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Home My Public Portal AboutORD10176 BILL NO. SPONSORED BY COUNCILMAN ORDINANCE NO. ` 7(p AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH J. FAHRNI MANAGEMENT SERVICES FOR THE MAINTENANCE AND CARE OF LONGVIEW CEMETERY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The Mayor and Clerk are hereby authorized and directed to execute a contract with J. Fahrni Management Services for the care and maintenance of Longview Cemetery for the sum of $6, 060. Section 2. The contract shall be substantially the same in form and content as that contract attached hereto as Exhibit A. Section 3. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed �' �� T Approved y- �LJ •- �c/ 0 Pre s ding Office / ayor ATTEST: 6 uJ City Clerk CONTRACT FOR THE MAINTENANCE AND CARE OF LONGVIEW CEMETERY FOR THE CITY OF JEFFERSON, MISSOURI • Thi contract is n red into this � P day of 19 , and terminating the 31st day of October -- c o er, , by and between the City of Jefferson, Missouri, hereinafter called the City, and , hereinafter called the Contractor. WHEREAS , the Cit ,Cametery Board of the City of Jefferson, Missouri, did on the / day of ' 19 , award to the Contractor the contract or t Maintenance and CFre of Longview Cemetery. NOW, THEREFORE, for and in consideration of the awarding of this contract and the work thereunder by the City to the Contractor, the said Contractor does hereby contract and agree to do and perform said work, above specified and referred to and to accept payment therefore in the following manner: In the sum of $ 3, 585.00 to be paid by 7 monthly installments in the sum o 512. 14 each. NOW, BY THESE PRESENTS, it is agreed and understood by the parties hereto that the work performed under this contract will be inspected by the City Cemetery Board or its appointed representative of the City' s Department of Planning and Code Enforcement, and the City reserves the right at any time to suspend or order the correction of work performed and to declare the contract forfeited for reasons of non-compliance of this contract. For the Maintenance and Care of Longview Cemetery the Contractor agrees to: (1) Mow the grass and vegetation as often as needed to keep vegetation less than six (6") inches in height . (2) To trim grass and vegetation on both sides of the cemetery fence and maintain the fence free from the intanglement of vines and other vegetation. (3) Trim grass and vegetation around all grave markers , headstones , and other appurtenances of the cemetery. (4) Trim and care for shrubbery. (5) Maintain all areas free of litter and unsightly debris . Page -2- (6) Maintain the entrance road and the inner roadway free of mud and debris. To remove snow and ice as requested ® for funerals. (7) Maintain headstones and section markers in proper alignment and position. (8) Maintain , fences, gates , and storage building in good condition with materials provided by the City for repairs. (9) To remove and dispose of grave decorations as needed or requested, but not to exceed four (4) times per year. (10) To level and re-seed grass for new graves. (11) To level and re-seed sunken grass areas as needed or requested by the City. (12) To provide fertilizer, grass seed, and insecticide approved by the City to maintain growth and a healthy condition of vegetation. (13) To provide and file with the City a performance bond in the amount of the agreed sum of the contract. (14) To completely indemnify and hold harmless the City for any and all damages, • injuries , actions, costs , attorney' s fees and other expenses whatsoever arising out of the performance of said work whether the property or persons damaged are the servants and employees of the Contractor or third parties in no manner connected with said work. (15) Obtain and maintain throughout the term of this contract, Contractor' s Public Liability Insurance in an amount not less than Eight Hundred Thousand Dollars ($800,000) for all claims arising out ' of a single occurence and One 'Hundred Thousand Dollars ($100,000) for any one person in a single accident or occurrence, except for those claims governed by the provisions of the Missouri Workman' s Compensation Law, Chapter 287 , RSMo, and Contractor' s Property Damage Insurance in an amount not less than Eight Hundred Thousand Dollars ($800,000) for all claims arising out of a single occurrence and One Hundred Thousand Dollars ($100,000) for any one person in a single accident or occurrence. Contractor will also have the City of Jefferson listed as an additional insured on these policies . All interlineations , corrections , deletions and changes herein have been made prior to the execution of this contract. ALTERNATE BID "A" Contractor to fill with soil, level , and re-seed the drainage ditch located on the east side of the cemetery and correct fence to new grade, at an additional sum of $2, 475.00 to be paid to the Contractor upon completion. r CONTRACT Page -3- A IN WITNESS WHE O'F, the partie have hereunto set the�r hand and seals this � � day of • CITY OF JEFFERSON, MISSOURI By M Or AT T: C rty er By ATTEST: , A R.L.HERT,President C,A.OASERT,Sm.Via President R08ERT K.MARSHALL,Via President E,L.HERT,Cashier DUANE BARBOUR,Director and Agri-Rep. C.R.PUMMILL,Ant,Cashier E.C.KAISER,Ant.Cashier DAVID A.GARNETT,Ant,Cashier • M1.1111 ate �nzti#ettu ��taa�t�l ��t P.O.Bow 46 13141 796-2111 CALIFORNIA,MISSOURI 66018 April 6, 1984 J. Fahrni Management Services Rt. #3, Box 5 0 California, Mo. 65018 Dear Mr. Fahrni: Please accept this letter as evidence of our willingness to lend J. Fahrni Management Services up to $ 6 ,060 .00 on an unsecured basis for working capital needs . As with all of our customers, this credit line is subject to the continued maintenance of satisfactory financial condition. ® Sincerely, Moniteau National Bank P.O. Box 46 California, Mo. 65018 ��`�• i , I I 1 • 1 ,.: I '' f • it 'Y� . x 1 > NA-AI AND ADORE SS 01 A,[NCY COMPANIES AFFORDING COVERAGES Naught-Naught Agency, Inc. — - _.. -- - -- - -------.—_-- ---- 600 Monroe :ll.,'•ti tt;tll> P.O.Box1768 ----- ------American--States -- — Jefferson City, Missouri 65102 „!I B L E III P NAME AND 4DDRFSS (P INSURED —� IC!1!N John Fahrni d/b/a Fahrni ------------ Management Services +I^fN1 Box 50, Route #3 I7.—�--_- California, Missouri 65066 COMPANY LFTTCI7 This is to certify that policies of insurance listed below have been issued to the insured named above and are in force at this time. Notwlthstandnl;any requirement,term or condition of any contract or other document with respect to which this certificate may be issued or may pertain,the insurance afforded by the policies described herein is subject to all the terms,exclusions and conditions of such policies. Limits of Liability in Thousands(00—) COMPANY TYPE OF INSURANCE Pol ICY NUMHE R I'Ol iCY -- -- LF.TTFP rxl'IFATICN DA rACH AGGREGATE OCCURRENCE GENERAL LIABILITY ROPILY INJURY R 5 A ®COMPREHENSIVE FORM INXREMIS ES—OPERATIONS F'ROPCRIY DAMAGE S S ®EXPLOSION AND COLLAPSE HAZARD ®UNDERGROUND HAZARD ®PRODUCTSICOMPLETED OPERATIONS HAZARD RODIi Y INJURY AND ®CONTRACTUAL INSURANCE 01 CL 356789 10 4-1-85 PRDI't III Y DAMAGE 11,000, 11,000, BROAD FORM PROPERTY COMHINEh DAMAGE CINDEPENDENT CONTRACTORS _ ® PERSONAL INJURY I'E RSONAL INJU16 L AUTOMOBILE LIABILITY V ^^^--^---�--- --_---- POOR INJURY 5 � IFACH PCPSON) ❑ COMPREHENSIVE IORM BODILY INJURY £ ❑ OWNED (EACH ACCIDENT El r, HIRED PROPFRi Y DAMAGE b BODILY INJURY AND ❑ NON-OWNED PROPERTY DAMAGF € EXCESS LIABILITY_ _—___--. ------__ -_J•-- COMDINFD BODILY INJURY AND ❑ UMBRELLA FORM PROPERIYDAMAGE t% $ ❑ OTHER THAN UMBRELLA COMBINED FORM WORKERS'COMPENSATION STAT LIT CRY and t EMPLOYERS'LIABILITY ti„AtL,r,L„r, OTHER ----~-- ''4�2Y,i..�w�'+it'^�,:,'q...��, ��Y .,;+i•;rut4.-:n�.� '�:t�t�-'�.a''" •T'i',4'�n""T'2l?':a:.r. ,., '6'i�rex'�r'.._�4,,.,��'`�,'^ DESCRIPTION OF OPEBATIONS/LOCATIONSNEHICLES t Cancellation: Should any of the above described policies be cancelled before the expiration date thereof, the Issuing com- pany will endeavor to mail _10 days written notice to the below named certificate holder, but failure to mail such notice shall impose no obligation or liability of any kind upon the company. NAME AND hl?URFSS Ot cf Rill ICAI F HOL DI R.----•----^----------�— -- April 2, 1984 City of Jefferson DATE ISSUFP - - - 320 East McCarty Jefferson City, Missouri 65101 -_ -----�- A011101-!U) REPRCSI 41A Thomas S. N ught ACORD 25(1.79) 11111151111111:11110 1 822HRIMM CY4 March 2, 1984 J. Fahrni Management Services Rt. 3, Box 50 California, Mo. 65018 Mr. Jim Hartley City of Jefferson Jefferson City, Mo. 65101 Dear Mr. Hartley, Enclosed you will find my response toed No. 482, 1 maintenance of Longview Cemetery. I have also' attached an itemized list of the charges. My wife Mary Jo and myself started our Lawn Care business in 1973 as caretakers of the California City Cemetery in California, Mo. Mary Jo has and still does alot of the mowing herself. We also hire one or two part time employees. We currently service five cemeteries and the California Senior Housing complex, consisting of about 21 total acres. Our equipment consists of a John Deere 16 hp. lawn and garden tractor with a 48" mower and a John Deere 950 tractor with a 72" mower deck. Both machines do a superb job on any large lawn. Of course we also have the normal trimmers, edger, sprayers, and seeders associated with professional lawn care. If you desire a reference, you may contact: Mr.- Lloyd Dunham Mr. Forrest Katschman City Clerk or Rice Blvd. California, Mo. 65018 California, Mo. 65018 ph. 796-2151 ph.- 796-4462 . I hope we have answered your request for bid and do look forward to working with you. ZJohn rely, �� - oZ311 A. Fahrni 545 '• t " `. LONGVIEW CEMETERY BID ITEM NO. DESCRIPTION TOTAL 1,2,3 estimated 12 cuttings @ 220 $ 2640.00 415 trim shrubs' and pickup,etc $ 60.00 6 mud removal & 3 snow removals$ 150. 00 7,8 maintenance in general $ 60. 00 9 two flower pickups $ 60: 00 10,11 leveling & reseeding $ 60. 00 12 ' fertilize,seed,spray once $ 80. 00 13,14 attorney fees,bond,etc. $ 150. 00 15 liability insurance, etc $ 325.00 bid total for the year $ 3585. 00 ALTERNATE BID A ® estimated 25 loads of fill dirt $ 2000.00 four hours hi-lift work $ 200. 00 ten hours moving existing fence . $ 275. 00 T total alternate bid A 475.00 We are only interested in Alternate Bid A if we are awarded the Longview Cemetery Maintenance Bid.