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HomeMy Public PortalAboutORD10156 BILL NO. SPONSORED BY COUNCILMAN ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH M. J. HARDEN ASSOCIATES, INC. FOR ENGINEERING SERVICES TO PERFORM PHOTOGRAMMETRIC MAPPING OF THE JEFFERSON CITY AREA. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON, MISSOURI , AS FOLLOWS: Section 1. The Mayor and Clerk are hereby authorized and directed to execute a contract with M. J. Harden Associates, Inc. , for engineering services to perform photogrammetric mapping of the Jefferson City area for the sum of $15, 060 . Section 2. The contract shall be substantially the same in form and content as that contract attached hereto as Exhibit A. Section 3. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed r,��-g Approved esi ing Officer Mayor ATTEST: City Clerk ® AGREEMENT FOR PROFESSIONAL SERVICES (Photogrammetric Mapping) THIS CONTRACT, hereinafter called the "AGREEMENT" made at Jefferson City, Missouri , this /3'�' day of uqA , by and between the CITY OF JEFFERSON, MISSOURI , a municipal corporation with offices at 320 E . McCarty Street , Jefferson City, Missouri , 65101 , hereinafter called the "CITY" and M. J . Harden Associates , Inc. , 1019 Admiral Boulevard , Kansas City, Missouri , 64106, hereinafter called the "CONSULTANT" . WITNESSETH, that whereas the City of Jefferson desires to obtain photogrammetric mapping for the Jefferson City area , herein- , after called the "PROJECT , " AND WHEREAS , the CITY is authorized and empowered to contract with the CONSULTANT for engineering services for this PROJECT , AND WHEREAS , necessary funds for payment of said services are available , NOW, THEREFORE, the CITY hereby hires and employs the CONSULTANT in accordance with the following AGREEMENT : PART A - SCOPE OF SERVICES : A-1 General : The CONSULTANT will furnish photogrammetric mapping for the PROJECT and submit it to the CITY for its approval , as follows : Item I A. New aerial photography will be flown of the area with a twin engine Aero Commander 680 F equipped with a Zeiss RMK A 15/23 precision 6" focal length mapping camera. The camera has been certified by the U . S . Department of Interior-Geological Survey . The photo mission will be flown at an altitude of 18000 ' above mean terrain, 62% forward overlap , yielding a negative scale of 1" = 3000 '± suitable for quality reproductions at a direct scale of 1" = 1200 ' . B . A photographic razorblade mosaic shall be prepared from a set of 9" x 9" contact prints made from the 1" = 3000 ' ± aerial negatives and 1" = 3000 '± copy negative reproduced from same ( 1 : 1 ratio) . One 1" = 1200 '± photo- graphic paper shall be reproduced from the 1" = 30001± copy negative ( 2 . 5 x enlargement factor) and shall be ® mounted on masonite . Delivery items shall be one 1" = 30001x' copy* negative and one 1" - 1200 ' paper reproduction on masonite as described . Item II A. New aerial photography will be flown of the area on the same equipment as described in Item I , A. The altitude shall be 12000 ' above mean terrain, 62% forward overlap, yielding a negative scale of 1" = 2000 '± suitable for ortho base compilation at a scale of 1" = 4001 . Flight lines shall be correlated to the sheet layout to minimize splicing of ortho image . B. Halftone positive ortho photo image mylars at 1" = 400 ' shall be prepared and provided . The format shall be 42" x 42" on stable base mylar. Pertinent title strip information such as bar scale , photo date , city logo , sheet index, etc. , shall be included on each of the eighteen sheets . Additionally, street names shall be provided on all sheets except sheet covering downtown area. Horizontal and vertical control requirements for the analytical aerotriangulation functions will be obtained from the U. S . G. S. quadrangle sheets . The same requirements for model orientation will be acquired by Awk performing a •complete anlaytical bundle adjustment . C. Photographic positive paper copies at 1" = 400 ' shall be prepared and provided as described in Item II , B for each sheet . Item III A. A street map of the City shall be prepared and provided at 1" = 1200 ' on stable base mylar . Final drafting will be performed from the 1" = 1200 ' mosaic prepared in Item I , B . (scribe method ) and photographically reproduced at 1" = 1200 ' . One mylar with and one mylar without the street index shall be provided . The estimate size of each will be 36" x 48" with the intelligence area within being approximately 33" x 42" . Modification to allow for the street index and City name/logo is understood . A-2 Specifications : Aerial Photography A. Camera 1 . Aerial vertical photographs shall be taken using a calibrated precision aerial mapping camera having a single lens and a 9" x 9" format . The cameras will be equipped with low distortion , high resolution lenses such as the Planigon , Pleogon , Aviogon lens or equivalent . 2. An appropriate filter with an antivignetting metallic coating shall be used. B . Personnel The pilot and aerial photographer shall be well qualified for the type of work required to satisfy the specifications . C. Aerial Film 1. The aerial film to be used shall have a fine-grain emulsion on a dimensionally stable polyester base and shall be of the type known as DuPont "Cronar" , Eastman Kodak "Estar" , or equal . 2. Negatives shall be clear and sharp in detail and of uniform density, as judged by densitometer tests . They shall be free from clouds and cloud shadows , smoke , haze , light streaks , excessive snow, static marks , shadows , tears , scratches , and other blemishes which would interfere with their intended purposes . D . Flight Lines The Contractor shall design flight lines for the photography to assure full stereoscopic photographic coverage . Generally the flight lines shall be parallel to each other and to the lengthwise boundary lines of the area to be photographed . E . Overlap Overlap in the line of flight and side lap between adjacent strips shall be in accordance with accepted standards . 1. The endlap (overlap in line of flight ) should not average less than approximately 62%. Endlap of less than 50% or more than 67% in one or more negatives may be cause for rejection of the negative or negatives . 2 . The sidelap (overlap of parallel strips of vertical photography) shall be sufficient for complete photo- grammetric functions . F • Crab Crab in excess of five degrees may be cause for rejection of the flight line of negatives or portion thereof in which the crab occurs . G. Tilt Particular care shall be exercised to reduce tilt of the negatives to a minimum. Tilt shall in no case exceed 4 degrees , and shall not average more than 2 degrees in any 10 mile section of a flight line , nor more than 1 degree for the entire project. Relative tilt between any two successive negatives exceeding 6 degrees may be rejected . li. Stereoscopic Coverage 1. The entire area of the project shall be stereoscopically covered within the usable portion of the field of the lens . This stipulation is a prime requisite of these specifications . 2. Nonattainment of acceptable stereoscopic coverage caused by the Contractor 's failure to adhere to the specified flight design shall be corrected by reflights at his expense. I. Labeling Each aerial negative shall be mechanically stamped with the following photo code on the west edge : Date Altitude Job No . Flight Line No . Exposure No . AIM PART B - REQUIRED SCHEDULE : The CONSULTANT must complete required aerial photo mission within thirty ( 30) calendar days after receipt of notice to proceed . The CONSULTANT shall complete all work items within ninety (90) calendar days after notice to proceed . The CITY will grant the CONSULTANT extensions of time for delays recognized by the CITY as unavoidable , provided that such extensions of time shall be requested in writing by the CONSULTANT, stating fully the reasons for such requests . PART C - COMPENSATION C-1 Method of Compensation : Compensation for the services hereinbefore described shall be on the basis of a lump sum amount .of Fifteen Thousand Sixty and No/100 Dollars ($15 , 060 .00) to the CONSULTANT. C-2 Supplemental Agreements : Compensation for major changes in scope , character or complexity of the work, for undue delay of the PROJECT through no fault of the CONSULTANT , shall be by supple- mental agreements . Said supplemental agreements may provide for changes in compensation and for the equitable adjustments , either upward or downward , lump sum amount . Supplemental agreements shall be signed by the CITY and CONSULTANT and shall receive COUNCIL approval prior to authorization to proceed with any work covered thereby. undue delay is defined as that caused by substantially greater than normal time requirements for approval by the approving author- ities or temporary suspension by the CITY of the work under this AGREEMENT, if through no fault of the CONSULTANT. C-3 Method of Payment : As soon as the work has been satis- factorily completed, CONSULTANT will submit to the CITY final billing for service performed . Payment shall be made to the CONSULTANT within thirty (30) calendar days after receipt and approval of final billing. PART D - OBLIGATIONS OF CITY The CITY, at its own expense will provide the following : 1 . Make available to the CONSULTANT all existing records , maps , plans and other data possessed by CITY when such are necessary, advisable or helpful to the CONSULTANT in the prosecution of its work under this AGREEMENT. 2. Provide necessary manpower to letter street names on sheet covering downtown area. PART E - OWNERSHIP OF DOCUMENTS : Aerial photography and maps prepared or obtained under the terms of this AGREEMENT shall be delivered to and become the property of the CITY upon termination or completion of the work. Copies of maps , aerial photographs and other data prepared or obtained under this AGREEMENT shall be made available, upon request , to the CITY without restriction or limitation on their use . When such copies are requested , CITY agrees to pay CONSULTANT its cost of copying and delivering same as follows : 1 . Additional paper reproductions of 1" = 1200 ' aerial photo- graphy shall be furnished at a maximum cost per sheet as follows : Cost Each Year $90 1984 $99 1985 $109 1986 • ® 2. Additional photographic positive paper copies at 1" = 400 ' shall be furnished at a maximum cost per sheet as follows : Cost Each Year $60 1984 $66 1985 $73 1986 3. Additional halftone positive ortho photo image mylars at 1" = 400 ' shall be furnished at a maximum cost per sheet as follows : Cost Each Year $130 1984 $143 1985 $157 1986 4. Additional mylar copies of City Street maps shall be furnished at a maximum cost per sheet as follows : Cost Each Year $60 1984 $66 1985 $73 1986 PART F - SUBLETTING, ASSIGNMENT OR TRANSFER: The CONSULTANT. shall not sublet , assign or transfer any interest in the work covered by this AGREEMENT except with the prior written consent of the CITY. The use of subcontractors shall in no way relieve the CONSULTANT from his primary responsibility for the performance of the work. No approval will be necessary for nonprofessional services such as reproductions , printing, materials and other services normally performed or provided by others . PART G - INSPECTIONS , CONFERENCES AND APPROVALS : Representatives of the CITY shall have the privilege of inspecting and reviewing the work being done by the CONSULTANT and advising with him at any time . Conferences are to be held at the request of any of the above named parties . ® PART H - RESPONSIBILITY FOR CLAIMS AND LIABILITY : The CONSULTANT shall indemnify and save harmless the CITY from all claims or suits made or brought for injury to persons or property Y caused by the negligent acts of the CONSULTANT, its agents , employees or subcontractors in the execution of the work. PART I - DISPUTES AND REMEDIES : Except as this agreement otherwise provides , all claims , counter- claims, disputes and other matters in question between the owner and engineer arising out of or relating to this agreement or the breach of it will be decided by arbitration if the parties whereto mutually agree, or in a court of competent jurisdiction within the State in which the owner is located. PART J - TERMINATION OF THE AGREEMENT: The CITY may cancel this AGREEMENT or any part thereof at any time by giving written notice to the CONSULTANT at least fifteen (15) calendar days prior to the effective date of the termination. The CONSULTANT shall be paid for the value of all acceptable work performed prior to the effective date of termination based on the payment terms of the AGREEMENT. Payment shall not exceed the total amount encumbered under this AGREEMENT, except as may have been previously amended in accordance with supplemental agreements . It is not contemplated that the CONSULTANT shall have any right of termination other than for such cause as has been established as sufficient at law. PART K - COMPLIANCE WITH LAWS : The CONSULTANT shall comply with all Federal , State and Local laws , ordinance and regulations applicable to the work. He shall secure all licenses , permits , etc. , from public and private sources necessary for the fulfillment of his obligations under this AGREEMENT. PART L — COMMISSIONS AND FEES : The CONSULTANT warrants that he has not employed or retained any company or person, other than a bona fide employee working solely for the CONSULTANT, to solicit or secure this AGREEMENT, and that he has not paid or agreed to pay any company or person , other than a bona fide employee working solely for the CONSULTANT, any fee , commission, percentage , brokerage fee , gifts , or any other consid- eration, contingent upon or resulting from the award or making of this AGREEMENT. For breach or violation of this warranty , the CITY shall have the right to annul this AGREEMENT without liability, or , in its discretion , to deduct from the AGREEMENT price or consideration, or otherwise recover the full amount of such fee , commission, percent- age , brokerage fee , gifts , or contingent fee . ® PART M - ACCESS TO RECORDS : The CONSULTANT and all his subcontractors shall maintain all books , documents , papers , accounting records and other evidence pertaining to costs incurred in connection with this AGREEMENT, and shall make such materials available at their respective offices at all reasonable times during the AGREEMENT period and for three (3) years from the date of final payment under this AGREEMENT for inspection by the CITY and copies thereof shall be furnished, upon request . If copies are requested the CITY shall pay the CONSULTANT the cost of making such copies . PART N - ENCUMBRANCE : The total amount encumbered under this AGREEMENT is Fifteen Thousand Sixty and No/100 Dollars ($15, 060.00) and the CITY may authorize up to this amount without prior approval of the Mayor and City Council. IN WITNESS WHEREOF , the parties hereto have caused this AGREEMENT to be executed as of the day and year first above written. CITY OF JEFFERSON, MISSOURI By /AAYoR Title M. J. HARDEN ASSOCIATES, INC. M. J. HARDEN ASSOCIATES , INC. Attested by �//"/e By Secretary r:l i pnt r nns u1 tant Title Title I hereby certify that the execution of this AGREEMENT has been duly authorized by the City Council of the City of Jefferson, Missouri , by the passage of Ordinance No. 10 ) SIP on the ��'" day of az,I.L� 1984 . City Clerk (SEAL)