HomeMy Public PortalAboutORD10413 r i
BILL NO.
SPONSORED BY COUNCILMAN
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH ALPINE HEATING
& COOLING, INC.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON,
MISSOURI, AS FOLLOWS:
Section 1. The Mayor and City Clerk are hereby authorized
and directed to execute a contract with Alpine Heating & Cooling,
Inc. , for heating and air conditioning system for the Animal
Shelter, 919 East Miller, for lump sum of Four Thousand Nine
Hundred Ninety-five and no/100 ( $4, 995.00 ) Dollars .
Section 2. The contract shall be substantially the same in
form and content as that contract attached hereto as Exhibit A.
AM Section 3. This Ordinance shall be in full force and effect
from and after the date of its passage and approval.
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Passed: 5 Approved:
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Presid' g Officer or
ATTEST:
Ait Jerk
CONSTRUCTION CONTRACT
THIS CONTRACT, a and entered into this day of
19 made
and between Alpine Heating &
Cooling, Inc. , hereinafter called "Contractor" , and the City of
Jefferson, Missouri, a municipal corporation, hereinafter called
"City. "
WITNESSETH: That Whereas , the Contractor has become the
lowest responsible bidder for furnishing the supervision, labor,
tools, equipment, materials and supplies and for constructing the
following City improvements : Heating and Air Conditioning System
for the Animal Shelter, 919 East Miller Street, for lump sum of
Four Thousand Nine Hundred Ninety-five and no/100 ( $4 , 995.00 )
Dollars .
NOW, THEREFORE, the parties to this contract agree to the
following:
1. Manner and time for Completion. The Contractor agrees
with the City to furnish all supervision, labor, tools ,
equipment, materials and supplies necessary to perform, and to
perform, said work at Contractor's own expense in accordance with
the contract documents and any applicable. City ordinances and
state and federal laws , within thirty (30) working days from the
date Contractor is ordered to proceed.
2. Prevailing Wages . All labor utilized in the construction
of the aforementioned improvements shall be paid a wage of no
less than the "prevailing hourly rate of wages" for work of a
similar character in this locality, as established by the
Department of Labor and Industrial Relations of the State of
Missouri, and as established by the Federal. Employment Standards
of the Department of Labor. Contractor acknowledges that
Contractor knows the prevailing hourly rate of wages for this
project because Contractor has obtained the prevailing hourly
rate of wages from the contents of Special Wage Determination No.
S-026-087, in which the rate of wages is set forth. The
Contractor further agrees that Contractor will keep an accurate
record showing the names and occupations of all workmen employed
by Contractor in connection with the work to be performed under
the terms of this contract. The record shall show the actual
wages paid to the workmen in connection with the work to be
performed under the terms of this contract. In accordance with
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Section 290.250 RSMo, Contractor shall forfeit to the City Ten
Dollars ($10.00 ) for each workman employed, for each calendar day
or portion thereof that the workman is paid less than the
stipulated rates for any work done under this contract, by the
Contractor or any subcontractor under the Contractor.
3. Insurance. Contractor shall procure and maintain at its
own expense during the life of this contracts
(a) Workmen's Compensation Insurance for all of its
employees to be engaged in work under this contract.
(b) Contractor's Public Liability Insurance in an amount
not less than $800,000 for all claims arising out of a
single occurrence and $100,000 for any one person in a
single accident or occurrence, except for those claims
governed by the provisions of the Missouri workmen's
compensation law, Chapter 287, RSMo. , and Contractor's
Property Damage Insurance in an amount not less than
$800,000 for all claims arising out of a single
accident or occurrence and $100, 000 for any one person
in a single accident or occurrence.
(c) Automobile Liability Insurance in an amount not less
than $800, 000 for all claims arising out of a single
accident or occurrence and $100, 000 for any one person
in a single accident or occurrence.
(d) Owner's Protective Liability Insurance - The Contractor
shall also obtain at its own expense and deliver to the
City an Owner's Protective Liability Insurance Policy
naming the City of Jefferson as the insured, in an
amount not less than $800,000 for all claims arising
out of a single accident or occurrence and $100,000 for
any one person in a single accident or occurrence, .
except for those claims governed by the provisions of
the Missouri workmen' s compensation law, Chapter. 287,
RSMo. No policy will be accepted which excludes
liability for damage to underground structures or by
reason of blasting, explosion or collapse.
(e) Subcontracts . In case any or all of this work is
sublet, the Contractor shall require the Subcontractor
to procure and maintain all insurance required in Sub-
paragraphs (a) , (b) and (c) hereof and in like amounts .
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(f) Scope of Insurance and Special Hazard. The insurance
required under Sub-paragraphs (b) and (c) hereof shall
provide adequate protection for the Contractor and its
subcontractors , respectively, against damage claims
which may arise from operations under this contract,
whether such operations be by the insured or by anyone
directly or indirectly employed by it, and also against
any special hazards which may be encountered in the
performance of this contract.
NOTE: Paragraph (f) is construed to require -the
procurement of Contractor's protective insurance
(or contingent public liability and contingent
property damage policies ) by a general contractor
whose subcontractor has employees working on the
project, unless the general public liability and
property damage policy (or rider attached thereto)
of the general contractor provides adequate
protection against claims arising from operations
by anyone directly or indirectly employed by the
Contractor.
4 . Contractor's Responsibility for Subcontractors . It is
further agreed that Contractor shall be as fully responsible to
the City for the acts and omissions of its subcontractors, and of
persons either directly or indirectly employed by them, as
Contractor is for the acts and omissions of persons it directly
employs . Contractor shall cause appropriate provisions to be
inserted in all subcontracts relating to this work, to bind all
subcontractors to Contractor by all the terms herein set forth,
insofar as applicable to the work of subcontractors and to give
Contractor the same power regarding termination of any
subcontract as the City may exercise over Contractor under any
provisions of this contract. Nothing contained in this contract
shall create any contractual relations between any subcontractor
and the City or between any subcontractors.
5 . Liquidated Damages . The Director of Planning and Code
Enforcement may, at his discretion, deduct - 1 � from
any amount otherwise due under this contract for every day
Contractor fails or refuses to prosecute -the work, or any
separable part thereof, with such diligence as will insure the
completion by the time above specified, or any extension thereof,
or fails to complete the work by such time, as long as the City
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does nct terminate the right of Contractor to proceed. It is
further provided that Contractor shall not be charged with
liquidated damages because of delays in the completion of the
work due to unforseeable causes beyond Contractor's control. and
without fault or negligence on Contractor's part or the part of
its agents .
6. Termination. The City reserves the right to terminate
this contract by giving at least five (5 ) days ' prior written
notice to the Contractor, without prejudice to any other rights
or remedies of the City should the Contractor be adjudged a
bankrupt, or if Contractor should make a general assignment for
the benefit of its creditors, or if a receiver should be
appointed for Contractor or for any of its property, or if
Contractor should persistently or repeatedly refuse or fail to
supply enough properly skilled workmen or proper material, or if
Contractor should refuse or fail to make prompt payment to any
person supplying labor or materials for the work under the
contract, or persistently disregard instructions of the City or
fail to observe or perform any provisions of the contract.
7. City's Right to Proceed. In the event this contract is
terminated pursuant to Paragraph 6, then the City may take over
the work and prosecute the same to completion, by contract or
otherwise, and Contractor and its sureties shall be liable to the
City for any costs over the amount of this contract thereby
occasioned by the City. In any such case the City may take
possession of, and utilize in completing the work, such
materials , applicances and structures as may be on the work site
and are necessary for completion of the work. The foregoing
provisions are in addition to, and not in limitation of, the
rights of the City under any other provisions of the contract ,
city ordinances , and state and federal laws .
8. Guards and Lights . The Contractor agrees to defend,
indemnify, and save the City harmless from and against all
claims, suits and actions of every description, brought against
the City and from all damage and costs by reason or on account of
any injuries or damages received or sustained by any person or
persons, or their property, by Contractor, its servants, agents
or subcontractors , or arising out of the award of this contract
to Contractor.
9. Indemnity. The Contractor agrees to defend, indemnify,
and save the City harmless from and against all claims, suits and
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actions of every description, brought against the City and from
all damage and costs by reason or on account of any injuries or
damages received or sustained by any person or persons, or their
property, by Contractor, its servants, agents or subcontractors
in the construction of said work, or by any negligence or
carelessness in the performance of the same, or on account of any
act or omission of Contractor, its servant; , agents, or
subcontractors , or arising out of the award of this contract to
Contractor.
10 . Payment for Labor and Materials . The Contractor agrees
and binds itself to pay for all labor done, and for all the
materials used in the construction of the work to be completed
pursuant to this contract. Contractor shall furnish to the City a
bond to insure the payment of all materials and labor used in the
performance of this contract.
11. Payment. The City hereby agrees to pay the Contractor
the work done pursuant to this contract according to the payment
schedule set forth in the Contract Documents upon acceptance of
said work and in accordance with the rates and/or amounts stated
in the proposal of Contractor dated April 15, 1985, which are by
reference made a part hereof. No partial payment to the
Contractor shall operate as approval or acceptance of work done
or materials furnished hereunder.
12. Contract Documents . The contract documents shall consist
of the following:
a. This Contract e. General Conditions
b. Addenda f. Special Provisions
c. Notice to Contractors g. Technical Specifications
d. Signed Copy of Bid h. Drawings and/or sketches
This contract and the other documents enumerated in this
paragraph, form the Contract between the parties . These documents
are as fully a part of the contract as if attached hereto or
repeated herein.
13. Nondiscrimination. The Contractor agrees in the
performance of this contract not to discriminate on the ground or
because of race, creed, color, national., origin or ancestry, sex,
religion, handicap, age, or political opinion or affiliation,
against any employee of Contractor or applicant for employment
and shall include a similar provision in all subcontracts let or
awarded hereunder.
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14 . Notices. All notices required to be in writing may be
given by first class mail addressed to the City of Jefferson, 320
E. McCarty, Jefferson City, Missouri 65101, and Alpine Heating &
Cooling, Inc. , 2717 Merchant Drive, Jefferson City, Missouri
65101. The date of delivery of any notice shall be the second
full day after the day of its mailing.
15. Jurisdiction. This agreement and every question arising
hereunder shall be interpreted according to the laws and statutes
of the State of Missouri.
16. IN TESTIMONY WHEREOF, _he parties have hereunto set
they hands and seals this day of
19 • '
CITY OF JEFFERSON, MISSOURI
y `MAYOR
ATTEST:
CITY CLERK
ALPINE HEATING & COOL,ING, INC.
Title: aG
ATTEST:
SECRETARY
''1
OF r� ZL
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V Y
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F _1;E1FF ER!!SLJ
M
MAYOR: George Hartsfleld
May 1, 1985
TO: Mayor and Members o the City Council
FROM: Thomas H. Benton, irector, Planning & Code Enforcement
SUBJECT: Bill #85-22
The staff is respectfully requesting suspension of the rules
for Bill #85-22, which authorizes the Mayor and City Clerk to
sign a contract with Alpine Heating & Cooling, Inc. in the .amount
of $4, 995 .00.
This contract will provide heating, ventilation, and air
conditioning for the unfinished part of the Animal Shelter which
is now being used by the part-time veterinarian when examining
animals .
Bids were opened on April 15, so we have already lost three
weeks. We would like to start the contractor as soon as possible
to allow comfortable use of this area of the shelter.
If you have further questions, I will be in attendance at
the Council meeting.
John G. Christy Municipal Building 320 E McCarty St. Jefferson City,Missouri 65101
314 634-6300 Direct Val 634--
DOCUMENT QUALITY -
TARGET
THE FOLLOWING
DOCUMENT
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STANDARDS FOR
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HEATING & AIR CONDITIONING SYSTEM
AT
ANIMAL SHELTER i
919 East Miller 'Street
Jefferson City, Missouri
April 1, 1935
t
TABLE OF CONTENTS
Advertisement for Bids . . . . . . . . . . . . . . . . . . . . . 1
,
Section I - General Conditions . . . . . . . . . . . . . . . . 2
Proposal Form . . . . . . . . . . . . . . . . . . . . . . 7
Wage Determination . . . . . . . . . . . . . . . . . 10
Drawings . . . . . . . . . . . . . . . . . . . . . . . . Attached
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ADVERTISEMENT FOR BIDS
Sealed proposals will be received at the office of the Purchasing
Agent , 320 East McCarty Street, Jefferson City, Missouri, until
1: 30 p.m. , Monday, April 15, 1985. The bids wall- be opened and
read aloud in the Council Chamber at 1: 30 p.m. on that same day.
The proposed work includes room additions, including mechanical,
electrical, and plumbing work at the Animal Shelter, 919 East
Miller Street , Jefferson City, Missouri.
Copies of the contract documents required for bidding purposes
may be obtained from the Purchasing Agent, 320 East McCarty
Street, Jefferson City, Missouri 65101.
The City reserves the right to reject any and all bids and to
waive informalities therein, to determine which is the lowest and
best bid and to approvq the bond.
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CITY OF JEFFERSON
James Hartley
Purchasing Agent
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SECTION I - GENERAL CONDITIONS
1 . Scope of Work
The work shall consist of the installation of a roof top
heating, air conditioning, and exhaust system, including all
ducts and registers , at the Animal Shelter, 919 East Miller �
Street. See drawings for technical specifications.
2. Inspection of Specifications and Site of Work
The bidder is required to examine carefully the site of the
proposed work, all existing installations , the proposal,
drawings , and specifications and contract forms before submitting
a proposal.
3. Owner
Whenever the word "Owner" is used in the specifications , it
refers to the City of Jefferson, Missouri.
4 . Intrep_retation of.,Contract Documents
If the bidder has any questions which arise concerning the
true meaning or intent of the Drawings and Specifications , or any �
part thereof, which affect the cost, or character of the project,
he shall. request in writing that an interpretation be made and an
addendum be issued by the Owner, which shall then be delivered to
all. bidders to whom Specifications have been issued. Failure to
have requested an addendum covering any questions affecting the
interpretation of the Specifications shall not relieve the
Contractor from delivering the services in accordance with the
intent of the Specifications .
5. Qualifications of Bidders
One general contract covering all work will be awarded.
This work shall be performed by a firm specializing in this type
of work. The City of Jefferson may make such. investigations as
deemed necessary to determine the ability of the bidder to
perform the work and the bidder shall furnish to the City of
Jefferson all such information and data for this purpose as the
City of Jefferson may request. The City of Jefferson reserves
the right to reject any bid if the evidence :submitted by the
bidder or investigation of such bidder fails to satisfy the City
of Jefferson that such bidder is properly qualified to carry out
the obligations of the Contract .
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6 . Bid Security
Each bid must be accompanied by a certified check or bid
bond made payable to the Mayor of the City of Jefferson for five
( 5% ) percent of the amount of the bid. Bid securities will be
returned after award of contract except to the successful bidder .
7 . Preparation of Bids
Bids must be made upon the prescribed forms included in
these bid documents. Only sealed bids will be considered. All
proposals otherwise submitted will be rejected as irregular.
All sales taxes which might lawfully be assessed against the
City of Jefferson are to be paid by the Contractor from the
monies obtained in satisfaction of his Contract , it being
understood by the bidder that the bid prices submitted shall
include the cost of such taxes .
All blank spaces in the Proposal must be filled in and no
change shall be made in the phraseology of the Proposal, or
addition to the items mentioned therein. Any conditions ,
limitations or provisions attached to proposals will render them
informal and may be considered cause for their rejection.
8. Submission of Proposal
The Proposal and the Bid Security guaranteeing the same
AM shall be placed in a sealed envelope addressed to the Honorable
Mayor and City Council of the City of Jefferson , Missouri, and
marked "Proposal for Heating & Air Conditioning System at the
Animal Shelter, 919 East Miller Street" .
9 . Withdrawal of Proposals
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If the bidder wishes to withdraw his Proposal, he may do so
before the time fixed for the opening, without prejudice to
himself. No bidder may withdraw his Proposal for a period of
sixty ( 60 ) days after the scheduled closing time for the receipt
of bids .
No bids received after the time set for opening of proposals
will be considered.
10. Right to Reject Bids
The City of Jefferson reserves the right to reject any or
all bids , to waive any informality in the bids received, or to
accept the bid or bids that in its judgment will be for the best
interest of the City of Jefferson.
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11 . Award of Contract
If , within ten ( 10 ) days after he has received notice of
acceptance of his bid by the City Council , the successful bidder
shall refuse or neglect to come to the office of the City Clerk,
and to execute the Contract and show evidence of the required
insurance, the bidder shall be deemed to be in default and shall
forfeit , his deposit .
12 . Indemnification and Insurance
The. Contractor agrees to indemnify and .hQI-d harmless the
City from ,all claims and suits for loss of or damage to property,
including loss of all judgments recovered therefor, and from all
expense in defending said claims or suits , including court costs ,
attorney fees and other expense caused by any act or omission of
the Contractor and/or his subcontractors, their respective '
agents, servants or employees .
13 . Certificate of Insurance
The Contractor shall be required to provide the City of
Jefferson with a "Certificate of Insurance" as specified in the
Contract .
Contractor shall procure and maintain during life of this
contract :
(a) Workmen's Compensation Insurance for all of its employees to
be engaged in work under this contract . '
(b) Contractor's Public Liability Insurance in the amount not
less than $800 , 000 for all claims arising out of a single
occurrence and $100, 000 for any one person in a single
accident or occurrence, except for those claims governed by
the provisions of the Missouri Workmen's Compensation Law,
Chapter 287, RSMo, and Contractor ' s Property Damage
Insurance in an amount not less than $800 , 000 for all claims
arising out of a single occurrence and $100, 000 for any one
person in a single accident or occurrence.
(c) Automobile Liability Insurance in the amount not less than
$800, 000 for all claims arising out of a single occurrence
and $100, 000 for any one person in a single accident or _ -
occurrence .
(d) Owner's Protective Liability Insurance_ . The Contractor
shall also obtain at its own expense and deliver to the City
an Owner 's Protective Liability Insurance Policy naming the
City of Jefferson as the insured in an amount not less than
$800, 000 for all claims arising out of a single occurrence
and $100 , 000 for any one person in a single accident or
occurrence. No policy will be accepted which excludes
liability for damage to underground structures or by reason
® of blasting, explosion or collapse .
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(e) The Certificate of Insurance furnished to the City showing
proof of compliance with these insurance requirements shall
AML contain a provision that coverage under such policies shall
MM not be cancelled or materially changed until at least
fifteen ( 15 ) days prior written notice has been given to the
City.
14 . Bid Security Returned to Successful Bidde7r.
Upon the execution of the Contract, the Bid Security will be
returned to the bidders unless the same shall have been presented
for collection prior to such time, in which case the amount of
the deposit will be refunded by the City of Jefferson. -
15. Non-Discrimination in Employment
Contracts for work under this Proposal will obligate the
Contractor not to discriminate in employment practices .
16. Equivalent Material
Wherever definite reference is made in these Specifications
to the use of any particular material or equivalent, it is to be
understood that any equivalent material or equipment may be used
subject to the approval of the Owner. The materials , products,
and equipment described in the technical specifications establish
a standard of required performance, function, dimension,
appearance and quality to be met by the' proposed substitution.
All substitutions shall be requested at least five ( 5 ) days prior
to the date for receipt of bids . If approved, any proposed
substitutions will be set forth in an addenda,
17. Alternate Bids
In making the award, if alternate bids have been requested,
that alternate will be used which will be to the best interest of
the City of Jefferson. (None requested)
1.8. Special Project Warranty (One-year, standard)
19. Prevailing Wage Law ,
The prevailing contractor shall pay not less than the
prevailing wage hourly rate for each craft or type of workman
required to execute this contract as dotbrmined by the Department
of Labor and Industrial Relations of Missouri, pursuant to
Section 290 . 210 to 290. 340 inclusive, of the Revised Statutes of
Missouri, 1969. (See Determination herewith included)
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20. Notice to Proceed
A written notice to begin cdtistructi.on work will be given to.
the Contractor by the City of Jefferson within fifteen ( 15) days
after the Contractor is notified of the acceptance of his
proposal. The time for completion of the project shall begin to
run on the date established in this notice.
21. Payments
Upon acceptance of the project by the City and by filing of
the lien waivers and guarantees, payment may be requested.
AMIk
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=- ONE=
PROPOSAL FORM
HEATING & AIR CONDITIONING SYSTEM
AT THE
ANIMAL SHELTER
919 East Miller Street
Jefferson City, Missouri
Date
Honorable Mayor and City Council
320 East McCarty Street
Jefferson City, Missouri 65101
Gentlemen:
I/We
of
the undersigned, having visited the site and carefully examined
the conditions affecting the work, the general conditions , the
drawings and specifications , do hereby offer to furnish all
labor, materials, tools , equipment, transportation, machinery,
supplies, insurance, taxes , and services necessary to complete '
the work in accordance with the Drawings and Specifications dated
April 1 , 1985, including Addenda Nos . issued
prior to date of opening of proposal, which is/are hereby
acknowledged for the following considerations :
Base Bid: (Lump Sum)
A. Submission of Proposal
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By submitting a Proposal, the Contractor agrees that from
his own investigation he has satisfied himself as to the nature
and location of the work, the general and local conditions , and
all matters which may in any way affect the work or its
performance and that as a result of such examination and
investigation he fully understands the intent and purpose of the
documents and conditions of bidding. Claims for additional
compensation and/or extensions of ' time because of the
Contractor's failure to follow the foregoing procedures and to
familiarize himself with the Contract Documents and all
conditions which might affect the work will not be allowed. j
B. Acceptance of Proposal
It is the intent of the Owner to award one contract for the
work. Proposals for only one part of the work will not ba
considered.
The undersigned agrees that this proposal may be held by the
City for a period of not exceeding sixty ( 60 ) days from the date
stated for opening of bids .
If written notice of the acceptance of this bid is mailed,
telegraphed or delivered to the undersigned within the time noted
above, after the date of the opening of bids , or at the time
thereafter before this bid is withdrawn, the undersigned agrees
that he will execute and deliver a contract in the form
prescribed by the City, in accordance with the bid as accepted.
It is understood and agreed that the City reserves the right
to award the Contract in its best interests , to reject any or all
bids , to waive any informalities in bidding, and to hold all bids
for the period above noted.,
C. Commencement of Work
The undersigned agrees , if awarded the Contract , to commence
work within ten ( 10 ) consecutive calendar days after date of
issuance of written notice to proceed and t.o complete all work by
calendar days .
D. Minority Contractors
P
Is your firm a minority contractor?
Yes No
E. Signature of Bidder
if submitted by an individual, partnership or non-
incorporated organization:
Bidder
(Firm Name)
By _
Title
Address
Name and Addresses of Members of Firm:
Dated 19
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If submitted by a corporation:
Bidder
( Firm Name)
By -
i
Title
Address
Names and Addresses of Officers :
President:• �
Address :
Secretary:
Address : _
Treasurer:
Address :
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