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GAC Minutes 1989 07/11GOLF COURSE ADVISORY COMMITTEE MINUTES July 11, 1989 Committee Members Present: Also in Attendance: Dan Hormaechea John Drips Max Williamson Dave Engen Craig Jackson Jim Henderson, City Treasurer Bill Burgess, Men's Association The minutes from the previous meeting were approved as written. New Business: 1. The committee discussed with Bill Burgess of the Men's Association the possibility of purchasing a tree spade to be included in the golf course budget. The purchase price will be approximately $17,000.00, retired over a period of four to five years. The committee will consider the possibility and will make a decision at the next committee meeting. 2. Access to #16 Fairway from Timberlost Subdivision: Timberlost Subdivision has asked for a cart path access to #16 fairway. The committee has asked the Timberlost Association to hold on their plans to construct this access path. Craig Jackson will report to Gary Ertter who is in charge of constructing the path for Timberlost Association. The committee will discuss alternative routes to the new clubhouse site. 3. Whispering Forest: Max Williamson motioned to recommend to the City a review and approval of renegotiated spects prior to the start of construction. Dave Engen seconded, all were in favor and the motion passed unanimously. 4. $12,000.00 Addition to Personnel Services and Operations: The City Council asked the committee to reconfirm the transfer of $12,000.00 over to personnel services and the operating budget for fiscal year 1989. Max Williamson motioned to reconfirm the transfer from the restricted account to the operating budget in the following amounts: $8,000.00 for labor and $4,000.00 for fertilizer amenities. The nation was seconded by Dave Engen, all were in favor and the nation passed unanimously. 5. Prioritized List of Golf Course Improvements: The committee has asked Superintendent Jackson to submit a list of possible golf course improvements for fiscal year 1989-1990. This list will be discussed at the August 8th meeting. 6. Concessionaire Contract: Each committee member received a copy of the concessionaires contract. The committee will discuss possible changes for next yem- in this contract. 7. Design Plans and Spects from Lee Bean for #3 Fairway: The committee will discuss the spects written by Lee Bean. Lee will try to be in attendance. 8. Lifetime Passes: The committee agreed to honor lifetime pass purchases by September 30th. Anybody purchasing a season pass this 1989 season will be credited for that purchase if they decide to purchase a lifetime pass. A letter will be sent to wham this concerns. The committee also agreed to design and make an official card for those who have or will purchase a lifetime membership. The committee postponed the discussion on Signature Events. The meeting adjourned at 9:30 p.m. The next meeting will be August 8th at 7:00 p.m. D N HORMAECH A Committee Chairman D. Trophy Display: The Committee agreed that a trophy display would also be a welcomed touch. E. Exit: An outside exit from the pro shop will be added to the North side with stairs going from the deck down towards the East. With a few minor changes in the overall construction of the clubhouse, the Committee unanimously agreed on the design. The Committee will forward these recommendations to the City Council. PRIVATE CART STORAGE: An additional forty private cart condos with add -on capabilities will be built on the overflow parking site East of the clubhouse on Reedy Lane. The Committee discussed the construction of private cart storage paying for itself, thus having to adjust the program budget to retire the debt; meaning increased fees to cart owners. The foundation would consider financing the additional cost of the private storage with an agreement that they would be paid back in full in the future. UTILITIES: A single phase hook-up to the clubhouse from Reedy Lane would be no expense to the clubhouse construction. SEWER: A tap into the city's sewer line would be required. A pump station would also be required. LAIDLAW'S CONTRACT WITH BILLY RAY STRITE: Mr. Laidlaw discussed his amended contract with Billy Ray Strite to proceed with the clubhouse design. Mr. Strite's fees will be covered within the $773,500.00 cost for complete construction of the clubhouse. With the $150,000.00 donated from the golf course foundation included in the $773,500.00 total budget, Mr. Williamson voted to recommend to the City Council to accept the 2 footprint drawings "as is" with site prep, cart storage condos, architect fees, etc., figured into the total budget of $773,500.00. Ms. McCarty seconded, all were in favor, and the motion passed unanimously. HOLE #3 CONSTRUCTION: Mr. Laidlaw and Mr. Kranzler of I.L.S. Co. have signed a contract. Included in the contract is a change order to delete reconstruction of #3 fairway, and amended to do clubhouse clearing and grubbing. Mr. Williamson motioned to recommend to the City Council to approve the addendum with Mr. Laidlaw. This would change to include the site clearing and grubbing for the clubhouse site. Ms. McCarty seconded, all were in favor, and the motion passed unanimously. Mr. Hormaechea and the Committee members will present drawings to the City Council. Mr. Laidlaw and Mr. Strite will also attend. The meeting adjourned at 10:30 p.m. The next meeting will be on October 10th, 1989 at City Hall. DAN HORMAECHEA Chairman 3