Loading...
HomeMy Public PortalAboutORD10204 BILL NO. SPONSORED BY COUNCILMAN Aft 1p ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, REPEALING SECTIONS 2-41 THROUGH 2-89 OF THE CITY CODE AND COUNCIL RULES 1 THROUGH 50, PERTAINING TO RULES OF PROCEDURES, AND ENACTING IN LIEU THEREOF 44 NEW SECTIONS PERTAINING TO THE SAME SUBJECT MATTER. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. Sections 2-41 through 2-89 of the Jefferson City Code, and Council Rules 1 through 50, are hereby repealed, and 44 new sections are enacted in lieu thereof, which shall read as follows : Section 2-41. Regular Meetings Regular meetings of the Council shall be held on the first and third Monday evenings of each month at 7 : 30 P.M. (Rule 1 ) Section 2-42. Special Meetings Special meetings may be called at any time by the Mayor, or by two ( 2 ) members of the Council. When a Special Meeting is called, the City Clerk is required to notify each member twenty-four ( 24 ) hours prior to the day and hour fixed for the meeting. (Rule 2 ) Section 2-43. Quorum. A majority of the Council members shall be a quorum. The names of the members shall be called alphabetically at the beginning of each meeting and the absentees noted. (Rule 3 ) Section 2-44. Attendance Required. Members are required to attend all meetings unless otherwise excused by the Council or unless unable to attend because of conditions beyond the control of that member. (Rule 4 ) Section 2-45. General Duties of Mayor. At the hour designated for Council meetings , the Mayor shall call the Council to order, and after the prayer and roll call, if a quorum is present, he shall cause the minutes of the last preceding meeting to be considered for correction and approval. He shall preserve order and decorum and decide all questions of order, subject to an appeal to the Council. He shall appoint all committees, subject to the concurrence of the Council, the appointment or election of which is not otherwise provided for by law or ordinance. ( Rule 5 ) - 1 - Section 2-46. Order of Business at Regular Meetings At Regular Meetings the order of business shall be as follows : 1. Call to order and prayer 2 . Roll call 3. Consent Agenda 4 . Presentations from the gallery (a) Minutes of previous meeting (b) Committee reports received and filed (c) Administrator's Report received and filed (d) Award of bids 5. Introduction of bills 6. Bills pending 7. Introduction of resolutions 8. Unfinished business (a) Informal Calendar (b) Business not previously disposed of 9 . New Business AML 10. Adjournment (Rule 6 ) Section 2-47. Order of Business - _Special Meetings . At special meetings of the City Council the order of business shall be as follows : 1. Call to order and prayer 2. Message or statement from the President of the Council as to the cause of convening the Council in special session. 3. Consideration and disposition of the business mentioned in the President 's message or statement . 4 . Motion to adjourn Communications from the Mayor may be read at any time, but no business shall be taken up or considered until the class to which it belongs shall be declared in order. (Rule 7) 2 - Section 2-48. Regular or Standing Committees (At the first regular meeting of the City Council held after the City Election, or as soon thereafter as may be practical, the Mayor ® shall appoint, with the concurrence of the Council, the following standing committees of the City Council. ( 1 ) COMMITTEE ON PUBLIC WORKS AND PLANNING The first-named member of the Committee shall be the chairperson and the second-named member shall be the vice-chairperson, unless otherwise indicated. (b) The Mayor, with the concurrence of the Council, may appoint additional committees . ( Rule 8) Section 2-49. Duties of Committees All committees shall file a report of facts , findings and recommendations addressed to the Mayor and the Council. The duties of the standing Committees shall be as follows : ( 1) Duties of the Committee on Public Works and Planning - The Committee shall consider all petitions for public improvements concerning streets, alleys, sidewalks, sanitary sewers , and storm drains , shall consider any other communications concerning the foregoing items which do not fall within staff 's review authority, shall review proposals for the use, rental or sale of all public properties, and shall review requests for special uses qF of public rights of way. The Committee shall take into consideration all communications, resolutions , and propositions concerning the streets , alleys, sidewalks , sewers and commons of the city and shall make recommendations to the Council. (Rule 9 ) Section 2-50. No members of the Council or any other person, shall take any paper or document from the Clerk's office without leave, and all papers and document withdrawn therefrom, with leave, shall be returned by the person withdrawing the same. All papers or documents delivered to a committee or officer by the Clerk, for the purpose of reporting thereon, shall be returned by the committee or officer at the time of making the report. (Rule 10 ) Section 2-51. These rules may be temporarily suspended unless at least two ( 2 ) members vote to oppose the suspension. The rules shall not be repealed, unless by concurrence of two-thirds of all the Council 3 - elect . No standing rule or order of the Council shall be rescinded or changed, or new rules introduced, unless notice of the meeting therefor shall have been given at a preceding meeting. ( Rule 11 ) Section 2-52 When a member is about to speak, the member shall rise and respectfully address the presiding officer but shall not proceed with any remarks until recognized and named by the Chair. ( Rule 12 ) Section 2-53 When two or more members shall rise at once, the Presiding Officer shall name the person who is to speak first, the other rising member having preference next to speak. ( Rule 13 ) Section 2-54 No member shall speak more than twice on the same question, without permission of the Council, nor more than once until every member choosing to speak shall have spoken. In all discussion disrespectful language or personalities shall be avoided. (Rule 14 ) Section 2-55 When a member is speaking, the member shall remain standing and other members shall not hold private discourse, pass between the speaker and the Chair, or in any other manner interrupt the speaker. (Rule 15 ) Section 2-56 A member called to order shall immediately sit down, unless permitted to explain. If there is no appeal, the decision of the Chair shall be conclusive, but if a member appeals to the Council from the decision of the Chair, the Council shall decide the question without debate. ( Rule 16 ) Section 2-57 Every member who shall be present when a question is stated by the Chair shall vote thereon, unless excused by the Council, or unless the member is directly or particularly interested in the question in which case the member shall not vote. ( Rule 17 ) Section 2-58 When a lengthy motion or formal resolution is made, it shall be handed to the Clerk, and be read aloud by the Clerk before it is debated. (Rule 18 ) Section 2-59 After a motion or resolution is stated by the presiding officer or read by the Clerk, it shall be deemed to be in possession of the 4 - Council, but may be withdrawn at any time before a decision or amendment; after such decision or amendment, such motion or resolution may be withdrawn only by consent of the Council. (Rule 19 ) AOL Section 2-60 No new motion or proposition shall be admitted under color of an amendment, or a substitute for the pending motion or proposition, which does not relate to the subject matter of the original motion or proposition. ( Rule 20 ) Section 2-61 When a question is under debate, no motion or proposition shall be entertained except for the previous question; to postpone indefinitely; to amend; to refer to a standing or special committee or to an officer of the City; to lay on the table; or to adjourn. ( Rule 21 ) Section 2-62 A motion to adjourn shall always be in order, except: First -- When a member is in possession of the floor; Second -- While the yeas and nays are being called; Third -- While the members are voting; Fourth -- When it was the last preceding motion; Fifth -- When it has been decided that the previous question shall be taken. (Rule 22 ) Section 2-63 The previous question shall be in substantially the following form: "Shall the main question be now put?" It shall only be admitted on demand of two ( 2 ) members and sustained by a vote of two-thirds of the members of the Council present, and until decided, shall preclude all amendments and further debate, and shall be decided without debate. Its effect shall be to bring the Council to a direct vote upon a motion to commit, if such a motion shall have been made. If this motion does not prevail, its effect shall then be to bring the Council to a direct vote upon amendments reported by a committee, if any, then upon pending amendments and then upon the main question. (Rule 23 ) Section 2-64 A motion for the "previous question" , to lay the question on the table, or to commit, until decided, shall preclude all amendments and debate on the main question; and a motion to amend, or to postpone the question indefinitely, or to adjourn it to a certain day, shall, until it is decided, preclude all further amendment to the main question. (Rule 24 ) Section 2-65 When a motion has once been made and carried in the affirmative or negative, it shall be in order for any member who voted on that side which prevailed to move for a reconsideration thereof at the same 5 - meeting, or at the next succeeding meeting, but not thereafter; but no question shall be considered after the papers or question shall have passed from possession of the Council. ( Rule 25 ) ® Section 2-66 If the question in debate contains several distinct propositions, any two ( 2 ) members may have the same divided. ( Rule 26 ) Section 2-67 All questions relating to the priority of business to be acted on shall be decided without debate; and when the reading of any paper is called for, and the same is objected to by any member, it shall be determined by a vote of the Council. (Rule 27) Section 2-68 If any two ( 2 ) members require it, the yeas and nays upon any question shall be taken and entered on the minutes; but the yeas and nays shall not be taken unless called for previous to any vote upon the question. (Rule 28 ) Section 2-69 When the presiding officer is putting any question, or addressing the Council, no one shall walk out; nor shall any person visiting the meetings of the Council engage in any private discourse or speak to the Council or any member thereof, without leave of the Council. (Rule 29 ) Section 2-70 Questions shall be distinctly put in substantially this form: "As many as are of opinion that ( as the question may be) , say aye; " and after the affirmative is expressed, "As many as are of the contrary opinion, say no. " If the presiding officer is in doubt, or a division is called for, those voting in the affirmative shall rise and remain standing until counted, and afterwards those in the negative. This being done, the presiding officer shall state the decision of the Council. ( Rule 30 ) Section 2-71 Closed meetings shall be conducted in compliance with the state statutes . ( Rule 31 ) Section 2-72 When a nomination for office is required to be approved by Council, the Mayor shall submit the nomination to the Council at least forty-eight ( 48 ) hours prior to the Council meeting at which the 6 - nomination is to be considered. The nomination shall not be open to the public unless the Council votes to make it public. No person so nominated shall be appointed until approved by a majority of all the members elected to the Council. (Rule -32 ) Section 2-73 No member of the City Council shall be permitted to vote for or against any ordinance appropriating money or for the allowance of any account or claim, or for the award or approval of any contract in which such member is directly or indirectly interested, any any ordinance, .resolution or motion, having passed by the vote of such interested member, shall be deemed illegal and of no effect . ( Rule 33 ) Section 2-74 The rules of parliamentary practice comprised in "Roberts Rules of Order Newly Revised" shall govern the Council in all cases in which they are applicable and not inconsistent with the standing rules and orders of the Council and the same shall be taken as authority in deciding questions not otherwise provided for in this division. (Rule 34 ) Section 2-80 No ordinance shall be passed except by bill, and all bills shall be numbered consecutively. All bills shall be read three ( 3 ) times . (Rule 35 ) Section 2-81 The title of every bill shall indicate the purpose or object sought to be accomplished. The enacting clause of bills of this City shall be: "Be it ordained by the Council of the City of Jefferson, as follows : " ( Rule 36) , Section 2-82 The reading of a bill by its title shall be deemed sufficient reading unless further reading is called for. If further reading is called for, and no objection made, the bill shall be read at length. If, however, objection be made, the question shall be determined by the majority of the Council. (Rule 37 ) Section 2-83 The first reading of the bill shall be for introduction and information. Copies of the bill shall then be made and delivered to all members of the Council and this shall be presumed to be the second reading of the bill. (Rule 38 ) Section 2-84 ( a) The vote on the final passage of a bill shall be taken after the third reading. The final vote on a bill shall not be taken at the 7 - same meeting at which the bill is introduced. At least ninety-six ( 96 ) hours shall intervene between convening a Council meeting at which a bill is first introduced and the convening of a subsequent meeting at which the bill shall be considered for final passage. This rule shall not be suspended if at least two ( 2 ) Council members object . (b) When a bill is reached in its order to be agreed to and read a third time and placed upon its final passage, it may, upon the request of the sponsor thereof, be laid over informally, and thereafter called up at any time when otherwise in order. (c) All bills laid over informally and not taken up and disposed of at the same meeting, shall appear in order upon the agenda for the Regular Council meeting following. (d) If a bill laid over informally is not taken up for further consideration within three ( 3 ) Regular Council meetings , after being so laid over, it shall lie upon the table and be dropped from the agenda of the Council without further action of the Council. (Rule 39 ) Section 2-85 The sponsor of a Council bill may withdraw the bill at any time prior to the beginning of the final vote. (Rule 40 ) Section 2-86 No bill shall become an ordinance unless, on its final passage, the vote be taken by yeas and nays, the names of the members voting for and against the same be entered on the journal, and a majority of the members elected to the Council be recorded thereon as being in its favor. (Rule 41 ) Section 2-87 When a bill is put upon its final passage, and fails to pass , a motion may be made to reconsider the vote by which it was defeated not later than the next Regular Council meeting. The motion must be made by a member who voted on the prevailing side. The vote upon such motion to reconsider shall be immediately taken, and the subject finally disposed of before the Council proceeds to any other business . (Rule 42 ) Section 2-88 No ordinance shall be revived or reordained by mere reference to the title thereof, but the same shall be set forth at length as if it were an original bill. (Rule 43 ) Section 2-89 A motion to table a bill shall require a majority vote, and a motion to table the bill is not debatable. A motion to remove a bill from the table shall require a two-thirds vote of the members present . ( Rule 44 ) 8 - Section 2 . This Ordinance shall be in full force and effect from and after its passage and approval. ,L Passed —VA Approved PrIsiding OffijFer Mayor ATTEST: CYLy Clerk 9 -