Loading...
HomeMy Public PortalAboutORD10238 BILL NO.V'"l S" SPONSORED BY COUNCILMAN ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI , AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH VERSLUES AND ASSOCIATES, INCORPORATED FOR PROFESSIONAL SERVICES. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The Mayor and Clerk are hereby authorized and directed to execute a contract with Verslues and Associates , Inc. for Professional Services for the sum of $4 , 750.00. Section 2. The contract shall be substantially the same in ` form and content as that contract attached hereto as Exhibit A. Section 3. This Ordinance shall be in full force and effect from and aftee the date of its passage and approval. Passed ,t7 -` 8 Approved ��� LA AM J Presi g Off er Mayor ATTEST: Ci C1 rk " •�,� SPECIAL CONSULTANT CONTRACT THIS AGRELLMENT, made and entered into this z,7 day of gh 19 �, by and between the City of Jefferson, a municipal corporation of the State of Missouri, hereinafter referred to as the "City" with offices at 320 E. McCarty, Jefferson City, Missouri, and Verslues and Associates , Inc. hereinafter referred to as the "Consultant" . WITNESSETH : THAT, WHEREAS, the City of Jefferson desires to engage the Consultant to render certain technical and professional services hereafter described in connection with a project more particularly described in EXhibit A; and WHEREAS, the Consultant made certain representations and statements to the City with respect to the provision of such services and the City has accepted said proposal and is authorized by Ordinance /®Z 3 8 of the City Council, of the City of Jefferson, adopted 9 - S' , 11.9-0 X to enter into a contract with the Consultant for the performances of services by the Consultant. NOW, THEREFORE, for the considerations herein expressed, it is agreed by and between the City and the Consultant as follows : 1. The City agrees to engage the services of the Consultant to perform the services hereinafter set forth in connection with projects described in Exhibit A. Aalk 2. The City may add to Consultant services or delete therefrom activities of a similar nature to those set forth in Exhibit A, provided that the total cost of such work does not exceed the total cost allowance as specified in paragraph 6 hereof. The Consultant shall undertake such changed activities only upon the direction of the City. All such directives and changes shall be in written form and prepared and approved by the office of the pirector of Transport-at j.%j d shall be accepted and countersigned by the Consultant7 or mutually _ agreed repre- sentatives . 3. All information, data, and reports as are existing, available and necessary for the carrying out of the work, shall be furnished to the Consultant without charge by the City, and the City shall cooperate with the Consultant in every way possible in carrying out the scope of services. 4 . The Consultant represents that Consultant has or will secure at his own expense, all personnel required to perform the services called for under this contract by Consultant. Such personnel shall not be employees of or have any contractual relationship with the City except as employees of the Consultant . All of the services required hereunder will be performed by the Consultant or under Consultant 's direct ,' • sqpervision and all personnel engaged in the work shall be fully qualified and shall be authorized under state and local law to perform such services . None of the work or services covered by this contract shall be subcontracted without the written approval of the City. 5 . The services of the, Consultant shall commence as soon as practicable after the execution of this contract and shall be undertaken and compeeted in such sequence as to assure their expeditious completion in the light of the purposes of the contract, but in any event, all of the services required hereunder shall be completed within nine ( 9 ) consecutive weeks from the final date of execution of this contract. A copy of a schedule for the project is attached hereto as Exhibit A. 6. The City agrees to pay the Consultant in accordance with the terms set forth in Exhibit A, which shall constitute complete compensation for all services to be rendered under this contract. It is expressly understood that in no event will the total compensation and reimbursement to be paid to the Consultant under the terms of this contract exceed the sum of $ 4 , 750. 00 for all services required unless specifically and mutually agreed to in writing by both the City and Consultant . No change shall be made unless there is a substantial and significant difference between the work originally contemplated by this agreement and the work actually required. 7. The City will pay the Consultant in accordance with the rate set forth in Exhibit A, which shall constitute full and complete compensation for the Consultant services hereunder. Such compensation will be paid in progress payments , as established by the City, subject to receipt of a requisition for payment and a statement of services rendered from the Consultant that the Consultant fully performed with work to be paid for in such progress payments in conformance with the contract. 8. If, through any cause, the Consultant shall fail to fulfill in timely and proper manner all obligations under this contract, or if the Consultant shall violate any of the covenants, agreements , or stipulations of this contract, the City shall thereupon have the right to terminate this contract by giving written notice to the Consultant of such termination and specifying the effective date thereof, at least five ( 5 ) days before the effective day of such termination . City or Consultant may without cause terminate this contract upon 30 days prior written notice. In either such event , all finished or unfinished documents , data, studies , surveys , drawings, maps , models , photographs and reports or other materials prepared by the Consultant under this contract shall, at the option of the City, become its property, and the Consultant shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials . Notwithstanding the above, the Consultant shall not be relieved of liability to the City for damages sustained by the City by virtue of any such breach of the contract by the Consultant . • 10. The Consultant shall not assign any interest in this contract , and shall ' not transfer any interest in the same (whether by assignment or novation ) , without prior written consent of the City thereto. Provided, however, that claims for money due or to become due to the Consultant from the City under this contract may be assigned to a bank, trust company, or other financial institution without such approval. Notice of such assignment or transfer shall be furnished in writing promptly to the City. Any such assignment is expressly subject to all rights and remedies of the City under this agreement, including the right to change or delete activities from the contract or to terminate the same as provided herein, and no such assignment shall require the City to give any notice to any such assignee of any actions which the City may take under this agreement , though City will attempt to so notify any such assignee. 11 . Any reports , data, or similar information given to or prepared or assembled by the Consultant under this contract which the City requests to be kept as confidential shall not be made available to any individual or organization by the Consultant without prior written approval of the City. 12. The Consultant agrees in the performance of this contract not to discriminate on the ground or because of race., creed, color, national origin or ancestry, sex, religion, handicap, age, or political opinion or affiliation, against any employee of Consultant or applicant for employment and shall include a similar provision in all subcontracts let or awarded hereunder. 13. The Consultant is an independent contractor and nothing contained herein shall constitute or designate the Consultant or any of his agents or employees as agents or employees of the City. 14 . The Consultant shall not be entitled to any of the benefits established for the employees of the City nor be covered by the Workmen 's Compensation Program of the City. 15. The parties mutually agree to the following: a. In no event shall the City be liable to the Consultant for special, indirect, or consequential damages , except those caused by the City's negligence, arising out of or in any way connected with a breach of this contract . The maximum liability of the City shall be limited to the amount of money to be paid or received by the City under this contract . b. The Consultant shall defend, indemnify, and hold the City harmless from and against all claims , losses , and liabilities arising out of personal injuries , including death, and damage to property which are caused by the Consultant arising out of or in any way connected with this contract . Consultant further agrees to defend, Amhk indemnify, and hold the City harmless from and against any claims, losses and liabilities arising out of the award of this contract to the Consultant. 16. All notices required or permitted hereinunder and required to be in writing may be given by first class mail addressed to City at 320 E. McCarty, Jefferson City, Missouri 65101, and Consultant at 906tr.oj-r r4v.JC., p• The date of delivery of any notice shall be the date falling on the second full day after the day of its mailing. /� Executed this Zj� day of 3ut a 19 &Y CITY OF JEFFERSON, MISSOURI By MAYOR ATTEST: CITY CLERK CONSULTANT Juc By kitt- is e` 5�tA�'rr4 • EXHIBIT 'A° Page 1 of 5 SCOPE OF WORK for PROFESSIONAL SERVICES I . Description The Consultant will provide all labor and equipment necessary to develop legal descriptions and sketches for avigation easements , building restriction easements , and fee simple land acquisitions shown on Exhibit "B" . From our latest information the following Tracts will require the number of parcels shown: TRACT NO. TYPE OF ACQUISITION NO. OF PARCELS 6 Avigation Easement 7 7 Avigation Easement 1 8 Avigation Easement 1 10 Fee Simple 2 11 Avigation Easement 2 12 Fee Simple 1 Total No. Of Parcels 14 AM II . Services The Consultant will do all the necessary research, including reviewing present avigation easements, to verify property ownership and interest of the areas to be acquired. Do all necessary land surveying (by a licensed Land Surveyor) to establish all effected boundaries and corners to include tieing the existing runway Centerline 's of 8/26 and 12/30 to our existing property lines . Stake all corners . Prepare all necessary descriptions in quadruplicate, signed and sealed by the L.S. The Consultant will establish a baseline coordinate system using the Centerline of RWY 8/26. The Consultant will work with the City Director of Transportation, or his designee, when making initial contact with land owners for permission to do necessary survey work. If the areas to be acquired are partial takings , the Consultant will provide a separate sketch of the property as a whole showing partial taking with accompanying descriptions all tied to the airport property. We believe all parcels being acquired will be partial takings . The sketches will be provided to our appraisers and should clearly define the area being considered. The Consultant will set steel pins at the corners of parcels acquired. • EXHIBIT "A" • 'Page 2 of 5 Scope of Work for Professional Services Page - two The Consultant will update Exhibit "B" to clearly show all parcels to include all necessary dimensioning, updated areas , and miscellaneous information. III. City Assistance The City will provide all past survey data, Exhibit "B" , Airport Layout Plan, Callaway County Tax maps, any abstracts or descriptions that the City may have relating to the acquisitions being considered; radio communication with the control tower for the survey crew, any other plans that the city possesses that pertain to the proposed acquisitions . IV. Time Period for Completion The City requires the proposed job be completed within two (2) months or nine ( 9) weeks after a contract is executed. Except for setting of pins . V. Funding This project is being funded 90% by FAA funds and 10% by Airport funds. VI. Compensation The Consultant will be paid on a cost not to exceed basis. Consultant will submit monthly pay requests showing actual work hours and compensation will be based on the rate schedule attached and incorporated in this exhibit. VII. Progress .Reports The Consultant shall make weekly progress reports to the Director of Transportation. Any conflicts in required contract work shall be reported immediately. • EXHIBIT "A" Page 3 of 5 y ERSLUES AND SSOCIATES INCORPORATED RATE SCHEDULE SURVEY $54.00/hour FOUR MAN .�:�. $48.00/hour THREE MAN TWO MAN $42.00/hour ONE MAN $35.00/hour $40.00/hour PRINCIPAL RESEARCH $32.00/hour $35.00/hour DESIGN $25.00/hour DRAFTING $35.00/hour COMPUTATIONS $40.00/hour CO-ORDI-NATION CLERICAL $20.00/hour MILEAGE $0.40/mile $0.20/each Flags $0.30/each Hubs $1 .75/each Pins $0.45/each Flats $0.30/each ;., Lathes $2.00/each Printing - 24" x 36" $0.20/each : Copies t EDM - State-of-the-Art Electronic Distance Measuring Equipment (Wild, D1-3-S, DI-4, $12,00/hour Automatic Level) EFFECTIVE DATE: January 1 , 1984 t NGINEERS IANIS 7ub EA6I hlcc'&hI jL-KRSON CITY. Mlstk)uid c.i.luI X C. 314 c,34•:Y,`.:I EXHIBIT "A" Page 4 of 5 CON'rRACTOR CONTRACTUAL REQUIREMENTS ATTACHMENT V During the performance of this contract, the consultant , for itself, its assignees and successors in interest (hereinafter referred to as the "contractor") agrees as follows: 1. Compl.ianre with Regulations. The contractor shall comply with the Regulations relative to nondiscrimination in federally assisted programs of the Department of Transportation (hereinafter, "DOT") Title 49, Code of Federal Regulations, Part 21 , as they may be amended from time to time (Hereinafter referred to as the Regulations) , which are Herein ` incorporated by reference and made a part of this contract. 2. _Nondiscrimination. The contractor, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipnirnt. The contractor shall not participate either directly or indirectly in the discrimination prohibited by section 2I .5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix R of the Regulations. 3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment. In all solicitations either by competitive bidding ` or negotiation made by the contractor for work to be performed under •` a subcontract, including procurements of materials or leases of equip- went, each potential subcontractor or supplier shall be notified by the contractor of the contractor's obligations under this contract and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin. 4. Information and Reports. The contractor shall provide all informa- tion and reports required by the Regulations or directives issued pursu:ant thereto and shall permit access to its books, records, acccnints, � other sources of information, and its facilities as may be de-termined by the Sponsor or the Federal Aviation Administration (FAA) to ire Ierrtinent to ascertain compliance with such Regulations, orders , and instructions. Where any information required of a contractor is in thv exclusive possession of another who fails or refuses to furnish this information, the contractor shall so certify to thu sponsor or the FAA, as appropriate, and shall set forth what efforts it has ;%ad& to obtain the information. S. Sanctions for Noncompliance. In the event of the contractor's non- compliance with the nondiscrimination provisions of this contract, the :sponsor shall impose such contract sanctions as it or the FAA may determine to be appropriate, including, but not limited to-- ~ EXHIBIT "A" Page 5 of 5 :,. Wit.1111ulding of payiuents to the contractor uudosr the eatitract until the c-untractor complies, and/or b. Cancellation, termination, or suspension of the cuntract, in whole or in part. 6. I_rjL t r oration of Provisions. The contractor shall include the provi- sions of paragraphs 1 through 5 in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. The contractor shall take such action with respect to any subcontract or procurement as the sponsor or the FAA may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the contractor may request the Sponsor to enter into 'such litigation to protect the interests of the sponsor and, in ,+ddition, the contr"ct"ur may request the United States to enter into such litiga- tion to protect the interests of the United States. DEPARTMENT OF TRANSPORTATION 320 E. McCarty Street Jefferson City, Missouri 65101 Ochange Order No. 2 Job No. n_o_ 115.Ord. #10238 Date Marr_h tR 14A5 Job & Location Land Surveying, Jefferson City !Memorial Airport Contractor R.F. Verslues and Associates aasaaawawassmsasawssewwawssaaswaaasaawwwsa�ssawswassasssaassssaamaswwmassa It is hereby mutually agreed that when this change order has been signed by the contracting parties, the following described changes in the work required by the contract shall be executed by the contractor without changing the terms of the contract except as herein stipulated and agreed. osssmasaaaammmwmawsaswasssae®smssassaawsaarrwa.msaimmmaasassaacmaas=a=sasaassmw Description of Changes: See Attached Sheet a wssaosammmamaasasamammaemasaaa.asaasaasaawsaaaanamaamawoaccc:moa=aa:=asssaaaa CONTRACTORS PROPOSAL FOR THE ABOVE DESCRIBED CHANGES: I/We hereby agree to the modifications of the contract as described above and agree to furnish all materials and labor and perform all work in connection therewith in accordance with the requirements for similar work in existing contract except as otherwise stipulated herein, for the following considerations: Contract Amount - Add to - Deduct from - the Contract amount the sum of: ne Thousand Two Hundred Thirty-One Dollars and thirty cents DOLLARS($ 1, 231.20 ) CONTRACTOR R. F. Verslugs and Associates SIGNATURE MJW40&W--- DATE �0�" T aasasos===o.azcaa=masaxcmamassaasaaasagasxsasaa=saaaasaaaomaaoocmasasa�acs Recommended by: Project Supervisor SJGNATURE DATE aoaaaaaassamaaaa=^saga®aamsaaaaaimaaasaa=maaaaa=aaas=:.:-c.:s=o��==_�=cnaaa Accepted by: OWNER_ City of Jeffergo DATE SIGNATURE DATE ..- aarsasocacca�=axs==msmwaswsam asasawwamsa aaxsoscaamsacasa�a o�aascsaaa STATEMENT OF CONTRACT AMOUNT: Original Contract Amount. . . . . . . . . . . . . $4 , 750.00 Previous Additions . . . . . . . . . . . . . . 920.00 Ask Total . . . . . . . . . . . . . . . . . . 5 , 670 .00 Previous Deductions . . . . . . . . . . . . . . -0- Net Prior to this Change. . . . . . . . . . . 5, 670. 00 Amount of this Change X Add Deduct. . . . . 1, 231 . 30 CONTRACT AMOUNT TO DATE . . . . . . . . . . . $6,901 .30 i Ts10/84 ERSLUES AND SSOcOATES MORPORATED el-1a-B Mr. Martin A. Brose, P.E., Director March 13, 1985 Department of Transportation City Hall, 320 East McCarty Jefferson City, Missouri 65101 RE: P.O. #11562 J.C.Airport Easements Additional Services Performed. Statement for Services; Original contract provided for 11 (eleven) avigation easements. Actual total easement parcels required was 18 (eighteen). EXTRA: 7 avigation easements @ $175.90 ea.* . . . . $ 1,231.30 TOTAL AMOUNT DUE. $ 1,231.30 (*) Unit price as per consultants originally estimated costs used in preparation of proposal . Due Upon Receipt. 1.5% Interest Added Each 30 Days. I r Respectfully submitted Roger F. Verslues, P.E. President RFV:rek ENGINEERS • DESIGNERS • CONSULTANTS 705 EAST McCARTY R O, BOX 1753 JEFFERSON CITY, MISSOURI 65102 i A. C. 314 634-3551 SCOPE OF WORK for PROFESSIONAL SERVICES I . Description The Consultant will provide all labor and uduihment necessary to develop legal descriptions and sketches for avigation easements , building restriction easements , and fee simple land acquisitions shown on Exhibit "B" . From our latest information the following Tracts will require the number of parcels shown: TRACT NO. TYPE OF ACQUISITION NO. OF I'ARCE.I,S P".� or_ 6 Avigation Easement � /..� nr 7 Avigation Easement `f l 8 AvigatioA Easement 1�✓ © L 10 Fee Simple 2 a/. OC 11 Avigation Easement o t- 12 Fee Simple I✓ Total No. Of Parcels 14 -- Q1 II . Services The Consultant will do all the necessary research, including reviewing present 'avigation easements , to verify property ownership and interest of the areas to be acquired. Do all necessary land surveying (by a licensed Land Surveyor) to establish all effected boundaries and corners to include tieing the existing runway Centerline 's of 8/26 and 12/30 to our existing property lines. Stake - all corners . Prepare all necessary descriptions in quadruplicate, signed and sealed by the L.S. The Consultant will establish a baseline coordinate system using the Cbnterline of RWY 8/26. The Consultant will work with the City Director of Transportation , or his designee, when making initial contact with c::r►ers for permission to do necessary survey work. If the areas to be acquired are partial taking!; , the Con:,n l t ant will provide a separate sketch of the property as a whule showing partial taking with accompanying descript.ions all Lied to the airport property. We believe all parcels boir►y ,►c:(l u i i vil w i l l be partial takings . The sketches w i l l I)o 1».uv i(lc!cl to our appraisers and should clearly define the area being cons i dered. The Consultant will set steel pins at the cul'nurs of parc:uls acquired. � t 6 1986 RECEIVED MAR DEPARTMENT OF TRANSPORTATION 320 E. McCarty Street Jefferson City, Missouri 65101 0 1 0238 ' Change Order No. 3 Job No. .0. 11562 Date February 26, 1986 Job 6 Location band Surveying. Jrfferson City Memorial Airport Contractor li. F, Vgrs_lues and Associates mwwwammw�,wawmwwmaa,wmomwaawaawawwwwww wwwwwwwwwwwwwt,mwwwwwwaawwsawwwwwwawm It is hereby mutually agreed that when this change order has been signed by the contracting parties, the following described changes in the work required by the contract shall be executed by the contractor without changing the terms of the contract except as herein stipulated and agreed. mssaammaaaear�asaamacrmaaesammaaaaamwmmmw mwwwawamwwwamwawwwmaamaamamawwwmw Description of Changes: See Attached Sheet ssaaasss=cscse«=sccaao=amoamaamammaawaammmiammaa,a�ewaawamwawmeaxaars=aaaawsm CONTRACTORS PROPOSAL FOR THE ABOVE DESCRIBED CHANGES: I/We hereby agree to the modifications of the contract as described above and agree to furnish all materials and labor and perform all work in connection therewith in accordance with the requirements for similar work in existing contract except as otherwise stipulated herein, for the following considerations: 40contract Amount - Add to - XUXU.)Wfi - the Contract amount the sum of: Two Hundred Fifty-four Dollars and seventy cents DOLLARS($ *254 .70 CONTRACTOR R­F. verslues and Associates SIGNATURE DATE AAVIIPi —c..oamaecsa«caca=xaoe«asaammmmawacseaacea«a.aaaaamssmamccac«sm=cxaes3ecmae Recommended by: Project Supervvisor,- SIGNATUR /`j- t/I_cl-{y DATE `�' aomaasaas si.ccaa=aaaaaomoamaooawwowaaamomaaacaoaacaouaamamsmsmmxx«c=«=cac«aasmc Accepted by: OWNER City of .7Pff,-rGnn DATE SIGNATURE -DATE , ? 7 sacnsaos==.ss«aapmas s=amxswam,aaammwmasmmmommmmmmmsrsmmaaam ms a¢aa«casaaaaoa STATEMENT OF CONTRACT AMOUNT: Original Contract Amount. . . . . . . . . . . . . 4 , 750. 00 k Previous Additions. . . . . . . . . . . . . . 2 , 151.30 Total . 6,901. 30 Previous Deductions . . . . . . . . . . . . . . . . -0- i Net Prior to this Change. . . . . . . . . . 6, 901. 30 Amount of this Change XX Add Deduct. . . . * 254 . 70 CQNTRACT AMOUNT TO DATE . . . . . . . . . . . . . 7 , 156. 00 S t t • I 1