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Home My Public Portal AboutORD10311 BILL NO* �_._.4.4,�-- SPONSORED BY COUNCILMAN + ORDINAN a NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH AMERICAN REPROGRAPHICS, INC, FOR PROFESSIONAL SERVICES TO PREPARE AND FURNISH PHOTOGRAPHIC MAPPING OF THE JEFFERSON CITY AREA. HE IT ORDAINED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Sanction 1. The Mayor and Clerk are hereby authorized and directed to execute a contract with American Reprographics , Inc. for professional services to prepare and furnish photographic mapping of the Jefferson City area for the sum of $6, 796.50. Section 2. The contract shall be substantially the same in form and content as that contract attached hereto as Exhibit A. Section 3. This Ordinance shall be in full force and effect from and after the date of its passage and /approval. Passed w°�'r Approved Ppfsiding Officer ayor ATTEST: City Clerk P A t AGREk74EI T FDR PRO ESSIOW%L SEWICE,S (PHUMUTHIC AND REPM)GRAPHIC) ,THIS CONTFtAiC: here t;or called " made at Je f son City Missouri thin �t� day of .V by and between the City o JsE "erson, Missouri, a municipal corporation with offices at 320 E. McCarty Street, Jefferson City, Missouri 65101, herein- after called the "CITY" and American Reprographics, Incorporated, 5304 Martway, Mission, Kansas, 66205„ hereinafter called the "CONSULTANT". WITWSSETH, that; whereas the City of Jefferson desires to obtain photographiic� the reprog./r�a�phic mapping for the Jefferson City area, herein- after called i.J iii "PROJEC b." AND WMREAS, the CITY is authorized and empowered to contract with the CIONSULTAW for said services for this PROJECT; AND NWrEAS, the necessary funds for payment of said services are available j Niel, 'THEREFORE, the CITY hereby hires and employs the CONSULTANT in accordance with the following AGRW1ENT: PART A, - SCOPE OF SERVICES; A-1 General: The CONSULTANT will furnish photographic and repro- graphic maiapirig for the- PROJECT and submit it to the CITY for its approval as follows s Item Ix Copy can film negative approximately 117 ownership maps. 117 negatives (1211 x 1810) @ 9. 00Q - ea. - S 1, 053,00 ItW 11 Splice negatives together to make half section maps. $2 8 S.o o _ Item III Copy half section maps on photographic mylar (4 mil thickness, double natte) including border, title block, and legend to a scale Of 1" - 200'. 85 :cheats (estimated) (24" V. 36") @ aj_. 50 ea. _ $ 2, 6 77 . 50 Item IV Additional sets of Item III for zoning and sewer layouts shall be furnished on Xerox mylar (4 mil, Matte 2). 195 sheets (estimated) (24" x 36") @ 12,00 ea. _ $2 . 340-00 Item V Enlarge current city zoning and sewer maps from 1" = 400' to 1" = 200' scale (on bond paper). '70 sheets (estimated) @ 5,70 ea. = $ 399.00 Item .V1 Furnish City with Blackline print paper for copying ownership maps. 130 sheets 0 ea• = $ 39.00 Total of Items I through VI = $6. 796.50 A-2 S2ecifi.cations: Item I Photographically reduce ownership maps via Acti Copious process camera onto litho film negative material. Film to be .004 thick and automatically processed. Item II Reduced negatives will be inspected, opaqued, aligned, and spliced together, over a light table to form the "half section maps." Item III Assembled film negatives will be shot at a scale to equal 1" = 200' onto a .004 thick, double matte photographic film and automatically processed. Mylars to be produced by the projection or the contact method. Item IV Reproduce additional copies of Item III via xeroxgraphic process onto .004 thick double matte drafting film. Item V Xeroxgraphically enlarge city zoning maps 200 percent from a scale of 1" = 400' to 1" = 200' onto 20 pound bond paper. Item VI_ Supply 130 sheets of ME Blackline paper, size 36" x 36", of desired speed. FART B - REQUIRED SCM'DUbaE: i The CONSt,,WAVE shall cc*Vlete all work items within twenty-f ive (25) calendar days after notice to proceed. The CI'.I'Y will grant the CONSIX.,ANT extensions of time for delays recognized by the CI'T'Y as unavoidable, provided that such extensions of tim shall b. requested in writing by the CONSULTANT, stating fully the reasons for such requests. PART C - COMPENSATION: C-1 Method of Compensation: Compensation for the services herein- before described shall be. on the basis of a lump sun amount of Six Thousand Seven Hundred Ninety,-Six Dollars and 50 Cents ($6,7,96.50) to the CONSULTANT. C-2 Supplemeant:al Agreements: Compensation for major changes in scope, character or complexity of the work, for undue delay of the PROJECT through no fault of t:he CONSULTANT, shall be by supplemental agreements. Said supplemental agreements may provide for changes in compensation and for the equitable adjustments, either upward or downward, lump sun amount. Supplemental agreements shall be signed by the CITY and CONSULTANT and shall recasive. Council approval prior to authorization to proceed with any work covered thereby. Undue delay is defined as that caused by substantially greater than normal time requireirwnts for approval by the approving authorities or temporary suspension by the CITY of the work under this AGREEMENT, if through no fault of the CONSULTANT. 0-3 _Method of Payment: As soon as the work has been satisfactorily c"plete.d, CONSULTANT will submit to the CITY final billing for service performed. Payment shall be made to the CONSULTANT within thirty (30) calendar days after receipt and approval of final billing. PART D - OBLIGATIONS OF CITY: The CITY, at its gran expense, will make available to the CONSULTANT all existing records, maps, plans, and other data possessed by CITY when such are necessary, advisable, or helpful to the CONSULTANT in the prose- aution of its work under this AGREEMENT. PART E - CWNERSHIP OF DOCU14ENTS: Maps prepared or obtained under the terms of this AGREEMENT shall be delivered to and became the property of the CITY upon termination or comple- tion of the work. Copies of maps, photographs, and other data prepared or obtained under this AGREEMENT shall be made available, upon request, to the CITY without restriction or limitation on their use. PART F - SUBLET` ING, ASSIGNMENT, OR TRANSFER: The CONSUL,TAW shall not sublet, assign, or transfer any interest in the work covered by this AGREEMENT, except with the prior written consent of the CITY. The use of subcontractors shall in no way relieve the CONSULTANT from his primary responsibility for the performance of the work. No approval will be necessary for nonprofessional services such as reproductions, printing, materials, and other services normally performed or provided by others. PART G - INSP rIONS-, WNIITERENCFS,-AND APPROVALS: Representatives of the CITY shall have the privilege of inspecting and reviewing the work being done by the CONSULTANT and advising with him at any tim:a. Conferences are to be held at the request of any of the above-named parties. `. PART H - RE;SPONSIBILITY MR CLAIMS AND LIABILITY: The CONSULTANT shall indemnify and save harmless the CITY from all claims or suits made or brought for injury to persons or property caused by the negligent acts of the CONSULTANT, its agents, employees, or sub- contractors i -i the execution of the work. PART I - DISPUTES AND REMEDIES: Except as this .AGREEMENT otherwise provides, all claims, counter- claims, disputes, and other matters in question between owner and CONSUL- TAIQT arising out of or relating to this AGREEMENT or the breach of it will be decided by arbitration if the parties whereto mutually agree, or in a court of competent jurisdiction within the State in which the owner- is located. PART J - TERMINATION OF THE AGREEMENT: The CITY may cancel this AGREEMENT or any part thereof at any time by giving written notice to the CONNSULTANT at least fifteen (15) calendar days prior to the effective date of the termination. The CONSULTANT shall be paid for tl e value of all acceptable work performed prior to the effective date of termination based on the payment terms under this AGREEMENT, except as may have been previously amended in accordance with supplemental agreements. It is not contemplated that the CONSULTANT shall have any right of termination other than for such cause as has been established as sufficient at law. PART K - COMPLIANCE WITH LAWS: The CONSULTANT shall comply with all Federal, State, and local laws, ordinances, and regulations applicable to the work. He shall secure all licenses, permits, etc., from public and private sources necessary for the fulfillment of his obligations under this AGREEMENT. PART L - COMMISSIONS AND FEES: The CONSULTANT warrants that he has not employed or retained any company or person, otbax than a bona fide employee working solely for the CONSULTANT, to solicit or secure this AGREEMENT, and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, broker- age fee, gift, or any other consideration contingent upon or resulting from the award or rung of this AGREEMEM. For breach or violation of this warranty, the CI1111 shall have the right to annul this AGREEMENT without liability, or, in its discretion, to deduct from the AGREEMENT price or consideration, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. PART M -• ACCE.13S TO RECORDS: CONStn,T,'Wr and all his subcontractors shall maintain all books, docunents, papers, accounting records, and other evidence pertaining to costs incurred in connection with this AGREEMENT, and shall make such materials avallable at their respective offices at all reasonable times during the AGREFMM period and for three (3) years from the date of final payment under this AGRE MC for inspection by the CITY and copies thereof shall be furnished upon request. If copies are requested, the CITY shall pay the CONSULTANT the cost of making such copies. PART N -• ENCUMBRANCE: The total amount encumbered under this AGREEMENT is Six Thousand Seven Hundred Ninety-Sir. Dollars and Fifty Cents ($6,796.50) and the CITY may authorize up to this anount without prior approval of the Mayor and City Council. IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed as of the day and year first above written. CITY OF JEFFERSON, MISSOURI Hartsfield, yor -- Ame..:ican Reprographics, Inc. American Reprographics, Inc. Attested by c✓- �.�� _7°/e.Sid�n-� Ti le Title I hereby certify that the execution of this AGREEMENT has been duly authorized by the City Council of the City o �fferson, as o i, by the passage of Ordinance No. /� on th,e �� day of � 1984. City Clerk (SEAL)