HomeMy Public PortalAboutORD10282 BILL NO.
SPONSORED BY COUNCILMAN
ORDINANCE NO. � $�L
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE N CONTRACT WITH CH2M HILL, INC.
FOR THE WASTEWATER FACILITIES MAI PLAN.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON,
MISSOURI, AS FOLLOWS:
Section 1. The Mayor and Clerk are hereby authorized and
directed to execute a contract with CH2M Hill, Inc. for the
Wastewater Facilities Master Plan for the sum of $20 :, 000.
Section 2. The contract shall be substantially the same in
form and content as that contract attached hereto as Exhibit A.
Section 3. This Ordinance shall be in full force and effect
from and after the date of its passage and approval.
Passed �— �6- Approved —10i
? it iding Off ' er Mayor
ATTEST:
-4, -'A a.-n x -4
o
City Clerk
AGREEMENT TO FURNISH ENGINEERING SERVICES
TO THE
CITY OF JEFFERSON, MISSOURI
WASTEWATER FACILITIES
For the considerations hereinafter set forth, the firm of
CH2M HILL CENTRAL, INC. , a professional engineering corpo-
ration hereinafter referred to as the ENGINEER, agrees to
provide engineering services to the CITY of JEFFERSON,
MISSOURI, hereinafter referred to as the CITY, for improve-
ments to its wastewater system. The services shall include
preparation of a wastewater facilities master plan, prep
design, planning, final design and preparation of plans and
specifications, value engineering, services during construc-
tion, onsite inspection services, and other special services
as described hereinafter and as directed by the CITY for
wastewater facilities to serve the CITY of JEFFERSON.
ARTICLE 1
The specific services that the ENGINEER agrees to furnish
are as follows:
A. WASTEWATER FACILITIES MASTER PLAN
Develop a Wastewater Facilities Master Plan to serve
the CITY of JEFFERSON and surrounding areas for a
period of 20 years. Specifically, the ENGINEER will
perform the following tasks:
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V
1 - PROJECT MANAGEMENT
Purpose: To monitor and control progress and to
communicate findings to the CITY and regulatory
agencies, as applicable.
a. Prepare a detailed work plan. Monitor pro-
gress for conformance with the plan and
effect necessary remedial actions.
b. Prepare brief monthly status reports; which
review progress, findings, and study costs.
C. Meet with the CITY and/or regulatory agencies
to explain and discuss the work plan and
findings. Eight (8) meetings are antici-
pated.
2 -- LAND USE AND POPULATION PROJECTIONS
Objective; Allocate projected populations to the
major watersheds and evaluate the impacts of land
use, thereby establishing a basis for the sizing
of conveyance and treatment components.
a. Review existing planning and zoning docu-
ments, maps, and conveyance system drawings
to develop a clear understanding of the
relationship of land use to sewer service.
b. Review current population estimates and proj-
ect future population based upon past
projections and historical trends.
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qP C* Meet with CITY of JEFFERSON Planning
Commission and Department of Public Works
staffs to review population projections, land
use policies, proposed land use amendments,
and identification of potential future indus-
trial users. Also meet with Chamber of
Commerce personnel and others who might
provide useful data.
d. Prepare updated land use maps based on exist-
ing information and allocate projected
populations to subbasins based upon projected
land use.
3 - INFILTRATION/INFLOW ANALYSIS
Objective: Assess the magnitude and components of
the flows entering the CITY of JEFFERSON sewage
collection system under varying conditions; and
the cost-effectiveness of I/I reduction. The flow
of the entire collection system and, in turn, each
sanitary drainage basin will be separated into
domestic and industrial base (sanitary) flow,
groundwater infiltration (GWI) , rainfall-dependent
infiltration (RDI) , stormwater inflow (SWS) , high
river dependent infiltration (HDI) , and high river
inflow (HRI) .
This evaluation will be based upon historical floe
records from the wastewater treatment plant and
flow measurements taken during the rainy season
and during the next high river period. Twenty
flow monitors will be strategically located
throughout the collection system to measure
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Nil
wastewater flow from the predefined drainage
basins. The approximate total footage of sewers,
and the number of monitors per basin are listed in
Table 1.
The I/I Analysis will be divided into four activi-
ties as follows:
a. Collect Historical Data. Gather historical
plant flow records. Rainfall and river level
data will also be obtained during the same
historical period. The steps in this task
include the following:
Compile existing plant flow data on an
hourly basis during 10 to 15 rain events
in the past several years.
Identify existing rain gauges in or near
Jefferson City and obtain hourly rain-
fall records corresponding to the his-
torical plant flow information.
Obtain Missouri River water level
records at Jefferson City corresponding
to the historical plant flow informa-
tion.
- Determine areas where overflows and
bypasses exist.
Compare water consumption to dry weather
flow during rainy periods. The
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Table 1
FLOW MONITORING LOCATIONS BY BASIN
Basin Faota%ea Monitors
Moreau River 40,000 1
Idlewood 10,000 1
East Boggs Creek 74,000 1
Proposed 54,000b l
West Boggs Creek 67,000 1
East Wears Creek 337,000 7
Main Branch Wears Creek 86,000 2
West Wears Creek 95,000 2
Crayser/Coon Creek 82,000 2
Proposed 53,000 .1
North- Jefferson City 2,000 1
900,000 20
a Footages from previous I/I report.
b Arbitrarily assigned lengths to these additional areas
(to be identified later) to bring total footage to 170
miles.
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difference between sanitary flow and water
consumption is representative of GWI.
be Measure Wastewater, Rainfalls and Groundwater
Measure dry and wet weather flows at key man-
holes to isolate wastewater flows within the
CITY of JEFFERSON. Twenty flow monitors to
quantify I/I within the City are included.
Rainfall and groundwater levels will also be
monitc: : :' during this part of the analysis.
The ina�..., :.Jation of four rain gauges and
three groundwater observation wells is
,included.
The steps required for this activity include
the following:
Develop a monitoring plan at key man-
holes, rain gauge sites, and groundwater
observation well locations.
Select flow monitoring equipment that is
accurate, reliable, and cost-effective.
The following types of flow monitoring
devices will be utilized.
Depth Monitor - A solid-state depth flow
monitor will measure depth to within 1/8
inch under normal flow conditions. This
unit is installed in the manhole with a
pressure transducer placed up the pipe
in the invert.
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IRS
Depth and Velocity Meter - A solid-state
depth and velocity meter is used under
surcharge and nonuniform flow condi-
tions. These devices are accurate to
within 5 percent.
Primary Device - A weir or flume is used
in high velocity conditions. The liquid
level in the primary device is sensed
with a pressure transducer or ultrasonic
transmitter. These devices are accurate
to within 1/8 inch.
Pump Monitor - This inexpensive monitor-
ing technique is normally used at
constant speed pump stations. Pump dis-
charge is monitored with a solid-state
event recorder. This highly--dependable
monitoring technique is accurate to
within 10 percent.
Drill groundwater observation wells and
install rain gauges. Periodically col-
lect the rainfall and groundwater level
data. The groundwater data will be used
to determine areas of potential ground-
water infiltration. The rain data are
used to quantify the response of the
sewer collection system to each rain
event.
Install flow monitoring equipment and
measure flow during a dry and wet
weather period. Three (3) to six (6)
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rain events are needed to separate wet
weather flow into sanitary flow, ground-
water infiltration (GWI) , and rain-•
fall-dependent infiltration/inflow
(RDI/I) components. A 30-day monitoring
period is included.
Install flow monitoring equipment and
measure flow in affected areas during a
high river period. A 10-day monitoring
period is included to quantify high �.
river dependent infiltration (HDI) and
high river inflow (HRI) at various river
elevations.
c. Analyze Data. The magnitude and components
of I/I will be determined from both the flow
monitoring data and from historical plant
flow records. The steps in this activity
include the following:
Develop rainfall histograms and distrib-
ute rainfall isohyetally in the eleven
(11) drainage basins for each -monitored
rain event.
Select flow data that are representative
of dry and wet weather conditions.
Calculate the amount of rainfall
dependent infiltration/inflow •(RDI/I)
for each rain event. '
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Plot the quantity of RDI/I versus the
amount of rainfall.
- Calculate the amount of high river-
dependent infiltration/inflow (HRI/I) at
various high river stages.
Plot the quantity of HRI/I versus river
stage to determine HDI and HRI.
Analyze water consumption data for com,
parison to low flow during the rainy
season. The difference between sanitary
flow and water consumption is represen-
tative of GWI.
d. Prepare I/I Analysis Technical Memorandum.
Ah
MW The results of the previous activities will
be summarized in a report. The report will
identify and quantify sanitary flow, GWI,
RDI, 5WI, HDI and HRI for the entire service
area and the eleven (11) predefined sanitary
drainage basins.
A preliminary assessment of the cost-
effectiveness of I/I reduction will be
presented in this report. The estimated cost
of source detection and rehabilitation will
be compared to the savings from reduced
levels of I/I. These savings are normally
composed of operation and maintenance savings
and the value of excess available capacity.
If the. savings exceed costs, an SSES program
will be proposed and estimated costs
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developed and presented in the I/I Analysis
report. Finally, the volume of %/I flows to
be included in sewer and pumping station
design flows and loading calculations on
treatment facilities will be estimated.
4 - WASTEWATER EVALUATION AND PROJECTION
In this task, the existing wastewater flows and
loadings will be evaluated and projected to the
year 2005. This evaluation will be based upon
previous studies, a review of water supply re--
cords, treatment plant records, pump station logs,
and treatment plant laboratory reports.
The wastewater projections will be based upon the
existing loads plus those projected from future
population, industrial growth, and infiltration/
inflow evaluations (Tasks 1 and 2) . Specific
projections will be made for the following:
o Average Annual Flow, HOD, and Suspended
Solids (SS)
o Maximum Month Flow, $OD, and SS
o Maximum Day Flow
o Maximum Hour Flow
Existing metals data will be summarized to serve
as input to subsequent evaluations of sludge dis -
posal.
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$ - CONVEYANCE SYSTEM EVALUATION
The conveyance system evaluation will be broken
into four activities, as follows:
a. Gravity Sewer System Analysis.. The gravity
sewer analysis will focus primarily on system
capacity and will be performed through the
use of computer modeling using the System
Analysis Model (SAM) . The modeling effort
will, be for the existing interceptor sewers
and for sewer mains in suspected problem
areas. Modeling of small collector sewers is
not included.
Real flow data obtained during the Infiltra-
AAk Analysis and flow estimates based
on these data will be used for input to SAM.
Field measurements will be used to calibrate
and verify the interceptor model. The capa-
city of the key elements of the existing CITY
of JEFFERSON gravity sewer system will thus
be determined through the use of SAM.
The model will be verified and calibrated
using present flow conditions. Future design
flows developed in Task 3 will them be routed
through the interceptor system. SAM will
identify capacity deficiencies for present
conditions and future design scenarios.
The hydraulic gradeline data produced by SAM
will be compared with surface water eleva-
tions in area creeks. Sewer reaches in which
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Ask
inflow could be reduced by installing equip-
ment such as locking manhole lids, water-
tight inserts, or other devices and weighted
flap gates on overflow pipes will be
identified.
Alternative conveyance system improvements
and expansions will be developed to eliminate
present and projected future system deficien-
cies. Alternate systems will then be modeled
using SAIM to ensure that adequate capacity
will be provided. An order-of-magnitude cost
estimate will be prepared for each alterna-
tive.
b. Pressure Sewer and Pump Station Analysis.
The actual capacity of pump stations and
associated force mains will be determined
through the use of field measurements. Draw
down and fill times in wet wells will be
monitored and pipe flows will be metered with
portable flow meters.
The fourteen (14) pumping stations will also
be examined to determine the condition of the
electrical and control systems. The opera-
tion of each station will be reviewed with
CITY operations staff. Any needed electrical
system improvements will be identified and
the cost will be estimated. Alternative con-
trol strategies will be developed and order-
of-magnitude cost estimates prepared.
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An energy analysis will be performed for each
pump station. A determination of the power
being consumed by each station will be made
and methods examined to reduce this cost, if
possible.
Since the CITY has been experiencing odor
problems. with several of their pump stations,
an investigation of whether or not odors
exist and if so an investigation of their
cause will be conducted at each station.
Methods of resolving the problems will be
studied and a recommendation presented for
the most cost effective ways to eliminate the
problem or problems.
c. Analysis of New Highway Bridge Effects. An
additional element of the conveyance system
evaluation is the investigation of the effect
of construction of an additional bridge
across the Missouri River by the Missouri
State Highway and Transportation Department.
This activity will consist of evaluating the
need to replace or relocate sewers in the
affected areas and developing alternative
solutions to such replacement or relocation.
Should the replacement of any interceptor be
required, each alternative will be modeled
with SAM. Costs of alternatives will be
developed and recommended solutions pre-
sented.
d. Preparation of Maps. The final activity in
this task is the development of mapping. An
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49H@9U MM=
aerial photograph of the area presently
served and proposed for future service by the
Jefferson City Regional Wastewater Treatment
Plant will be produced. This aerial photo-
graph will be used as a base map. Four
overlays will be produced at the same scale
showing 1) boundaries and sizes of watersheds
and service areas of interceptor sewers,
2) locations of existing interceptors, pump-
ing stations, and treatment facilities,
3) locations of proposed alternative systems,
and 4) population, land use and projected
wastewater loads for interceptor service
areas. The maps will be of sufficient scale
to be used as exhibits for presentation at
the status report and public meetings.
6 - TREATMENT PLANT EVALUATION
The treatment plant evaluation task will consist
of several activities necessary to evaluate the
current conditions, capabilities, and operation of
the existing processes and equipment, to determine
the suitability of existing facilities to meet
future requirements, and to identify and evaluate
alternative treatment and sludge handling methods.
a. Establishment of Treatment Objectives and
Constraints. Objective; To establish crite-
ria for formulating and evaluating treatment
alternatives.
Summarize present NPDES permit require-
ments for effluent limitations.
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NM
Meet with staff of the CITY and the
regulatory agencies to establish future
discharge requirements in order to guide
the selection of treatment processes.
b. Capacity Analysis/Plant Evaluation. In this
activity, the hydraulic capacity and treat-
ment capability of each plant process will be
established through a review and evaluation
of treatment plant records, "as-built" draw-
ings and specifications, available shop
drawings, onsite investigations, and inter-
views with •tcreatment plant staff. In
addition, the current operating procedures
will be documented and evaluated with respect
to sludge management, process control, pro-
cess monitoring and sampling, staffing, and
record keeping. The information obtained
through this activity will establish a basis
upon which future requirements can be
assessed and will Identify problem areas for
further investigation.
z
c. Egui ment Inventory. The principal mechani-
cal equipment and related electrical and
instrumentation components will be inven-
toried. The current condition of each piece
of equipment will be determined based upon
onsite observation, interviews with plant
staff and review of maintenance records.
This activity will identify the equipment
that can continue to be used to meet future
plant needs, identify problem equipment that
may require replacement and/nor immediate
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attention, and provide a basis for a mainte-
nance management system.
d. Electrical/Enemy Audit. In this activity,
the existing electrical system will be evalu-
ated for reliability and adequacy. The
electrical energy used by each process will
be estimated and recommendations for improv-
ing energy use efficiency will be made.
e. Odor Elimination. Odor problems at various
points in the plant have been experienced.
Studies will be made as to the source of
these odors and alternative methods for their
elimination will be studied. Recommendations
as to the most cost effective means to elimi-
nate them will be made.
f. Alternative Identification. Based upon the
future wastewater flows and loadings devel-
oped in Task 3 and the current condition and
capabilities of the existing facilities,
liquid treatment and sludge management alter-
natives will be identified for further
development and evaluation. Participation of
CITY of JEFFERSON staff in this activity will
provide valuable information regarding the
existing facilities, operational and mainte-
nance preferences for equipment, and process
selections. The CITY's staff and ENGINEER's
staff will meet in a brainstorming session -to
select jointly the best alternatives to be
evaluated.
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g. Alternative development. Each identified
alternative will be developed sufficiently to
allow for cost-effective selection of the
best alternative. Sizing criteria will be
developed for each process from established
treatment plant criteria and experience on
similar projects. Any additional or new
facilities will be sized and located in rela-
tionship to existing facilities to ensure
that the equipment and facilities are compat-
ible with existing components. A preliminary
layout of the facilities will be developed
that will take into account construcfiability
while maintaining wastewater treatment. In
addition, incorporation of existing facili-
ties will be a goal to the extent that future
construction and operating costs can be mini-
mized. A preliminary hydraulic analysis will
be performed for each alternative to deter-
mine the requirements for piping and pumping
and to evaluate which alternatives fit best
within the existing facility constraints.
Criteria will be established and developed to
allow for evaluation and selection. These
criteria will include, but will not be
limited to,:
Construction cost
Energy consumption
-- Chemical usage
Process flexibility
Staffing
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IRV
h. Selection, Refinements and Implementation. A
meeting will be held to present each alterna-
tive to City staff for review and
recommendation. The selected, alternative
will then be further refined to develop a
final layout, cost estimate and implementa-
tion schedule.
i. Immediate ILnprovements. Certain
modifications are currently being
contemplated by the CITY. As one of its
initial tasks, the ENGINEER will review these
proposed modifications to determine their
compatability, if possible, with future
proposed improvements to the facilities.
7 - FINANCIAL EVALUATION
Under this task, these implementation steps will
be described and the financial aspects of the
project completely developed. Two principal
activities will be performed under this task, as
follows:
a. Evaluation of funding Methods. A broad range
of financing methods will be analyzed,
including traditional methods as well as
newer "privatization" concepts. Potential
alternatives include:
Public construction, ownership and
operation
Private construction, ownership and
operation
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.. Public construction and ownership with
private operation
Private construction and financing with
public purchase and private operation
Potential sources of funding will be iden-i-
fied as part of this evaluation. A
recommended funding method will be presented
based upon a cost-effectiveness analysis and
consideration of nonmonetary advantages and
disadvantages.
b. wastewater Rate Analysis. A brief cost-of-
service and rate analysis will be performed,
with the following objectives:
- Evaluate and review the rationale and docu-
mentation behind existing unit prices for
collection, treatment, administration, and
capital cost amortization.
Evaluate the appropriateness of existing cus-
tomer classifications .
Assess whether all costs incurred by the
sewer utility are identified and accounted
for.
- Assess the equity of the rate structure.
Evaluate whether rates will produce the reve-
nues required, now and in the future.
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Evaluate whether the credit rating and bond-
ing capacity of the CITY will. be protected.
8 - ORGANIZATION/MANAGEMENT REVIEW
This task will consist of a review of the existing
wastewater utility organization, management,
staffing, maintenance and operating programs, and
responsibilities. The following activities are
included in this task:
a. Evaluate Staffing Requirements. Staffing require-
ments and associated costs will be developed for
the entire sewerage utility considering future
plant improvements.
b. Organization/Management Review. The organization
and management of the wastewater utility will be
reviewed and recommendations will be made for any
needed improvements in organization, programs,
recordkeeping, cost control, equipment, and ordi-
nance enforcement.
ce Pre-treatment Program. Review the existing pre-
treatment program and meet with CITY staff, MDNR
and USEPA personnel in order to make revisions
necessary to achieve compliance with the pertinent
regulations and obtain approval of the program.
d. Construction Specifications Review. The ENGINEER
will prepare a standard construction specification
for small diameter sewers and a standard ordinance
which sets forth the procedures for design, per-
mitting, submitting of construction plans and
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specifications, and approval and acceptance. The
ordinance will require designs to be in confor-
mance with the standard specifications but will
refer to the specifications as a separate docu-
ment. This will allow the specifications to be
updated as needed without requiring an amendment
to the ordinance.
9 -- PUBLIC INVOLVEMENT PROGRAM
Two (2) public involvement meetings will be held
during the performance of the project. The first
will be held during the early stages of the proj-
ect to familiarize the community with the project
and to identify problems with the wastewater col-
lection and treatment system as perceived by the
community. The second will be held near the com-
pletion of the project to present the proposed
system alterations to the public.
Status reporting meetings will also be held at
three intervals during -the performance of the
project. These three (3) presentations will be
made to the CITY officials and will focus on the
status of the study itself and the extent and
estimated cost of needed facilities identified in
the study.
Staff of the CITY will be consulted during the
preparation for all meetings.
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10 - DOCUMENT PRODUCTION
Three sets of documents will be produced. These
include:
o Master Plan report - 10 copies of draft;
50 copies of final.
0 Aerial base map with overlays showing water-
shed/service areas, existing facilities,
proposed facilities, and population and land
user 5 copies.
o Collector sewer design criteria, standard
specifications, and review procedural manual
-- 100 copies.
The final Master Plan report will be prepared following
the U.S. Environmental Protection Agency (USEPA)
regulations for Facilities Plan format. It will docu-
ment field investigations, alternative analyses,
recommendations, cost estimates, and implementation
priorities.
Both conveyance system evaluations (including the I/I
Analysis) and treatment plant evaluations will be pre-
sented in the report. A draft report will be provided
to staff of the CITY for review and comment prior to
preparation of the final report.
A technical memorandum approach will be used to prepare
the report and other tasks not directly related to the
master plan. At the conclusion of each task, or per-
haps subtasks, a technical memorandum will be written
22 of 46
and distributed for comment. The technical memoranda
will be included and used in the preparation of the
. final report, which will summarize all findings and
recommendations.
B. PREDESIGN PLANNING REPORT
Based on the approved Wastewater Facilities Plan, the
ENGINEER will develop firm design criteria for each
specific project authorized by the CITY. Based on
these studies, the ENGINEER will prepare a predesign
planning report. The goal of this report is to provide
the CITY and ENGINEER with a preliminary project
design, project budget, design and construction
schedule, and cash flow requirements to serve as
control tools throughout the design and construction
phase for the recommended project delivery sequence.
The results and recommendations will be presented in a
bound Predesign Planning Report (50 copies) .
C. FINAL DESIGN SERVICES
1. Prepare bidding documents, construction plans,
specifications, and estimates of cost, as custom-
arily made available for construction of this type
of project, based on the approved Predesign
Planning Report.
2. Furnish sufficient copies of plans, specifica-
tions, and contract documents for processing and
approval with all appropriate regulatory agencies. .
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3. Meet with representatives of the CITY and DOOR
when requested and necessary for consultation or
conferences in regard to design of the project.
4. Provide general information in regard to the proj-
ect and consult with the CITY or those designated
by the CITY to prepare necessary agreements, such
as those for rights-of-way, easements, land pur-
chase, and applicable Federal and State grant
applications.
5. Coordinate all test borings, subsurface explora-
tion, or other investigations which may be
required for design of the project.
D. 'VALUE ENGINEERING SERVICES
Aft Perform engineering services required for a "Value
Engineering" analysis of the project to be designed by
the ENGINEER.
The definition of "Value Engineering" referred to here-
inafter as VE, as related to this agreement is "an
objective, systematic method of optimizing the total
cost of the facility for the estimated life of the
facility."
1. Submit to the CITY, State and EPA, if applicable,
an outline of the technical guidelines and
criteria for the study.
2. Meet with the CITY to discuss VE analysis and
develop guidelines and criteria for the study.
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3. Provide interpretations of the plans and speci-
fications.
4. Make periodic visits to the site of the project to
observe the progress and quality of the work and
to determine if the work is proceeding in accor-
dance with the intent of the Contract Documents.
5. Coordinate the work of laboratories in the
inspection and tests of materials used in the con-
struction; receive and evaluate all reports by
such laboratories or bureaus.
6. Review shop drawings, diagrams, illustrations,
catalog data, schedules and samples, the results
of tests and inspections, and other data which the
contractor is required to submit for conformance
with the design concept of the project and compli-
ance with the information given in the Contract
Documents.
7. Supervise the work of the ENGINEER's on-site per-
sonnel.
8. Submit monthly progress payment recommendations,
prepare and submit contract change orders, and
routine partial payment reports required when
State and/or Federal grants assist in financing
the project.
9. Make a final inspection of the construction joint-
ly with representatives of the CITY and Federal
and State agencies having jurisdiction, and submit
a final report upon which final settlement and
27 of 46
termination of the construction contract(s) can be
based.
10. Prepare and submit to the CITY, upon completion of
the work, one (1) set of mylars and two (2) full
size sets of blueprints of record plans using
information supplied by the on-site inspection
personnel.
11. Make such visits to the project site as may be
necessary to assist the CITY in taking over oper-
ation of the project.. This shall be done to
determine if the equipment and facilities are
operating properly, to familiarize the CITY with
the operating and functioning of the project, and
to review performance of items under the contrac-
tor's guarantee. Such visits as are made prior to
the ENGINEER' s recommendations for final payment
to the construction contractor shall be regarded
as a part of SERVICES DURING CONSTRUCTION; Any
visits made after this time shall be paid for as
OTHER SERVICES.
F. ON-SITE SERVICES
1 , Furnish the on-site personnel to act as represen-
tative (s) of the CITY in his relations with the
construction contractor(s) to provide on--the-job,
day-to-day observation of the work as defined in
ARTICLE 4; to prepare monthly progress reports on
the work; to determine the amounts of payments due
the contractor(s) as set forth in the construction
contract (s) ; and to keep all records, maps, and
28 of 46
_)
plans necessary for the preparation of the draw-
ings showing the project as finally constructed.
G. START-UP SERVICES AND OPERATIONS MANUAL
1. Furnish start--up and initial operation, to the
extent to be mutually agreed upon by the parties
when such services are requested by the CITY by.-
a. Preparation of a Plan of Operation for
start-up and continued operation.
b. Providing for the initial start-up of the
project and ancillary facilities by assuming
total responsibility for supervision of the
operating personnel assigned during the ini-
tial start-up period. The period of time
AMtk involved in the initial start-up period shall
be defined as that period of time required to
demonstrate that all processes within the
project are fully operational and operating,
and meeting all the requirements established.
2. Provide fifteen (15) copies of an operations
manual describing the operation of the project and
other ancillary facilities. This manual shall
explain the various modes of operation which may
be possible, including, but not limited to, both
normal operation and emergency operation proce-
dures. The manual shall be complete withsche--
matic and/or isometric drawings showing possible
fluid and solid flow rates and capabilities. The
manual shall explain the purpose and theory of the
various subprocesses which may be incorporated
29 of 46
into the project. It shall include instructions
for each subprocess which may be incorporated. It
shall include instructions for each subprocess
operation and shall contain instructions for test r
or laboratory procedures which may be -required to
monitor the performance of the project. The
manual shall be suitable for use as an operational
tool and a textbook to facilitate operator train-
ing. it shall conform to the requirements set
forth by the Environmental Protection Agency
covering such operation manuals, as well as, meet
the requirements of State and local agencies, and
shall be consistent with manuals currently being
used by the CITY.
3. Provide three (3) bound copies of complete manu-
facturer's maintenance instructions for all
mechanical equipment which may be installed as
part of the project or associated ancillary fea-
tures. The maintenance instructions shall include
lubrication schedules, recommended lubricants,
recommended inspection or service procedures,
instructions for disassembly and reassembly after
repairs, and such other information as may be
required to facilitate equipment maintenance.
H. OTHER SERVICES
The services enumerated herein shall be performed only
as requested or approved by the CITY. Authorization to
proceed shall be in the form of a Task Order specifying
the work to be performed and basis of payment. Each
Task Order, after execution by both parties to this
30 of 46
AGREEMENT, shall become a supplement to and a part of
this AGREEMENT.
1. Prepare sufficient additional copies of approved
plans, specifications, and bidding documents as
are necessary for bidding and subsequent construc-
tion and, if requested by the CITY, provide
document mailing and prebid services.
2. Furnish survey, mapping, and/or photogrammetric
personnel and equipment required to obtain field
information necessary to prepare satisfactory
plans and specifications, easements, property and
rights-of-way descriptions, and construction stak-
ing.
3. Furnish all personnel and equipment required to
perform test borings, subsurface explorations, or
other investigations necessary for determining
geologic foundation and/or construction condi-
tions.
4. Furnish legal descriptions of all easements,
rights-of-way, and property required for the proj-
ect and provide personnel to assist the CITY or
those designated by the CITY to obtain easements,
rights-of-way, and property.
S. Provide information to and assist legal, finan-
cial, or other consultants engaged for the
project.
6. Observe factory or field tests of equipment or
facilities, and furnish the personnel and
31 of 46
equipment required for such observation and report
the results thereof to the CITY.
7. Provide assistance or complete service in the com-
pletion of the following elements and any others
necessary to a State and/or Federal grant offer on
the project:
a. Assistance in preparation of State and/or
Federal grant applications and supporting
documents.
b. Submission of routine reports, other than for
partial payments, required by State and/or
Federal grants.
C. Preparation of -environmental assessments,
appearances at public hearings, and prepara-
tion of public information documents and
displays connected therewith, which have not
been specifically identified previously in
this AGREEMENT.
8. Provide Administrative Services during construc-
tion which are outside of the basic fee for FINAL
DESIGN and SERVICES DURING CONSTRUCTION such as:
a. Work necessary to resolve bidding informali-
ties, bidder appeals or work necessary to
achieve requirements related to minority
labor or minority contractor (s) .
b. Meetings and negotiations with the contrac-
tor(s) involving claims and legal complaints.
32 of 46
C. Additional work resulting from the delin-
quency or insolvency of the contractor (s) ; or
as a result of damage to the construction
project caused by fire, flood, earthquake, or
other acts of God, all exclusive of addi-
tional work resulting from litigation.
d. Processing change orders involving changes in
approved designs.
e. Additional work resulting from strikes walk-
outs, or other acts of trade or labor unions,
or work required to resolve or achieve
requirements related to minority labor or
minority contractors.
9. Provide for the instruction of the OWNER's operat-
ing staff in the operation, maintenance and
testing of the project and ancillary features.
This instruction shall cover both theory of opera-
tion and actual operation of processes selected by
the CITY, both under normal and abnormal condi-
tions. The instructions shall include training of
the operating staff in requisite maintenance work.
The ENGIMEER shall, in addition to providing tech-
nical experts from its own staff, arrange for the
services of qualified representatives from equip-
ment manufacturers to assist in instructing the
OWNER's staff in equipment operation and mainte-
nance procedures.
10. Assist in obtaining warranty repair after the
CITY's acceptance of the work.
33 of 46
11. Perform field tests of equipment and facilities;
and perform bacteriological, chemical, mechanical,
and other quality control and monitoring test of
process performance.
I. SPECIAL SERVICES
Furnish all other services not stipulated elsewhere in
this AGREEMENT when requested by the CITY.
ARTICLE 2.
a
A. FOR WASTEWATER FACILITIES MASTER PLAN (ARTICLE I-A) ,
the CITY shall pay the ENGINEER 2.2 times the
ENGINEER's Salary Cost expended for such service, plus
direct expenses in connection therewith. The total
payment (Fee Ceiling) to the ENGINEER for these ser -
vices shall not exceed $204,000.00 without an amendment
to this AGREEMENT. A change in scope is not a prere-
quisite for said amendment. Salary Cost is defined in
ARTICLE 4, paragraph H.
H. FOR PREDESIGN PLANNING REPORT (ARTICLE 1-B) , the CITY
shall pay the ENGINEER either on the basis described in
paragraph 2-A or another mutually agreed upon basis of
compensation. The amount of payment for each :service
shall be negotiated by the parties after the completion
of an approved WASTEWATER FACILITIES MASTER PLAN
(ARTICLE I-A) . At the time each service is authorized,
a Task Order shall be issued which shall become a sup-
plement to and a part of this AGREEMENT.
C. For FINAL DESIGN SERVICES (ARTICLE 1-C) ; VALUE ENGI-
NEERING SERVICES (ARTICLE 1-D) ; SERVICES DURING
Ask
34 of 46
CONSTRUCTION (ARTICLE 1-E) f ON-SITE INSPECTION SERVICES
(ARTICLE I -F) ; and START-UP SERVICES AND OPERATIONS
MANUAL (ARTICLE 1-G) , the payment and basis of compen-
sation for each service shall be negotiated by the
parties after the completion of an approved PREDESIGN
PLANNING REPORT (ARTICLE 1-S) . At the time each ser-
vice is authorized, a Task Order shall be issued which
shall become a supplement to and part of this AGREE-
MENT.
D. For OTHER SERVICES (ARTICLE I-H) , the amount of payment
and basis of compensation for each service shall be
negotiated by the parties at the time each service is
authorized. A Task Order shall be issued which shall
become a supplement to and a part of this AGREEMENT„
E. For SPECIAL SERVICES (1-I) , the CITY shall pay the
ENGINEER 2. 2 times the ENGINEER's Salary Cost expended
for such service, plus direct expenses in connection
therewith.
F. It is further agreed by the parties that the Fee
Ceiling listed in ARTICLE 2-A is based on the salaries
and expenses estimated for performing these services
during calendar years 1984 and 1985. If the services
covered in this AGREEMENT have not been completed
within calendar year 1985 due to conditions beyond the
control of the ENGINEER, the payment amounts will be
renegotiated to allow for changes in the cost of ser-
vices.
G. It is also mutually agreed that the above payment(s)
shall be compensation only for those services specif-
ically listed in ARTICLE 1, paragraph A. Provisions
35 of 46
for additional compensation will be separately negoti-
ated to pay for SPECIAL SERVICES and OTHER SERVICES as
well as services (ARTICLE 1 , paragraphs E through G)
which may be requested by the CITY.
I. It is also mutually agreed that the Fen Coiling for
ARTICLE 1-A is based on a work effort established by
negotiation and documented by the appended schedule of,
manhours and costs, Table 2.
ARTICLE 3.
Payment to the ENGINEER as prescribed in ARTICLE 2 is to be
made as follows:
A. For services enumerated in ARTICLE It paragraph A,
within 30 days after date of billing the amount due for
each service rendered during the month based on Salary
Cost expended times 2.2 plus Direct Expense.
H. For services enumerated in ARTICLE 1, paragraphs B. C,
D, E, F, G, and H, within 30 days after date of bill-
ing, the amount due, as prescribed in ARTICLE 2, for
each service rendered during the month.
C. For the purpose of monthly payment, Salary Cost shall
be as stated in ARTICLE 41 paragraph H.
D. Invoices are due and payable on receipt. Finance
charges, computed by a "Periodic Rate" of 1h percent
per month, which is an annual percentage rate of
18 percent (applied to the previous month's balance
after deducting payments and credits for the current
36 of 46
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37 of 46
month) , will be charged on all past-due amounts unless
otherwise provided by law or by contract.
ARTICLE 4.
It is further mutually agreed by the parties hereto:
A. That, the ENGINEER will not begin work on any of the
services listed in ARTICLE 1 until the CITY directs him
in writing to proceed. The ENGINEER will perform the
tasks and submit the draft report for the WASTEWATER
FACILITIES MASTER PLAN (ARTICLE 1--A) within 14 months
of receiving written notice to proceed from the CITY.
. B. That, WALTER G. SHIFRIN will be the designated Project
Manager for the duration of the project. If, for any
reason, Mr. Shifrin cannot perform, another engineer
will be so assigned for the remainder of the project.
In the event a replacement is required, such replace-
ment shall be subject to approval of the CITY.
C. That, the CITY shall make available to the ENGINEER all
technical data in the CITY's possession, including
maps, surveys, borings, and other information required
by the ENGINEER relating to his work. Other informa-
tion and assistance to be furnished by the CITY shall
include:
Access to all treatment plant, pump stations, col-
lection system reports and records.
Temporary office space (8" x 10") and drafting
table with access to standard copier, if requested
by the ENGINEER.
38 of 46
HEM I, MMEW
r
One copy of all previous engineering reports, san-
itary sewer studies and rate studies Con loan) .
Copy of all ordinances and codes relating to use,
operation and construction of CITY sewers.
Copy of aerial showing general location of major
lines, pump stations and plant.
Access to overall system maps - includes locating
atlas, design drawings of plant and pump stations,
and plan/profile drawings of lines.
CITY staff will be available at reasonable times
to provide information and assistance as needed.
D. That original documents resulting from the performance
AM
of services described in ARTICLE 1, paragraph A m-
"WASTEWATER FACILITIES MASTER PLANf° and original docu-
ments calculations, designs, drawings, and survey notes
prepared in the course of performing ARTICLE 1, para-
graph B - 'PREDESIGN PLANNING REPORT" and paragraph C
"FINAL DESIGN SERVICES" represent the product of
training, experience and professional skill. They
belong to, and remain the property of, the ENGINEER.
The CITY may, at its expense, retain reproducible
copies of drawings, and copies of other documents
resulting from the performance of services for
design-type projects. If so, it will be mutually
agreed that the CITY will use them solely in connection
with the specific project concerned, and not for the
purpose of making subsequent extensions or enlargements
thereto, except with the express consent of the
39 of 46
ENGINEER. Reuse of original documents for extensions
of the original project - or for new projects --
requires permission of the ENGINEER and also requires
further compensation at a rate to be agreed upon by the
CITY and the ENGINEER.
E. That, the estimates of construction cost for the proj-
ect provided for herein are to be prepared by the
ENGINEER through exercise of his experience- and judge-
ment in applying presently available cost data, but it
is recognized that the ENGINEER has no control over
cost of labor and materials, or over competitive bid-
ding procedures and market conditions, so that he
cannot warrant that the project construction cost will
not vary from his cost estimates.
F. That, visits to the construction site and observations
made by the ENGINEER as part of SERVICE. DURING CON•-
STRUCTION shall not relieve the construction contrac-
tors) of his obligation to conduct comprehensive
inspections of the work sufficient to ensure confor-
mance with the intent of the Contract Documents, and
shall not relieve the construction contractor(s) of his
full responsibility for all construction means,
methods, techniques, sequences, and procedures neces-
sary for coordinating and completing all portions of
the work under the construction contract (s) and for all
safety precautions incidental thereto. Such visits by
the ENGINEER are not to be construed as part of the
duties of his on-site personnel defined in other parts
of this AGREEMENT.
G. That, the ENGINEER's on-site personnel will make every
reasonable effort to guard the CITY against defects and
40 of 46
deficiencies if the provisions of the Contract
Documents are being fulfilled. Their day-today con-
struction observation will not, however, cause the
ENGINEER to be responsible for those duties and respon-.
sibilities which belong to the construction
contractor (s) and which include, but are not limited
to, full responsibility for the techniques and
sequences of construction and the safety precautions
incidental thereto, and for performing the construction
work in accordance with the Contract Documents.
If. That, the ENGINEER's Salary Overheads are defined as
a percent of such actual wages or salaries expended for
the services which represents the fringe benefit rate
of the ENGINEER, as determined annually by the ENGINEER
and computed as follows: ENGINEER's total fringe
benefits divided by the ENGINEER's total direct
AM
salaries. Fringe benefit costs include, but are not
limited to, workmen's compensation insurance, social
security, State and Federal unemployment insurance,
medical-hospital insurance, salary continuation
insurance, pension plan costs, and pro rata allowances
for vacation, sick leave, and holiday pay. This
percentage shall be 41. 0 in 1984 with adjustments for
succeeding years as necessary. fable 3, attached
hereto, presents the average 1984 wages of the
ENGINEER's personnel by classifications. Salary Costs
are defined as actual wages or salaries incurred on or
directly for the project plus Salary Overheads as
herein defined.
I. That, the ENGINEER's direct expenses are defined as the
costs incurred on or directly for the project, other
41 of 46
Aft
Table 3
1984 AVERAGE WAGES
1984 Hourly
Grade Discipline Avera a Gv'ac e
:;t E-7 Manager, Advisor $28.13
:E-6 Manager, Advisor 23.88
E-5 Manager, Advisor 21.39
E--4c Engineer 13.66
E-3 Engineer 16.11
E-2 Engineer 14.71
E--1 Engineer 13.09
T-4 Technician 14;47
T-3 Technician 12.42
T-2 Technician 10.56
T-1 Technician 9.04
T-A Technical Aide 7.74
Office Office 8.29
NOTE
I 85 wages are projected to escalate by approximately
4 percent over 1984.
42 of 46 ;;
than the Salary Costs (as defined hereinbefore) . Such
direct expenses shall be computed on the ba• i.s of
actual purchase price for items obtained fromrommer-
cial sources and on the basis of usual commercial
charges for items provided by the ENGINEER. Direct
expenses shall include, but not be limited to, neces-
sary transportation costs, including mileage at the
ENGINEER' s current rate ($0. 25 in 1984) per mile when
the ENGINEER' s own automobiles are used, meals and
lodging, laboratory tests and analyses, computer ser-
vices, word processing service, telephone, printing,
binding, and copying charges. Only transportation and
subsistence costs from the St. Louis, Missouri office
of the ENGINEER shall be included. When technical or
professional services have been furnished by outside
sources, as requested or approved by the CITY, an addi-
tional 10 percent of the costs of these services shall
be added for the ENGINEER's administrative and continu-
ing project responsibilities.
J. That, the ENGINEER shall be responsible,, to the level
of competency presently maintained by other practicing
professional engineers in the same type of work for the
professional and technical soundness and accuracy of
all designs, drawings, specifications, and other work
and materials furnished under this AGREEMENT.
K. That, the CITY shall pay for costs of personnel and
equipment for test borings, subsurface explorations, or
other investigations required for the determination of
foundation and geologic conditions, for field tests of
equipment or facilities, and shall pay for required
bacteriological, chemical, mechanical, or other tests.
43 of 46
111, 1111'1 12 It111',1111111111151:111
L. That, the CITY shall pay for all costs of publishing
advertisements for bids and for obtaining permits and
licenses that may be required by local, State, or
Federal authorities and shall secure the necessary
land, easements, and rights-of-way.
M. That, in soils investigation work and in determining
subsurface conditions for the .project, the chara.cteris-
tics may vary greatly between successive test points
and sample intervals. The ENGINEER will perform this
work in accordance with generally accepted soils-
engineering practices and makes no other warranties,
expressed or implied, as to the professional advice
provided under the terms of this AGREEMENT.
N. That, if any portion of the project covered by this
AGREEMENT and designed or specified by the ENGINEER
shall be suspended, abated, abandoned, or terminated,
the CITY shall pay the ENGINEER for the services ren-
dered for such suspended abated, abandoned, or
terminated work, the payment to be based insofar as
possible on the amounts established in this AGREEMENT
or, where the AGREEMENT" cannot be applied, the payment
shall be based upon a reasonable estimate as mutually
agreed of the percentage of work completed. All data,
drawings, documents and completed or partially com-
pleted work in connection with the project shall become
and remain the property of the CITY under these circum-
stances.
0. That, the CITY or ENGINEER may terminate this AGREEMENT
by giving 30 days written notice to the other party.
44 of 46
In such event, the CITY shall forthwith pay the ENGI-
NEER in full for all work previously authorized and
performed prior to notice of termination. If no notice
of termination is given, relationships and obligations ,
created by this AGREEMENT, shall be terminated upon
completion of all applicable requirements of this
AGREEMENT.
P. That, this AGREEMENT is to be binding on the heirs,
successors, and assigns of the parties hereto and is
not to be assigned by either party without first
obtaining the written consent of the other.
.45 of 46
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