HomeMy Public PortalAboutORD10342 B� I:L NO. S9#
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SPONSORED BY COUNCILMAN
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI , AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH BOOKER
ASSOCIATES, INCORPORATED FOR PROFESSIONAL SERVICES.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON,
MISSOURI, AS FOLLOWS:
Section 1. The Mayor and Clerk are hereby authorized and
directed to execute a contract with Booker Associates,
Incorporated for Professional Services for the sum of $24 ,400.00.
Section 2. The contract shall be substantially the same in
form and content as that contract attached hereto as Exhibit A.
Section 3. Execution of the contract shall be contingent
upon Federal Aviation Administration approval of Scope of Work.
Section 4. This Ordinance shall be in full force and effect
from and after the date of its passage and approval.
Passed ,Approved- � 8�
s id' f i.cer
ATTEST:
ity *Cleric
M E M O R A N D U M
TO: Mayor Hartsfield
Members City Council
FROM: Marty Brose, Director
Department of Transportation
DATE: December 13, 1984
RE: Apron Improvement Design and Construction Services
AIP 3-29-0036-03
A selection committee of two Airport Commissioners (Bill Musgrave
and Mel Rogers) , and two staff members (Marty Brose and Mark
'Thornsberry) , interviewed three consultants for the referenced
project.
The committee recommended we use Booker Associates, Inc. based on
their proposal and interview. Groner and Picker will be used as
sub-contractor by Booker to do the resident inspection.
We are requesting suspension of the rules. The Federal Aviation
Administration (FAA) grant offer stipulated that the plans and
specifications must be done by February 1, 1984 , which does not
allow sufficient design time if the contract is held til the
first meeting in January.
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E111glil OWN
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EXHIBIT A
SPECIAL CONSULTANT CONTRACT
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I� THIS AGREEMENT, made and entered into this day of
19 ' b and between of
�.'2._ � Y Y
Jefferson, a municipal corporation of the State of Missouri,
hereinafter referred to as the "City" with offices at 320 E.
McCarty, Jefferson City, Missouri 65101, and Booker
Associates , Inc. hereinafter
referred to as the "Consultant" .
WITNESSETH:
THAT, WHEREAS, the City of Jefferson desires to engage the
Consultant to render certain technical and professional services
hereafter described in connection with a project more
particularly described in Appendix A; and
WHEREAS, the Consultant made certain representations and
statements to the City with respect to the provision of such
services and the City has accepted said proposal and is
authorized by Ordinance zoa-42- of the City Council, of the -
City of Jefferson, adopted /Z -/7 . 19 875-
to enter into a contract with the Consultant for the performances
of services by the Consultant.
NOW, THEREFORE, for the considerations herein expressed, it
is agreed by and between the City and the Consultant as follows:
1.. The City agrees to engage the services of the Consultant
to perform the services hereinafter set forth in connection with
projects described in Appendix A.
2 . The City may add to Consultant services or delete
therefrom activities of a similar nature to those set forth " in
Appendix A, provided that the total cost of such work does not
exceed the total cost allowance as specified in paragraph 6
hereof. The Consultant shall undertake such changed activities
only upon the direction of the City. All such directives and
changes shall be in written form and prepared and approved by the
office of the Director of Transportation and shall be
accepted and countersigned by the Consultant or its agreed
representatives .
3. All information, data, and reports as are existing,
available and necessry for the carrying out of the work, shall be
furnished to the Consultant without charge by the City, and the
City shall cooperate with the Consultant in every reasonable way
in carrying out the scope of services.
4 . The Consultant represents that Consultant has or will
secure at its own expense, all personnel required to perform the
services called for under this contract by Consultant. Such
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personnel shall not be employees of or have any contractual
relationship with the City except as employees of the Consultant.
All of the services required hereunder will be performed by the
Consultant or under Consultant's direct supervision and all
personnel engaged in the work shall be fully qualified and. shall
be authorized under state and local law to perform such services .
None of the work or services covered by this -contract shall be
subcontracted without the written approval of the City.
5. The services of the Consultant shall commence as directed
-? the Notice to Proceed and shall be undertaken and completed in
such sequence as to assure their expeditious completion in the
light of the purposes of the contract , but in any event, Plans
and Specifications shall be submitted to the FAA no later than
February 15, 1985 .
6. The City agrees to pay the Consultant in accordance with
the terms set forth in Appendix A, which shall constitute complete
compensation for all services to be rendered under this contract.
It is expressly understood that in no event will the total.
compensation and reimbursement to be paid to the Consultant under
the terms of this contract exceed the sum of $ 24 ,400.00
for all services required unless specifically and mutually agreed
to in writing by both the City and Consultant. No change shall be
made unless there is a substantial and significant difference
between the work originally contemplated by this agreement and
the work actually required.
7. The City will pay the Consultant in accordance with the
rate set forth in Appendix A, which shall constitute full and
complete compensation for the Consultant services hereunder. Such
compensation will be paid in progress payments , as established by
the City. The final payment will be subject to receipt of a
requisition for payment and a statement of services rendered from
the Consultant that the Consultant fully performed with work to
be paid for in such progress payments in conformance with the
e' contract.
8. If, through any cause, the Consultant shall fail to
fulfill in timely and proper manner its obligations under this
contract, or if the Consultant shall violate any of the
covenants , agreements , or stipulations of this contract, the City
shall thereupon have the right to terminate this contract by
giving written notice to the Consultant of such termination and
specifying the effective date thereof, at least five _ ( 5 ) days
before the effective day of such termination. City or Consultant
may without cause terminate this contract upon 30 days prior
written notice. In either such event, all finished or unfinished
documents , data, studies, surveys , drawings , maps, models ,
photographs and reports or other materials prepared 'by the
Consultant under this contract shall, at the option of the City,
become its property, and the Consultant shall be entitled to
receive just and equitable compensation for any satisfactory work
completed on such documents and other materials . Notwithstanding
the above, the Consultant shall not be relieved of liability to
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the City for damages sustained by the City by virtue of any such
breach of the contract by the Consultant .
g. The Consultant shall not assign any interest in this
contract, and shall not transfer any interest in the same
(whether by assignment or novation) , without prior written
consent of the City thereto. Any such assignment is expressly
subject to all rights and remedies of the City under this
agreement , including the right to change or delete activities
from the contract or to terminate 'the same as provided herein,
and no such assignment shall require the City to give any notice
to any such assignee of any actions which the City may take under,
this agreement, though City will attempt to so notify any such
assignee.
10. Any reports , data, or similar information given to or
prepared or assembled by the Consultant under this contract which
the City requests to be kept as confidential shall not be made
available to any individual or organization by the Consultant
without prior written approval of the City.
11. The Consultant agrees in the performance of this
contract not to discriminate on the ground or because of race,
creed, color, national origin or ancestry, sex, religion,
handicap, age, or political opinion or affiliation, against any
employee of Consultant or applicant for employment and shall
include a similar provision in all subcontracts let or awarded
hereunder.
12. The Consultant is an independent contractor and nothing
contained herein shall constitute or designate the Consultant or
any of its agents or employees as agents or employees of the
City.
13. The Consultant shall not be entitled to any of the
benefits established for the employees- of the City nor be covered
by the Workmen's Compensation Program of the City.
14 . The parties mutually agree to the following:
a. In no event shall the City be liable to the Consultant
for special, indirect, or consequential damages , except
those caused by the City's negligence, arising out of or
in any way connected with a breach of this contract. The
maximum liability of the City shall be limited to the -
amount of money to be paid or received by the City under
this contract .
b. The Consultant shall defend, indemnify, and hold the
City harmless from and against all claims, losses , and
liabilities arising out of personal injuries , including
death, and damage to property which are caused by the
Consultant arising out of or in any way connected with
this contract. Consultant further agrees to defend,
indemnify, and hold the City harmless from and against
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any claims , losses and liabilities arising out of the
award of- this contract to the Consultant.
Aftk 15. The Consultant shall comply with the FAA Contractor
Contractural Requirements set forth in Attachment 1.
16. All notices required or permitted hereinunder and
required to be in writing may be given by first class mail
addressed to City at 320 E. McCarty, Jefferson City, Missouri
65101, and Consultant at 1139 Olive Street, St. Louis , MO 63101_.
The date of delivery of any notice shall be the date falling on
the second full day after the day of its mailing.
Executed this day of A& _ 19� _.
CITY OF JEFFERSON, MISSOURI
By
MAYOR
ATTEST:
8ITY CLERK
CONSULTANT
OOKER ASSOCI INC
By
Edmund C. ohnson, P .
Senior Vice Presid t
ATTEST:
anklin P. Eppert .
Secretary
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CONTRACTOR CONTRACTUAL REQUIREMENTS
ATTACHMENT 1
During the performance of this contract, the cons ultant,for itself, its
assignees and successors in interest (hereinafter referred to as the
"contractor") agrees as follows:
1. Compliance with Regulations. The contractor shall comply with the
Regulations relative to nondiscrimination in federally assisted programs
of the Department of Transportation (hereinafter, "DOT") Title 49, Code
of Federal Regulations, Part 21, as they may be amended from time to
time (hereinafter referred to as the Regulations), which are herein
incorporated by reference and made a part of this contract.
2. Nondiscrimination. The contractor, with regard to the work performed
by it during the contract, shall not discriminate on the grounds of
race, color, or national origin in the selection and retention of
subcontractors, including procurements of materials and leases of
equipment. The contractor shall not participate either directly or
indirectly in the discrimination prohibited by section 21.5 of the
Regulations, including employment practices when the contract covers
a program set forth in App-endix B of the Regulations.
1. Solicitations for Subcontracts, Including Procurements of Materials
Mk and Equipment. In all solicitations either by competitive bidding
MV or negotiation made by the contractor for work to be performed under
a subcontract, including procurements of materials or leases of equip-
ment, each potential subcontractor or supplier shall be notified by
the contractor of the contractor's obligations under this contract
and the Regulations relative to nondiscrimination on the grounds of
race, color, or national origin.
5.
4. Information and Reports. The contractor shall provide all informa-
tion and reports required by the Regulations or directives issued
pursuant thereto and shall permit access to its books, records, accounts,
other sources of information, and its facilities as may be determined
by the Sponsor or the .}Federal .A•,,iation Administration (FAA) to be
pertinent to ascertain compliance with such Regulations, orders, and
Instructions. Where any information required of a contractor is in
the exclusive possession of another who fails or refuses to furnish
this information, the contractor shall *so certify to the sponsor or
the FAA, as appropriate, and shall set forth what efforts it has made
to obtain-the information.
5. Sanctions for Noncompliance. In the event of the contractor's non-
compliance with the nondiscrimination provisions of this contract ,
the sponsor shall impose such contract sanctions as it or the FAA
may determine to be appropriate, including, but not limited to--
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a. Withholding of payments to the contractor under the
contract until the contractor complies, and/or
b. Cancellation, termination, or suspension of the
contract , in whole or in part .
6. Incorporation of Provisions . The contractor shall include
the provisions of paragraphs 1 through 5 in every
subcontract, including procurements of materials and leases
of equipment, unless exempt by the Regulations or directives
issued pursuant thereto. The contractor shall take: such
action with respect to any subcontract or procurement as the
sponsor or the FAA may direct as a means of enforcing such
provisions including sanctions for noncompliance. Provided,
however, that in the event a contractor becomes involved in,
or is threatened with, litigation with a subcontractor or
supplier as a result of such direction, the contractor may
request the Sponsor to enter into such litigation to protect
the interests of the sponsor and,- in addition, the
contractor may request the United States to enter into such
litigation to protect the interests of the United States .
7. Minority Business Enterprise (MBE) Assurances .
a. Policy. It is the policy of the Department of
Transportation that minority business enterprises as
defined in 49 CFR Part 23 shall have the maximum
opportunity to participate in the performance of
contracts financed in whole or in part with Federal
funds under this agreement. Consequently, the MBE
requirements of 49 CFR Part 23 apply to this agreement.
b. MBE Obligation. The Consultant agrees to ensure that
minority business enterprises as defined in 49 CFR Part
23 have the maximum opportunity to participate in the
performance of contracts and subcontracts financed in
whole or in part with Federal funds provided under this
agreement. in this regard, all contractors shall take
all necessary and reasonable steps in accordance with
49 CFR Part 23 to ensure that minority business
enterprises have the maximum opportunity to compete for
and perform contracts . Contractors shall not
discriminate on the basis of race, color, national
origin, or sex in the award and performance of DOT-
assisted contracts .
8. Monitor and Audit. The Consultant agrees to submit to audit
at reasonable times by the City and the authorized
representative of the Federal Aviation Administration, the
Comptroller G:;neral of the United States, or any of the duly
authorized representatives shall have access to any books ,
documents , papers, and records of Consultants which are
directly pertinent to a specific grant program, for the
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purpose of making audits , examinations , excerpts , and
transcriptions . City shall require Consultant to maintain
all required records for three years after the Ctiy makes
final payment and all other pending matters are closed.
Consultant further agrees to permit monitoring by the City,
its staff, and appropriate representatives and to comply
with such reporting procedures as may be established by the '
City. .
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9. Consultant 's Estimate. The consultant's estimate should be t.
submitted, detailing direct labor costs by catagories of
employees, work hours and hourly rate; overhead; direct
nonsalary expenses; and profit.
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APPENDIX A
SCOPE OF WORK
In order to accomplish the contract objective, the Consultant
will perform the following services :
1. Control and Design Surveys
a. Perform all horizontal and vertical control
surveys necessary for the proposed apron
expansion. This shall include establishing
control points, baseline benchmarks .
b. Obtain topographic data and design surveys
necessary for the preparation of a set of the
contract plans as set out above.
C. Obtain elevations of the adjacent apron and
taxiways to assure smooth transition between old
and new, taking into account possible
rehabilitation work.
d. Obtain elevations of existing drainage structures
and locate and reference above-ground utilities as
required.
e. Stake and obtain elevations of soil boring
locations as required.
2. Contract Plans , Specifications and Cost Estimate
Prepare final plans, contract documents and technical
specifications for the proposed apron expansion. Such
work will include, but not be limited to, the
following:
a. Attend project kickoff meeting with City and FAA.
b. Final plans to include plan and profiles , crass
sections, typical sections, constructi.on. details,
drainage, lighting and marking of apron, summary
of quantities and miscellaneous details . These
drawings will be prepared with ink and/or plastic
lead or mylar drafting film and all work will be
-- done in -accordance with FAA standards .
C. Final contract documents and technical
specifications.
d. All approvals and permits from the governmental
authorities having jurisdiction over the project
including the FAA.
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Appendix A
Scope of Work
e. Attend meetings - with Jefferson City and FAA as
required.
f. Obtain soil borings, testing and analysis
sufficient to establish design criteria.
g. Detailed construction cost estimate based on
contract drawings.
h. Prepare the Advertisement for Bids .
i. Conduct a pre-bidders conference and be prepared
to describe the work to interested contractors.
j . Handle all requests for contract plans and
documents and mail them to contractors as
requested.
k. Update existing Airport Layout Plan including
proposed apron improvement. Review existing
Airport Layout Plans . -
1. Attend the bid opening and assist the City of
Jefferson City in evaluation of bids and make
recommendations concerning the award of a
contract. Prepare addendums if required.
3. Construction Services
Provide testing and full-time Resident Inspection
during the times that construction work is in progress
as recommended by the FAA and outlined in Appendix "B"
in accordance with the contract plans and
specifications. The Consultant shall be responsible
for but not limited to the following:
a. Review construction schedule and coordinate same
with all concerned parties .
b. Schedule and conduct pre-construction and progress
meetings as required (at least one project meeting
per month) .
C. Inspect the work of the contractor to assure that
it -is in conformance with the requirements of the
contract documents .
d. Provide for, conduct, or witness, field,
laboratory, or shop tests of construction
materials as recommended j?y the FAA and outlined
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Appendix A
Scope of Work
in Appendix "B" - in accordance with the _contract
plans and specifications. Measure, compute, or
check quantities of work performed and quantities
of materials in place for partial and final
payment to the contractor.
e. Consult with the City of Jefferson City if the
contractor requests an interpretation of the
meaning or intent of the specifications and assist
in the resolution of any questions.
£. Maintain files of correspondence, conferences,
change orders , progress reports, and other related
data.
g. Maintain a dairy in which all significant actions
are recorded. The diary will be of sufficient
detail for FAA auditing purposes. The Project
Manager will review the diary periodically during
the project and at the end of the project.
h. Maintain daily records of the activity of the
contractor and furnish copies if requested.
i. Regularly monitor overall construction progress.
Provide monthly summary reports and document all
changes in procedures or .schedules.
j . Monitor the approved estimate of construction
costs.
k. Recommend necessary or desirable changes and
review requests for changes. Prepare change
orders as required.
1. Obtain material certificates from the contractor
and furnish to City and FAA. The Consultant will
also review and approve equipment incorporated
into the project.
M. Review contractors payment requests for progress
and final payments.
n. Prepare the reimbursement request for the City to
submit to FAA.
o. Provide surveys necessary to confirm the
construction stake-out by the contractor and
assure conformity with the plans .
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Appendix A
Scope of Work
p. Provide semi-final inspection and furnish punch
list of any incomplete or unsatisfactory items.
q. After final -inspection with all concerned parties ,
issue certificate of completion to City of
Jefferson City and the FAA.
r. prepare and furnish "As Build" drawings of the
competed apron work (on Mylar drafting film, Std.
24" x 36" ) .
TO BE FURNISHED BY CONSULTANT
A. All professional and technical services as required for
the performance of the Scope of Work.
B. Thirty (30) copies of the final contract documents for
bidding and construction purposes .
C. All soils engineering and laboratory testing services
during both the design and construction phases of the
project . —
COMPENSATION
For the performance of all services described in the Scope of
Work, the City of Jefferson City will pay the Consultant, the
lump sum fee of Twenty Four Thousand Four Hundred Dollars ,
($24 ,400.00 ) in accordance with the following schedule:
A. Control and Design Surveys and Contract Plans ,
Speaifications and Cost Estimate:
The lump sum fee of Eleven Thousand Four Hundred
Dollars ( $11, 400) .
B. Construction Services
The proposed fee for this portion of the work is based
on furnishing Construction management, testing, and
full-time resident inspection when the contractor works
for an assumed construction period of three (3)
calendar months:
The lump sum fee of Thirteen Thousand Dollars
($13,000.00)
For construction time in excess of three ( 3) calendar
months, an hourly fee of Thirty Dollars ( $30.00 ) per
hour will be charged.
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Appendix A
Scope of Work ,
PROJECT SCHEDULE
The construction plans, contract documents and technical
specifications will be ready for review and submitted to the FAA
on or before February 1, 1985. See Appendix "C" for project flow
chart.
KEY PROJECT PERSONNEL
Principal-in-Charge: Mr. Edmund C. Johnson, P.E.
Project Manager: Mr. Kenneth Mines , P.E.
Booker Key Project Personnel:
Project Engineer: Mr. Robert S. Heine, P.E.
Design Engineer: Mr. Mark Harrison, E. I.T.
Groner and Picker Personnel: Mr. Richard S. Groner, P.E.
Mr. Clayton Hill, P.E.
Note: Groner & -Ficker personnel will be acting for Booker to
provide Control Surveys . They will also provide
inspection services. All services provided by Groner
and Picker will be under Booker's direction.
Soils Investigation and Report_ - Booker will subcontract the
test boring, soils investigation and report work to a
Geotechnical Engineering firm mutually agreed upon.
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APPENDIX U
000 �.
CONSULTING GNGINEER SERVICES
FOR RESIDENT PROJECT ENGINEER ON PAVING PROJECTS
' Part I, Scope: The consulting engineer shall provide all services
for inspection of the construction of AW Project No.
(Title) for the City of (or Airport
Authority) , State of
The airport is located miles (South, North, East,
blest) of the City of on Highway (Road)
The project plans and specifications will become a part of this contract.
$art II, Personnel and Equipment: A building suitable for a field office
.and a laboratory if a laboratory is required, will be provided by the
sponsor or the contractor as indicated in the specifications. The
remainder of the equipment required for surveying, material', testing and
other equipment required to accomplish inspection surveillance for the
project will be provided by the consulting engineer providing the resi-
dent engineering services for the project. w
A resident engineer/inspector shall be provided on the project site at
all times during construction of the project. The resident engineer/in-
spector shall have at least S years experience in the related field for
which he is providing the inspection service. The resident engineer/in-
spector shall supervise the additional personnel required to provide
inspection and material testing services for the project. He will have
authority to make decisions regarding the project, subject to approval of
the sponsor/owner and the FAA. Other required personnel will. be listed
in the appropriate sections hereinafter. C'
Part III, Surveying: The surveying included in this portion of the engi-
neering agreement is for construction of the project. However, all field
notes and data collected during design will be, available to the resident
engineer regardless of who designs the project. The survey shall .eon-- -
sist of a minimum of three people comprised of a party chief/instrument
man, head chainman and rear chairman. The party chief/instrument man
shall have a minimum of five years experience in the field of surveying.
The resident may fill this position if he is qualified. The head
chainman shall have at least 3 years experience in the field of
surveying. The rear chainman shall have at least a working knowledge
in the field of surveying.
Unless•otherwise specified in the contract documents, the contractor
shall be responsible for horizontal layout and vertical control for the
project. The sponsor's survey personnel shall not be employed by the
contractor. In the event that the sponsor is responsible for horizontal
layout and vertical control, the survey party shall recheck after com-
pletion of the subgrade, subbase, base course and surface course layers.
Otherwise, the surveying party shall be responsible for checking hori-
zontal alignment and vertical control for compliance to the plans and
for taking original and final cross sections for computing final pay
quantities.
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Part IV, Construction Inspection: Again the resident engineer/in- .
spector shall have a minimum of five years experience in the major
items of construction which would normally consist of excavation and
embankment, bituminous and Portland cement concrete paving, and
airfield lighting. A different resident engineer/inspector may be
used for each phase of work. The duties of the inspection force are
outlined hereinafter.
A. Subgrade, Subbase and Base Course Construction.
1. Personnel: The Consulting Engineer shall provide one labora-
tory technician with a minimum of two years experience in soil
testing. It will be the responsibility of the technician to test
the materials: in the subgrade for compliance to the specifications
and advise the resident engineer/inspector of the results. The
resident engineer/inspector can be the technician for this phase
of work.
2. Laboratory: The -Consulting Engineer furnishing the inspection
service shall provide the laboratory unless it is indicated in
the project specifications that it is provided by others and all
equipment required to test the materials.
3. Required Tests:
a. Embankment and subgrade.
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(1) Density and Moisture - One per layer for each 1,000 CY.
(2) Soil Classification - One soil classification test for
each color and texture change and at least one test for
each 10,000 square yards 'for the top two feet of subgrade.
A soil classification test shall consist of a grain sirs:
analysis and Atterburg limits.
b. Subbase and Base Course.
(1) Quality Test - Gradation, L.L., P.I., soundness and
abrasion tests will be required for aggregates used
in subbase and base course construction unless the
aggregate source has been tested in the last year and
meets the project specification. If the aggregate
meets the project specifications, then the Consulting
Engineer shall provide .copies 'of the tests.
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(2) Construction Tests - Gradation L.L., P.I., Density
and Moisture tests and layer thickness - one per-
layer for each 500 C.Y. When frost is anticipated
and there is a possibility of the material used in
the construction of these layers exceeding the limit
of 3% smaller than .02 mm size then the hydrometer
test shall be run on the material in accordance with
rdASHTO T 88-72.
B. Bituminous Paving Inspection.
1. Personnel; The Consulting Engineer shall provide a minimum
of three people for asphalt paving operations any day that
It is anticipated that over 50 tons of asphaltic concrete
will be produced. When less than 50 tons are produced, then
at least the resident engineer shall be on site. The person-
nel shall consist of a Laydown I'ixspector and two Laboratory
Technicians.
a. Laydown Inspector - The laydown inspector shall have a
minimum of 5 years experience as a asphaltic concrete
laydown inspector. if the resident engineer/inspector
qualifies, then he can serve as laydown inspector. The
duties of the laydown inspector is to inspect the lay-
down operation for compliance to the project specificaW
tions. In the event the contractor fails to comply with
the specifications, tYien the inspector shall notify the
resident engineer immediately. The laydown inspector
shall inspect the paving equipment prior to paving opera-
tions for performance and compliance to specifications.
b. Chief Laboratory Technician- - The Chief Laboratory
Technician shall have at least 5 years experience in
the field of asphaltic concrete laboratory services
and/or shall be a certified laboratory technician in
asphaltic concrete testing. The resident engineer/in-
spector may fill this position if he qualifies. However,
the resident engineer/inspector can only fill one posi-
tion. It shall be the duty of the chief laboratory
technician to run or supervise all tests required by the
project specifications or this. document for compliance
t' to the project specifications. In the event materials
do not meet project specifications, the chief laboratory
technician shall notify the resident engineer/inspector
® immediately.
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e. iaboratory Technician - The other laboratory technician
. ►11 have at least a working knowledge of asphaltic
L.:ncrete testing procedures. He shall assist the chief
laboratory technician in performance of the required tests.
2. Laboratory and Equipment: If the project is located a remote
distance from an established laboratory where it takes longer
than 4 hours to complete the construction tests, then a
laboratory on site shall be required. Unless it is indicated
in the project specifications that a laboratory will be
furnished by the sponsor or contractor, it will be the res-
ponsibility of the consulting engineer providing the inspec-
tion service to provide the laboratory if one is required.
The consulting engineer providing the inspection services
shall provide all the equipment required to accomplish the
tests including the nuclear density machine and the required
straight edge.
3. Required Tests: The following tests shall be considered a
minimum unless otherwise indicated. When materials fail to
meet the specifications, additional tests will be required.
If the Sliding Scale Payment factor method is used for pay-
ment of accepted work, then the frequency of the construc-
tion tests should be doubled.
a. Aggregate Quality Tests - Soundness, Los Angeles Abrasion,
and Freeze-Thaw Tests will be required for aggregates to
be used in bituminous mixes unless the aggregate source
has been tested within the last year and meets the speci-
fications. . If the aggregate meets the specifications,
the consulting engineers shall provide copies of the test
results.
b. Preliminary Tests - Stripping, P.I. , L.L., and Gradation '
Tests. Prior to design of the mix, the consulting engineer
shall accomplish these tests. The tests shall be accom-
plished in accordance with methods indicated in the
project specifications. Prior to development of the
design mix, the consulting engineer shall furnish the
FAA gradation and absorption results of each individual
aggregate and the recommended combined aggregate grada-
tion for approval. This may be accomplished by telephone
or letter.
c. • Mix Design - After the design combined gradation is
determined, the consulting engineer shall proceed with
the asphaltic concrete mix design. The mix design shall
6 _
may serve in this position if he meets the qualifications.
The concrete laydown inspector shall check the laydown '
operations for compliance to project specifications. This
includes condition of the underlying surfaces, steel
placement, forms, load transfer devices and placement of
concrete. The inspector shall report any discrepancies
to the resident engineer.
b. Chief Laboratory Technician. The laboratory inspector
shall have a minimum of two years of experience in the
field of concrete testing and/or be a certified Laboratory
technician in this field. Again the resident engineer/in-
spector may serve in this position if he qualifies. How-
ever, he shall not fill both positions. The chief labora-
tory technician shall perform all construction tests required
in the field. The technician shall report any discrepancies
to the resident engineer.
2. Equipment - I£ the contractor or sponsor does not provide a
laboratory at the project site, it shall be the responsibility
of the consulting engineer providing the inspection services
to do so. The laboratory shall be equipped to accomplish all
construction tests with the exception of concrete beam or
cylinder breaking. However, the site laboratory shall be
equipped to cure the cylinder or beams 'for a period of three
days after they have been cast.
3. Requi'r'ed Tests.
a. Preliminary Tests.
(1) Unless the aggregate source has been tested in the past
year, the aggregate to be used in the concrete shall be
tested for compliance to the specifications for soundness,
gradation and abrasion. If the aggregate source has been
tested and meets the specifications, the resident engineer
shall obtain copies of the tests.
(2) If the water to be used for the concrete is not from a
potable source, then the water shall be tested in accordance
with AASHTO T-26.
(3) Prior to placement of any concrete, a mix design shall be
made in accordance with CRD-C-3-58 method of selecting
proportions for concrete mixtures in the Corps of F.nginecr's,
Handbook for concrete and cement, or American Concrete
Institute's Standard 211.1-70, Recocmended Practice for
Selecting proportions for Normal Weight Concrete.. Stock-
piled gradation of the aggregate to be used in the concrete
00
' Y Y
t
7 .
shall be included in the mix design. If the aggregate
does not meet the recommended limits specified in
CRD-C-3-58 or ACI Standard 211.1-70, the contractor
shall be notified 'immediately.
b. Construction Tests.
(1) Gradation - One per 500 Cu. Yds.
(2) Compressive Strength. One set of two cylinders per
100 Cu. Yds.
(3) Flexural Strength. Initially one set of two beams per
150 Cu. Yds. After the initial tests prove the mix satis-
factorily, the frequency of tests may be extended at the
Engineer's discretion to one set of beans for not more
than 19000 Cu. Yds. , but at least one set per day.
(4) Slump, Yield, Air Content, Etc. Four per day.
(5) Surface and Grade Tolerances. Four daily. additional
tests on final inspection.
.(6) Results. The contractor shall be notified of all test
results immediately after the tests• have been completed.
D. Manufactured Materials.
For manufactured items such as cement, asphalt, steel, lime, etc.,
the resident engineer may accept the vendor's certification that the
materials meet the specifications or he may require the material to be
tested for compliance to the specifications.
' APPENDIX C pP
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ATTACHMENT A
(Design Phase)
Estimate of Costs
Category Amount
1. Direct Labor $ 4,509 (See Attachment A-1 )
2. Overhead on Labor 1 ,659
3. General and Administrative Overhead 3,523
.4. Materials and Supplies 300
5. Travel -
6. Printing* -
7. Other Costs (Excluding Outside Services) -
8. Fixed Payment (Profit) 1 ,409
9. Other Costs (Outside Services) -
10. Estimate of Total Costs 11 ,400
11 . Total Amount Not to Exceed -
(Cost Plus Fixed Fee Only) $
*Printing shall be 25 sets of pl.ans; 40 sets of specifications
Estimated Construction Cost $260,000
ATTACHMENT 8
(Construction Phase)
Estimate of Costs
Category Amount
I. Direct Labor $ 1 ,134 (See Attachment 8-1 )
2. Overhead on Labor 417
3. General and Administrative Overhead 886
4. Materials and Supplies -
5. Travel 200
6. Printing -
7. Other Costs (Exclusing Outside Services) -
8. Fixed Payment (Profit) 363
9.. Other Costs (Outside Services - Testing
& Inspection) 10,000
10. Estimate of Total Costs 13,000
11 . Total Amount Not to Exceed
(Cost Plus Fixed Fee Only) $ -
ATTACHMENT A-1
(Design Phase)
Estimate of Salary Expenses
Time Required Hourly Salary
Classification* (Hours) Wage— Expense
Senior Professional 4 $19.50 $ 78
Registered Professional 40 15.75 630
Professional 150 11 .75 1 ,762
Senior Technician 75 11 .50 862.
Technician 96 7.61 731 ,
Surveyors 48 9.30 446
verage
Total 413 $10.92 $4,509
*Classification to be adjusted as per consultant's workforce.
ATTACHMENT B-1
(Construction Phase)
Estimate of Salary Expenses
Time Required Hourly Salary
Classification* (Hours) Ex pens
Coordination Engineer 42 $15.90 $ 668 .
Senior Technician 41 11 .50 472
(Average)
Total 83 $13.66 $ 1 ,134
*Classification to be adjusted as per consultant's woWorce.
ATTACHMENT I ,
qP PAYROLL BURDEN Z FRINGE COSTS
% of Direct
Productive
Payroll
Federal Insurance Contributions- Act, Federal and State
Unemployment Compensation ------------------------------ 11.28
Workmen's Compensation Insurance ------------------------- .66
Paid Holidays, Vacation, Sick Leave --------------- ----- 14.89
Bonus ------ ------------------------------------------ 2.62
Pension -------------------------------------------------- 0.00
Group Insurance ------------------------------------------ 7.35
TOTAL PAYROLL BURDEN & FRINGE COSTS 36.80%
ATTACHMENT J
OVERHEAD AND INDIRECT COSTS
Valk
% of Direct
Productive
Pavroll
Office 'eld
Taxes except Federal Income ------------------------------ .14 .14
Business Insurance, except key-man insurance, insurance
including accident, liability and valuable papers -------- 1.69 1.69
Depreciation and authorization --------------------------- 4.96 2.03
Administrative, unassignable staff time, recruiting,
training and education, severance, negotiating new
business, and office accounting, clerical and secretarial
wages and salaries --------------------------------------- 36.94' 36.94
Reproduction and printing costs -------------------------- 5.04 5.04
Office. Supplies ------------------------------------------ 2.51 1.03
Computer Costs -------------------------------------------• 2.69 . 1.10
Professional services including specialists, legal,
auditing, etc. ------------------------------------------- 0.75 0.75
Employees travel expenses not assigned to clients and
excluding costs outside Illinois ------------------------- 4.31 4.31
Telephone, Telegraph and Postage ------------------------- 4.78 1.96
Recruiting and relocating expense ------------------------ 2.75 2.75
Training and educational non-salary expenses ------------- 2.76 2.76
Fees, licenses, dues, publications (technical 'and
professional) -------------------------------------------- .94 .94
Utilities and maintenance -------------------------------- 1.39 .57
Business space rent -------------------------------------- 5.77 3.74
Rental of Equipment -------------------------------------- .44 .18
MiscellaneousExpense ------------------------------------ .2d .28
TOTAL OVERHEAD 78.14 66.21