMMUNITY CENTER January 8, 2020 6:30 P.M. PRESENT: Chairman James West, Member Ray Hart, Member Dee Johnson, Member Gary Elliott, Member John Lott, Assistant Clerk Heather Marley. ABSENT: None. VISITORS: Scott Kelly and Janell Fullmer. Chairman West welcomed everyone and led with the Pledge of Allegiance. Approval of Minutes: Chairman West entertained a motion. Member Johnson moved to approve the minutes for December 11, 2019 as written. Member Hart seconded the motion. All in favor, motion carried. Items of Business: a. Public Hearing- Conditional Use Permit Application, Janell Fullmer, In-home Preschool, 3780 N McKibben Lane. Janell Fullmer approached the podium and stated her name and her address as 3780 N. McKibben Lane. Mrs. Fullmer stated her reason for the Conditional Use Permit is to teach tumbling and preschool in her home. She stated the preschool would be two days per week and two hours per day. The preschool would start in mid-September and end in mid-April. She stated she would have ten students maximum. She also stated the pick-up and drop-off would happen in her U-shaped driveway. Chairman West asked Mrs. Fullmer if she had a state license for her preschool. Mrs. Fullmer stated she did not have a license from the state. Chairman West informed her that a state license is required for preschools that have more than seven students. Mrs. Fullmer said she would check in to it and make the necessary changes as required by the state. Member Johnson asked Mrs. Fullmer if her driveway can hold three or four cars during drop-off and pick-up. Mrs. Fullmer stated that her driveway can accommodate at least four cars. Members discussed her application. Chairman West entertained a motion. Member Lott made a motion to recommend the approval of the Conditional Use Permit to the City Council contingent upon Mrs. Fullmer getting a license from the state. Member Elliott seconded the motion. All in favor, motion carried. b. Discussion of Iona Comprehensive Plan. Members discussed chapters one through three of the Comprehensive Plan and made notes of some changes they would like to make to bring it more up to date. Members requested to get the chapters emailed to them sooner so they can study them and make notes. Members also discussed getting hard copies of the chapters so they can highlight and make notes. Members also discussed having a survey done by BYU-I students to find out needs of the City. They will discuss chapters four through seven at the next meeting on February 12, 2020. 2 Member Hart made a motion to adjourn the meeting. Member Elliott seconded the motion. All in favor, motion carried. Meeting Adjourned 7:40 p.m. P&Z APPROVED: February 12, 2020 James West, Chairman ATTEST: Assistant, Heather Marley TAB C City of Iona Finance Worksheet - Banks Page: 1 Period: 12/19 Jan 08, 2020 11:44AM Report Criteria: Print Source Titles Total by Source Print Department Titles Total by Department All Segments Tested for Total Breaks [Report].Account Number = "011050","101175","101221","511200","511222","511252","101242","511211" Prior month 2 Prior month 2019-19 Current year Account Number Account Title Actual 01-1050 CHECKING - COMMERCE BANK 148,364.74 197,182.88 116,626.81 10-1175 INVESTMENTS-COMMERCE-GENERA 199,490.19 199,511.29 199,529.93 10-1221 ZIONS - GENERAL INVESTMENTS 59,262.48 59,272.36 59,282.73 10-1242 WESTMARK CD--GENERAL 54,020.03 54,020.03 54,020.03 51-1200 INVESTMENTS-COMMERCE WATER 156,239.45 156,255.97 231,277.12 51-1211 WESTMARK CD-WATER 56,224.94 56,224.94 56,224.94 51-1222 ZIONS - WATER INVESTMENTS 39,551.05 39,557.91 39,565.11 51-1252 ZIONS BANK--WATER INVESTMENTS 74,178.72 74,191.29 74,204.48 Net Grand Totals:787,331.60 836,216.67 830,731.15 Reference I Date j Account Number 1.000112/02/2019 10-41-50 2.0001112/02/2019 ',51-41-50 3.0001'.12/03/2019 ;01-1050 4.000112/03/2019 51-1200 5.000112/04/2019',1041-50 6.0001,12/04/201951-41-50 7.0001'.12/02/2019',01-1075 8.0001. 12/11/2019 51-41-50 9.0001:12/16/2019,10-47-90 10.0001 12/17/2019 1041-50 11.0001� 12/17/2019 1047-90 12.0001'.12/23/2019 13.000112/31/2019 14.0001'.12/31/2019 15.0001.12/31/2019 99000.000112/02/2019 99001.000112/04/2019 99002.000112/02/2019 99003.000112/11/2019 99004.000112/16/2019 99005.0001'12/17/2019 99006.0001 99007.0001 99008.0001 12/17/2019 12/23/2019 12/31/2019 10-41-50 O1-1075 01-1050 10-47-90 01-1050 01-1050 01-1050 01-1050 ,01-1050 01-1050 01-1050 Al-1050 01-1050 Journal CD CASH DISBURSEMENTS - COMMERCE - GEN - CHECK Period: 12/19 1/8/2020 Page: 1 __.. Account Title _._ OFFICE EXPENSE & ADMIN. ,OFFICE IXPENSE & ADMIN. CHECKING - COMMERCE BANK INVESTMENTS -COMMERCE WA ,OFFICE EXPENSE & ADMIN. !OFFICE EXPENSE & ADMIN. UTILITY CASH CLEARING 'OFFICE EXPENSE & ADMIN. .MISCELLANEOUS EXPENSE OFFICE EXPENSE ADMIN. MISCELLANEOUS EXPENSEOFFICE EXPENSE & ADMIN. UTILITY CASH CLEARING CHECKING - COMMERCE BANK MISCELLANEOUS EXPENSECHECKING - COMMERCE BANK CHECKING - COMMERCE BANK CHECKING - COMMERCE BANK CHECKING COMMERCE BANK ,CHECKING - COMMERCE BANK ,CHECKING - COMMERCE BANK CHECKING - COMMERCE BANK 'CHECKING - COMMERCE BANK CHECKING - COMMERCE BANK Description Amount _ ,Clerk-Google email manager 54.60'. Clerk-Google email manager 23.40 Transfer Water Checking to Water Saving 75,000.00 Transfer Water Checking to Water Saving , 75,000.00'. ACH-PSN Electronic pmt. system fees 62.40,, ACH-PSN Electronic pmt. system fees 200.00, NSF acct. 755701 ck# 1138 Stroud, Bran 60.00 Clerk -Stamped Envelopes for Water billing 1,250.85', 'Clerk -Employee Appreciation -Florence's C 518.88'. ACH Bank of Commerce Direct Deposit fe 35.80 'Clerk -Council Misc.-Sam'sClub 19.96 '.Clerk -PH Notices Mailed-Janell Fullmer CU' 7.70 4 Customers updated twice-pmt. adj. for %Nov. Council Misc. adj.-Jimmy Johns ! Nov. Council Misc. adj.-Jimmy Johns 34.45-'. '.TOTAL CHECKS & OTHER CHARGES - CO 78.00 TOTAL CHECKS & OTHER CHARGES - CO 262.40 '.TOTAL CHECKS & OTHER CHARGES CO 60.00 '.TOTAL CHECKS & OTHER CHARGES - CO 1,250.85 TOTAL CHECKS & OTHER CHARGES - CO 518.88-. TOTAL CHECKS & OTHER CHARGES - CO TOTAL CHECKS &OTHER CHARGES CO ' TOTAL CHECKS &OTHER CHARGES CO TOTAL CHECKS & OTHER CHARGES - CO Comment 195.0018793.01;7600.01;8800.01;1230.01 34.45 35.80- 19.96 7.70 195.00-; City of Iona Check Register - Iona Page: 1 Check Issue Dates: 12/1/2019 - 12/31/2019 Jan 08, 2020 11:48AM Report Criteria: Report type: Summary GL Period Check Issue Date Check Number Payee Description GL Account Amount 12/19 12/02/2019 17273 12/19 12/02/2019 17274 12/19 12/02/2019 17275 12/19 12/03/2019 17284 12/19 12/03/2019 17285 12/19 12/03/2019 17286 12/19 12/03/2019 17287 12/19 12/03/2019 17288 12/19 12/03/2019 17289 12/19 12/03/2019 17290 12/19 12/03/2019 17291 12/19 12/03/2019 17292 12/19 12/03/2019 17293 12/19 12/03/2019 17294 12/19 12/03/2019 17295 12/19 12/03/2019 17296 12/19 12/03/2019 12/19 12/03/2019 12/19 12/03/2019 12/19 12/03/2019 12/19 12/03/2019 17301 12/19 12/04/2019 17302 12/19 12/04/2019 17303 12/19 12/04/2019 17304 12/19 12/04/2019 17305 12/19 12/04/2019 17306 12/19 12/09/2019 17307 12/19 12/09/2019 17308 12/19 12/09/2019 17309 12/19 12/09/2019 17310 12/19 12/09/2019 17311 12/19 12/09/2019 17312 12/19 12/09/2019 17313 12/19 12/09/2019 17314 12/19 12/09/2019 17315 12/19 12/09/2019 17316 12/19 12/09/2019 17317 12/19 12/09/2019 17318 12/19 12/09/2019 17319 12/19 12/10/2019 17320 12/19 12/11/2019 17321 12/19 12/16/2019 17322 12/19 12/17/2019 17328 12/19 12/17/2019 17329 12/19 12/17/2019 17330 12/19 12/17/2019 17331 12/19 12/17/2019 17332 12/19 12/17/2019 17333 12/19 12/17/2019 17334 12/19 12/23/2019 17335 12/19 12/23/2019 17336 12/19 12/23/2019 17337 12/19 12/23/2019 17338 12/19 12/23/2019 17339 ALLEN ELDRIDGE GREG MCBRIDE CHRIS HINTON ROCKY MTN. POWER BLACKFOOT BONNEVILLE COUNTY PROSECUTOR'S OFF BONNEVILLE COUNTY PUBLIC WORKS CITY OF IONA FERGUSON ENTERPRISES LLC#3325 H-K CONTRACTORS, INC. HOME DEPOT CREDIT SERVICES IDAHO TRAFFIC SAFETY, INC. PEAK ALARM POST REGISTER PRO RENTAL & SALES, INC. PSI ENVIRONMENTAL 17297 ROCKY MOUNTAIN BOILER, INC. 17298 SCREEN GRAPHICS, INC. 17299 SPARKLIGHT 17300 TETON MICROBIOLOGY LAB WEX BANK BRENT PURCELL TRAFFICALM SYSTEMS SADIE ELY TRAFFICALM SYSTEMS ANGIE SKINNER SWANSON'S ALL AMERICAN SPORTS CASELLE, INC. DIGLINE, INC. DOME TECHNOLOGY FORSGREN ASSOCIATES, INC. HOLDEN KIDWELL HAHN & CRAPO P.L.L.C. INTERMOUNTAIN GAS CO. INTERSTATE BILLING SERVICE, INC. NETBACK, LLC PC PLUS THE DEVELOPMENT COMPANY VERIZON WIRELESS WESTERN RECYCLING - CURBSIDE ADVANTAGE TREE CARE, INC. LANDON EXCACATING, INC. GREG MCBRIDE BONNEVILLE CO. SOLID WASTE CHEMSEARCH CINTAS FIRST AID & SAFETY CITY OF IDAHO FALLS TREASURER OFFICE IONA FOOD MART METROQUIP, INC. ALLEN ELDRIDGE ALLISON MCKINLEY BRET ANDERTON BLACKFOOT HOME DEPOT CREDIT SERVICES PORTER'S OFFICE PRODUCTS Building inspections Mechanical Inspections Severance agreement pay Well #1 - /a I 1 Power Telephones Qtrly. Retainer Services Sanding materials City water usage/bill Magnetic Locator Asphalt patches Maintenance supplies Signage Qtdy Security alarm monitoring Publishing Stump Grinder Garbage pick up Boiler Service call City Logo clothing Internet Water tests Public Works-Dsl Electrical Inspections pay Radar Signs poles & materials Water acct. closed credit reim. Radar Signs poles & materials Reim. material costs -Eagle Projec Basketball reversible jerseys Software Assurance annual fee Locator -Utilities Iona North Water Tank Project Water Tank Project City Attorney Fees Natural gas -heating Dump truck repaired -PTO Office PC's backup Upgrading 2 PC's-Windows 10 & Water Bond Project-Admin./Legal Cell phones Recycling bin Removed trees located near 55th Emer. Water System Repair Servi Mechanical Inspections County Dump refuse Boiler water treatment program First Aid Kit refilled -Office Qtdy Animal Shelter Participation Batteries Snow Plow blade bolts Building inspections Reim. closed water acct. credit Reim. closed water acct. credit Telephones Maintenance supplies Toner - 0ffi6O Suppl IeS 104720 600.00 104720 120.00 104690 401.10 514175 992.93 514150 170.67 104680 300.00 104710 4,397.00 104710 539.00 514710 1,309.28 514710 440.00 104710 118.88 104820 730.00 104150 117.78 104150 97.20 104710 365.16 104710 112,10 514710 205.80 104790 224.86 514150 142.31 514710 285.00 104710 256.43 104720 3,040.00 104690 216.00 011075 13.07 104690 916.00 104710 97.25 104960 9,227.78 104150 5,130.00 514710 19.69 514820 121,709.25 514180 54,731.70 104160 1,926.00 514175 787.87 104710 806.75 104150 75.00 514150 818.75 514160 31,400.00 514710 262.28 514150 51.00 104710 4,425.00 514710 500.00 104720 130.00 104710 155.00 514710 204.17 104150 33.85 104690 897,25 104710 14.98 104710 1,212.37 104720 450.00 011075 22.13 011075 8.17 104150 171.78 104710 445.96 104150 372.98 M = Manual Check, V = Void Check City of Iona Check Register - Iona Page: 2 Check Issue Dales: 12/1/2019 - 12/31/2019 Jan 08, 2020 11:48AM GL Penod Check Issue Date Check Number Payee Description GL Account Amount 12/19 12/19 12/19 12/19 12/19 12/19 12/19 12/19 12/19 12/19 12/19 12/23/2019 12/23/2019 12/30/2019 12/30/2019 12/31/2019 12/31/2019 12/31/2019 12/31/2019 12/31/2019 12/31/2019 12/31/2019 Grand Totals: 17340 ROCKY MiN. POWER 17341 WEX BANK 17343 ALLEN ELDRIDGE 17344 GREG MCBRIDE 17346 C-A-L-RANCH STORES 17347 CORE 8 MAIN 17348 NAPA AUTO PARTS 17349 PRO RENTAL 8 SALES, INC. 17350 SPARKLIGHT 17351 TACOMA SCREW PRODUCTS, INC. 17352 TETON MICROBIOLOGY LAB Summary by General Ledger Account Number GL Account Debit Credit Proof Grand Totals: 01-1075 43.37 .00 43.37 01-2010 .00 43.37- 43.37- 10-2010 .00 40,480.22- 40,480.22- 10-41-50 4,192.00 .00 4,192.00 10-41-60 1,926.00 .00 1,926.00 1041-75 1,893.23 .00 1,893.23 10-46-80 300.00 .00 300.00 1046-90 2,575.78 .00 2,575.78 1047-10 13, 734.87 .00 13,734.87 10-47-20 5,632.85 .00 5,632.85 1047-90 224.86 .00 224.86 1048-20 730.00 .00 730.00 1049-50 42.85 .00 42.85 1049-60 9,227.78 .00 9,227.78 51-2010 .00 217,860.25- 217,860.25- 5141-50 3,217.33 .00 3,217.33 5141-60 31,400.00 .00 31,400.00 5141-75 2,880.96 .00 2,880.96 5141-80 54,731.70 .00 54,731.70 5147-10 3,199.54 .00 3,199.54 5148-20 122,430.72 .00 122,430.72 258,383.84 258,383.84- .00 Street Lights (rI P°WeY Public Works -Ds! Building inspections Mechanical Inspections Boots Olsen St. meter pit parts Winter vehicle maint. parts Radar Signs-signage install Internet Radar Signs 6(45 Water tests 104175 2,993.39 104710 468.76 104720 1,100.00 104720 150.00 514710 99.99 514820 721.47 104710 134.52 104690 135.66 514150 142.31 104690 42.21 514710 200.00 258,383.84 M = Manual Check, V = Void Check City of Iona Check Register - Iona Page: 3 Check Issue Dates: 12/1/2019 - 12/31/2019 Jan 08, 2020 11:48AM Dated: Mayor: City Council: Report Criteria: Report type: Summary M = Manual Check, V = Void Check CITY OF IONA REVENUES WITH COMPARISON TO BUDGET FOR THE 3 MONTHS ENDING DECEMBER 31, 2019 GENERAL FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 01/08/2020 11:30AM PAGE: 1 TAX REVENUE 10-31-10 PROPERTY TAX REVENUE 6,931.80 7,883.64 287,717.00 279,833.36 2.7 TOTAL TAX REVENUE 6,931.80 7,883.64 287,717.00 279,833.36 2.7 LICENSES & PERMITS 10-32-20 BEER & DOG LICENSES 50.00 75.00 200.00 125.00 37.5 TOTAL LICENSES & PERMITS 50.00 75.00 200.00 125.00 37.5 INTERGOVERNMENTAL REVENUE 10-33-10 STATE LIQUOR TAX .00 18,236.00 87,310.00 69,074.00 20.9 10-33-20 STATE REVENUE SHARING .00 40,536.38 143,184.00 102,647.62 28.3 10-33-30 STATE HIGHWAY USERS .00 28,485.29 107,430.00 78,944.71 26.5 10-33-40 POLICE REVENUE 260.86 525.46 2,300.00 1,774.54 22.9 10-33-50 POLICE GRANTS .00 .00 9,600.00 9,600.00 .0 10-33-80 GRANTS .00 .00 500.00 500.00 .0 TOTAL INTERGOVERNMENTAL REVENUE 260.86 87,783.13 350,324.00 262,540.87 25.1 CHARGES FOR SERVICE 10-34-10 BUILDING INSPECTION FEES 685.00 2,940.00 102,427.00 99,487.00 2.9 10-34-20 CABLE TV FRANCHISE .00 934.97 4,200.00 3,265.03 22.3 10-34-30 NATURAL GAS FRANCHISE .00 1,044.64 12,300.00 11,255.36 8.5 10-34-40 POWER FRANCHISE .00 6,308.92 26,600.00 20,291.08 23.7 TOTAL CHARGES FOR SERVICE 685.00 11,228.53 145,527.00 134,298.47 7.7 OTHER REVENUE 10-36-10 INTEREST 29.01 406.39 1,850.00 1,443.61 22.0 10-36-50 BUILDING RENT .00 6,490.00 13,000.00 6,510.00 49.9 10-36-60 MYAC REVENUE .00 .00 3,000.00 3,000.00 .0 10-36-70 IONA DAY REVENUE .00 .00 18,500.00 18,500.00 .0 10-36-90 MISCELLANEOUS REVENUE 1,425.00 1,675.00 10,200.00 8,525.00 16.4 TOTAL OTHER REVENUE 1,454.01 8,571.39 46,550.00 37,978.61 18.4 CITY OF IONA REVENUES WITH COMPARISON TO BUDGET FOR THE 3 MONTHS ENDING DECEMBER 31, 2019 GENERAL FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEARNED PCNT FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 01/08/2020 11:30AM PAGE: 2 RECREATION REVENUE 10-37-50 RECREATION FEES 2,018.10 47,446.90 92,000.00 44,553.10 51.6 10-37-60 SHELTER RENTAL .00 .00 1,200.00 1,200.00 .0 TOTAL RECREATION REVENUE 2,018.10 47,446.90 93,200.00 45,753.10 50.9 EQUIPMENT REPLACEMENT 10-38-20 EQUIPMENT REPLACEMENT .00 .00 75,000.00 75,000.00 .0 TOTAL EQUIPMENT REPLACEMENT .00 .00 75,000.00 75,000.00 .0 RESERVES 10-39-50 RESERVES .00 .00 82,783.00 82,783.00 .0 TOTAL RESERVES .00 .00 82,783.00 82,783.00 .0 TOTAL FUND REVENUE 11,399.77 162,988.59 1,081,301.00 918,312.41 15.1 CITY OF IONA EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 3 MONTHS ENDING DECEMBER 31, 2019 GENERAL FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 01/08/2020 11:30AM PAGE: 3 ADMINISTRATION 10-41-10 PAYROLL 5,858.80 35,631.69 152,700.00 117,068.31 23.3 10-41-20 PAYROLL TAXES 683.03 3,999.06 17,800.00 13,800.94 22.5 10-41-30 RETIREMENT 689.42 3,610.27 18,400.00 14,789.73 19.6 10-41-40 HEALTH INSURANCE 3,948.79 8,989.63 38,400.00 29,410.37 23.4 10-41-50 OFFICE EXPENSE & ADMIN.4,036.50 8,057.29 22,000.00 13,942.71 36.6 10-41-55 PUBLISHING 316.00 316.00 2,400.00 2,084.00 13.2 10-41-60 LEGAL & AUDIT FEES 1,926.00 3,823.50 29,600.00 25,776.50 12.9 10-41-63 ENGINEERING .00 1,000.00 16,000.00 15,000.00 6.3 10-41-65 TRAINING/TRAVEL .00 39.00 3,500.00 3,461.00 1.1 10-41-70 INSURANCE LIABILITY .00 2,307.00 14,300.00 11,993.00 16.1 10-41-75 ELECTRICITY - NATURAL GAS 1,893.23 4,937.66 22,000.00 17,062.34 22.4 TOTAL ADMINISTRATION 19,351.77 72,711.10 337,100.00 264,388.90 21.6 POLICE DEPARTMENT 10-46-60 POLICE-VEHICLE .00 8,074.59 8,075.00 .41 100.0 10-46-80 POLICE-COUNTY/DISPATCH 300.00 6,525.25 221,200.00 214,674.75 3.0 10-46-90 POLICE-GENERAL 2,575.78 3,366.30 28,907.00 25,540.70 11.7 TOTAL POLICE DEPARTMENT 2,875.78 17,966.14 258,182.00 240,215.86 7.0 MISCELLANEOUS DEPT 10-47-10 MAINTENANCE 13,734.87 26,092.01 126,000.00 99,907.99 20.7 10-47-20 BUILDING INSPECTIONS 5,632.85 10,467.46 62,000.00 51,532.54 16.9 10-47-30 EQUIPMENT EXPENSE .00 1,477.96 5,800.00 4,322.04 25.5 10-47-50 CIVIL DEFENSE .00 895.00 895.00 .00 100.0 10-47-60 MYAC EXPENSE .00 .00 3,600.00 3,600.00 .0 10-47-70 IONA DAY EXPENSE .00 800.00 25,000.00 24,200.00 3.2 10-47-90 MISCELLANEOUS EXPENSE 729.25 3,028.59 14,000.00 10,971.41 21.6 TOTAL MISCELLANEOUS DEPT 20,096.97 42,761.02 237,295.00 194,533.98 18.0 CAPITAL OUTLAY 10-48-10 LIBRARY .00 .00 500.00 500.00 .0 10-48-20 CAPITAL IMPROVEMENTS 730.00 730.00 121,000.00 120,270.00 .6 TOTAL CAPITAL OUTLAY 730.00 730.00 121,500.00 120,770.00 .6 CITY OF IONA EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 3 MONTHS ENDING DECEMBER 31, 2019 GENERAL FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 01/08/2020 11:30AM PAGE: 4 RECREATION EXPENDITURES 10-49-10 RECREATION LABOR 697.50 1,275.23 51,000.00 49,724.77 2.5 10-49-20 PAYROLL TAXES 81.19 141.41 5,800.00 5,658.59 2.4 10-49-50 RECREATION SUPPLIES 42.85 387.85 13,000.00 12,612.15 3.0 10-49-60 RECREATION EQUIPMENT 9,227.78 9,487.27 17,000.00 7,512.73 55.8 10-49-70 RECREATION MAINTENANCE .00 .00 1,000.00 1,000.00 .0 TOTAL RECREATION EXPENDITURES 10,049.32 11,291.76 87,800.00 76,508.24 12.9 EQUIPMENT REPLACEMENT 10-50-10 EQUIPMENT REPLACEMENT .00 .00 39,424.00 39,424.00 .0 TOTAL EQUIPMENT REPLACEMENT .00 .00 39,424.00 39,424.00 .0 TOTAL FUND EXPENDITURES 53,103.84 145,460.02 1,081,301.00 935,840.98 13.5 NET REVENUE OVER EXPENDITURES ( 41,704.07)17,528.57 .00 ( 17,528.57).0 CITY OF IONA REVENUES WITH COMPARISON TO BUDGET FOR THE 3 MONTHS ENDING DECEMBER 31, 2019 WATER FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 01/08/2020 11:30AM PAGE: 5 OPERATING REVENUE 51-31-10 COLLECTIONS 44,796.67 134,864.65 590,720.00 455,855.35 22.8 51-31-30 HOOK UP FEES .00 .00 281,822.00 281,822.00 .0 TOTAL OPERATING REVENUE 44,796.67 134,864.65 872,542.00 737,677.35 15.5 INTERGOVERNMENTAL REVENUE 51-33-80 GRANTS .00 .00 500,000.00 500,000.00 .0 TOTAL INTERGOVERNMENTAL REVENUE .00 .00 500,000.00 500,000.00 .0 WATER 51-35-10 WATER SYSTEM .00 .00 340,000.00 340,000.00 .0 51-35-20 WATER BOND 207,841.00 991,712.00 3,015,393.00 2,023,681.00 32.9 TOTAL WATER 207,841.00 991,712.00 3,355,393.00 2,363,681.00 29.6 MISCELANEOUS REVENUE 51-36-10 INTEREST 41.54 444.39 2,650.00 2,205.61 16.8 51-36-20 MISC REVENUE 27,730.50 27,730.50 32,940.00 5,209.50 84.2 TOTAL MISCELANEOUS REVENUE 27,772.04 28,174.89 35,590.00 7,415.11 79.2 EQUIPMENT REPLACEMENT 51-38-60 EQUIPMENT RESERVES .00 .00 50,000.00 50,000.00 .0 TOTAL EQUIPMENT REPLACEMENT .00 .00 50,000.00 50,000.00 .0 RESERVES 51-39-50 RESERVES .00 .00 44,995.00 44,995.00 .0 TOTAL RESERVES .00 .00 44,995.00 44,995.00 .0 TOTAL FUND REVENUE 280,409.71 1,154,751.54 4,858,520.00 3,703,768.46 23.8 CITY OF IONA EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 3 MONTHS ENDING DECEMBER 31, 2019 WATER FUND PERIOD ACTUAL YTD ACTUAL BUDGET UNEXPENDED PCNT FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 01/08/2020 11:30AM PAGE: 6 ADMINISTRATION 51-41-10 PAYROLL 8,820.44 28,870.41 132,000.00 103,129.59 21.9 51-41-20 PAYROLL TAXES 1,006.36 3,239.97 12,800.00 9,560.03 25.3 51-41-30 RETIREMENT 1,107.86 3,562.91 14,800.00 11,237.09 24.1 51-41-40 HEALTH INSURANCE 1,091.97 6,132.65 26,400.00 20,267.35 23.2 51-41-50 OFFICE EXPENSE & ADMIN.4,691.58 7,255.42 34,000.00 26,744.58 21.3 51-41-60 LEGAL .00 198.00 36,000.00 35,802.00 .6 51-41-65 TRAINING/TRAVEL .00 120.00 3,000.00 2,880.00 4.0 51-41-70 INSURANCE LIABILITY .00 2,307.00 11,000.00 8,693.00 21.0 51-41-75 ELECTRICITY & NATURAL GAS 2,880.96 7,785.73 56,000.00 48,214.27 13.9 51-41-80 ENGINEERING 54,731.70 180,638.47 410,853.00 230,214.53 44.0 TOTAL ADMINISTRATION 74,330.87 240,110.56 736,853.00 496,742.44 32.6 MISCELLANEOUS 51-47-10 MAINTENANCE & REPAIRS 3,199.54 10,189.35 165,000.00 154,810.65 6.2 51-47-20 MISCELLANEOUS EXPENSE .00 1,250.00 3,500.00 2,250.00 35.7 51-47-30 EQUIPMENT EXPENSE .00 .00 5,700.00 5,700.00 .0 51-47-35 EQUIPMENT RENT .00 .00 2,000.00 2,000.00 .0 TOTAL MISCELLANEOUS 3,199.54 11,439.35 176,200.00 164,760.65 6.5 CAPITAL IMPROVEMENTS 51-48-20 CAPITAL IMPROVEMENTS 153,830.72 1,119,896.38 3,877,534.00 2,757,637.62 28.9 TOTAL CAPITAL IMPROVEMENTS 153,830.72 1,119,896.38 3,877,534.00 2,757,637.62 28.9 EQUIPMENT REPLACEMENT 51-50-10 EQUIPMENT REPLACEMENT .00 .00 67,933.00 67,933.00 .0 TOTAL EQUIPMENT REPLACEMENT .00 .00 67,933.00 67,933.00 .0 TOTAL FUND EXPENDITURES 231,361.13 1,371,446.29 4,858,520.00 3,487,073.71 28.2 NET REVENUE OVER EXPENDITURES 49,048.58 ( 216,694.75).00 216,694.75 .0 TAB D ii Keri West <cityclerk@cityofiona.org> Bonneville School District #93 Water Bill 1 message Keri West <cityclerk@cityofiona.org> To : Dan Gubler <dangubler@cityofiona.org> Good morn ing, Thu , Aug 29 , 2019 at 10:24 AM I have attached the letter and City Code excerpt I sent to the school district on May 24, 2019 . As you can see on the Equ ivalent Domestic User (EDU) Chart , schools with a cafeteria are charged .05 EDU for each student and faculty member. As of May 2019 , Iona Elementary had 554 students and 50 faculty members (according to the school secretary ). I have provided the following breakdown : 554 students + 50 faculty= 604 total 604 x .05= 30.2 EDU 30 .2 EDU@ $49 per EDU= $1,479 .80 At th is time , the school district is being charged $1,470 monthly. Hope this breakdown helps. Thanks, Keri West City Clerk, City of Iona Phone (208)-523-5600 Address PO Box 487 , Iona , ID 83427 Email cityclerk@cityofiona.org Webs i te cityofiona.org "Failure will never overtake me if my de term ina tion to succee d is strong enough." ~ EDU lmplementation_Bonneville School District_05242019.pdf 80K CITY OF IONA May 24 , 2019 Bonneville School District #93 3497 N. Ammon Road Idaho Falls, ID 83401 3548 North Main P .O . Box487 Iona , Idaho 83427 Re: Implementation of Equivalent Domestic User Classification To Whom It May Concern, Phone: (208) 523-5600 Fax : (208) 535-0087 On May 21 , 2019 the City Council of the City of Iona voted to revise the way in which the City charges for water service in order to maintain a high quality system and undergo necessary changes to the water system. Specific changes include implementation of an Equivalent Domestic User Classification chart for residential and business usage. The changes to the system (such as the new water tank and a new water right) will allow the City to continue to provide municipal water to everyone in the City of adequate quality and at convenient times. For example, the City will now be paying $532 per month to the City 's water fund for the water used in City parks and facilities . I have included an excerpt from the updated Water Service Ordinance , Title 8, Chapter 2, Section 9 of the Iona City Code , to better illustrate the changes and how they will affect applicable businesses utilizing the City water system. In addition to the above mentioned changes to the Water Service Ordinance , the City Council also implemented an increase to the monthl y water service rate , as previously approved by voters in the City oflona as part of the Bond Election in November of 2017. The new monthly water service rate per EDU is $49.00 and will begin on the June 1st water bill. Please don 't hesitate to call the City Office with any questions at (208) 523-5600. Sincerely , Keri West City Clerk , City of Iona TITLE 8 IONA CITY CODE CHAPTER 2 (Revision: December 20, 2019) Page 204 8-2-9: EQUIVALENT DOMESTIC USER (OR “EDU”) CLASSIFICATION. All Customer Properties that are not billed at a metered rate will be subject to Classification as to the number of EDUs necessary to provide Water Service to such Customer Property. The Classification of a Customer Property determines the number of EDUs associated with the Customer Property, which is used in determining the Monthly Water Service Fee for such Customer Property due from the Customer. Customer Properties are Classified pursuant to the following chart: CLASSIFICATION NUMBER OF EDUs Single Dwelling Unit (per residence, apartment unit, mobile home, or trailer) 1.00 Assembly Hall or Lodge (no café) 1.00 Bar or Tavern (per seat) 0.06 Barber and Beauty Shops (per chair) 0.50 Bowling Alley (per lane) 0.50 Café, up to 50 seats– (additional for each additional 25 seats) 2.00 1.00 Car Wash (per stall) 2.00 Clinic and Hospitals (no beds) (additional for each bed) 2.00 0.50 Commercial Food Preparation 2.00 Churches (single congregation) (additional for each additional congregation) (additional for kitchen) 2.50 2.50 1.00 Garage or Maintenance Shop 1.00 Hotels and Motels (per unit with showers) (per unit without showers) (additional per unit with kitchen) 0.46 0.33 0.20 Bunkhouse with showers (without showers) 0.46 0.33 Laundromat, up to 10 washers (additional for each additional washer) 4.00 0.30 TITLE 8 IONA CITY CODE CHAPTER 2 (Revision: December 20, 2019) Page 205 CLASSIFICATION NUMBER OF EDUs Office, up to 20 employees (additional for each additional employee) 1.00 0.03 Dry Store, up to 20 employees (additional for each additional employee) 1.00 0.03 Grocery Store (additional if butcher shop included) 2.00 1.00 Service Station with Public Restrooms (without Public Restrooms) 2.00 1.00 Showers and bathrooms (per average person per day) 0.12 School (no cafeteria) per student and employee (with cafeteria per student and employee) 0.03 0.05 Trailer Parks (per Permanent Resident Trailer) (per Overnight Trailer without showers) (per Overnight Trailer with showers) (Dump Station) 1.00 0.33 0.46 4.00 Swimming Pools (per average person per day) 0.06 Public Restrooms per toilet, urinal, etc. 0.10 Such chart has been taken from a user rate comparison chart, provided to the City by engineering staff and created in accordance with generally accepted engineering principles, based on information from the United States Geological Survey and the United States Environmental Protection Agency, which the Council finds to be credible and a reasonable method (in the absence of meters) for allocating fees in relation to usage (Ord. 229-05-19; 5/21/19). 8-2-10: INSPECTION OF PREMISES. Free access for inspection shall, upon such reasonable notice as the circumstances permit, be allowed to all persons authorized by the City to enforce the provisions of this Chapter, to all Customer Property. Inspections by City or its authorized agent may be made of any existing Customer Property. The City’s agent shall inspect any Customer Property if there is cause to believe that a Cross-Connection exists or that a Backflow Prevention Assembly should be installed pursuant to this Chapter. Whenever a Cross- Connection or other source of contamination to the water supply is found, or it is determined that a Backflow Prevention Assembly is necessary, the City shall immediately terminate Water Service to such Customer Property and the Water Service shall not be resumed until the Cross-Connection ii Current Numbers Curtis, Jason <CurtisJa@d93 .k12.id.us> To : Keri West <cityclerk@cityofiona.org> Keri West <cityclerk@cityofiona.org> Thu , Jan 16 , 2020 at 10:59 AM As of today we have 590 students, 24 teachers, and 24 people on our support staff. Jason Curtis Principal , Iona Elementary 208-525-4440 "There is no such thing as a child who hates to read; there are only children who have not found the right book." Frank Serafini From: Keri West <cityclerk@cityofiona .org > Sent: Thursday, January 16, 2020 10:53 AM To: Curtis , Jason <CurtisJa@d93.k12.id.us> Subject: [External Email] Current Numbers [EXTERNAL EMAIL] Please report any suspicious attachments , links , or requests for sens it ive information . [Quoted text hidde n] TAB E CITY OF IONA 3548 North Main P.O. Box 487 Iona, Idaho 83427 July 31, 2019 Jerry R. or Jo Ann S. Hansen PO Box 95 Iona, ID 83427-0095 208-542-9300 � COPY Phone: (208) 523-5600 Fax: (208) 535-0087 Invoice # 2019-04 Lateral extension and valve to property line off 49th N. (Parcel: RPC00003369385) $3400.00 TOTAL $3400.00 TAB F EA T RN lDAt-10 WAHR lltH,11T\ COAi IT ION Eastern Idaho Water Right Coalition (EIWRC) Members: Report on 2019 Activities Your Eastern Idaho Water Rights Coalition completed a busy year with significant activities to support and build on your water right interests. • Held a membership strategic planning retreat to review past Coalition activities and plan for the future including a SWOT analysis and discussion . Minutes of the retreat will be sent later . • Updated the Coalition bylaws to bring them in line with the current operation of the Coalition. • Participated in Idaho Water User Association legislative, annual, an d water law meetings . • Attended and participated on the IDWR Aquifer Modeling Committee meeting. • Presented at the Eastern Idaho Legislative Forum on important current water issues, focusing this year on the Groundwater Management Area for all of the Eastern Snake Plain Aquifer. • Participated in meetings of the Association of Idaho Cities regarding water. • Attended the annual meeting of the Family Farm Alliance and reported on their activities dealing with important regional and national water issues . • Monitored and updated members on critical water issues. The Coalition was strengthened this year by the addition of several new cities as members. We appreciate all of your support, which is vital to maintaining the position we have established of representing Eastern Idaho Water Right needs. We thank you for your support and ask that you continue to be actively involved with the Coalition and let us know your needs . Best Regards, Keith Esplin Executive Director Eastern Idaho Water Rights Coalition 208.243.1824 Roger Warner President City oflona Attn: Daniel Gubler PO Box 487 Iona, ID 83427 EASTERN IDAHO WATER RIGHTS COALITION c/o Bingham Ground Water District PO BOX 1268 Blackfoot, lD 832 2 1 Invoice Invoice# Date 2020-14 12 /20/2019 Due Date 12/20/2019 D Please check box if contact information is incorrect or has changed, and indicate change(s) above. (Balance Due ( $442.60 J PLEASE DETACH AND RETURN TOP PORTION WITH YOUR PAYMENT. EASTERN IDAHO WATER RIGHTS COALITION c/o Bingham Ground Water Di strict PO BOX 1268 Blackfoot, ID 83221 www.easternidahowater.org Description and Affiliation Membership City by Population For Billing Inquiri es Please Contact: Roger Warner Ph: 208-524-2353 Ce ll 208-390-3521 rog .rmea@gmail.com E-mail : eiwaterrightc@gmail.com Membership dues may be deductible fo r the previous year. Qty Rate 2,213 Total Payments/Credits Balance Due Terms Due Upon Receipt Amount 0.20 442 .60 $442.60 $0.00 $442.60 TAB G 2019 IONA STATE OF THE CITY The time has come for us to reflect on the happenings of this last year. First, I would like to say thank you to the “great employees” that we have here in Iona. They continue to impress me day by day as I see their professionalism and the dedication that they have for our community. I am grateful for their efforts on our behalf. Many thanks to those involved in the planning, preparation, and execution of the Iona Day celebration. It was a huge event this year that was very well attended and a great success. I would like to personally thank Larie Elliott for her efforts in planning and organizing this event. Her efforts will be missed this coming year as she has stepped back as Event Coordinator this coming year. I would like to also thank Meridee Wobig for accepting the challenge this coming year of Event Coordinator for Iona Day. If there are any in the community that would like to get involved in the Iona Day celebration, please contact the staff at the City Office. An event as big as this requires a lot of individual help. This year, we started the construction on our new water tank. I am pleased to say that the new water tank is built and that it turned out just as planned. If you drive to the east end of 49th North, you can see the completed tank. We still need to complete the well house and finish the site work. These things are planned to be finished in the spring of 2020. We are also to receive a grant from the Army Corp of Engineers in the amount of $500,000. This grant is a match funds grant, but the monies the City has thus far contributed for the water tank will cover our portion. This is great news for us. This money will allow us to finish all of the original goals we identified as needs for all of the water system, for example, a new generator on Well #2. We originally hoped we could do this work within the water system upgrades. As the bids came in, we realized we were going to have a shortfall in revenue to complete this portion, so we scaled back on the things we didn’t positively need to accomplish. We will now be able to complete everything. One of the needed improvements that were accomplished this year was the walking path extension on the north side of Denning Avenue, from Ashwood Acres all the way to the Barnes subdivision. We were able to pay for this with a grant from the State Tax Eliminator Fund through the Local Highway Technical Assistance Council (LHTAC). This should greatly improve the safety of our children as they attend Iona Elementary. The City continues to grow, which can be a blessing and a detriment. The Planning & Zoning Commission and the City Council continue to work hard to try and control what that growth looks like and how it affects all of us in the community. Growth will continue to be a big issue and a challenge for our community in the future. This year, we started an agreement with the Bonneville County Sheriff’s Office for providing police protection in Iona. I am happy to report that this collaboration is going very well. Patrolling in Iona is vastly greater than it has been in the past. We don’t have enough time in this agreement to tell if the crime rates in Iona have been significantly lowered, but so far comparative numbers show a decrease. The City has installed radar speed signs on four streets in Iona and they have had a very positive result. Citations on those roads have come down and all reports have shown those signs as a significant contributing factor. Over the next couple of years, the City is trying to install radar signs on all of the ingress roads into Iona. Hopefully they too will show an improvement in speeding. The Planning & Zoning Commission has taken on the task of updating our current Comprehensive Plan. This will be a significant task for them. We are not looking to produce a new plan, but to update our existing Comprehensive Plan. If you have any suggestions, please contact the City Office. The Iona Sports Program continues to grow and the cost for such is not being paid for by the taxpayers of Iona, but by those participating in it. Heidi Gummow, the Sports Director, continues to do an outstanding job! We started the purchase of a 1.57 cfs water right late in 2018. The final payment will be made in the next couple of weeks and our obligation to that debt will be done. That is great news. All in all, Iona City is in great shape. We have savings for emergencies and the financial obligations going forward. The water project will be finished this coming spring and the new well will be coming on line to serve the communities’ needs for many years to come. Iona is such a great community to live. The reason for our past and for our future successes continues to be the great and positive folks who call Iona home. It is my hope that this success as a community, will continue well into future generations. If the past is any indicator, than our future is very bright indeed! Thanks, Mayor Dan Gubler * Delivered by Mayor Dan Gubler at the City Council Meeting held on Tuesday, January 21st, 2020. TAB H City of Iona Conditional Use Permit Application Property Owner ,..J ctne) l F°lA. tlMef Phone Number o>oB-o20 i-6(,pOD u'l . Property Address 6 780 #c L '66.e/\ Mailing Address 7.o. Bo:x j ~? In the space below or in an attached narrative , describe the proposed use. Include information regarding present use of property, activities to be included , building and structures to be used , adjacent land use , equipment to be operated , hours of operation , outside storage , number of employees, facilities to accommodate the public, and other information required by the Planning and Zoning Commission and City Council. \~ 'P ,._ of ,Ac--\-;\, i +'/ '. --Pr _, -S e-1, o::,l / T wn b \ i rv'J {C la ss of-f ,._r ~ d --+ti (l) ct</ h. V D'j ""-Dvi f2 C. ) LJl'~<; /7;rvvs:: \l-U-Sda_\J qlhu..rs.c\o.vs 9-([o__Y'A-... ~. 12.-2-p~ ~+-Aprtl S ',J 1 -2020-2022.. ? au ·i°':> b ,e_ 0 u cl , bu¥'\.U S K GDYn ~ v 9-r Go.Io. °'V- .:t± o+ --P o-.,r-k c_Z pQrrt s : \ D S-tud.Q.A -ts /\Ao.x. ,-rn LL('{\ Acy-.. s 3--4 ~ es . 7.Q_fSBv\S Q,6Y\duch~ Ac.~vi+~ ·. ~(,\_ru.,Lt ~~ (m~w+) • 1 :A s s ,· s-t oJrt \~ CL c.}u_ r / Coo. e,,~ *Vo-.rK,~ P\C\..A /brup Oh rF\c.J--Uf wil'. tu l)iv-t..v\ -k> cx.ll . pD...,--kUpa.-<\+s. u.~ 11 2..1'(\rr c..i(CL,lJCLr c\r,\/.e.vvO..l( 7'D a.vD,'d +r l\. --{-fi c. C D0 o/ s-k DA oA ~ s+ r ~ -t . } {( , U ,,. l ~ g\ -_ -, j ~ ~ \.-.'-~-=----~ __,A G,, tl,l'C'-~ r ~ = - I hereby certify that the above application and all attachments are true , correct, and complete to the best of my knowledge and belief. Signed \)~ d~ Date ~ 2 / I I / 1 °/ l LEA VE BLANK-FOR CITY USE ONL y Date Filed: ~H I ~ ~ · (Jd FeePaid:\ ~= CK#\oc"'I Signed: ~ 1 City Clerk 2 CITY OF IONA PUBLIC HEARING NOTICE NOTICE IS HEREBY GIVEN , that the Planning and Zoning Commission for the City of Iona will conduct a public hearing on January 8, 2020 at 6:30 pm at the Iona City Building, which is located at 3548 N. Main Street, Iona, Idaho . The purpose of the hearing is to consider a Conditional Use Permit to allow an in-home preschool located at 3780 N. McKibben Lane; owned and operated by Janell Fullmer. NOTICE IS FURTHER GIVEN that a second public hearing will be conducted before the Iona City Council on January 21 , 2020 at 7: 15 pm at the Iona City Building . The public is invited to attend and public comment is encouraged. Written comments will be accepted and considered, provided they are delivered no later than three full business days prior to the hearing. Such comments must be physically delivered to the Office of the City Clerk at 3548 N. Main Street, Iona, Idaho. Comments may also be emailed to the following email address: cityclerk@cityofiona.org. Any person needing special accommodations to participate in such meetings should contact the City Clerk's Office no later than the day prior to the meeting. The City Clerk's telephone number is 208-523-5600. DATED this 26 th day December, 2019 Mailed : December 23 , 2019 Published: December 23 , 2019 Property Posted: December 31 , 2019 Keri West , City Clerk TAB I CITY OF IONA 3 548 N . Main Street Iona, Idaho 83427 (208) 523-5600 cityclerk@cityofiona.org APPLICATION FOR BUSINESS LICENSE Iona City Code§ 4-1-l(B) [Application Fee: $50] APPLICANT INFORMATION Applicant's Full Name : \ J OJ1 oil HJ,,l,,lryJ of Applicant 's Mailing Address: TD b b )( \L\?, 1 '=t=°i:Y\.OL ID ?>3 4 d-f Applicant 's Telephone: c,;;:z,5) -;:;;)Q\-6i.J oD State of Residence: iA]Idaho •Other: ___ _ BUSINESS INFORMATION Business Name (incl. d/b/a): \}oqLL&-Oa.n CJL lo . Business: •Sole Proprietor •Partnership .z.1 LLC •Corporation •Other: _____ _ Business Telephone: ®l ;;JO I -5_(£(ill Entity F !?ed In: il'f Idaho • Other: Principal Business Address: ?-/6 4 '3 ;J. Ma,n St L.3.]~D Mt l(rbbt n 21). Iona Location: OCiSame as Business Address •Other: ---------------•R-1 •R-T •R-2 DC •I ls this a Home Occupation , as defined in Ion a City Code § 11-1-5 ? •No ~Yes If so , what do you believe is the proper classification , per Iona City Code § 11-11-12? •C leri ca l* •Servi ce ~mall Serv ic e* •Merchandi sin g •Sma ll Merchandi sin g* •Manufacturin g •Indu strial * NOTE: Per Iona City Code§ 4-1-1 (C). under certa in circumstances , these Home Occ upatio n may not need a Bus iness License. Any other information you wish to provide or that is requested by the City Clerk: ______ _ I certify (or declare) under penalty of perjury pursuant to the law of the State of Idaho that the foregoing is true and correct. Signature: Date: 1-z.. ( 1 ?-\ l °I OFFICE USE ONLY fl f {n f...\O\ Accepted by:____________ Date: _k,---if-+\Q-.,.._!,_.ft_~\J~-~ \ ______ _ ~50 Fee Received Application Number: =B;.,aIZ=L,.....-~~~---- Temporary License Issued? •Yes o Council Meeting: Page I (Attachments? Y / N ) G:IWPDATAIDARl_l Pending\2 708-2 020 Cityoflona\IONA CITY CODE\A ppli cations\Appl fo r Busi ness License .docx