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Home My Public Portal AboutORD10354 BILL NO. 84. 176 SPONSORED BY COUNCILMAN Hequembourg Ah ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH HAROLD G. BUTZER, INCORPORATED FOR THE MAINTENANCE AND SERVICE OF HEATING AND AIR CONDITIONING EQUIPMENT. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The ,Mayor and City Clerk of the City of Jefferson are hereby authorized to execute a contract with Harold G. Butzer, Incorporated for the maintenance and service of heating and air conditioning equipment for the sum of $10, 500. Section 2. The contract shall be substantially the same in form and content as that 'c.ontract attached hereto as Exhibit A. Section 3. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed 7'- g Approved CA Pr ng Offi r 'Mayor .� ATTEST: City Clerk 1 CERTIFICATE OF INSURANCE Wausau insurance companies s is to certify that the insurance policies (doscri'LSed below by a policy number)written on forms in use by the company have been issued. is certificate is not a policy or a binder of insurance and does not in any way alter, omend or r ;jnd the coverage afforded by any policy referred to herein. Name and address of Insured Harold G. Butzer , Inc . Producer No.: 27 26 730 Wicker Lane Place: Columbia, MO Jefferson City, MO 65101 Date issued: 1-17-85 Region: CUM-SL(020) -KC L_ _I Kind of Coverage co* Expiration Date Policy tdurnber ** Unless otherwise indicated, this policy affords full coverage under ilia Workers Compensation laws of all states(except states where coverage can be provided only by Workers State Funds,and Conoda)and a:designated in the policy and endorsements for Employers Compensation** 3 12-31-8510715 02 046473 Liability. Limits of f.iabilify Comprehensive Bodily Injury ~� Property Damage General Liability 1 2-31-8 5 0 7 2 5 0 0 0 4 6 4 7 3 046473 1500000. Occurrence $ Each Occurrence Special Multi-Peril or 5 0 0,0 0 0' 10 0,0 0 0 Trademark(Section II only)E $ 5 0 0,n n n _ Aggregate $ Aggregate Products-Completed Operations: Included ❑ Excluded Single Limit $ Each Occurrence Contractual-All Written Contracts: Included ❑ Not Covered $ Aggregate Owners', Landlords' $ Each Occurrence S Each Occurrence and Tenants'Liability $ Aggregate actual Liability-- $ Fach Occurrence $ Each Occurrence Hated Contracts Only $ Aggregate Single Limit S Each Occurrence $ Aggregate Automobile Liability 2 12-3 Y—85 10725 03 046473 $ Per Person All Owned Autos yy Wired and Nonowned Autos $ Per Accident $ Per Accident ❑ Specified Autos Only Single Limit $ 500,000 . Per Accident s5 ,000,000. Each Occurrence Umbrella Liability $5 ,000,000. Aggregate Products-Completed Operations 2 12-31-85 0735 07 046473 $ 10,000. Retention Special Pilovisions/locations/Specified Autos: If any policy described above is canceled during its term by the company, the company will mail notice fifteen (15) days before the effective date of such cancelation to the party named 'below. Job Description: Heating and Air Conditioning Service Contract for City of Jefferson. Notwithstanding any requirement, term or condition of any contras or other document with respect to which this certificate may be issued of may pertain, the insurance a ford• ad by the policy(policies)described above is subject to all of the terms,exclusions and conditions of such policy(policies)during the term(s)thereof. *The entry of a number in this column means that the coverage is afforded by the company designated by the some number. Issued to: *Issued by 2. EMPLOYERS INSURANCE OF WAUSAU A Mulual Company • City of Jefferson 3. WAUSAU UNDERWRITERS INSURANCE COMPANY 320 E. McCarty 5. WORLDWIDE UNDERWRITERS INSURANCE COMPANY Jefferson City , MO 65101 7. ILLINOIS EMPLOYERS INSURANCE OF WAUSAU 1. WAUSAU LLOYDS �/� • Signed r i r ' ►1y)-P Z/ &Z/720 Authonted Com;;;_nykat seniolive 7.61 (S)IS-174-6 fitly } CERTIFICATE OF INSURANCE Wausau insurance Companies s Is to certify that the insurance policies (descrik,}ad below by a poticy number)written on forms in use by the company have been issued. s certificate is not a policy or a binder of Insurance and does not in any way alter, amend or extend the coverage afforded by any policy referred to herein. THIS CERTIFICATE REPLACES ONE ISSUED ON 1-17-85 . Name and address of Insured Producer No.: 2 7 2 6 City of Jefferson Place: Columbia, MO Date Issued: 1-21-85 320 E . McCarty Region: CUM—SL(020)—KC l Jefferson City, MO 65101 Kind of Coverage C* Expiration Date Policy Number ** Unless otherwise indicated, this policy affords full coverage under the Workers Compensation laws of all stains(except states where coverage can be provided only by Workers State Funds,and Canada)and as designated in the policy and endorsements for Employers Compensation** liability. Limits of liability Comprehensive Bodily injury Property Damage General liability El $ Each Occurrence $ Each Occurrence Special Multi-Peril or Trodemork(Section II only) $ Aggregate $ Aggregate Products-Completed Operations: ❑ Included ❑ Excluded Single limit $ Each Occurrence Contractual-All Written Contracts: ❑ Included ❑ Not Covered $ Aggregate Owners',t.andlordi $ Each Occurrence S Each Occurrence and Tononts'Liability $ Aggregate actual liability-- $ Each Occurrence $ Each Occurrence noted Contracts $ Aggregate Only -- _ Single Limit $ Each Occurrence $ Aggregate Automobile Liability y^ $ Per Person ❑ All Owned Autos ❑ Hired and Nonowned Autos $ Per Accident $ Per Accident ❑ Specified Autos Only Single Limit $ Per Accident $ Each Occurrence Umbrella $ Aggregate Products-Completed Operations Liability $ Retention Owners & Contractors $800 ,000. Bodily Injury Each Occurrence rote —17—8 6 0 7 3 6 1 1 0 4AA23�q1ZILO-, Special Proviulons/Locations/Specifled Autos: $100,000 . Property Damage Aggregate P & F: Harold G. Butzer , Inc . If any policy described above is canceled during its term by the company, the company will mail notice fifteen (15) days before the effective date of such cancelation to the party named below. Job Description: Heating and Air Conditioning Service Contract for City of Jefferson. Notwithstanding any requirement, term or condition of any contract or at a�document with respect to which this certificate may be issu-r-0r may pertain, the insurance offord- od by the policy(policies)described above is subject to all of the terms,exclusions and conditions of such policy(policies)during the lerm(s)thereof. *The entry of a number in this column means that the coverage is afforded by the company designated by the same number. Issued to: ;Issued by 2. EMPLOYERS INSURANCE OF WAUSAU A Mutual Company • 3. WAUSAU UNDERWRITERS INSURANCE COMPANY City of Jefferson 5. WORLDWIDE UNDERWRITERS INSURANCE COMPANY 320 E . McCarty 7. ILLINOIS EMPLOYERS INSURANCE OF WAUSAU Jefferson City, MU 65101 1. WAUSAU LLOYDS � • c� Signed Authorized Company Represen t e J-aDe IS)IS-3730 z slim. w � r i;' ') is r��'r 1):r.r rhrl• AM HEATING AND AIR CONDITIONING SERVICE CONTRACT This Contract is made and entered into this 22nd day of January , 19 85 , by and between the City of Jefferson, Missouri, a municipal corporation, herinaf ter referred to as "City" and Harold G. Butzer, Incorporated hereinafter referred to as "Contractor". NOW, Therefore, in consideration of the convenant and agree- ments hereinafter set forth, it is agreed as follows: 1. SCOPE OF WORK: The work of this agreement consists of the performance of authorized Heating and Air Conditioning work on all City heating and air conditioning systems which include all buildings in which the City occupies. 2. CONTRACT PERIOD: This Contract will be in effect from January 7, 1985, through January 6, 1.986. The City retains the right to extend this contract for two (2) one-year periods. Increasers, if any, may be requested by the Contractor and negotiated with the City forty-five (45) days prior to the Contract termination. 3. REPORTS: Contractor shall submit, on a monthly basis, a detailed report listing corrective or preventive action taken.. 4. VISIT NOTICE: Contractor shall post in a conspicuous place, at site locations, a check sheet and enter thereon the date of each service e visit, the name of the individual performing the service and the time of the service. 5. IDENTIFICATION: Employees of the Contractor shall. have proper identification and present same prior to servicing. 6. PARTS AND SUPPLIES: The following mark-up schedule will be followed when invoicing City for parts and supplies: 0 - $10.00 100% 10.01 - $60.00 50% OVER $60.00 307 Compressors and heating and air conditioning units replaced by the Con- tractor that are not under warranty shall be replaced at the Contractor's actual cost including any and all discounts offered by his supplier. The City at its option, may furnish the replacement compressors and/or heating and air conditioning units through competitive bid procedures. The City has the option of getting other opinions on replacing complete units. 7. RESPONSE TIME: Repair service is to be provided on same day the call is received or on the next regular work day. In the event emergency service is required, after regular work day, the Contract will be paid overtime labor rate. 8. SEMI-ANNUAL MAINTENANCE: The Semi-Annual Maintenance, except as noted below, shall include as a minimum the following: A. Supply and install all necessary repair and renewal parts except as noted below. B. Inspect and adjust tension of all fan belts. _ C. Inspect, clean, replace as necessary humidifier pans, float balls, and heating elements, etc., effe-tine award data. D. Inspect all drainage systems. E. Adjust and functionally clean all systems components, motors, starters, drives, and accessories. F. Inspect and maintain proper levels of refrigerant. -. G. Lubricate all moving parts, by manufacturers speci- fications. H. Remove scale and foreign matter from coils and con- densing units. I. Start up and shut down air conditioning system on date specified by owners. J, Inspect all capacity, temperatures, and safety devices (including thermometers, and gages which r r control the equipment) . K. Replace filters. L. Check amps and voltage on all motors. M. Check heating and cooling systems at City Hall and Police Department buildings prior to cooling and heating seasons. Contact Planning and Code Enforcement prior to work commencing. N. Minimum of two regular inspections yearly. Before heating season and before cooling seasons. 9. AUTHORIZED PERSONNEL: Only Authorized City personnel will make requests for services. Any service work requiring replacement parts will be verif ied by Planning and Code Enforcement and authorized by the appropri- ate Department Head. 10. VENDOR ESTIMATES AND WORK WRITE-UP: All work to be per- formed by the contractor will first have an estimate of cost before pro- ceeding. All work completed will be followed up with a work performed write-up to be given to the appropriate Department at the completion of services. 11. HEATING SYSTEMS: All boilers to be inspected prior fo start up. A. Proper water levels maintained. B. Check condition of all traps, clean and/or replace as necessary. C. Check for leaks, etc. D. Check control for proper steam or water pressure. E. Drain all supply and return pipes prior to heating season, flush system. F. Check fuel air ratio on burners prior to heating season G. Start up and shut down system on date specified by the City. -• H. Lubrication of heating and ventilating equipment. I. Inspection of contactors and safeties during heating season, making adjustments as required. J. Check levels of water treatment and add chemicals if necessary. K. Check pump couplings, bearings, and general condition of pumps. L. Check oil levels, belts, batteries, etc. on the emer- gency generators. 12. RATES: Service will be provided at the following rates: Labor Rate - Regular Hours 18.00/hour Labor Rate - Overtime 27.00/hour Labor Rate '- Sundays &Holidays 36.00/hour 13. MAXIMUM AMOUNT OF CONTRACT: Contractor shall not perform more than ten thousand five hdhdred dollars ($10,500.00) of work in one year without first obtaining consent of the City Council. 14. INSURANCE: Contractor agrees to completely indemnify and hold harmless .the City for any and all damages, injuries, actions, costs, attorney's fees and all other expenses whatsoever, arising out of the performance of said work whether the property or persons damaged are the servants and employees of the Contractor or third parties, in no manner connected with said work. 'All interlineations, corrections, deletions and changes herein have been prior to the executionof this contract. Contractor shall procure and mainteain during the life of this contract: A. Workman's Compensation Insurance for all of its employees to be engaged in work under this contract. B. Contractor's Public Liability Insurance in an amount not less than $800,000 for all claims arising out of a single occurrence and $100,000 for any one person in a single accident or occurrence, except for those claims governed by the provisions of the Missouri Workman's Compensation Law, Chapter 287, RSMo., and Contractor's Property Damage rd i Insurance in an amount not less than $800,000 for all ANI claims arising out of a single occurrence and $100,000 IRV for any one person in a single accident or occurrence. C. Automobile Liability Insurance in the amount not less than $800,000 for all cla!�i arising out of a single occurrence and $100,000 for any one person in a single accident or occurrence. D. Owner's Protective Liability Insurance. The contractor shall also obtain at its own expense and deliver to the City an Owner's Protective Liability Insurance Policy naming the City of Jefferson as the insured in an amount not less than $800„000 for all claims arising out of a single occurrence and $1.00,000 forany one- person in a single accident or occurrence. E. The Certificates of Insurance furnished to the City showing proof of compliance with these insurance re- quirements shall contain a provision that coverage under such policies shall not be cancelled or materially changed until at least fifteen (15) days prior written notice has been given to the City. - IN WITNESS WHEREOF, the parties hereto have set their hands and AII seals on the day and year first above written. CITY OF JEFFERSON, MISSOURI :- OR ATTEST: City Merk HAROLD G. BUTZER, INCORP014ATED BY Harold G. Butzer, President ATTEST: /n�WV17 A