HomeMy Public PortalAboutORD10151 BILL NO.
SPONSORED BY COUNCILMAN
ORDINANCE NO. Q��
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE A CONTRACT EXTENSION WITH BEACH HEATING
COMPANY FOR HEATING AND AIR CONDITIONING MAINTENANCE.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI,
AS FOLLOWS:
Section 1. The Mayor and City Clerk are hereby authorized and
directed to execute a one year extension to the contract with Beach
Heating Company for heating and air conditioning maintenance.
Section 2. The extension of the contract shall be substantially
the same in form and content as the contract attached here-co as "Exhibit
A. "
Section 3. This Ordinance shall be in full force and effect from
and after its passage and approval.
Passed a - v�O - �� Approved
P esiding O icer Mayor
ATTEST:
City Clerk
Exhibit A
HEATING AND AIR CONDITIONING
® SERVICE CONTRACT EXTENSION
The City of Jefferson, Missouri and Beach Heating Company hereby
agree to extend for one year the service contract dated December
20, 1982. The extension will expire on December 19, 1984 , and service
under the extension will be provided under the same terms and conditions
contained in the original contract, which is attached hereto as
"Attachment 1" . This contract extension is made and entered into
this Al Sr day of _ 1984 .
CITY OF JEFFERSON
{ By
ity Clerk Ma r
BEACH HEATING COMPANY
Al l A By
S cretary
IiEATING AND AIR CONDITIONING
SERVICE CONTRACT
This Contract is made and entered into this day of
19 ./by and between the City of Jefferson, Missouri ,
a municipal corporation, hereinafter referred to as "City" and Beach
Heating Company, hereinafter referred to as "Contractor" .
NOW, Therefore, in consideration of the covenants and agree-
ments hereinafter set forth, it is agreed as follows :
1. SCOPE OF WORK: The work of this agreement consists of
the performance of authorized Heating and Air Conditioning work on all
City heating and "air conditioning systems which include all buildings
occupied by the City.
2. CONTRACT PERIOD: This Contract will be in effect from
December 20 , 1982 , through December 19 , 1983. The City retains the
right to extend this contract for one year. Increases , if any, may be
® requested by the Contractor and negotiated with the City thirty (30)
days prior to the Contract expiration.
3. REPORTS : Contractor shall submit , on a monthly basis , a
detailed report listing corrective or preventive action taken.
4. VISIT NOTICE: Contractor shall post in a conspicuous
place, at site locations , a check sheet and enter thereon the date of
each service visit, the name of the individual performing the service
and the time of the service.
5. IDENTIFICATION: Employees of the Contractor shall have
proper identification and present same prior to servicing.
6. PARTS AND SUPPLIES: The following maximum mark-up schedule
will be followed when invoicing City for parts and supplies :
0 - $10.00 100%
® 10.01 - $60. 00 50%
OVER - $60 .00 30%
Compressors and heating and air conditioning units replaced by the Con-
tractor that are not under warranty shall be replaced at the Contractor' s
actual cost including any and all discounts offered by his supplier, without
mark-up. The City at its option, may furnish the replacement compressors
and/or heating and air conditioning units through competitive bid
• procedures. The City has the option of obtaining other opinions on
replacing complete units .
7. RESPONSE TIME: Repair service is to be provided on same
day the call is received or on the next regular work day. In the event
emergency service is required, after regular work day, the Contractor
will be paid overtime labor rate.
8. SEMI-ANNUAL MAINTENANCE: The Semi-Annual Maintenance ,
except as noted below, shall include as a minimum the following:
A. Supply and install all necessary repair and renewal
parts except as noted below.
'B. Inspect and adjust tension of all fan belts.
C. Inspect, clean, replace as necessary humidifier
pans , float balls , and heating elements , etc.
D. Insepct all drainage systems.
E. Adjust and functionally clean all systems components ,
motors, starters , drives , and accessories .
F. Inspect and maintain proper levels of refrigerant.
G. Lubricate all moving parts , by manufacturers speci-
fications.
H. Remove scale and foreign matter from coils and con-
densing units.
I. Start up and shut down air conditioning system on date
specified by owner.
J. Inspect all capacity, temperatures , and safety devices
(including thermometers , and guages which control the
equipment) .
K. Replace filters .
L. Check amps. and voltage on all motors.
M. Clean cooling tower on City Hall prior to cooling and
heating seasons. Contact Planning and Code Enforcement
prior to work commencing.
N. Minimum of two regular inspections yearly. Before
heating season and before cooling season.
9. AUTHORIZED PERSONNEL: Only Authorized City personnel W-i3t-''
make request for services . Any service work requiring replacement parts
will be verified by Planning and Code Enforcement and authorized by the
appropriate Department Head.
10. VENDOR ESTIMATES AND WORK WRITE-UP: All work to be per-
formed by the Contractor will first have an estimate of cost before
proceeding. All work completed will be followed up with a work performed
write-up to be given to the appropriate Department at the completion of
services .
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11. HEATING SYSTEMS : All boilers to be inspected prior
to start up.
A. Proper water levels maintained.
B. Check condition of all traps, clean and/or
replace as necessary.
C. Check for leaks, etc.
D. Check control for proper steam or water pressure.
E. Drain all supply and return pipes prior to heating
season, flush system.
F. Check fuel air ratio on burners prior to heating
season.
G. Start up and shut down system on date specified
by the City.
H. Lubrication of heating and ventilating equipment.
I. Inspection of contactors and safeties during heating
season, making adjustments as required.
J. Check levels of water treatment and add chemicals if
necessary.
K. Check pump couplings, bearings, and general condition
of pumps.
L... Check oil levels, belts, batteries, etc. on the emergency
generators.
12 . RATES: Service will be provided at the following rates:
Labor Rate - Regular Hours $16. 68 /hour
Labor Rate - Overtime 25. 01 /hour
13. MAXIMUM AMOUNT OF CONTRACT: Contractor shall not perform
more than seven thousand five hundred dollars ($7 , 500. 00) of work in one
year without first obtaining consent -of the City Council.
14 . INSURANCE: Contractor agrees to completely indemnify and
hold harmless the City for any and all damages, injuries, actions, costs,
attorney' s fees and all other expenses whatsoever, arising out of the
Aperformance of said work whether the property or persons damaged are the
servants and employees of the Contractor or third parties, in no manner
connected with said work. All interlineations, corrections, deletions
and changes herein have been prior to the execution of this contract.
Contractor shall procure and maintain during the life of this
contract:
A. Workman' s Compensation Insurance for all of its employees
to Be engaged in work under this contract.
• B. Contractor' s Public Liability Insurance in an amount not
less than $300, 000 for all claims arising out of a single
occurrence and $100, 000 for any one person in a single
accident or occurrence, except for those claims governed
by the provisions of the Missouri Workman' s Compensation
Law, Chapter 287, RSMo. , and Contractor ' s Property Damage
Insurance in an amount not less than $300, 000 for all
claims arising out of a single occurrence: and $100, 000 for
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VA
any one person in a single accident or occurrence.
C. Automobile Liability Insurance in the amount not less
than_ 300,000 for all c aims arising out of a single
occurrence and $100,000 for any one person in a
single accident or occurrence.
D. City Insurance.. The Contractor shall, at its own expense,
either have the City listed as an "additional insured"
on all policies required by this contract, or obtain
separate policies listing the City as the "Insured" for
the same amounts of coverage as required for the Contractor.
The Contractor shall furnish the City with Certificates
of Insurance showing the coverage required by this
contract.
.E. The Certificates of Insurance furnished to the City
showing proof of compliance with these insurance require-
ments shall contain a provision that coverage under such
policies shall not be cancelled or materially changed
until at least fifteen (15) days ' prior written notice
has been given to the City.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals
on the day and year first above written.
® CITY OF JEFFERSON, MISSOURI
-0 By
f�afdr
ATTEST:
City er
(CITY SEAL)
BEACH HE ING COMPANY
By
ATTEST:
fil�
Sec etary
(CORPORATE SEAL)
•