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Home My Public Portal AboutPRR 0412RECORDS REQUEST (the "Request ") Date of Request: June 26, 2013 Requestor's Request ID #: 412 REQUESTEE: Custodian of Records Town of Gulf Stream REQUESTOR: Martin E. O'Boyle REQUESTOR'S CONTACT INFORMATION: E -Mail: brussell(@,commerce- group.com; Fax: 954- 360 -0807; Address: 1280 West Newport Center Drive, Deerfield Beach, FL 33442 REQUEST: Provide a copy of the packages given to each of the Commissioners on or before the Commission Meeting on January 11, 2013. ADDITIONAL INFORMATION REGARDING REQUEST: THIS REQUEST IS MADE PURSUANT TO PUBLIC RECORDS ACT, CHAPTER 119 OF THE FLORIDA STATUTES AND IS ALSO REQUESTED UNDER THE COMMON LAW RIGHT TO KNOW, THE COMMON LAW RIGHT OF ACCESS; AND ANY STATUTORY RIGHT TO KNOW (INCLUDING, WITHOUT LIMITATION, ANY STATUTORY RIGHT OF ACCESS, AS APPLICABLE). THIS REQUEST IS ALSO MADE PURSUANT TO THE RIGHTS OF THE REQUESTER PROVIDED IN THE FLORIDA CONSTITUTION IT IS REQUESTED THAT THIS RECORDS REQUEST BE FULFILLED IN ELECTRONIC FORM. IF NOT AVAILABLE IN ELECTRONIC FORM. IT IS REQUESTED THAT THIS RECORDS REQUEST BE FULFILLED ON 11 X 17 PAPER NOTE: IN ALL CASES (UNLESS IMPOSSIBLE) THE COPIES SHOULD BE TWO SIDED AND SHOULD BE BILLED IN ACCORDANCE WITH Section 119.07(4) (a) (2) ALL ELECTRONIC COPIES ARE REQUESTED TO BE SENT BY E -MAIL DELIVERY. PLEASE PROVIDE THE APPROXIMATE COSTS (IF ANY) TO FULFILL THIS PUBLIC RECORDS REQUEST IN ADVANCE. It will be required that the Requestor approve of any costs, asserted by the Agency (as defined in Florida Statute, Chapter 119.01 (Definitions)), in advance of any costs imposed to the Requestor by the Agency. I:P/NPR/FRR 04.15.13 FORM TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA COMMISSIONERS JOAN K. ORTHWEIN, Mayor THOMAS M. STANLEY, Vice Mayor MURIEL J. ANDERSON W. GARRETT DERING ROBERTW.GANGER July 19, 2013 Martin E. O'Boyle 1280 West Newport Center Drive Deerfield Beach, Florida 33442 Telephone (561) 276 -5116 Fax (561) 737 -0168 Town Manager WILLIAM H. THRASHER Town Clark RITA L. TAYLOR Via Fax 954 - 360 -0807 Re: Follow Up of Public Records Requests Dated June 26, 2013 Dear Mr. O'Boyle: We have your Public Records Requests dated June 26, 2013 numbered 407,1 408, 409, 410, 411 and 412 requesting documents provided to the Town Commissioners on meetings in January, February, March, April, May and June of 2013. We are following up on a letter sent to you on July 2, 2013. See attached. Section 119.07(4)(a)l., F.S., provides that the Custodian of Public Records shall furnish a copy of the requested records "upon payment of the fee perscribed by law..." The Town is authorized to require a deposit of estimated cost prior to production of the records requested. As previously stated, the estimated cost for each of your 6 requests is $20.00 for the copies and $80.00 for the special service charges, $100.00 for one request, or a total of $600.00 for all six. We await your reply. Sincerely, Rita L. Taylor Town Clerk 100 SEA ROAD, GULF STREAM, FLORIDA 33483 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA COMMISSIONERS JOAN N. ORTHWEIN, Mayor THOMAS M. STANLEY, Vlm Mayor MURIEL J. ANDERSON W. GARRETT DERING ROSERTW. GANGER July 2, 2013 Martin E. O'Boyle 1280 West Newport Center Drive Deerfield Beach, FL 33442 Dear Mr. O'Boyle: ,F F Telephone (561) 276 -5116 Fax (561) 737 -0186 Town Manager WILLIAM H. THRASHER Town Clerk RITA L. TAYLOR Via Fax 954 - 360 -0807 We have your Public Records Requests numbers 407 through 412 wherein you request that we "Provide a copy of the packages given to each of the Commissioners on or before the Commission Meeting on June 14, 2013 ", May 10, 2013, April 12, 2013, March 15, 2013, February 8, 2013 and January 11, 2013. Completing these requests shall be labor intensive and will require special service charges based on costs incurred for clerical and supervisory assistance. My estimated cost for each of your 6 requests is $20.00 for the copies and $80.00 for —t Fe special service charges, $100 for one request, or a total of $600.00 for all six. A deposit will be required before we commence work on your requests with the amount to be determined once you advise the Town in writing that you want any or all of the material asked for in your requests #407 through #412. We await your reply. Regards, � ,�°7; ita L. Taylor Town Clerk 100 SEA ROAD, GULF STREAM, FLORIDA 33483 TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail January 23, 2015 Chris O'Hare [mail to: chrisoharegulfstream @gmail.com] Re: GS #411 (fire marshal), #412 (orthwein elect), #415 (thrasher job performance) (a) Any and all records in any way related to the authorization of Fire Marshal services for the Town by any agency. (b) Any and all records in any way related to the authorization of Fire Marshal authority to a Town employee. Any and all records related to any communication between Joan Orthwein and the Town regarding her election to or appointment to any public office. Any and all emails in the public record related in any way to criticism of the job performance of the Town Manager during the time period starting on Jan.] 2013 through to the date when you substantially respond to this request. Dear Chris O'Hare [mail to: chrisoharegulfstream (a,gmail.coml, The Town of Gulf Stream received your public records requests on November 23, 2013. You should be able to view your original request at the following links hqp://WWW2.gulf- stream.org/WebLink8/0/doc/I 7921 /Pagel .aslx, h":/ /www2.gulf- stream.org/WebLink8 /0 /doc /I7924/Pa eg 1_aspxx and htty://www2.gulf- stream.org/WebLink8 /0 /doc /17926/Pa e@ l.asl2x. If your request was verbal, then the description of your public records request is set forth in the italics above. In future correspondence, please refer to this public records request by the above referenced numbers. For GS# 411, part A you will find the responsive documents at http://www2.gulf- stream .org /WebLink8 /DocView.aspx ?id= 34735 &dbid =0. For part 13, there are no responsive documents. For GS# 415, there are no responsive documents. The Town may incur expenses for the production of documents. You are responsible for the costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a special service charge for the labor needed to respond to this request. To produce the documents for GS #412 that you have requested, the Town of Gulf Stream estimates the need for .75 hours of administrative support at $36.39 per hour, the labor cost of the personnel providing the service, per Fla. Stat. § 119.07(4)(d). If the costs of producing these documents will exceed your deposit, the Town will provide you with an initial production of responsive records and an estimate for the production of any additional responsive records. If the costs of production are less than the deposit, the Town will provide you with the responsive records and a refund. If you would like to narrow the scope of your request, for example, by identifying a particular document type or date range, the Town may be able to provide these records at a lower cost. (.75 hours @ 36.39 = 27.29) - (.25 hour @ 36.39= 9.10) = Deposit Due: $18.19 in cash or check. The Town of Gulf Stream is currently working on a large number of incoming public records requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond to your public records request in a reasonable amount of time. Sincerely, Town Clerk