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HomeMy Public PortalAboutORD10111 BILL NO. ����✓ ® SPONSORED BY COUNCILMAN ORDINANCE NO. ( f AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH THE MISSOURI HIGHWAY AND TRANSPORTATION COMMISSION FOR A GRANT TO FUND A GENERAL PUBLIC TRANSPORTATION PROJECT TO BE FUNDED UNDER SECTION 18 OF THE URBAN MASS TRANSPORTATION ACT OF 1964 , AS AMENDED. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON, MISSOURI AS FOLLOWS: Section 1. The Mayor and Clerk are hereby authorized and directed to execute a contract with the Missouri Highway and Transportation Commission for a grant to fund a general public transportation project under Section 18 of the Urban Mass Transportation Act of 1964, as amended, in the amount of Two Hundred Thirty-Nine Thousand Eight Hundred Forty-One dollars and No Cents ($239,841.00) , for the year beginning on the 1st day of November, 1983 and ending on the 31st day of October, 1984 . AS Section 2. the contract shall be substantially the same in form and content as that contract attached hereto as Exhibit A. Section 3 . This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed Approved R t Pre iding Office May(5r ATTEST: (9� City Clerk • MISSOURI RosERf.N. Huwsat C , 1AY 6, bl{.LINaHAM, pMNnrn �, �. �'.., ,�1•i Ra. 936, Lbatook ZXGU064 1045- HIGHWAY AND TRANSPORTATION COMMISSION Kamm qt 04103 �, . � UCE A..RMG,CW— V. a. DU 677 h L. V. N cLAUGMI+.AOO. Qty WO A. G wLLXY, membdr ` ..ASAAa ANN waKrasRS; f �...r 9NeW 14S" 63449 '` P. C. Box 270,-' - B1JOtwac J. P1i1.DHAUBYM Xrenaw ` Jofforwn aty, buss i d ,'b:�� 1441a 430 Wephons (314) 7SI,,2S V-',.-"-14,,' 10930 MbMador DHw Kwa CNr Mi l3 GRL E. YATES. AternMr Ems' OF TRAIV �n U36 soon aknuwn. 8P08TAxIQQt r ;ti'•;�,y�-}� sprlaj(Irld 6!601 D�,., ., ,r't.. `.•r.'ti �°,i::'r� WM. P SCHISItHOU, Member P. O. Sax 31000 Da hca 63131 � T�' (� �,�•n., .:rirk�`~ ii..7. December 6, 1983 TRANSPORTATION Transit Section 18 Assistance Project No. RPT-0851(011) vp The Honorable George Hartsfield Mayor _ . . . �. / '•,' ' City of Jefferson City Hall -) 320 .Bast McCarty '0 Jefforson City, Missouri . .65101 . . �X Dear Mayor Hartsfieldt . Attached is an executed grant a r. ®Mont betwsen the Missouri Highway and Transportation Co scion and the city of Jefferson �j for the period of,,"mr 1.yLR.B ..,to ..Octobor....31.. .1.$.8.�.. ..'Thw total Section 18A. un s lloc tad .to .this project are $132,.575 and .$8y,26.6 fox ' administrative,, capital .AA4 other ,nonop®rating 'e Pon$o.s. ;JZ Please ensure that all costs. Xelatin 'to, this ro ect .aro kept on file fot auditing .purpc .*os, � � i Very truly yours, Chief Engineer 'V ® cc : Marty Brose JAY R DILLINGHAM, Chairman MISSOURI ROBERT N. HUNTER, Chief Engineer Rm. 926, Livestock Exchange Bldg. HIGHWAY AND TRANSPORTATION COMMISSION 1600 Kans Genesee B R hi Kans BRUCE A. RING, Chief sa City 64102 f Counsel PAX 0C1Box 877 T . Vice Chairman L.L. V. M CLAUGHLIN,An't. Chlif Engineer nnibal 63401 A. G RILEY, Member MRS. MARI ANN WINTERS, Secretary 701 Davis New Madrid 63869 P. 0. BOX 270 Jefferson City, Missouri 65102 EUGENE J. FELDHAUSEN, Member p Suite 430 Telephone (314) 751-2551 10920 Ambassador Drive Kansas City 64153 CARL I? YATES, Member 1436 South Glenstone Springfield 65804 WM. F. SCHIERHOLZ, Member P. O. Box 31000 Des Peres 63131 December 6, 1983 TRANSPORTATION Transit Section 18 Assistance Project No . RPT-0051 (011) ® The Honorable George Hartsfield Mayor City of Jefferson City Hall 320 East McCarty Jefferson City, Missouri 65101 Dear Mayor Hartsfield: Attached is an executed grant agreement between the Missouri Highway and Transportation Commission and the city of Jefferson for the period of November 1, 1983 to October 31, 1984 . The total Section 18 funds allocated to this project are $152 , 575 of which $65, 309 is for net operating cost and $87, 266 for administrative, capital and other nonoperating expenses . Please ensure that all costs relating to this project are kept on file for auditing purposes. Very truly yours , Chief Engineer WEI • ` ;'P Project No. RPT-0051 (011) MISSOURI HIGIP4AY AND TRANSPORTAT10N C 1MISSION NONURBANIZED AREA PUBLIC TRANSPORTATION ASSISTANCE GRANT AGREEMENT THIS GRANT AGREEMENT is entered into by the Missouri Highwav and Trans- portation Commission (hereinafter, Commission) and the city of Jefferson (hereinafter, grantee). WITNESSETH: WHEREAS, grantee has applied to Commission for a grant of funds made avail- able to Commission under Section 18 of the Urban Mass Transportation Act of 1964, as amended, to defray a portion of' the costs of a general public trans- portation project carried out by grantee; and WHEREAS, the Commission has awarded funds available pursuant to said act to the grantee with the understanding that such funds will be used for projects pursuant to this agreement for the purposes specified in the description* of the AM project (attached as appendix A) . NOW THEREFORE, in consideration of these mutual covenants, promises, and representations, the parties agree as follows: 1. Purpose and Source of Funds: The purpose of this agreement is to assist the grantee in financing the project' s expenses that are eligible for federal financial assistance. (a) Net Operating Cost: Net operating cost is the total cost of operation less revenues received from the service provided. Such net operating cost is estimated to be the amount determined from grantee's projected operating budget (attached as part of appendix B) . The Commission will make a grant from available federal funds in the amount not to exceed 50% of the net operating cost in a manner consistent with the ad- ministrative rules of the U. S. Department of Transportation as contained in 23 ® CFR 825 and any other regulations issued pursuant to the Urban Mass Transportation Act, as amended. 2 The grantee will provide funds from sources other than (a) unauthorized restricted federal funds, (b) receipts from the use of the project facilities and equipment, or (c) revenues of the general public transportation system in which such facilities and equipment are used, in an amount sufficient, together with the grant pursuant to the agreement, to pay the actual operating cost. The operating portion of the grant under this agreement will not exceed 50% of the actual net operating cost. (b) Administrative, Capital and other Capital/Administrative Costs: Such administrative, capital and other capital/administrative costs are estimated to be the amount appearing in the grantee's estimated capital/administrative project budget (attached as part of appendix B). The Commission will make a grant from available federal funds in the amount not to exceed 80% of the administrative, capital and other capital/administrative costs in a manner consistent with the administrative rules of the U. S. Depart- went of Transportation as contained in 23 CFR 825 and any other regulations issued pursuant to the Urban Mass Transportation Act, as amended. The grantee will provide funds from sources other than (a) unauthorized restricted federal funds, (b) receipts from the use of the project facilities and equipment, or (c) revenues of the general public transportation system in which such facilities and equipment are used, in an amount sufficient together with the grant pursuant to this agreement, to pay the actual project cost. The grant under this agreement will not exceed 80% of the actual administrative, capital or other capital/administrative costs. 2. Scope of Work and Budget: The grantee will undertake and complete the projects specified in the approved project description and budgets (appendixes A and B). 3. Use of Project Facilities and Equipment: The project facilities and equipment shall be used to provide general public mass transportation service within the grantee's transportation service area, substantially as described 3 in the project description (appendix A) . If project facilities or equipment are not used in the manner herein provided or are withdrawn from general public transportation services, the grantee shall immediately notify Commission and shall reimburse Commission for a proportional. amount of the fair market value, if any, of such property to be determined on the basis of the ratio of the grant made by Commission on the actual total cost of the project. For the purpose of this paragraph, the fair market value of the property shall be the proceeds from the- public sale of such property or as determined by an appraisal conducted by an appraiser selected by the Commission as soon as feasible after such withdrawal or misuse occurs. See Attachment N of OMB Circular A-102 which is incorporated herein by reference. 4. Project Time Period: The project period and the period of this agree- ment shall be from November 1, 1983 to October 31, 1984 5. Disputes: Any disputes of facts which might develop as a result of this agreement shall be decided by the Commission. 6. Labor Protection: The grantee agrees to accept the terms and conditions of Section 13(c) of the Urban Mass Transportation Act of 1964, as amended, absent a waiver by the U. S. Department of Labor. The grantee agrees that it is the exclusive party responsible under the terms of the Special Section 13(c) Warranty and that the State of Missouri, acting through Commission, assumes no obligation under the terms of the Special Section 13(c) Warranty. The grantee shall be solely financially responsible for the application of the conditions of Section 13(c) . The grantee acknowledges its prior acceptance of the Special Section 13(c) Warranty on August 3, 1983 7. Audits, Inspection and Retention of Records: The Commission and the United States Department of Transportation, or any of their representatives, shall have full access to and the right to examine, during normal business hours 1 4 and as often as the Commission or the U. S. Department of Transportation deem necessary, all of the grantee's records with respect to all matters covered by this contract. Such representatives shall be permitted to audit, examine and make excerpts or transcripts from such records, and to make audits of all con- tracts, invoices, materials, payrolls, and other matters covered by this con- tract. Such rights shall last for three years beyond the longer of the follow- ing periods: (a) the period during which any property acquired with funds pro- vided pursuant to this contract is used for purposes for which. the federal financial assistance is extended, or for another purpose involving the pro- visions of similar services or benefits; or (b) the period during which. the grantee retains ownership or possession of such. property; or (c) the end of the project time period specified in paragraph 4. All documents, papers, accounting records and other material pertaining to costs incurred in connection with the project shall be retained by the grantee for three years from the date of' final payment to facilitate any audits or inspections. 8. Property Management Standards: The grantee's services rendered and reimbursable expenses incurred shall be those allowable under the provisions of Federal Management Circular (FMC) 74-4, Federal procurement Regulations (FPR) 1-15, and OMB Circular A-102 which are incorporated herein by reference. 9. Reports: The grantee shall advise the Commission regarding the progress of the projects at such times and in such a manner as the Commission may require including but not limited to meetings and interim reports. 10. Insurance: The grantee shall maintain in amount and for satisfactory to Commission such -insurance as will be adequate to protect it in case of acci- dent. If permitted by law, grantee may maintain a self-insurance program in lieu of purchasing insurance coverage. Grantee shall verify compliance with this section by submitting a copy of its certificate of insurance, or if self- i 5 insured, a copy of its self-insurance plan. 11. Claims: The grantee agrees to defend, indemnify, and hold harmless the Commission, its agents and employees from any and all claims, demands, and actions arising from Ibmc4wRJcaa4x acts or omissions of grantee in carrying out the project. 12. Nondiscrimination Assurance: With regard to work under this agreement, grantee agrees as follows: (a) Civil Rights Statutes: The grantee shall comply with all state and federal statutes relating to nondiscrimination, including but not limited to Title VI and Title VII of the Civil Rights Act of 1964, as amended (42 USC 2000 d,e). (b) Executive Order: The grantee shall comply with the provisions of the executive order executed by the Honorable Christopher S. Bond, Governor of Missouri, on the twenty-eighth day of August, 1981, promulgating a code of ® fair practices in regard to nondiscrimination, which is incorporated herein by reference and made a part of this contract. This order prohibits discri- minatory employment practices by grantee or their subcontractors based on race, color, religion, creed, national origin, sex or age. (c) Administrative Rules: The grantee shall comply with the administra- tive rules of the U. S. Department of Transportation relative to nondiscrimina- tion in federally-assisted programs of the U. S. Department of Transportation (49 CFR Subtitle A, Part 21) which are herein incorporated by reference and made a part of this contract. (d) Nondiscrimination: The grantee shall not discriminate on grounds of the race, color, religion, creed, sex, national origin, or ancestry of any individual in the selection and retention of subcontractors, including procure- ment of materials and leases of equipment. The grantee shall not participate 6 either directly or indirectly in the discrimination prohibited by 49 CTR Subtitle A, Part 21, Section 21.5 including employment practices. (e) Solicitations for Subcontracts, Including Procurements of Material and Equipment: These assurances concerning nondiscrimination also apply to subcon- tractors and suppliers of grantee. In all solicitations either by competitive bidding or negotiation made by the grantee for work to be performed under a sub- contract including procurement of materials or equipment, each potential subcon- tractor or supplier shall be notified by the grantee of the requirements of this agreement relative to nondiscrimination on grounds of the race, color, religion, creed, sex or national origin or ancestry of any individual. (f) Information and Reports: The grantee shall provide all information and reports required by the contract, or orders and instructions issued pur- suant thereto, and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Commission or the U. S. Department of Transportation to be pertinent to ascertain compliance with other such contract, orders, and instructions. Where any information re- quired of the grantee is in the exclusive possession of another who fails or refuses to furnish this information, the grantee shall so certify to the Commission or the U. S. Department of Transportation as appropriate and shall set forth what efforts it has made to obtain the information. (g) Sanctions for Noncompliance: In the event the grantee fails to com- ply with the nondiscrimination provisions of this contract, the Commission shall impose such contract sanctions as it or the U. S. Department of Trans- portation may determine to be appropriate, including but not limited to: (1) withholding of payments to the grantee under the contract until the grantee complies; and/or (2) cancellation, termination or suspension of the contract, ® in whole or in part. 7 Alk (h) Incorporation of Provisions: The grantee shall include the provisions of paragraph 12 (a) of this agreement in every subcontract, including procure- ments of materials and leases of equipment, unless exempted by the statutes, executive order, administrative rules, or instructions issued by Commission or the U. S. Department of Transportation pursuant thereto. The grantee will take such action with respect to any subcontract or procurement as the Commission or the U. S. Department of Transportation may direct as means of enforcing such provisions, including sanctions £or'noncompliance; provided, however, that, in the event the grantee become involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the grantee may request the Commission to intervene in such litigation to protect the interests of the Commission, and, in addition, the grantee may request the United States to enter into such litigation to protect the interests of the United States. 13. Section 504 Assurances: The grantee shall comply with all the require- ments imposed by Section 504 of the Rehabilitation Act of 1973 (29 USC 790 et seq) and the administrative rules of U. S. Department of Transportation (49 CPR Subtitle A, Part 27) . 14. Minority Business Enterprise: (a) Policy: It is in the policy of the U. S. Department of Transportation that minority business enterprises as defined in 49 CPR Subtitle A, Part 23 shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with federal funds under this agreement. (b) MBE Obligation: The recipient or' its contractor agrees that minority business enterprises as defined in 49 CPR Subtitle A, Part 23 shall have the maximum opportunity to participate in the performance of contracts and subcon- tracts financed in whole or in part with federal funds provided under this 8 agreement. In this regard, grantee and its contractors shall take all necessary and reasonable steps in accordance with 49 CPR Subtitle A, Part 23 to ensure that minority business enterprises have the maximum opportunity* to compete for and perform contracts. Grantee and its contractors shall not discriminate on the basis of race, color, national origin, or sex in the award and performance of DOT-assisted contracts. 15. Interest of Members cf or Delegates to Congress: No member of or delegate to the Congress of the United States shall be admitted to any share or part of this contract or to any benefit arising therefrom. 16. Purchase of Project Equipment: Specifications for vehicles and other equipment for the project shall be written so as not to unduly restrict com- petitive bidding. (a) Specifications and Bid Advertisements: Vehicle and equipment specifi- Alk and advertisement for bid packages shall be approved by the Commission prior to submission to prospective bidders. (b) Award of Bids: Commission must concur in the award of the bid to pro- cure vehicles and equipment for the project made by the grantee prior to the execution of an agreement between the grantee and any bidder. 17. Charter and School Bus Provision: The grantee shall not provide charter or sightseeing services outside its service area as defined in the approved application for Section 18 assistance (appendix A) with equipment pur- chased with project funds. Within the service area, charter and sightseeing services may only be provided on an incidental basis. "Incidental" is defined . as those operations which do not interfere with regular service as proposed in the project application. The following uses are presumed not to be incidental: (a) Weekday charters which occur during peak rush hours; (b) weekday charters ® which require vehicles to travel more than 50 miles beyond the service area; (c) weekday charters which require the use of a particular vehicle for more than a total of 6 hours in any one service day. The grantee shall not engage in school bus operations exclusively for the transportation of students and school personnel in competition with private school bus operators with project equipment. 18. Reimbursement: (a) Net Operating Cost: The Commission, using funds made available to it from the grant made to it by the U. S. Department of Transportation, shall reim- burse grantee for 50% of the net operating cost described in paragraph 1 (a) of this agreement; provided, however, in no event shall the total amount reim- bursed by the Commission for net operating cost exceed the maximum federal share of $ 152, 575 (b) Administrative, Capital and Other Non-operating Expenses: The Commission using funds made available to it from the grant made to it by the U. S. Depart- ment of Transportation, shall reimburse grantee for 80% of its allowable admin- istrative, capital and other non-operating expenses incurred in carrying out the project described in paragraph 1 (b) of this agreement; provided, however, in no event shall the total amount reimbursed by the Commission for administra- tive, capital and other non-operating expenses exceed the maximum federal share of $ 87 , 266 19. Payment: Progress payments, based upon actual allowable cost, for not less than one (1) month may be made upon receipt of an itemized invoice from the grantee. The itemized invoice shall be reviewed by the Commission prior to payment. A retainage of ten (10) percent of the approved payment will be with- held until the project is completed, accepted, and the final audit has been made. Any costs deemed ineligible for reimbursement by the Commission in accordance with the terms of this agreement shall be deducted from the retainage before final payment is made. Any rejected or unaccepted costs shall be borne by the 10 grantee. 20. Reimbursement Conditions: Reimbursement by the Commission is subject to the following conditions: (a) Financial summaries submitted to the Commission must include a certi- fication that costs have been incurred in the performance of the contract and a record of the actual costs. (b) Reimbursement will be made by the Commission on an incremental basis. Reimbursement is subject to approval by the Commission. All requisition forms shall be in an appropriate format approved by the Commission. (c) Requisitions requesting reimbursement for operating expenses shall be in accordance with the approved projected operating budget (appendix B). (d) Requisitions requesting reimbursement for capital/administrative . expenses shall be in accordance with the approved estimated capital/administra- ® tive project budget (appendix B). (e) The grantee shall not be reimbursed for any expenses incurred prior to or after the project period. Post audit activities will be conducted by the Commission. 21. Amendments: This agreement may be modified from time to time but only by written agreement of the parties. 22. Subcontracts: None of the project activities described in appendixes A or B shall be subcontracted without the prior written consent of the Commission. All subcontracts shall be subject to the terms and conditions of this agreement. The grantee, however, shall remain responsible for the proper completion of the project notwithstanding any subcontract. 23. Termination: This agreement may be terminated upon any of the follow- ing conditions: (a) If, through any cause, the grantee shall fail to fulfill in a timely . T � 11 and proper manner its obligations under this agreement, or if the grantee shall violate any of the covenants, agreements, or stipulations contained herein, the Commission shall have the right to terminate this agreement if such default or violation is not corrected within twenty (20) days after written notice is sent to the grantee describing such default- or violation. (b) The Commission may terminate this agreement without recourse in the event that, for any reason, federal funds are not appropriated, allotted, or available to the Commission for the purpose of meeting the Commissions obli- gation hereunder. The Commission will provide written notice of such termina- tion to the grantee at least five days prior to the effective date of termination. (c) Either party may terminate this agreement at any time by giving written notice to the other party of such termination and specifying the effective date thereof at least 45 days in advance of such termination date. 24. Statement of Revenue and Expenditures: The grantee agrees that a statement of revenue and expenditures, based on actual figures, will be submitted with each invoice in a format approved by the Commission upon completion of the project, the grantee shall provide the Commission with a final invoice indicating the detailed costs, revenues and actual operating loss, when applicable, to the Section 18 grant. Upon receipt of the final invoice, an audit will be performed by the Commission. 25. Source of Commission Funds: The obligation of the Commission for financial assistance in the project is contingent upon this agreement being approved by the Federal Highway Administration and the U. S. Department of Transportation, and upon federal funds being allocated to, and approved, for the project. 26. Lack of Waiver: In no event shall the making by the Commission of any payment of grant funds to the grantee constitute or be construed as a waiver s 12 by the Commission of any breach of covenants, or any default which may exist on the part of the grantee and the making of'any such payment by the Commission while any such breach or default shall exist shall in no way impair or prejudice any right or remedy available to the Commission with the respect to such breach or default. 27. Security: The grantee agrees that upon purchase with funds provided under this agreement of any equipment for which a title certificate may be obtained or is required under the laws of Missouri that it will execute such documents as may be necessary to protect and secure a lien upon such equipment in favor of the Commission, if so requested by the Commission: Any and all fees required to be paid to secure and maintain said lien shall be paid by the grantee. • 13 ® IN WITNESS WHEREOF, the parties have entered into this agreement on the date last written below. Executed by Grantee this 0('D day of ��-✓y��iZ� , 19 Executed by the Missouri Highway and Transportation Commission this day of Ae-e:j 19 MISSOURI HIGHWAY AND TRANSPORTATION COMMISSION GRANTEE City of Jefferson. xy By. Chairman Title MAYOR Attest: Attest: f , ti LJ GG�2 ,t By ' Secretary Title City Clerk Approved as to Form: ORIGINAL SIGNED BY RICH TIEMEYER 10111 Counsel Ordinance Number(s) ATTACIDIENT A _ 1.' ® AUG 2% 1983 APPLICATION FOR SECTION 18 ASSISTANCE TRANSPORTATION FROM Nov. 1, 1983 to Oct. 31 , 1984 DATE: STATE PROJECT NUMBER: RPT W) 51" ® rl Applicant's Name: City of Jefferson Contact Person: Martin A. Brose, P.E. Street Address: 320 East McCarty Director Department of Transportation P. 0. Box: N/A City: Jefferson City, Missouri ZIP Code: 65101 Phone: (314) 634-6466 County: Cole Description of Project: The City proposes to purchase one Fare Box and Vault for the Handi-wheels Bus; half of a used Fork Lift for maintenance of our new facility plus material handling; a third of a word processing system for Secretary of D.O.T. ; and a third of a micro cassette recorder and transcriber for D.O.T. Administration. Funding is also being re- quested for system operation and administration. Proposed Funding: Federal (Section 18) $ 239,841 ' Local $ 174,392 TOTAL $ 414,233 torize ffiNal Q.) • . _ �.. .. ". ....n r�. .i ..... .....rte r . .. .....M..+�n ... .'ryn..w.... ...wk. opt 00 !; 1 - 011 ESTIMATED CAPITAL. PROJECT BUDGET Period: November 1, 1983 to October. 31, 1984 Item 1 Fare Box and Vault for llandi-wheels bus $ 900 ® Item 2 (1/2) Fork Lift Truck (Used from State Agency for Surplus Properties) 50 per cent funded by City Central Maintenance 3,000 Item 3 (1/3) Purchase of Micro Cassette Recorder and Transcriber for D.O.T. to be split between divisions 200 Item 4 (1/3) Word Processing System for Secretary, D.O.T. to be split between divisions 500 Item 5 Administrative Expenses (11/1/83 thru 10/31/84) a. Project Manager (Salary) 20,604 b. Fringe (30%) 6,181 C. 1/3 Director 10,938 d. Fringe (30%) 3,282 e. 1/3 Secretary II 4,594 f. Fringe (30%) 1,378 g. Advertinsing/Promotion 2,900 h. Lights and Heat 5,000 i. Postage 150 J. Printing and Stationary 1,600 k. Telephone 800 1. Operational Supplies 400 M. Building & Grounds Maintenance 500 n. Clothing 4,000 o. Small Tools 300 p. Office Supplies 450 q. Copies 220 r. Water and Sewer 150 s. Trash Collection 200 t. Dues and Publications 440 u. General Insurance 14,000 v. Professional Services 2,780 w. Uniform Cleaning 1,550 x. Maintenance Agreements 50 y. Meetings and Conferences 700 z. Medicals 400 a.a. Training and Education 1,000 b.b. Accounting Expenses (Finance Dept) 10,000 94,567' Sub Total $ 99,167 , Plus 10% Contingencies 9,916 Estimated Net Project Cost $109,083 Section 18 $ 87,266 ! Local Match 21,817 TOTAL $109,083 • Budget Prepared by: Name: Title: a,�. ;f sc�,pC,•y ��c1✓� D,,te: c<9'•3, 6983 ATTACUMENT 11 PROJECTED OPERATING BUDGET RPT 00 512 O 11 Period: November 1, 1983 thru October 31, 1984 1. Total Operating Expenses a. Personnel Services (Drivers-Salaries and Fringes) 226,500 b. Equipment Maintenance 300 c. Fuel, Oil and Antifreeze 71,000 d. Vehicle Maintenance (Parts and labor) 120,000 e. Radio Maintenance 350 Total Operating Expenses $418,150' 2. Less Ineligible Operating Expenses a. Charter Bus Operating Expenses 2,000 3. Eligible Operating Expenses $416,150 4. Total Passenger and Other Revenue a. Fare Box 84,330 © b. School Passes 19,170 ® c. Special (Not Including Charter) 1,000 d. Miscellaneous Revenue 6,500 TOTAL PASSENGER AND OTHER REVENUE APPLIED AGAINST ELIGIBLE EXPENSES NOT INCLUDED AS LOCAL SHARE $111,000 5. New Project Costs $305,150 • 6. Applicant's Share $152,575 ' 7. Section 18 Funds Requested $152,575 • Budget Prepared by • �•�tso•G. �df�,ef Name Title 3, t?0.3 © Date s JAY B. DILLINGHAM. Chairman MISSOURI ROBERT N. HUNTER, Chief Engineer Rm. 926, Livestock Exchange Bldg. HIGHWAY AND TRANSPORTATION COMMISSION 1600 Genesee Kansas City 64102 BRUCE A. RING, Chief Counsel Hr0. Box 87 RT, Vice Chairman :•::ii�iTs• �� L. V. M CLAUGHLIN, Asst. Chief l�tgln4er W annibal 63401 A C RILEY, Member ` d- MRS. MANI ANN WINTERS, Secretary 701 Davis New Madrid 63869 P. O. BOX 270 EUGENE J. F)MI)I1AUSEN, Member Jefferson City, Missouri 65102 Suite 430 'I'elophone (314) 751-2551 10920 Amibassador Drive Kansas City 64153 CARL E. YATES. Membcr 1436 South Glenstone Springfield 65804 WM. F. SCHiERHOLZ, Member P. O. Box 31000 Des Peres 63131 October 1.21 1983 U" 1 4 RANSPORTATION CITY Transit tJ1•. -�rrrhhSQ� Section 18 Assistance Project No . RPT-0051 (011 ) The Honorable George liartsfield Mayor City of Jeffersoii ® City hall. 320 Bast McCarty ,Jeffersun City, Nlissouri 051.01 llcar Mayor llartsfield : We arc in a position to undertake further processing of your request for funding under Section 18 of the Urban Mass Transportation Act of 1964, as amended . The total estimated cost oi' this project is $414, 233, with Section 18 funds allocated in the amount of $239, 841 . The project period for this project is November 1, 1983 to October 31 , 1984 . Please execute and return the enclosed a s,3s soon as possib e . Upon receipt o tic execu ec agreements , we will VIR-c Th-`nccessa ry actions and notify you of the disposition of your request . Critics requesting financial assistance from state agencies are required by Missouri Statute to enact an ordinance authorizing an appropriate official to execute this agreement. Note that the ordinance slioul.d show only the federal share . Attached is a recommended ordinance for your review. If your attorney has no objections , please enact and execute an ordinance and return it along with the Section 18 agreements . Wo look forwarLl to working with you in carrying out this worthwhile pro j ect . ® Very truly yours , Ch i c I Tin1.� i nccr