HomeMy Public PortalAboutPRR 14-0797TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
April 22, 2014
Martin E. O'Boyle /via Brenda Russell voicemail [records @commerce- group.com]
Re: PUBLIC RECORDS REQUEST #492 - communications re O'Boyle or Boyle
Provide copies of all communications where John Randolph (or any other party that is affiliated
with Jones Foster) was the recipient or sender of any such communication where the recipient or
the sender was any official, officer, employee, member, commissioner, Rita Taylor and William
Thrasher of the Town of Gulf Stream or Bill Brannon (including Guillesspie & Brannon) and
Marry Minor (including anyone from his company) where the name O'Boyle or Boyle was used
therein during the period of 111112 through the date of this request
Dear Mr. O'Boyle,
The Town of Gulf Stream has received your public records request dated April 18, 2014. If your
request was received in writing, then the first page of that request is attached to this cover letter.
If your request was verbal, then the description of your public records request is set forth in the
italics above.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. The Town will use its very best efforts to respond to you in a reasonable amount of time
with the appropriate response or an estimated cost to respond.
Sincerely,
Town Clerk
Custodian of the Records
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
August 23, 2014
Martin E. O'Boyle [mail to: records @commerce - group.com]
Re: GS #797 (492)
Provide copies of all communications where John Randolph (or any other party that is afliated
with Jones Foster) was the recipient or sender of any such communication where the recipient or
the sender was any official, officer, employee, member, commissioner, Rita Taylor and William
Thrasher of the Town of Gulf Stream or Bill Brannon (including Gillespie & Brannon) and
Marty Minor (including anyone from his company) where the name O'Boyle or Boyle was used
therein during the period of 111112 through the date of this request (Amended 811114, The date
should be 111113 through date of request)
Dear Martin E. O'Boyle [mail to: records(@commerce-group.com
Town of Gulf Stream received your amended public records request on August 1, 2014. If
your request was received in writing, then the request may be found at the following link:
htty: / /www2 .gulf- stream.orgfWebLink8 /0 /doc /16686 /Pagel.asyx. If your request was verbal,
then the description of your public records request is set forth in the italics above. In future
correspondence, please refer to this public records request by the above referenced number.
The Town may incur expenses for the production of documents. You are responsible for the
costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a
special service charge for the labor needed to respond to this request.
While we recognize that you have amended your request to narrow the time frame, our review of
our previously quoted estimate reflects that it underestimated the time and expense involved in
responding.
To produce the documents that you have requested, the Town of Gulf Stream estimates the need
for 2 hours of administrative support at $39.23 per hour, Brannon & Gillespie estimates the need
for 5 hours of administrative support at $195.00 per hour, Jones Foster estimates the need for 4
hours of administrative support at $50.00 per hour and 8 hours of associate attorney support to
review for statutory exemptions at $220.00 per hour, Urban Design estimates the need for 1.5
hours of planner support at $125.00 and 1 hour of administrative support at $65.00 per hour, the
labor cost of the personnel providing the service, per Fla. Stat. § 119.07(4)(d).
If the costs of producing these documents will exceed your deposit, the Town will provide you
with an initial production of responsive records and an estimate for the production of any
additional responsive records. If the costs of production are less than the deposit, the Town will
provide you with the responsive records and a refund. If you would like to narrow the scope of
your request, for example, by identifying a particular document type or date range, the Town
may be able to provide these records at a lower cost.
(2 hours @ 39.23 = 78.46) - (.25 hour @ 39.23= 9.81) + (5 hours @ 195.00 = 975.00) + (4
hours @ 50.00 = 200.00) + (8 hours @ 220.00 = 1760.00) + (1.5 hours @ 125.00 = 187.50) +
(1 hour @ 65.00 = 65.00) = Deposit Due: $3,256.15 in cash or check.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond
to your public records request in a reasonable amount of time.
Sincerely, Town Clerk
CORRECTED LETTER
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
July 31, 2014
Martin E. O'Boyle /via Brenda voicemail [mail to: records @commerce- group.com]
Re: PUBLIC RECORDS REQUEST #492
997
Provide copies of all communications where John Randolph (or any other party that is affiliated
with Jones Foster) was the recipient or sender of any such communication where the recipient or
the sender was any official, officer, employee, member, commissioner, Rita Taylor and William
Thrasher of the Town of Gulf Stream or Bill Brannon (including Guillesspie & Brannon) and
Marty Minor (including anyone from his company) where the name O'Boyle or Boyle was used
therein during the period of 111112 through the date of this request
Dear Martin E. O'Boyle /via Brenda voicemail [mail to: records @commerce - group.com],
The Town of Gulf Stream received your public records request on April 18, 2014. If your request
was received in writing, then the first page of that request is attached to this cover letter. If your
request was verbal, then the description of your public records request is set forth in the italics
above.
The Town may incur expenses for the production of documents. You are responsible for the
costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a
special service charge for the labor needed to respond to this request.
To produce the documents that you have requested, the Town of Gulf Stream estimates the need
for 2.5 hours of administrative support at $39.23 per hour, Brannon & Gillespie estimates the
need for 6 hours of administrative support at $195.00 per hour, Jones Foster estimates the need
for 4 hours of administrative support at $50.00 per hour, and Urban Design Kilday estimates the
need for 2 hours of Planner support at $125.00 per hour as well as 1 hour of administrative
support at $65.00 per hour, the labor cost of the personnel providing the service, per Fla. Stat. §
119.07(4)(d). If the costs of producing these documents will exceed your deposit, the Town will
provide you with an initial production of responsive records and an estimate for the production
of any additional responsive records. If the costs of production are less than the deposit, the
Town will provide you with the responsive records and a refund. If you would like to narrow the
scope of your request, for example, by identifying a particular document type or date range, the
Town may be able to provide these records at a lower cost.
4
CORRECTED LETTER
(2.5 hours @ 39.23 = 98.08) - (.25 hour @ 39.23= 9.81) + (6 hours @ 195.00 = 1170.00) + (4
hours @ 50.00 = $200.00) + (2 hours @ 125.00 = 250.00) + (1 hour @ 65.00 = 65.00) _
Deposit Due: $1,773.27 in cash or check.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond
to your public records request in a reasonable amount of time.
Sincerely, Town Clerk
TOWN OF GULF STREAM
PALM BEACH COUNTY, FLORIDA
Delivered via e-mail
July 30, 2014
Martin E. O'Boyle /via Brenda voicemail [mail to: records @commerce - group.com]
Re: PUBLIC RECORDS REQUEST #492
Provide copies of all communications where John Randolph (or any other party that is affiliated
with Jones Foster) was the recipient or sender of any such communication where the recipient or
the sender was any official, officer, employee, member, commissioner, Rita Taylor and William
Thrasher of the Town of Gulf Stream or Bill Brannon (including Guillesspie & Brannon) and
Marty Minor (including anyone from his company) where the name O'Boyle or Boyle was used
therein during the period of 111112 through the date of this request
Dear Martin E. O'Boyle /via Brenda voicemail [mail to: records @commerce - group.com],
The Town of Gulf Stream received your public records request on April 18, 2014. If your request
was received in writing, then the first page of that request is attached to this cover letter. If your
request was verbal, then the description of your public records request is set forth in the italics
above.
The Town may incur expenses for the production of documents. You are responsible for the
costs of duplication, as allowed by Chapter 119, Florida Statutes, and you may also incur a
special service charge for the labor needed to respond to this request.
To produce the documents that you have requested, the Town of Gulf Stream estimates the need
for 2.5 hours of administrative support at $39.23 per hour, the labor cost of the personnel
providing the service, Brannon & Gillespie estimates the need for 6 hours of administrative
support at $195.00 per hour, the labor cost of personnel providing the service, Jones Foster
estimates the need for 4 hours of administrative support at $225.00 per hour, and Urban Design
Kilday estimates the need for 2 hours of Planner support at $125.00 per hour as well as 1 hour of
administrative support at $65.00 per hour, per Fla. Stat. § 119.07(4)(d). If the costs of producing
these documents will exceed your deposit, the Town will provide you with an initial production
of responsive records and an estimate for the production of any additional responsive records. If
the costs of production are less than the deposit, the Town will provide you with the responsive
records and a refund. If you would like to narrow the scope of your request, for example, by
identifying a particular document type or date range, the Town may be able to provide these
records at a lower cost.
(2.5 hours @ 39.23 = 98.08) - (.25 hour @ 39.23= 9.81) + (6 hours @ 195.00 = 1170.00) + (4
hours @ 225.00 = 900.00) + (2 hours @ 125.00 = 250.00) + (1 hour @ 65.00 = 65.00) _
Deposit Due: $2,473.27 in cash or check.
The Town of Gulf Stream is currently working on a large number of incoming public records
requests. Upon receipt of your deposit, the Town will use its very best efforts to further respond
to your public records request in a reasonable amount of time.
Sincerely, Town Clerk