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HomeMy Public PortalAboutORD10303 BILL NO. �°�,;�. SPONSORED BY COUNCILMAN ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH LARKIN AND r * CONSULTING ENGINEERS FOR THE PERFORMANCE OF PROFESSIONAL ENGINEERING SERVICES TO PROVIDE A TRANSPORTATION PLANNING AND ENGINEERING STUDY. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON, MISSOURI , AS FOLLOWS: Section 1. The Mayor and Clerk are hereby authorized and directed -to execute a contract with z�;r, and sso.iI ates for the performance of professional engineering services connected with transportation planning and engineering for the sum of $_j_U'5go. no Section 7. The contract shall be substantially the same in - form and content as that contract attached hereto as Exhibit. A. Section 3. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed- � `j Approved P e i.ding f f ices tl Y1:: : �^ ATTEST: City lex•lc �� OEM= - 0-A IIIEM AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES THIS AGREEMENT made as of the/„ day of I i , 19 k' by and between the City of Jefferson, Missouri, hereinafter called the CITY, and Larkin & Associates of Kansas City, Missouri, a partnership of registered professional engineers consisting of R. A. Van Wye, Glenn C. Gray, Wallace W. Beasley, Robert W. Lamberton, Kenneth J. Vaughn, David V. Owsley and James E. McClanahan, hereinafter called the ENGINEER. WITNESSETH, that whereas the CITY intends to have made a Transpor- tation Study consisting of the following parts: I. Thoroughfare Plan 2. Pavement Management Flan 3. Additional River Crossing impact Study hereinafter called the Project, and is authorized and empowered to contract with the ENGINEER for the purpose of studying and reporting on these matters, and AM furnishing other related engineering services in connection with the said Project, and 'that necessary •Funds for payment for said services are available. NOW, THEREFORE, the CITY and the ENGINEER in consideration of these mutual covenants herein agree in respect to the performance of professional engineering services by the ENGINEER and the payment for those services by the CITY, as set forth below. The ENGINEER will serve as the CITY'S professional engineering representative in those phases of the Project to which this Agreement applies, and will give consultation and advice to the CITY during the performance of his services. ARTICLE I Upon execution of this Agreement and notice to proceed on the various study phases from the CITY the ENGINEER agrees: Alk ' 1 1. To render diligently and competently the engineering services required to complete the studies required for the Project as outlined in the project scope, which is attached as Appendix A, and by reference made u part of this Agreement. 2. To accept compensation for the work herein described in such amounts, and at such periods as heretofore and/or hereinafter provided and that such compensation shall be complete and sufficient payment for all work performed, equipment or material used, and services rendered in connection with such work. 3. To comply with all Federal, State and local laws, ordinances, and regulations applicable to the work including Title VI of the Civil Rights Act of 1964 and the regulations promulgated thereunder. 4. To complete the scope of work within the time periods listed in the project scope. These time periods shall be exclusive of the CITY'S review time. ARTICLE it The CITY agrees to: 1. Provide full information as to its requirements for the Project. 2. Provide access to and make provisions for the ENGINEER to enter upon public; and private property as required for the ENGINEER to perform his services under this Agreement. 3. Assist the ENGINEER by placing at his disposal all available informa- tion pertinent to the Project including maps, plats, previous reports, 2 J traffic counts, maintenance data, and any other data relative to this Project. 4. Examine all studies, reports, sketches, estimates, drawings, and other documents presented by the ENGINEER and render decisions pertaining thereto within a reasonable time. 5. Designate a person to act as CITY'S representative with respect to the work to be performed under this Agreement; and such person shall have complete authority to transmit instructions, receive information, inter- pret and define CITY'S policies and decisions with respect to materials, equipment, elements and systems pertinent to the services covered by this Agreement. b. Bear all costs incident to compliance with the requirements of this ARTICLE 11. ARTICLE Ili For services set forth in ARTICLE I, the CITY agrees to pay the ENGINEER as follows: 1. The ENGINEER shall be paid (1) base salary cost plus one hundred eighty percent (180%) thereof to cover direct payroll additives, general and administrative overhead and profit, and (2) direct non-salary costs. 2. Payment will be made monthly on the basis of statements submitted by the ENGINEER. 3. The term "base salary cost" shall be the actual amounts paid employees and partners of the ENGINEER, prier to deductions or withholding, 3 based on each employee's hourly rate. Base salary cost does not include direct payroll additives, general and administrative overhead, or profit. Partner's base salary will be at the rate normally used by the ENGINEER for billing purposes. This rate is Twenty-Three Dollars ($23.00) per hour. 4. The term "direct ayroil additives" shall include payroll tax, retire- ment, health and accident insurance, vacation pay, holiday pay, sick leave pay and incentive pay. 5. The term "general and administrative overhead" shall include such indirect costs as clerical, telephone, dues and subscriptions, accountant services, office supplies, postage, maintenance, depreciation, general insurance, rent, general taxes, survey stakes, equipment rental, non- project salary cost and non-project general expense. G. The term "direct non-salary costs" shall include the ENGINEER'S payments to others in connection with the Project, transportation and reproduction work. Transportation, including use of survey vehicle or automobile in connection with the Project, will be charged at the rate normally used for billing purposes. This rate is Twenty-Two Cents ($0.22) per mile. Blue line prints on white paper made in ENGINEER'S office will be included at the ENGINEER'S normal charge. Other reproduction work and materials regUired will be charged at actual cost. 7. The maximum compensation for this work shall be 1. Thoroughfare Plan (without Land Use Based Data, Option 2) $62,790 I.a Land Use Based Bata, Option 2 $12,000 2. Pavement Management Plan $51,790 3. River Crossing Study $25,010 4 vim ARTICLE IV The CITY and the ENGINEER mutually agree: 1. Estimates Since the ENGINEER has no control over the cost of labor, materials or equipment, or over the contractor's methods of determining prices, or over competitive bidding or market conditions, his estimates of cost for the Project provided for herein are to be made on the basis of his experience and qualifications and represents his best judgment as a design professional familiar with the construction industry, but the ENGINEER cannot and does not guarantee that proposals, bids or the Project construction cost will not vary from cost estimates prepared by him. 2. Responsibility for Claims and Liab%lily The ENGINEER shall indemnify and save harmless the CITY from all claims or suits made or brought for injury to persons or property caused by the negligent acts of the ENGINEER, its agents, employees or subcontractors in the execution of the work. The cost of ony insurance policies to meet this specific requirements, if not normally carried by the ENGINEER or its subcontractors, will be considered as a direct non-salary cost which is properly allocable to this PROJECT for compensation. 3. Termination of the A eement The CITY may cancel this Agreement or any part thereof at any time by giving written notice to the ENGINEER at least 15 calendar days prior to the effective date of the termination. The ENGINEER shall be paid for the value of all acceptable work performed prior to the effective date of termination based on the payment terms of the Agreement. Payment shall not exceed the total amount encumbered under this Agreement, except as may have been previously amended in accordance with supplemental agreements. It is not contemplated that the ENGINEER shall have any right of termination other than for such cause as has been established as sufficient at law. 4. Successors and Assigns The CITY and the ENGINEER each bind himself and his partners, successors, executers, administrators and assigns to the other party of this Agreement and to the partners, successors, executors, administrators and assigns of such other party, in respect to all covenants of this Agreement; except as above, neither the CITY nor the ENGINEER will assign, sublet or transfer his Interest in this Agreement without the written consent of the other. Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of any public body which may be is party hereto, nor shall it be construed as giving any right or benefits hereunder to anyone other than the CITY and the ENGINEER. S. Subcontracts It is mutually agreed that certain portions of the work of this study will be performed by Harland Bartholomew and Associates, Inc., under a subcontract with Larkin & Associates. Charges by Harland Bartholomew and Associates, Inc. will be passed directly to the CITY with no additions. These charges are included In the maximum amounts shown in Article Ill. Harland Bartholomew and Associates, Inc. will perform all land planning work and traffic modeling work in Farts i and 3 of the study. They will work with Larkin & Associates on interchange analysis, and street system and intersection analysis. 6. StuPhases. This Contract divides the work into several study phases. It is understood and agreed that the CITY at its option may delay or withhold authorization on some phases of this work provided that the minimum authorization shall be I. Thoroughfare plan and 3. River Crossing Study. If phase Ix Land Use Based Date. Oiyflon 2 is to be authorized, it will be authorized at the some time as the Thoroughfare R Ian. 7. Inspections, Conferences and A rip ovals. Representatives of the CITY shall have the privilege of inspecting and reviewing the work being done by the ENGINEER and advising with him at any time. Conferences are to be held at the request of either the CITY or the ENGINEER. 3. Owned of L ocuments. Tracings, plans, specifications, and maps prepared or obtained under the terms of this ,agreement shall be delivered to and become the property of the CITY upon termination or completion of the work. Copies of basic survey notes and sketches, charts, comly0ations, and other data prepared or obtained under this Agreement shall be made ,available, upon request, to She CITY without restriction or limitation on their use. When such copies are requested, CITY cgrees to pay ENGINEER its cost of copying and delivering sarne. If the CITY incorporates any portion of the ENGINEER's work into any other project than that for which the work was performed, the CITY shall save the ENGINEER harmless from any claims or liabilities resulting from such action. 7 AM 9. Access to Records. The ENGINEER and all his subcontractors shall maintain all books, document.s, papers, accounting records and other evidence pertaining to costs Incurred in connection with this Agreement, and shall make such materials available at their respective offices at all reasonable times during the Agreement period and for three years from the date of final payment under this Agreement for Inspection by the CITY, and copies thereof shall be furnished, upon request. If copies are requested, the CITY shall pay the ENGINEER the cost of making such copies. IN WITNESS WHEREOF, the parties hereto have made and executed this ,agreement as of the day and year first above written. LARKIN & ASSOCIATES CITY OF .JEFFERSON, MISSOURI By '� Ey a avid V. Owsley, P.E, � Title A.+yj9jq FATTEST: City Clerk Approved as to form: City OR IN i A1 1 X A Project Scope The project scope is presented here in somewhat condensed form. It is Intended that this scope provide for a study as described in the CITY's request for proposal dated August 28, 1984, and the ENCINEER's proposal dated September 21, 1984, except where specifically limited herein and except for eliminating the design manual as a formal part of this study. Part I - Thorouahfare Plan Prepare recommendations for a system of arterial and collector thoroughfares and develop plan line drawings and design criteria for these arterials a. Compile and review all existing reports, studies and other data that is relevant to this Project. b. Meet with the City staff, City Planning and Zoning Commission, the City Council and other interested groups to obtain and impart infor- rnation concerning this Project. Interested groups may include the following and perhaps others that may be suggested during the study. _ Missouri Highway and Transportation Department Federal Highway Administration Cole County Administrative Court Cole County Public Works Department - Chamber of Commerce _ Public and Private School Districts _ Local Utility Companies c.-I Land Use Scrod Data (Option 1). Utilizing standard planning tech- niques and methods, population projections, employment locations, Adak traffic volumes and desire lines would be. predicted for use in this study. All work of this task would be reviewed with the City staff, Planning and Zoning Commission cnd City Council. A technical memo containing the findings would be prepared. c.-2 Land Use Based Data (Option 2). This option would provide the some information as Option 1! hoikever, more effort would be devoted to documentation, research and seeking input. The results of this phase would be compiled into a Land Use Plan report suitable for inclusion in a Comprehensive Plan. d. System Travel Demands. A. travel simulation model for the Jefferson City area will be developed and calibrated in this task. Calibration of the computer model with locally observed conditions will insure that the model does accurately represent traffic characteristics in Jeffer- son City. With imput from earlier tasks, this computer model will be used to predict future traffic demands and to test proposed alternate thoroughfare systems. Technical memoranda will be prepared detail- ing the development of the model and reporting on the traffic forecasts. e. Thoroughfare System Alternates. Forecast traffic and trip desire lines will be analyzed and compared with the existing thoroughfare system to locate existing and future deficiencies and needs. Up to four alternate systems of thoroughfare improvements and additions will be developed for consideration. A memorandum will be prepared defining and discussing the alternative systems. f. Selection of Thoroughfare System. Each of the alternate systems will be tested for its ability to answer the projected traffic needs and evaluated for its impacts, and the feasibility and cost of construction. The findings of these tests and evaluations will be reviewed with the City staff and the Planning and Zoning Commission and a system will he selected for futher development. -2- g. Thoroughfare System Improvement Plans. In this section of the work a plan line map indicating the alignments of the recommended arterial and collector streets system will be developed. Plan and profile sheets at a scale of I" = 100' utilizing aerial photography and available topographic mapping will be developed to define the alignments of up to ten miles of new thoroughfares. These plan/profile sheets would be field checked to insure their conformance and accurate depiction of existing topographic features. These sheets would indicate proposed right.-of-way widths and would contain descriptions of the proposed routes in sufficient detail to allow the reserving of the necessary thoroughfare corridors. h. Implementation ProgrQ-n. The proposed improvements would be prioritized and Lost estimates in current-day dollars would be prepared for each of the recommended improvements. Such estimates and priorities would bee suitable for long-term financial planning; but should be checked before proceeding with individual project planning. i. Design Standards. in consultation with the City staff and other interested parties we will develop design criteria for the proposed thoroughfare streets and other streets to be constructed with the continued development of Jefferson City. We will review the City's existing design criteria and standards and will gather other design criteria and standards from various cities and other sources within the general area for consideration and discussion in development of these standards. When concurrence has been achieved on a set of design standards and criteria we will prepare a draft document presenting these criteria and standards for review by the City staff, the Planning and Zoning Commission and the City Council. Upon receiving c.mcurrence in the content of this draft document, we will prepare and sulvnit to the City 100 copies of these criteria and standards in design manual farm for their use. Aft -3- j. Documentation. We will prepare and submit to the City a preliminary draft of a written report of this phase of the study. We will discuss this report with the City staff, the Planning and Zoning Commission and the City Council. When concurrence has been obtained on the preliminary draft report we will prepare and submit 100 copies of the final report document. This final report document will be presented to the City Planning and Zoning Commission and to the City Council. `k. Time Schedule. If notice to proceed is given on or about November I, 1984, this phrase of the study will be completed by July 1, 1985. 4 Part 2 - Pavement Mon ment Proarram This phase of the study will provide an inventory and evaluation of all streets in 'the study area, ra program of recommended pavement maintenance by routes and estimates of the cost of the proposed maintenance program. The goal of this portion of the study is to allow the City to spend its maintenance dollars as efficiently and effectively as possibly. The inventories and analyses will be completed for all arterial, collector and local streets within the City limits but will not include highways operated and maintained by the Missouri Highway and Transportation Department. a, City Thoroughfare inventory. Experienced pavement inspectors will walk all City arterial and collector streets to establish a pavement condition rating for the pavements and curbs. Inventory information, such as the type of pavement, type or presence of curb or curb and gutter, pavement widths and other such items would be recorded during this inspection. A series of test borings would be made to verify pavement thickness records, to supplement pavement thickness records and to examine and test the subgrade. All items would be recorded for Input into a computer based pavement management program. b. City Local Street Inventory. Experienced pavement inspectors will walk all City local streets to determine the pavement ratings and record inventory data as in item a. above. c. Maintenance History. We will research City files and interview City ,stuff to determine the type and date of all recent maintenance work on the entire City street system. This information will be used to adjust assumed pavement deterioration curves in order to more closely match the experience in Jefferson City. d. Ceocode Filing System. We will monitor the progress of the geocode system that has recently been developed by the State of Missouri to determine its usefulness in providing a basic identification system for the street inventory as well as for other street related inventories that the City might make or wish to keep current. If it is determined that the geocode system is not suitable for this work, a suitable system will be developed and presented to the City for its approval. e. Data Compilation. We will compile the gathered data and create a series of computer data files which will describe the individual route segments:. Included in this task would be the selection of suitable micro-computer software, the inputting of the information, and the creation of the data files. f. Evaluation of existing pavements. Utilizing the computer stored data we would evaluate the current condition and structural capabilities of the existing pavements to determine their capacity to carry the projected traffic loadings. g. Maintenance Program for City Thoroughfares and Local Streets. Based on the computer stored data files and the pavement evaluations of item f. above, we will develop a proposed maintenance and reconstruction program for the City street system. This maintenance and reconstruction program will be staged over a number of years to allow reasonable financing of the program and to provide for the orderly maintenance and upgrading of the existing street system. h. Implementation - Recommendations. We will evaluate the City's current maintenance practices and will provide information concerning other maintenance practices that are common in the area. We will provide cn economic analysis of the cost effectiveness of various maintenance operations, including various types of seals and overlays. -6- We will also review the City's current utility cut permit process and their current practice of contracting for maintenance services. We will provide an economic analysis and a discussion of the potential for the City to own and operate an aspahit plant to facilitate pot hole patching and other maintenance operations. We will analyse current staffing levels and the current and future needs of the street system. i. Pavement Management System Report. We will prepare a draft report of the pavement management study for presentation to the City for their review and discussion. This draft report would contain street inventory and evaluation data as well as maintenance recommenda- tions and a proposed maintenance and reconstruction program for the City streets. This maintenance and reconstruction program would aim at achieving specific goals that had been determined in consultation with the City during the course of this study. We will review this draft report with the City, and when concurrence in its content has been reached we will revise the report and print and deliver 20 copies of the final report document. We will then present the final report document to the City Council. j. Time Schedule. This portion of the project will be completed within two hundred forty (240) calendar days after authorization. -7- Part 3 - Missouri River Crossing Impact Stki Review the proposed construction by the Missouri Highway and Trans- portation Commission in the vicinity of the south end of the proposed new river crossing bridge, Determine the impact of this new crossing on the existing street system and prepare recommendations for possible revisions in the State's proposed construction and for possible revisions in the existing street system. a. Evaluate Traffic Operations Impact. Meet with City and State personnel to obtain input regarding proposed designs, traffic assign- ments and public hearing input. Develop a traffic model for the general area impacted by the proposed additional Missouri River bridge and develop forecasted traffic demands based on completion of proposed improvements. b. Develop Street System Improvement Alternatives. An analysis would be made of the capacity of the existing street system to carry the forecasted traffic demands. Based on this analysis, alternative street improvement plans would be developed. These street improvement plans would be reviewed with local representatives and with the State Highway and Transportation Commission to reduce the viable number to be tested -to two alternatives. Cie Evaluate Street System Alternatives. The agreed upon alternatives from Step b. would be subjected to a detailed evaluation including not -only traffic considerations, but also environmental and socio-economic impacts. The results of this evaluation would be presented to the City for their input and a final set of recommended improvements would be developed. d. Recommended Plan Development. The recommended plan would be set forth in a summary memorandum which would include cost estimates and the findings of the study. This memorandum would be in AUL sufficient detail for preliminary financial planning but would not -8� Include detailed drawings or design engineering studies of the various improvements. e. Time Schedule. Work will begin on this phase immediately upon notice to proceed. Input for discussion with the Missouri Highway and Trans' rtation Commission will be provided within 90 days after traffic counts are received for designated intersections. The final memorandum will be prepared after agreement has been reached with the Highway and Transportation Commission and after checking the findings of this Part with the work of Part I. Or . .t