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HomeMy Public PortalAboutORD10009 BILL NO. ® SPONSORED BY COUNCILMAN ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE. MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH LAGE, EVERS AND COMPANY FOR ACCOUNTING SERVICES. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The Mayor and Clerk are hereby authorized and directed to execute a contract with Lage, Evers and Company for accounting services for the sum of $6,400. 00 Section 2. The contract shall be substantially the same in form and content as that contract attached hereto as Exhibit A. Section 3. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed 7 -1L L3 Approved 7 — 2 -9 rest ing O f er Mayor ATTEST: City Clerk Lage, Evens & Company Certified Public Accountants 1913 William Street Jefferson City, Missouri 65101 314-635-0227 Village Green Shopping Center California, Missouri 85018 314-798-3210 June 28, 1983 Gary Hamburg, City Administrator City Hall Jefferson City, Missouri 65101 Dear Gary: Thank you for asking us to submit a proposal to provide accounting services to the City's Finance Department. Since we are quite familiar with your system, we will be very efficient in completing this work. The areas of work are: 1. Close the books for June and July, including reconciliations and all journal entries. 2. Payroll reconcilations (not bank reconciliations) to ® get the payroll reports in agreement with the payroll expenses in the various funds and departments. We estimate the time for closing the books to take one person 4 to 5 days per month. The time for the payroll reconcilations for eight months we estimate 8 to 10 days. Our hourly rates will be: Myself $45 Professional staff $25-$35 I will be supervising the work, while having a member of our professional staff assist me. The time spent on these services with consist of one half my time, and one half professional staff time. Using the time and rates mentioned above, our fee will not exceed $6,400.00. Bob Beck mentioned that occasionally the computer will create an error, making it difficult to reconcile. If this happens during these months, or if any other problems or additional months of work are required to complete the job, we I will be supervising the work, while having a member of our professional staff assist me. Gary, about two years ago, our firm provided similar accounting services, and Jim and Bob were pleased with our work habits and our performance. If you have any questions, please call. If this proposal meets your approval, please sign below, and return it to us. Sincerely, LA��GEE, EVERS & COMPANY, CPA'S Elmer L. Evers Audit Partner CITY OF JEFFERSON, MISSOURI By or Mayor ATTEST: City Clerk Dated this Wday of July, 1983..