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Home My Public Portal AboutORD10212 BILL NO. "" 1 SPONSORED BY COUNCILMAN ® ORDINANCE NO. /0A/ 2, AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI , AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A SERVICE CONTRACT EXTENSION WITH EGGEN OFFICE EQUIPMENT COMPANY FOR TYPEWRITER MAINTENANCE AND REPAIR. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: 'Section 1 . The Mayor and Clerk are hereby authorized and directed to execute a service contract extension with Eggen Office Equipment Company for typewriter maintenance and repair. Section 2. The service contract extension shall be substantially the same in form and content as that contract attached hereto as Exhibit A. Section 3. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed Approved 6- Preifiding Office Mayor ATTEST: —� City Clerk w �kH �81T ,4 SERVICE CONTRACT EXTENSION On May 27, 1982 the City of Jefferson, Missouri, and Eggen Office Equipment Company entered into a contract for typewriter maintenance and repair. Pursuant to Paragraph 1 of that contract, the Parties hereby agree to extend that contract to March 16, 1985 upon the same conditions listed in the contract, which is attached hereto as Exhibit 1. CITY OF JEFFERSON, MISSOURI By / Mayor ATTEST• EGGEN OFFICE EQUIPMENT COMPANY By ATTEST: EX If I F3/ SERVICE CONTRACT This Contract is made and entered into this -Z' day of 14 ` •; , by and between the City of Jefferson, Missouri , a municipal corporation, hereinafter referred to as "City" , and Eggen Office Equipment Company, hereinafter referred to as "Con- tractor" . Iri consideration of the covenants and agreements herein- after set forth, it is agreed as follows : 1. This .contract will be in effect for one full year from March 16, 1982 , through March 16 , 1983 . With the mutual consent of both parties , the contract may be extended on an annual basis for up to two (2) additional years . 2. The City will pay Thirty One Dollars ($31. 00) per hour., including all parts and labor, for the service of IBM typewriters , for on site maintenance and repairs . The City will pay Thirty One Dollars ($31. 00) per hour for labor for in shop repairs and overhauls . 3. The service provided under this contract shall be of two main types : (1) on site maintenance and repair, and (2) in shop overhaul/repair. (1) On site. : maintenance and repairs : The hourly rate shall include all supplies , tools , equipment, labor charges and transportation costs to and from the job site as well as any f fasteners or replacement parts whose net unit cost to the con- tractor is less than One Dollar ($1 . 00) . ® Any replacement parts , including electric motors and platens , whose unit cost exceeds One Dollar ($1. 00) shall be installed by the Contractor, itemized, and billed at the Contractor ' s actual cost to include any discounts offered by his suppliers . These part prices are subject to verification. Upon request , Contractor may be required to provide actual proof via invoices , etc. e _l- (2) In shop overhaul/repairs : The hourly rate specified on the quotation sheet applies to both in shop repairs and overhauls . Definition: Overhaul - An overhaul for contractual purposes shall be considered as the complete rebuilding of a unit of equip- ment by replacing all worn and/or damaged parts with new, unused parts ; making any required adjustments ; and cleaning and lubri- cating the equipment . When the unit is completed it should, for all intents and purposes, be a new machine meeting factory speci- fications. In shop overhauls shall be done on an hourly basis with all parts required being itemized, priced at the Contractor' s actual cost and listed separately on the bill. 4. The Contractor shall arrive on the site and -commence Aft servicing equipment within twenty four (24) hours time after r receipt of request . The only exceptions to this condition are as follows: 1. Service calls placed on Fridays . The twenty four (24) hour time requirement shall be extended until the equivalent hour of the Monday immediately following that weekend. 2. Service calls placed on a day immediately pre- ceding a City and/or Contractor holiday. The twenty four (24) hour time requirement shall be extended until the equivalent hour of the next work day. 5. Each repair/overhaul shall be guaranteed for thirty (30) days from the date that the original repairs were completed. In the event a repaired machine requires the same repair work to be ® performed once again within the thirty (30) days , the contractor shall accomplish the rework in twenty four (24) hours . The guarantee period is then restarted commencing from the date the second work was completed. At no time shall there be any charge for rework. If the City determines that the Contractor has an excessive number of overhauls and/or reworks , it may terminate • -2- the contract in the manner set out in this contract. 6 . Contractor' s employees shall have visable identification • as to the company represented. 7. The Contractor shall furnish a cost estimate to the ordering department for prior approval on any "on site" or "in shop" repair, with an estimated cost of Twenty Five Dollars ($25 . 00) or more . The Contractor must obtain the approval of the department prior to any work performed. The Contractor shall also furnish a cost estimate to the purchasing division for all in shop repairs or overhauls with an estimated cost of One Hundred Dollars or more . The Contractor must obtain prior ap- proval of both the ordering department and the purchasing division prior to any work being performed. If, in the opinion of the City, cost estimates for repair service is excessive , the City may , at its option, obtain estimates from other sources to per- form the necessary repairs . The City shall not pay for any equipment repair estimates . The cost of these estimates must be borne by the Contractor. The City shall not pay for any repairs made without necessary prior approval. The Contractor may not replace any platens without the prior approval of both the ordering department and the purchasing division. 8. Payment may be made upon submitting a signed repair ticket bearing the serial number of the machine repaired and an itemized listing of parts and description of the service performed. Time stated by service man on the ticket shall, at the option of the City, require initialed verification by on site city employees . An original invoice or statement accompanied by a copy of all respective signed repair receipts shall be submitted on a monthly basis to the Finance Department, 240 East High, Jefferson City, Missouri. Each department repair charges should be separate on the invoice or statement . Only one repair ticket shall be issued. If an office has Y -3- more than one machine to be serviced or cleaned within one hour , the charge -shall be the minimum hourly rate. 9 . The hourly rate shall also include furnishing of an operating loan machine of the same type for City use during the period of time required to repair the City machine. The loaner shall be delivered within twenty four (24) hours from the time it is determined that the City machine requires an overhaul or in shop repair. Upon the completion of repairs and/or return of the City machine, the Contractor may pick up his machine. 10 . In those situations where the Contractor is called by a City department to implement repairs to City equipment and after inspection of the equipment, advises the City' s representative that the equipment cannot efficiently be repaired on location, Sp but must be removed to his shop for repairs, the Contractor shall not charge for this service call, but he may only charge for the repairs carried out in his shop at the "in shop" labor rates specified above. 11. In the event that the City determines that the Contractor is not performing satisfactorily for any reason or reasons it deems appropriate, the City reserves the right to terminate the contract prior to the contract expiration date by giving thirty (30) days written notice. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals on the day first above written. CITY: ® _ THE CITY OF JEFFERSON By—. . 1, Mayor ATTEST : Cit Clerk CONTRACTOR: EGGEN OFFICE EQUIPMENT COMPANY By ATTEST: � -4-