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Home My Public Portal AboutORD10367 HIM BILL NO. I"/' - /el. - SPONSORED BY COUNCILMAN_ _----,, b -�t'iO�• ORDINANCE NO. / 1)36:Z AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI , AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AMENDMENT TO THE CONTRACT WITH HORNER AND SHIFRIN, INC. , FOR FOLLOW-UP SERVICES IN CONJUNCTION WITH THE COLE JUNCTION PUMPING STATION. BE IT ORDAINED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The Mayor and City Clerk of the City of Jefferson are hereby authorized to execute a contract with Horner and Shifrin, Inc. for follow-up services in conjunction with the Cole Junction Pumping Station for a sum not to exceed $4940.00. Section 2. The contract shall be substantially the same in form and content as attached hereto as Exhibit A. Section 3 . This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passage 0 5 Approved ; 7 " o P _s id-; �g C5f f icer a r v ATTEST: Cit Clerk r • HORNER & SHIFRIN, INC. Exhibit A DESIGN ENGINEERS/ARCHITECTS 5200 OAKLAND AVENUE ST. LOUIS, M0, 6311 a (i� 4F Il r AREA CODE 314 531.4321 TELEX 910.761.9127 NOV 28 1,08/1 November 27, 1984 PUBLIC WOR.CS DEPT. I Mr, Thomas B. Jones Wastewater Utilities Superintendent City of Jefferson 320 East McCarty Jefferson City, Missouri 65101 Re: Cole Junction Pumping Station Dear Mr. Jones: Mr.. Dave Freise of the MoDNR has contacted me with regard to the requirements for follow-up services for one year after the completion of the construction of the Cole Junction Pumping Station. These follow-up services are a requirement of the EPA grant for the project. You may recall that one of the reasons for the First Amendment to the Engineering Contract was that MoDINR required that an item be added to our Engineering Contract that indicated we would provide these follow-up services. The follow-up services to be provided by the Engineer are to "supervise operations, train operating personnel, prepare curriculum and training material for operating personnel, revise the operation and maintenance manual and advise whether or rwt the project is meeting its project performance standards." The costs for these services are grant eligible; however, the MoDNR has indicated they have set a limit for the amount of time that they are willing to make grant eligible for this service. On the basis of our understanding of the services that they expect and will make grant eligible, we are proposing the following scope of services: 1. Supervise Operations - We will visit the pumping station four times during the one year of follow-up services to be provided. These visits will be at approximately three-month intervals. During these visits, we will discuss the operation of the pumping station with your operators and observe the operation of the facility to see if we note any items that need attention over and above what was called to our attention by your personnel. We will make a written report of our visit to the site and send you a copy along with a copy to the Missouri DNR. 2. Train Operating Personnel - Because your personnel already have been operating a number of pumping stations and because they will have had the opportunity to become familiar with the operation of the Cole Junction Pumping Station during start-up, we would not anticipate any training of your operating personrral other than discussions with them during the four visits to the pumping station. AINPOATE SEWAOE TREATMENT HIGHWAYS SEWI1RAOE F DRAINAGE INDUSTRIAL WASTE TREATMENT STRUCTURES PUMPING STATIONS WATER SUPPLY i TREATMENT SOILS ENCIINEERIN13 /LOOD CONTROL SOLID WASTE DISPOSAL INDUSTRY ENOINEERINO SERVICES ANSENEENSE Mr. Thomas B. Jones Page Two Re: Cole Junction Pumping Station November 27, 1984 3. Prepare Curriculum and Training Material for Operating Personnel - For this type of facility, the O&M Manual should be adequate training material for the operating personnel. We will prepare a quiz about the 0&M Manual to be given to your operators so that you will be assured that they are familiar with the fact that the O&M Manual is available and how it is organized. This quiz will not be so much a quiz to determine their knowledge as it will be a mechanism to get them familiar with the Manual. 4. Revise the Operation and Maintenance Manual - It is reasonable to assume that only minor modifications of the Operation and Maintenance Manual will be necessary. For the purposes of this Scope of Services, we will anticipate spending not more than three mandays to make any necessary revisions. Additional time over and above these three mandays will be considered as extra services beyond the scope of this item. The revisions will be made after the third visit so that the work will be completed within the one year of follow-up service. 5. Advise the City Whether the Project is Meeting Its Project Performance Standards - As a part of our fourth and last report, we will include a statement on our evaluation of the ability of the project to meet its project performance standards. It is anticipated that an affirmative statement will be able to be made at this time. If an affirmative statement cannot be made, it will be necessary for the City to develop a Corrective Action Report which will evaluate the City's performance and recommend appropriate steps to be taken to achieve satisfactory operation. The preparation of this Corrective Action Report, should it be necessary, will be considered additional work and not a part of the scope of these services. We propose to du the above work for a lump sum fee of $4,940. Attached to this letter is a breakdown of the amount of time we anticipate spending on each of the items. If you concur that you wish us to perform the above services, please advise us and we will proceed under the terms of the existing contract. No contract amendment is necessary for us to proceed with the work. It only will be necessary for you to authorize this work in writing as services under Item 10 of the Special Professional Services of Section C of Article II. Because it is important that the Missouri DNR concur that the proposed services are adequate and eligible for grant participation, I am sending a copy of this letter to them for their review and approval. I will contact Mr. Dave Freise to get any comments he may have on what we are proposing. I suggest that the City take no action until such time as the Missouri DNR concurs with the above scope of services and payment for them. Ver�t��y yours, George M. S?L asser GMS:kmc 'Vice Pre e t cc: Missouri Department of Natural Resources /p Water Pollution Control Program Attn: Mr. Dave F"riese Date Approved,,-' ,a_- ,/c..� Y SCOPE OF SERVICES FOR ONE-YEAR FOLLOW-UP SERVICE a COLE JUNCTION PUMP STATION JEFFERSON CITY, MISSOURI 1. Supervise Operations 1-1/2 manday/trip for 4 trips 6 mandays Mileage 250 miles/trip for 4 trips 1000 miles ;.. Type 4 reports 1/2 steno day 2. Train Operating Personnel (included in 1 above) ---- 3. Prepare Curriculum and Training Material for Operating Personnel Prepare quiz (for 2 people) 1 manday Grade quiz, return to personnel and, if necessary, have corrections made 1 manday 4. Revise O&M Manual Revisions 3 mandays 5. Advise City Whether the Project is Meeting Its Project Performance Standards Define project performance standards 1/2 manday Write report (included in 1 above) ----