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HomeMy Public PortalAboutORD10361 BILL NO. D SPONSORED BY COUNCILMAN Davis ORDINANCE NO. 10361 AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH THE CONSORTIUM OF GOVERNMENTAL COUNSELORS, INC. FOR ORGANIZATION AND MANAGEMENT STUDY. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The Mayor and City Clerk of the City of Jefferson are hereby authorized to execute a contract with Consortium of Governmental Counselors, Inc. for organization and management study for a sum not to exceed $10, 380.50. Section 2. The contract shall be substantially the same in form and content as the contract, Request for Proposal, and Proposal attached hereto as Exhibit A. Section 3. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed %- I/- Rs ° Approved ARM L Pre iding Off i r Mayor ATTEST: City Clerk t.i V ' January 15, 1985 Contract for Service City of Jefferson, Missouri and Consortium of Governmental Counselors Inc. The City of Jefferson, Missouri, hereinafter referred to as City, and the Consortium of Governmental Counselors, Inc., an Illinois not- for-profit Corporation, hereinafter referred to as CGC, do covenant and agree that: 1. CGC will diligently pursue inquiry into the organization and administration, including policies, programs and procedures of the Police Department of City, for the purpose of deter- mining and making report as to what changes may be necessary to continue the Department's growth as a modern, professional and aggressive .organization. 2. The findings, conclusions and recommendations of CGC will be reported fram time to time to the Ad Hoc Committee of City set up for this purpose under the chairmanship of the Honor- able Mayor George Hartsfield; and that a final written report will be submitted to City in fourteen (14) copies. 3. The above described work reflects Plan A of the CGC proposal of December 17, 1984, in response to City RFP of November 23, 1984, both or which are„ by reference, incorporated herein. 4. Upon completion of Plan A, CGC will render to City continuing service (Plan C) at an average rate of one and a half (11) man days per month over a period of six (6) months, for the purpose, among several of: a. Providing continuing counsel and assistance in the implemen- tations of Plan A; b. Such other assistance as may be agreed upon between the parties as represented by City's Ad Hoc Committee and CGC's President in furtherance of City's objectives for the Police Department (1 above). 5. Further that, in the course of the execution of Plan C, CGC will particularly scrutinize opportunities for the strengthening and improvement of City's police services resulting from the recent, current, and anticipated retirement of a majority of senior com- mand personnel, and report thereon to City's Ad Hoc Committee. Provided, however, that insofar as such may enter into areas described in CGC proposal as Plan B and/or B1, such shall be- come, if to be performed, addenda to this contract. w -2- 6. CGC will submit to City, in whatever form it may reasonably prescribe, regular. monthly ,statements for services and expenses with appropriate accounting for each. Plan A bees of $300.00 per man day, estimated at 11k man days, conditioned upon satisfactory support in providing "office space, technical, clerical and printing assistance as recyuired by the consultant which should be understood as a part of the proposal."(RFP page 3). Expenses -- as actually incurred but not to exceed $65.00 per man day. Travel -- as actually incurred, employing lowest cost commercial air -- Chicago-O'Hare or Midway-Columbia, Missouri Regional Airports. Plan C Same cost and expense stipulations as for Plan A. 7. CGC will, insofar as possible, employ the services of personnel of City as set forth in the RFP. S. CGC reaffirms to City the assurances set forth in its proposal, such being incorporated herein by reference. 9. CGC agrees to initiate work hereunder on a date agreed upon with City, but in no case later than 30 days after the consummation of this agreement. For the Consortium, of For the City of Jefferson Missouri Goverrunental Counselors, 30C Franklin M. Kre ,Pres ent .m 454 . dames M. Rochford Secretary/Treasurer REQUEST FOR PROPOSALS ORGANIZATION AND MANAGEMENT STUDY FOR JEFFERSON CITY POLICE: DEPARTMENT 1. Request. This document constitutes a request for proposal to provide an organization and management study for the Jefferson City Police Department. 2 . Special Instructions. A. Proposals must be signed and returned to the City Administrator by the closing time and date specified. The bidder's response should include an original document plus two copies . B. The bidder must respond to this Request for Proposal by submitting all information required herein in order for his proposal to be evaluated and considered for award. Failure to submit such data shall be deemed sufficient cause for disqualification of a proposal from further consideration for award. C. Any award of a contract resulting from this request will be made by written notification from the Office of City Administrator. D.. A technical question and answer conference may be held with one or more of the bidders prior to the awarding of this fe contract if deemed necessary. 3 . Background. The City of Jefferson is organized under -the statutes of the State of Missouri as a third class city. The City has adopted the city administrator form of government by ordinance as authorized by the state statutes . The police department is organized under the statutes with the provisions pertaining to the establishment of a merit system and a police personnel board. The police chief is an appointed position and not an elected marshall. The police chief is appointed by the city council upon nomination by the mayor and city administrator. The police chief works under the general supervision of the city administrator, and is the operating manager of the police department. He has responsibility for the supervison of 71 employees, 58 of whom are sworn police personnel. The department 's annual operating budget for the current year is $2,.361, 590. 4 . Study Objectives . The Jefferson City Police Department is at a point of transition in that the majority of the ranking officers in the department have either recently retired or will be retiring within the next two years . In recognition of the fact that with this amount of turnover in ranking position and the subsequent shifting of authority to different personnel within A l the Police Department structure, the City Council has decided that this would be ,a proper time to study the organization and management of the department to identify areas which could be improved by various means . It is the intent of the City that a professional consultant conduct an independent and comprehensive study of the Police Department to determine what changes may be necessary to continue the department's growth as a modern, professional and aggressive organization. This will be the main thrust of the study. Other related objectives might be, but not limited to, such factors as as : A. Examine crime statistics and evaluate effectiveness of the department with regard to crime prevention, detection, apprehension and prosecution. B. Examine the department relationships with other govern- mental agencies and resources having a bearing on the operation of the department. C, Review and evaluate operational practices. D. Review and evaluate manpower allocation and utili- zation in patrol, traffic, investigation, and support activities. E. Review and evaluate personnel management techniques in- cluding performance evaluation, education, training, disciplinary procedures, and rules and regulations. F. Determine the feasibility of career programs for officers and supervisors. In particular, evaluate a draft of a program currently being considered. G. Review the report writing procedures and record manage- ment system. H. Evaluate supervisory style and effectiveness at all levels within the department. It is expected that a considerable number of interviews may be required to accurately make evaluations and recommendations as stated above. 5. RE al Content. A. The proposal should specifically state the areas to be assessed in the study. It should reference, but not be limited to, the items included in the Study Objectives section of this request. B. The proposal shall describe in detail the methodology proposed to be utilized in the completion of this study. w C. The proposal shall contain a work plan that describes the activity and tasks which will be undertaken, their interrelation- ships, and an estimated completion date for each task. D. The proposal shall contain the qualifications of the staff person(s ) to be assigned by the consultant to this project. Those qualifications trust demonstrate the person has the specific expertise and experience consistent with the goals and objectives of this study. If more than one staff person will be assigned, the responsibilities and degree of participation of each staff member must be specified. F. The proposal shall contain a schedule of hourly or per diem billing mates for each classification of professional staff assigned to the project. Direct expenses expected to be incurred in the conduct of this studv shall be estimated. The proposal must contain the total fee to be charged for the entire project, which amount may not be exceeded. F. Throughout the study process, the consultant will be expected to review preliminary findings with the committee composed of Mayer George Hartsf_ield; President Pro Tem Craig Davis; President of the Police Personnel Board, Don Shinkle; and City Administrator Gary J. Hamburg. At the conclusion of the ,study period, the consultant will prepare and submit a report setting forth the findings, conclusions, and recommendations to this committee for review. At that time, fourteen copies of the final report should be submitted. The City will provide office space, technical, clerical, and printing assistance as required by the consultant, which should be understood as a part of the proposal. 7 4 r[, F t 7 f !I LY i , !kl 11 .: r . . . s t '.Cif ISM" ' IU I O1� GOVEP,NmE `AL COUNSELORS, I TC. i}kS "3 's 'j� � + THE F1(Jr,'►A1UTEAI5 !Fr_ 4 � i 1625 HINMAN AVENUE . ; t EVAINST4N,1;.I 1N01i 60201 `1. . } . . . . . / CJ 11 " CGC 124 • t . J r .4.. ,. ' .. .. I t Y 11FC r M1. l ��y✓% rr{ ., rr �� 7 ' .:rl �I I.bt t .—l'—',t T 1. r sN �- t .v 1. jt ,r , ` F ,ITS° OF JEFFERSON :,: '11 x biz, J�fi£exs�n City; Mlss�uri ,,: h t z� it +;' ,+ PROPOSAL �tx O' ' _1 �:'_,";� -, � APMINIS'TRA"FIVE A 7D OliGIsNI�i"tIONAL-STUDY ,s r "•1.,t , t it } p t. r 2, 4Y ti M1 of. Lhe t. rt i .t.; Jr } t +. p,: . 'r r v' J1�I;'ERSQI�I CITY POLICE:_LPL'FARTM�'NT .: y 11.1 ty, . S d t a. 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' t fit. / I y(, [ i `., t .r t Spi P,I 4i>t VIV1 s j t !` Y : 7, ., ar t to 'ill t + t t Y ��,{�\�j t C�11 fi� f f! j ;r li.t . ., . , f j .a t i+ f iiit,}tY.ik t+4 s s 1 ..lamaujAi1 iYJi1<.1Y0 w - r r, „t 1. .. " t I.,hr t + Iroc ec (rte forfrlfa)SA=of rdl nok 1981: t ,iF �Slt F:�,F+k 4 F t 1 t � �y�.1� r Ii , At ."3 ` �3 t 'A-JNSOIt'nUM OF GovERNMEmm COUNSELORS, INC. THP HOMESTEAD 1625 HINMAN AVENUE EVANSTON,ILLINOIS 60201 to aAT H.CUTLBR Chdril tit of dte So•rd Iwnon-CAiitumis EV"Co. (312)869.2770 GEORGE D.EASrAfAN Ern.)'n>f:Cx.)mt. Katz Sraee Urthc W • BYRON ENGLE Director of P.S.(Ret.) A.I.D.U.S.Dept.ofState wnLIAM PRIEDLANDER =h..Hum-Savior utd t7onvmnity Otg PATRICK F.HEALY aiel��Ca„miaion December 14, 1984 JAHES D.HEMPHIII. GA He�mphW Jk Asad�t� " RICHARD L HOfAX3ALH UAnmsiPryorloan'(RStt�.>°F �` Mr. Gary J. Hamburg � City Administrator Ewri Am GM&sumUWVM" John C. Christy Municipal Building Eftpr RLMZM DcR-Gift N 320 East McCarty Street Eft Prof.,Dept•of i'o�cv Saud;a Y U.ofmirmitrtChicno Cirl Jefferson City, Missouri 65101 HARVEYDEILM] L= addof Police low•rity.fotva NATHANMT_NAT*XANSON Dear Mr. Hamburg: En itwPro awofLaw Northweacm Univzrtity HON.GEORGE H.REVa=M On behalf of the Consortium I submit herewith S.-E , `°", (r ei" our response to your request for proposal of November MATn-svL.RC5CCKW LL 23, 1984, for study and report on the organization )'Humes E=C.Div-NE Iliirtoit 1U tingC wril ort and administration of the City of Jefferson Police TOSEPH 1F.�S.HQPER Department. IVotthtsertctrtUnivetrity PEHCYA.[YOOL) Should you or your colleague officials have WWI.. RoaaRTl woc1D need for further information or extension of our C r l(Eta.) study rationale, we shall, of course, respond promptly Uitired Sw e+Amty •CHARLESC WURMST Dr and fully. SmkwEme VP(Ret.) Semr.Rocburk&Cnrtpmy AasOCIATM We are all grateful for your prompt response to CJ SC«ttt,ht our request for additional information which assisted Thal L..luobs✓StAtroc..Ire. materially in the formulation of our basic proposal �� ELaMETER (Plan A) and the several. related options thereto. ateahire L:d. YEANENNE ICH Sincerely, Consul Humor Rwmoct CF ARILS J.PIERCE Deputy Fire Co mrtistloxr(RctJ Ctsk*Fite Dcpa- WAL J.SurMES JE.CAndii e University Franklin M. Kreml oP� President •FRANiU.IN AL$k.EMi.,Pm. Vice Prel(Ret.) Nathwearm Unhwsky Encl. •YALE nRONZLIN,v.Pies. Prof.,of Eusiaca Ecrntanks UniversityofMicMip " ED%7N T.HAEFSL.E,V.Pro, Gxttorrium of Gtwanmrntsl couril lar -IAME8&L ROCHFD11LD.Sa.•71eaa. Cify0i Prfice(Ra.) VIL'OS ROBERT E.BROOKER.ChAirl Erecu CorpsofC]tksgo Ma� ugotnoty Wtrd — •••CWm u Erml CnrrottoM of the u MINIrttW MAWSII.ITM.Ui fmoy wed(not fcnrrofis)Stems dflYlVW,1981 INDEX Section Page Summary Descr R ion Consortium of Governmental Counselors,Inc. 1 ss of Into oration (Not-for-Profit) 2 Ulm Stai:emmn Consortium Position 4 Proposal A Response to RFP 1 Methodology and Rationale 3 Phased Study - Description 4 Work P3.an: B Man Days - Plan A (RFP) 1 Man Days - Costs (Plans A,B and C) 2 Chart 5 PersonnQl As�i.gmaentr, and Specific tions C As s i.graments 1 Curricula Vitae 2 agIgnces D TEE C01MCRT= OP GOV°,' WT.AL CCUNS=RS, INC. io The Ccneaartiv. of Governmental Counsalora, Inoo is a not-for•-profit(l), professional organizations that offers low cost assistance to public officials — prl=ipally state, county and municipal on a wide range of current prob- lem. Ting Mambo= of the Consortium are leaders in their respective fields =ivex-.ity teaching and research; business and finance; industry; and, gove-rur meat, The Associatas are leaders in highly opecia>slized areas or are nascent generalists of groat promisee Affiliates spare both categories. The Consortium. mis established to assist officials of state and local gsaverffiento as they deal with the problems involved in maintaining adequate public services in the face of dimluishing resourcese Mw concept of tba g Ambers was to bring together from univea- asaitiesa, busiaeas9 1ndustz7 =d gs rwmment the beat minds and experience pro- curable to wozk soroeso the broad spectrum of major went problems of state ' and local officials at low costs It was concluded that the high intellectual and experiential capacit7 needed could best be provided through the organiza- tional darice of a not-for-profit consortium which can offer a highly challeng- ing oppo to the Members to deal with major problems without the constraints imposed by d4 at employment or the necessity of profit. These conclusions were reinforced by the belief that9 vith ac& notable eaoceptiona, state and local officials snuffer critically fit Uses absence of counsel and assistance of the breadth and levels -&%sllable the Cons crtivsse The cost of the Consomtiun's assistance and advice is low. In addition to being a cheered not-for-profit organization, the Consortium has no salaried officers, ma mbe= or associates p and operates on a case-to-case, no-frills budget. Cost of the Consortium service is usually determined by the complexity of the problem and thn cost to the Cons(mtivm of providing an effective level of competence., The corgamtion is internally umderaaritten. It is anticipated that incomcs derived from the assessment of overhand on fees will be sufficient to maintain the. corporate operation, Funds are not required to support the Members, who receive neither ealas T nar retainer. Income to Members is derived i'row pant for vervicea'.s renderad to clients. The Connoxtivm is governed by a Board of Directors, who elect corporate officers to the positions of President, Vice Presidenti Secretary and Treasurer as required by Illinois Corporate Law. By Laws, Mules and Budget are available on request. Incorporated not-for-profit, State of Illinois, 1981. 1 00,VS0RTIIII'kOF COVIMMU 'AL COUNSEWRS INC. (wo) FORM NP-29 File in Ouplicate ARTICLES OF INCORPORATION UNDER THE GENERAL NOT FOR PROFIT CORPORATION ACT (Please type or print using black ink) (J7o Not Write in 77•it Space) Date Paid EXCERP°I' Filing fee $50.00 Secretary of State,Springfield,Illinois. Clerk We, the Incorporators IN*t test then wrey) Address Incorporator's Names Number Street City State _Richard W. As le $,Mal 3200©ne First Nat' l Plaza, Chicago,_ TL Betsv E. Johnson Suite 3200 One First Nat' l Plaza, Chicago , IL 60603 P_7r' Suitt 3200 One First Nat' l Plaza. Chicago , IL 60603 Directors' Names Number Address Sheet City State Ya�taen Un. .v. of Chicago, 1101 E. 58th St. , Chicago, IL 60637 Robert > , t<utler P.Q. Bgx 9762, E1 Paso, TX 79987 Byrn Engle 5301 W st .E.ard Circle, Bethesda, • MD 20816 . 4 Ghrare C. Wtxrtwtodt, 201 North. Greece Bay Roads Lake Fore$t} 111. 60045 Franklin X. Krmi 1625 M=an Avenge, ,Lvenston, II, 60201 James Ne Roohfo=d, Jr. 6881 N. Toniq, Chicago, n 60646 S. The purposes for which die corporad6n Is organised arm. . The Corporation is organized exclusively for civic, scientific and research purposes and more particularly, to make available and provide direct staff--type aswistance to state,, county, municipal and other governmental officials in resolving or managing general and specific public administrative problems for which such officials have legal responsibility, including those problems as have developed and shall develop from the growing Federalism and its implementation by way of block grants; Insofar as approved by the Board of Directors, to make available and provide direct staff,-type assistance to private and public agencies engaged in, associated with or involved in resolving or managing general and specific public administrative problems. _ .. 2 (DO NOT WRITR IN THIS SPACE) To as Filed FORM N1546 Date In Duplicate Filing Fee t+aoo ARTICLES OF AMENDMENT Filing Fee $ to the ARTICLES OF INCORPORATION Clerk under the GENERAL. NOT FOR PROFIT CORPORATION ACT To CMMVM= Secretary of State, Springfield, Illinois. The undersignai corporation,for the purpose of amending its Articles of Incorporation and pursu- ant to the provWons of Section 35 of..the"General Not For Profit Corporation Act"of the State of Illinois, hereby executes the following Articles of Amendment: 1. The name of the corporation Is• CONSORTIUM OF. GOVERNMENTAL CO�j5�J?TP�NTS, Inc; 2. There are r,n members, having voting.rights with respect to amendraents.c (insert •.Uo•. or "00me") (Strike paragraphs (a), (b), or (c) not applicable) 3. p s dT-Ieeld Quamnam in1mvitee-tio-e-74"al members 04 ithe-corps"'Wen (c) At a meeting of directors (members having no voting rights with respect to amendments) held on October 21 , 19 81, same receiving the votes of a majority of the directors then in office, the following amendment or amendments were adopted in the manner prescribed by the "General Not For Profit Corporation Act" of the State of Illinois: RESOLVED, that Article 1 of the Articles of incorporation of the Corporation be amended to read in its entirety as follows: "l. The name of the corporation is: CONSORTIUM OF GOVERNMENTAL COUNSELORS, INC." 3 (Ova) 1 INS S[S*MY S TATLI=, T Consortitnn of Governmental Counselors, Inc. Position City of Jefferson Study of Police_ Department 2rZa.nzation and Administration The response of the Consortium to the City of Jefferson Request for Proposal (Letter of City Administrator Gary J. Hamburg -- November 23, 1984)9 is conventional and fully within our competences. If selec- ted for the work, Consortium will thoroughly study and faithfully report on the administrative and organizational problems and recommend effec- tive, sensible correctives and improvements. (Plan A) The relatively low cost quoted reflects Consortium's incomparable experience and its philosophy of costing at the lowest possible level.* We have, however, offered unsolicited options Plans Al, B, B1 and C. We neither expect nor recommend that all of these be opted for by the City; nor are we motivated by desire to fatten the contract. Rather it reflects Consortium concern that the remarkable opportunity presented City by the turnover of almost all of the senior officers of the Police Department may devolve into a Catch 22 situation. Consortium Members and Associates who are part of the eight man Criminal Justice team agree that it is usually desirable, frequently imperative that the organizational structure and administrative pro- Aft cesses (management) of a police department be adapted to the manage- ment styles competences even, perhaps, the administrative prejudices of the Chief Officer and, if possible, his senior staff and command. This possibility is severely "limited in the largest of our police de- partments. It is, however, highly possible -- given the will of the governing elected officials -- to do so in the departments of medium size (or smaller), and,more important,to ultimate success since the persona of the Chief Officer is much more real to and impacts more heavily on the rank and file. Given this, we of the Consortium, are concerned lest an excellent analysis of the department's needs, translated into catholic recommen- dations (and implementation) nevertheless widely miss the administrative (command) route the yet to be selected Chief of Police knows and will travel. In an attempt to protect against such an unhappy collision of structure and method, we have offered some extraordinary options, in addition to the standard investigation and report (Plan A) and optional periodic review and counseling (Plan C) normally pursued by the Consortium Criminal Justice team. Thus, we have reluctantly offered Plan Al in the event City decides it wishes to proceed with implementation of recommendations before the naming of the successor Chief of Police. *Incorporated, not-for-profit State of Illinois 1981 4 Plan B, on the other hand, suggests CGC development of a profile of the successor Chief and, insofar as possible, his senior staff and ccmmnd. This to be followed by Plan B1 which contemplates adjust- ment, revision, addition to Plan A to accommodate, reasonably,to the developed profile. This, in turn, caused us to suggest that Consortium indicate alternatives to its Plan A recommendations. All in all this is a narrow line to hold to -- but it can be, whether the Consortium plays a role therein or not, provided only that the possible difficulties arising from an otherwise remarkable opportunity are appre- ciated. That is the sole objective of this summary statement. Franklin M. Kreml President Evanston, Illinois December 17, 1984 (For the Criminal Justice Team) JEFFERSON CITY, MISSOURI PROPOSAL INTRODUCTION The Consortium welcomes the opportunity to present its proposal for the conduct of studies of the organization and management of the Police Department of the City of Jefferson. The Consortium is parti- cularly attracted by the City's emphasis on the identification of specific: areas calling for improvement by necessary changes, and, importantly, we suggest, counseling as needed on the implementation of major recommendations accepted by the City. Consortium members have preferred such an arrangement, allowing for maximization of results with low expenditure of time, even while allowing for such extension of counsel. In short, the working philosophy of the Consortium is -- "fix it" only if it's broken and there is no better way; go the better way or fix it as directly and economically as possible; monitor and counsel until it's working. We now respond to the objectives set out in the City's request for proposal of November 23, 1984, with our administrative views thereon and offering certain additional service options as may be elected by City. General -- The Consortium recognizes the validity of the City Council conclusion that the current retirement of a majority of the rank- ing officers of the police department and the resultant transi- tion period provides an unique opportunity to study the organiza- tion and administration of the department to identify areas sus- ceptible to improvement. The Consortium has had extensive experience in such work, both as a corporate entity and in the individual professional experience of the eight Consortium Members who make up its Criminal Justice team. In total, they have over a period of years successfully dealt with such problems, either as public officials charged with the responsibility therefor, or as staff of such field service organizations as the Traffic Institute of Northwestern University, Public Safety Institute, Purdue Uni- versity, or the International Association of Chiefs of Police. State, county and city police departments served by our Members total over 150, ranging from a complete reorganization of the California Highway Patrol and the Illinois State Police, to reorganization of the police department of West LaFayette, Indiana (Personnel strength 12) . In addition to a high order of expertise, the Consortium whose members have all volunteered for service in CGC, bring to such work an impeccable record of integrity and objectivity. 1 " Consortium Approach to Problem as Defined by RFP of the City of Jefferson I. Evaluation of the total demand for police service in the City of Jefferson -•• projected through 1990. a. Analysis of police records 1983-1984, including crime reports, communications records and review of complaints. b. Prioritization of service demands by-type, permitting evaluation of levels of demand measured against such basic criteria. 2. Analysis of the effectiveness of police response and follow up in terms of adequacy of response, quality of investigation, arrest and prosecution record review. 3. Critical examination of current pro active work of the police de- partment (particularly as to its relevance to the recorded experi- ence--as reflected in 1 above) and insofar as possible, evidence of community impact thereof; this by interview of targeted beneficiaries, responsible officers, comparison of before and after experience. 4. Review and evaluate use of personnel resources including: a. Allocation and utilization of personnel compared with demand -- as developed in I above. b. Personnel supervision and management by observation, interrogat- ing and interview of managers and supervisors as leaders-trainers; examination of major incidents records. 49 c. Selection and training programs; review of program material and individual tests (no name) -- basic, specialisticareer.. 1) Evaluate career development program (draft) now under con- sideration by City. 5. Consortium will make careful inquiry into department relationships with goverrmmntal agencies and others having a bearing on depart- mental operations, employing observation, indirect inquiry, media review, informal conversations, key person appointments and inter- views. a. The latter interview process has inherent dangers. These should be obviated through a formal decision by City and Consortium as to parties to be seen, subject matter of interview and inquiry method prior to initiation of such. 6. Consortium will involve itself, insofar as necessary, in a review of report writing procedures and records management by hands on work with the responsible personnel of the Department. It is suggested, however, that the Consortium role be minimized for reasons of time and cost. Indigenous personnel, (of the Department and the Community) should, with oversight by the Consortium staff perform this important, time-consuming task satisfactorily. 2 Methodology 1. Consortium will provide the services of Franklin M. Kreml as Chief Investigator, and James M. Rochford as Senior Review Officer (see curricula vitae) to: a. Review and Evaluate the organizational structure and management program of the Police Department of the City of Jefferson, identifying areas needing improvement and making precise recommendations for such. b. Report on how corrections may be expeditiously and econo- mically effected. 2. As needed, provide additional staff support from the Criminal Justice group of the Consortium in implementing such correc- tive measures subject to acceptance on review of preliminary findings by the Committee of The Honorable George Hartsfield, President Pro Tem Tom Craig, President of the Police Personnel Board, Don Schinkle,and the City Administrator, Gary J.Hamburg. a. Employ, as fully as possible, the staff resources provided to Consortium on site, by City (RFP--"office space, techni- cal, clerical and printing assistance as required . . . .") 3. Provide: City with 14 copies of a final report at the conclusion of the previously described study, including findings, conclu- sions and recommendations. a. In subsqqt1ent discussion in this proRosal,,_ the work to this point is identi:Eie:l as Plan. A. Consortium Rationale The Consortium was established in 1981 (see attached brochure) as a not-for-profit Illinois Corporation to provide problem solving staff service of the first order to public officials at low cost. As earlier indicated, we are particularly attracted by the City's City Council de- cision to critically examine the organizational structure and adminis- trative process "to determine what changes may be necessary to continue the department's growth . . ." We conceive this as requiring -- for greatest potential public benefit -- a careful evaluation and balancing of three variables: organizational structure; administrative process; and the personnel makeup of the comrand and staff. Thus, the development of an orAani- ztinnal structure meeting the conventional standards for such and molding an administrative program dictated by sound standard criteria and concepts may accommodate to the management style, competences and individual, characteristics of the Chief of Police and his senior staff and subordizuate commanders -- or not. It is suggested therefore that, insofar as possible, CGC recommendations for correction of identified organizational or administrative weaknesses include viable alternative application of the principles involved. This assumes that the appoint- ment of a successor Chief of Police will follow the completion of Plan A (response to the RFP) 3 =I mffm���� Aft Thus the Consortium, with all due reserve, offers for considera- tion by City a phased study, review and counseling program as follows: 1. Consortium identification and analysis of organizational and administrative functions of the City of Jefferson Police De- partment with its recommendations for improvements. That Consortium append thereto alternative, viable means of solu- tion or improvement, if any -- i.e., Plan A, 2. Following submission of its report, Consortium, at City's option, extend such counseling assistance as may be needed and desired by City to dement those recommendations for which there is no viable alternative; and further, where there is a viable alternative(s), assist in the implementation of the basic rec- ommendation insofar as City wishes, but, it is recommended not to the point of exclusion of viable alternatives. We identify this work as Plan Al.. 3. At the appropriate time, Consortium undertakes analysis of the management style and administrative methodology of the newly appointed Chief of Police, and insofar as practical, the style, concepts, and competences of his senior staff and command. Con- sortium would, from such, develop a command and staff profile, beginning with the Chief of Police. We identify this work as Plan B. 4. Given such profile, the Consortium would, in concert with the senior Committee (Mayor George Hartsfield, etc.) weigh needs and develop the most promising of the organizational and administrative change options developed in 1 above, suited to the management style and competences of the Chief of Police, his senior staff and command. We identify this work as Plan Bl. 5. Following submission of the final report (Plan A) and regard- less of whether City and Consortium agree on any work under Plans Al, B, or B1, we recommend periodic follow up counsel- ing by Consortium (Plan CC) . Such counseling would insure effective technical implementation of Plan A approved plans, policies, procedures and programs. A standard service of CGC, the methods employed therein by the Consortium would range from hands on technical assistance, through policy and career development concepts, to the identification of and prescription for meeting newly developing problems. We, following internal executive discussion, have concluded that City would be thus best served at the lowest cost. (See Chart 1 attached and work schedule pages. 10 5- . It is emphasized, however, that the formal bid of CGC, in response to City's RFP, is Plan A; that all other recommendations are options extended to City. 4 i, !}.- 9 ,� • t ' . 1y 1. .t,t` t t., .z .` , 4: 7 1 1 . . . 2 t + . 1• } 1. , ' r .tt '% t 1 t 1 l : — ' .7 in. .. tit 11 1'i�,'. 1 • "11�i~y" r �,1:4 t t I i e . . ' r� .I . .. a 44 s' .. , 4 1 1"t a. .. 1� „ r i N'. . 5 t p +Y 7 y f , I. :. ' _ , . i "! 1'! Si. t:.: i I'-., :• I . " 4 �, e j'% . . , . .'... . r .. : . 1 _ - _ ..11 r, .• 1 ,, i �.i 1 . . t r f' .. " 't' !s. { .. c .:i: r � � .. .. }l t' ° � . . < 1 ! f t '1. Ml,,,,.?"i r r r ,: i�A r z. r J r.. ) 1 I t S }. jKt r tt i N' :[1. U Y t j l; Y1j . } l ti. r' i a t r J Y `"' i S i q\ i a i'2 t ) !,,- 1 l fIY `t f. i t` S I ... , 7 t t , !. Ail 4 , c It' 1. .6,♦ �l 5 1 j Art'�4d�-r t:',, 1':.., t` I 'SECTION:_B: ` 14, �, 1 WORK PLAN.11 c�,E F, i i ,II n." ,. h i,p.f' a i a . s;\ii, fr�a 11 gqYk��rl tt 1 �yi, YxE.t�}� W I.. • . . . . �'lrtfi{,1•fT;t�H i• .'1! Iii 'I . , . . .. s n t. (a . t,.�0,t�:.K4.,...,4.t.. ., t :i .., it"FIN Immml M- Detailed WORK PLAN-Man Days PLAN A Study and report (14 copies) on the organization and administra- tion, with focus upon areas of possible improvement, City of Jefferson Policy, Department, completing the following tasks: Est.time(l) Task Detail (man days) 1. Evaluation of total demand for police service (prioritized) 1 2. Analyses of the effectiveness of police response and follow on the several levels of priority. Communications adequacy determined 2 3. Critical examination of current pro-active work of the police department 2 4. Review and evaluate of organic arrangement and use of personnel resources. Evaluate proposed career program 2k 5. Inquiry into departmental relations with goverlunental agencies and others lk 6. Oversight of review of report writing procedures and records management 1 7. Final comprehensive review ; will include sharp focus on personnel management tech- niques and supervisorial and command effectiveness generally 1 ilk Time estimates contemplate staff and technical assistance from city resources, particularly in the recovery and compilation of data. 1 . OVERALL WORK FLAN SCHEDULE PLANS A. B & C With estimated costs PLAN A Focus on response to City of Jefferson RFP FEE 11k man days (over 90) @ $300.00 per day $3450.00 Expenses (Actual--not to exceed $65.00 per day) 11k man days @ $65.00 per day 745.50 Travel (Estimate 3 trips-Chicago-City of Jefferson 750.00 Indirect Costs (Est.) 500.00 $5445.50 PLAN Al (Optional) Assist in the implementation of (Not recom- those recommendations (made in final report) mended) not susceptible to change. (Absolutes) FEE 4 man days over 120 @ $300.00 per day $1200.00 x .2nsei 4 man days @ $65.00 per day 260.00 Travel (Estimate 3 trips-Chicago-City of Jefferson 750.00 Indirect Costs .. (Est.) 200.00 $2410.00 2 PLAN B (Optional) Determination of management style, competences and administrative disposition of successor Chief of Police and, insofar as possible, that of his senior staff and command; report thereon to City. FEES 4 man days over 45 days) @ $300.00 $1200.00 Expenses (not to exceed $65.00 per day) 4 man days @ $65.00 per day 260.00 Travel (Estimate 2 trips-Chicago-City of Jefferson) 500.00 Indirect Costs r� (Est.) 200.00 $2160.00 PLAID B1 (Optional) Based on findings and conclusions in Plan B re management style of successor Chief of Police--and senior staff and command -- review, amend and/or provide addendum to basic report (Plan A) and assist in implemen- tation thereof. FEES 6 man days (over 180 day period) @ $300.00 per day $1800.00 penses ($65.00 per man day) 6 man days @ $65.00 390.00 Travel, (Estimate 3 trips-Chicago-Cityof Jefferson) 750.00 Indirect Costs (Est.) 300.00 $3240.00 3 PLANCN CC (Optional) Technical,administrative and policy follow up and counseling on all substantive work for City of Jefferson -- Plan A to Bl inclusive. Cancellable by either party on 30 days' notice. FEES 9 man days (over 180 day period) i.e., 1# days per month $2700.00 E-.%-.penses ($65.00 per man day cap) 9 man days @ $65.00 585.00 Travel 6 trips-Chicago-City of Jefferson 1500.00 Indirect Costs (Est.) 150.00 $4935.00 NOTES: The figures quoted on each of the above Plans represent Consortium's best estimate of ceiling costs. All time estimates contemplate staff and technical assistance from City resources -- particularly in the recovery and compilation of data requested by CGC in fulfillment of its contract with City. Expense estimates of $65.00 per day are a capped maximum by policy of CGC. Should City elect any Plan in addition to Plans A (basic response to RFP) and Plan C (six month follow up counseling) , travel costs may be reduced by combining work on more than one Plan on a a single trip to the City of Jefferson. Any trip to City of Jefferson which could properly be made to coincide with an official trip to Columbia, Missouri, would reduce travel costs for both cities. 4 a O N M Cl 44 S � tn Ao 44 O 4 v a� a 4) a o a °a, a 0 o a 0 10 Gl Q, v 44 PC) M 9 3 4a � FFF333 � .[ c 44 0 w° 6 0,�i w 0 u q� v q 41 N N N a 0 c�a P-4 Q' N �H -A N - M N ro r+ v � ° M 41 1 ,0 r° u � H (A H rt, W O A P4 1" W 44 v 4a 1 U C f(D j ° Cn LH a) CL o x 0 PIa� wu sy' U O U ln of C7 4pi 0�f v] "o D+ M O "✓�� 0 U A ra 0 U N 3 t Pi 0 m u 41 X 0 0 v v 10 -H -H N & V -H G a g `� .0 u 0c �P b x ;�N 4J 4-) P 41 b '°,� r-1 X07 u N b C. 0 a u q co La � 8 N O U D +p : ro 41 O A 04 0 '0 a 44 93 p°4 u00r o ° te iq a+ *H CO 4J v] d s 0 a a °a a 'Cd O 17 O a] cf I U a 41 - g' b Wa° b yo a u °p co m 4J a 4-1 u pq gy c° g24 b p o a v N d N O CO 1 Oj I U cd U 3 ca H C, Rim H N Cq N W N U N H p r-1 N cn �1 910 1? ca b 8 N 'NU y 1 'ND y v v v v s 4'.;,ti.s .. I .. ki f(t .£. {a r t ` , .. f . . 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"­,,L,n �/ }L,f 11, I h ;, .A?s•} ( SECT10N .0 ;fir Y t M'�; ^� ,4 t " ASSIGNMENTS. �'r I v k „. ( :k t t . e +. {� t C 8' s rY •L..+ .. 11.:��� (�1; `z r . a•r"' d. I'l 1? � h } +P tYk'It. rd It) '} f f.ill,� ..*=t Ah ram Assi Assignment Pro � a General: The 36-Membar Consortium is multifaceted. It is presently en- gaged in such highly divergent work as the development of basic policy for the Urban Mass Transit Administration of the U. S. Department of Transportation (2 cooperative agreements -- IL-05-0055 and IL-06-0057) to the revitalization (profitability) of an industrial organization in Chicago. In no area, however, does it have tha strength (eight members) it brings to the field of criminal justice, with particular strength in the field of municipal law enforcement. i raanization and Staffing: The executive process of the Consortium has selected from its criminal justice group for such work as may be initially undertaken in the City of Jefferson, Missouri: Franklin M. Kreml President Consortium of GoverL ental Counselors, Inc. Chief Investigator James M. Rochford, Jr. Secretary-Treasurer Consortium of Governmental. Counselors, Inc. Senior 'Review Officer (See curricula vitae immediately following.) Technical review of the work by Mr. Rochford will be provided at no cost. The selection of the Chief Investigator was based on Mr. Kreml's long recognized professional peniority in the field of criminal justice and his extraordinary competence in the field, presently evidenced in his work in Columbia, Missouri. Mr. Rochford's well deserved -credentials combined with his recognized proclivity toward sharply critical analysis coupled with a dedicated in- terest in municipal law enforcement, dictate. his selection as Senior Review Officer. Specification of Study: Except as may otherwise be agreed, the Consor- tium will focus upon an identification, aualysis and prescription for correction of such problems or conditions primarily in the police depart- ment as deter the maximizing of its effectiveness in the achievement of its defined objectives. It is the view of the Consortium that the initial work of identify- ing, analyzing and presenting corrective courses of action (Plan A) may -- with follow up counseling and assistance (Plan C) from CGC meet the city's needs. Should this not be so, then insofar as required by the City, CGC has delineated affordable alternative action in dealing with such other problems and conditions. (Plans B and B1). 1 SUMARY BIOGRAPHY JAMES M. ROCHFORD, JR. Secretary-Treasurer Consortium of Governmental Counselors, Inc. Superintendent of Police (Retired) City of Chicago U. S. Array -- 96th Inf. Div -- Pacific Theatre(l) 1942-46 Statistical Engineer -- Western Electric Co. 1946-47 Patrolman to Superintendent-Chicago Police Dept. 1947-77 Some principal accomplishments as Superintendent 1., Improved standing of City of Chicago (crime rate)from 33rd of 56 cities to 50th of 57 cities. 2. Activated 911 telephone call system. 3. Present officer guidance program. 4. Rank and file language training. 5. Improved conpputer technology. 6. Initiated Operation Stop Crime. 7. Initiated Beat Representation Program. (Citizen Involvement) 8. Initiated Supervisory Section program. 9. Initiated psychological stress relief operation. 10. Conceived and developed an investigative program for investigation of complaints of excessive force. Became a model program entitled Office of Pro- fessional Standards. Vice Pres.,Corporate Affairs and Governmental Relations Bully Manufacturing Corporation-Chicago 1977-84 Awards -- Recipient of many civic awards, particu- larly for his leadership as Superintendent,Chicago Police Department. Decoration -- Bronze Star .(V) with Oak Leaf Cluster. Education -- Aright .junior College Chicago DePaul University it Northwestern University Evanston, Ill. (Traffic Institute) Diploma (Honors) (1)Leyte & Okinawa, twice decorated. 2 :asca� c FraWclin Ho Kreml, President Consortium of Gove==ental Counselors, Inc. (Not-for-profit) 1625 Hinman Avenue, ftanston, Illinois 60201 Phone: (312) 869-2770 a�tiont 1929-32 Jobe Narahall Lair School — J.D. 1925-29 Northwestern University 1923-24 University of Wisconsin P.rofessicraal Canors 1961-Presents gA;aet Consortium of Governmantal Counselora, Inc. (Not-for-profit) 1960-Pvesents Ovamitant. I brthwastorn Oniversit7l, Transportation Center; Noi t wente= University, Traffic Institute 1975-1980: Aggg 1g le Aj&9S.t,?_r# Northweatern University, Transportation Center; .qgw—a p Northwesttarn University, Traffic Institute 1971®1975t t'e de a Chief E L qwative Officer Motor Vehicle ISanufacturer's Association of the United Statee, Inc. Detroit and Washingtong D.C. 1960-1971, President. Police 2*ard, City of Chicago (uncompensated) 1936-1971, Northwastern Unive=ity tic® „went - �ixa a & Devel2pmant 1962-1971 aimed and D cated Tz-an orta:tiow Cep 1954-1962 t3rMELZ a Tiirectoad Tr £ic Institute 1936-1954 (on military leave �.,.��. �. Jue�42mFeb."4�) 1, 19541 Mgggged Di= tad Traffic Di.cna ra snterat#orm l .4Agocia:tion of fiefs of Police 1935-19368 .ME--eeg i sd, Lid &Lett Invtitute. Purdue University 1926-1936: Traffic Division Commander and Director Accident Pavention 9lu eaaar Aston, Illinois Police Deparbwnt 1924-1925: ant APd ZgM_tXr_Chtgjfq U.S. Duaaza of Public Roads - Motor Transport greys Cook Couaty, Illinois and State of Ohio 1942-19673 fttgn to er nera1, Ammy of the United States (Rat„) Uniktionat (Ivroi'offemiona3 — Partial) tic Club of Chicago American Society of ex4minologr Tnts=sticnal. Association of Chiefs of Police (Fife) Nilitery Order of tho World V&= (Life) Axsociation of the United States Ate' Sassatim lecturer - ton U.S. Universities (SPWAa l proemm in Traffic and `1'raasportation) Accident Iwestigation Naaua9. (Co-author) Evidence Handbook for Police (Author) Northwestern,by D hxestera Univrseity Lae School) +e&n 'iigmove Traffic Nct- and the Police (Co-author) Anm1n of the American Political Science Association (2) (Author) Beecwoft Leottr++e (author) �� � artAoles9 positioana, policies, and speeches (Author) Dtcora�tm Numerous civic, professional and military swards and decorations. 3 Biography FL4NnTN M. KREML -2- Civic Activities (In part) Chairman, President's Task Force on Traffic Safety (1969) "Mobility without Mayhem," Published by U. S. Superintendent of Documents (1970) Vice Chairman and Member of Board, National Safety Council. From Member and Chairman various public safety committees and conferences to Vice President, Traffic and Transportation, Board member and Vice Chairman (1929-1962) . May 1982 r jr/ tFr A 'ti t t 'I t • t. i • t t I ,nr�' t.i, t r.' • t i µ,`IM ^�� 1 L 1 t t ty 7:t• `ftF J SECTION D, F ASSURANCES t a In Aft RFP JC 114 CGC 124 ASSURANCE TO THE CITY OF JEFFERSON MISSOURI BY THE CONSORTIUM OF GOVERNMENTAL COUNSELORS, INC. Confidentiality of Data CGC agrees to protect the confidentiality of any files, data, or other materials provided by the City of Jefferson and to restrict their use to purposes of performing the contract's approved scope of Project and none other. Equal Opuortunity Employment CGC gives assurance'that it is an equal opportunity employer with- out regard to race, sex, age or national origin. Conflict of Interest CGC agrees that, as a contract condition that neither it nor any of its employees have an economic conflict of interest as a con- tractor to the City of Jefferson. Certification CGC certifies that it neither has been convicted of bribery or attempting to bribe any public officer or employee nor has CGC made are adfiission of guilt of such conduct which is a matter of record, nor has an officials agents or employee of CGC committed bribery or attempted bribing on behalf of CGC and pursuant to the directive or authorization of a responsible official of CGC. CGC further assures: 1. Its full compliance with the Civil Rights Act of 1954. 2. No issue of environmental impact attaches to or will result from work undertaken under a contract resulting from subject RFP. CONSORTIUM OF GOVERNMENTAL COUNSELORS, INC. Franklin M. Kreml President Evanston, Illinois December 17s 1984