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GAC Minutes 1989 03/14GOLF COURSE ADVISORY COMMITTEE MINUTES March 14, 1989 Attending: Dan Hormaechea, Chairman Andy Laidlaw Dan Engen John Drips De Ett McCarty Bud Schmidt Max Williamson Craig Jackson was reported absent at a Superintendents Association meeting. Minutes: The minutes of the February 11, 1989 meeting were, without objection, filed by the order of the chair. Dave Engen Term: The chair inquired about Mr. Engens reappointment. Staff will report back. Old Business: A. Fundraising RFP: It was suggested that a goal of $200,000.00 (net) be added to the RFP and that it be advertised once in the Star News and twice in the Statesman. A motion to effect these changes was made by Hormaechea, seconded by McCarty and carried. B. Clubhouse Liquor License Bill: The committee reviewed the matter at Mayor Allen's request and took no action. The chair agreed to report to the Mayor on the discussion. New Business: A. Annual Marketing Plan: Mr. Drips presented his annual marketing plan, required by terms of his agreement (attached). A motion by Williamson to recommend to the Council that the marketing plan be accepted. Discussion followed. Hormaechea mentioned that due to the number of six-somes during the McCall two -man best ball, the pace of play was too slow. Drips stated that he would personally marshal during this tournament to ensure that the pace of play was picked up. The motion was seconded by McCarty and carried. Further discussion resulted in the chair directing that a review of the rules be scheduled for the next meeting. That will involve: children on the course rules, rules and marshaling to reduce slow play, marshaling during tournaments, and compilation of a list of local rules. B. Contract Amendment, Rehabilitation of Hole No. 3: Laidlaw presented a contract amendment to prepare plans and specifications for the work (attached). After review, the committee voted unanimously on a motion by Williamson, seconded by Engen, to recommend to the City Council approval of the contract amendment. Other Business: A. Clubhouse: Laidlaw was asked to revise and update the spread sheet on costs for the 5,040 square foot design. B. Bond Council: A letter to Attorney Remaklus from bond counsel was received and costs noted (attached). C. Grill Duct Fire Extinguishing System: After insurance company follow-up, the Administrator has requested that Mr. Jackson proceed to have the extinguisher system installed in the existing clubhouse. (The City promised that if the new clubhouse was not under construction in the Spring of 1989, they would install the apparatus.) This is to be completed before the facility opens this year. This deficiency was also noted by an Idaho Department of Labor and Industrial Services inspector the first week of March. Without further business, the meeting adjourned. DAN HORMAECHEA Chairman DH/AJS/CAT CONTRACT AMENDMENT AMENDMENT TO AIA DOCUMENT B 141( OWNER ARCH/TECTAGREEC1EN73 BETWEEN THE OWNER CITY OF MC CALL CITY HALL MC CALL, ID AND THE ARCHITECT MC CALL DESIGN AND PLANNING INC BOX 729 MC CALL, ID FOR PRELIMINARY DESIGN WORK FOR PROPOSED GOLF COURSE CLUBHOUSE NOW AMENDED TO INCLUDE SPRINKLER DESIGN FOR 18 HOLES OF THE MC CALL GOLF COURSE AND CONSTRUCTION DOCUMENTS FOR THE REGRADING AND REPAIR OF HOLE # 3 AS FOLLOWS; A) PLOT PLAN AND PRELIMINARY DESIGN- Document existing course features. Prepare preliminary sprinkler and hole 03 rehabilitation design. Meet with Golf Course Committee to obtain approval. Cost $2225 Note: Some survey work will have to be done on hole *3. This will be a relmburslble expense. B) CONSTRUCTION DOCUMENTS- Prepare bid documents for the rehabilitation of hole *3 and document a preliminary design for a new 18 hole automatic sprinkler system. Cost $3600 C) CONSTRUCTION ADMINISTRATION- Construction inspections, on site meetings, verification of payment requests, and verification of substantial completion, 1) Expense for each site visit by Irrigation Engineering(Lee Bean) based on one day trip Cost $ 550 2) Site visits by McCall Design (Andrew Laidlaw) Cost $ 50/hr SUBMITTED BY: ACCEPTED BY: MCCALL DESIGN &PLANNING INC. MC CALL MUNICIPAL GOLF COURSE BY TITLE awNE-42- TITLE DATE �1`'/134/ DATE