HomeMy Public PortalAboutGAC Minutes 1989 07/11GOLF COURSE ADVISORY COMMITTEE
MINUTES
July 11, 1989
Committee Members Present:
Also in Attendance:
Dan Hormaechea John Drips
Max Williamson Dave Engen
Craig Jackson
Jim Henderson, City Treasurer
Bill Burgess, Men's Association
The minutes from the previous meeting were approved as written.
New Business:
1. The committee discussed with Bill Burgess of the Men's
Association the possibility of purchasing a tree spade to be
included in the golf course budget. The purchase price will be
approximately $17,000.00, retired over a period of four to five
years. The committee will consider the possibility and will make
a decision at the next committee meeting.
2. Access to #16 Fairway from Timberlost Subdivision: Timberlost
Subdivision has asked for a cart path access to #16 fairway. The
committee has asked the Timberlost Association to hold on their
plans to construct this access path. Craig Jackson will report
to Gary Ertter who is in charge of constructing the path for
Timberlost Association. The committee will discuss alternative
routes to the new clubhouse site.
3. Whispering Forest: Max Williamson motioned to recommend to the
City a review and approval of renegotiated spects prior to the
start of construction. Dave Engen seconded, all were in favor
and the motion passed unanimously.
4. $12,000.00 Addition to Personnel Services and Operations: The
City Council asked the committee to reconfirm the transfer of
$12,000.00 over to personnel services and the operating budget for
fiscal year 1989. Max Williamson motioned to reconfirm the
transfer from the restricted account to the operating budget in
the following amounts: $8,000.00 for labor and $4,000.00 for
fertilizer amenities. The nation was seconded by Dave Engen,
all were in favor and the nation passed unanimously.
5. Prioritized List of Golf Course Improvements: The committee has
asked Superintendent Jackson to submit a list of possible golf
course improvements for fiscal year 1989-1990. This list will be
discussed at the August 8th meeting.
6. Concessionaire Contract: Each committee member received a copy
of the concessionaires contract. The committee will discuss
possible changes for next yem- in this contract.
7. Design Plans and Spects from Lee Bean for #3 Fairway: The
committee will discuss the spects written by Lee Bean. Lee will
try to be in attendance.
8. Lifetime Passes: The committee agreed to honor lifetime pass
purchases by September 30th. Anybody purchasing a season pass
this 1989 season will be credited for that purchase if they
decide to purchase a lifetime pass. A letter will be sent to
wham this concerns.
The committee also agreed to design and make an official card for
those who have or will purchase a lifetime membership.
The committee postponed the discussion on Signature Events.
The meeting adjourned at 9:30 p.m. The next meeting will be August
8th at 7:00 p.m.
D N HORMAECH A
Committee Chairman
D. Trophy Display: The Committee agreed that a trophy
display would also be a welcomed touch.
E. Exit: An outside exit from the pro shop will be
added to the North side with stairs going from the
deck down towards the East.
With a few minor changes in the overall construction of the
clubhouse, the Committee unanimously agreed on the design.
The Committee will forward these recommendations to the City
Council.
PRIVATE CART STORAGE:
An additional forty private cart condos with add -on
capabilities will be built on the overflow parking site East
of the clubhouse on Reedy Lane.
The Committee discussed the construction of private cart
storage paying for itself, thus having to adjust the program
budget to retire the debt; meaning increased fees to cart
owners.
The foundation would consider financing the additional cost
of the private storage with an agreement that they would be
paid back in full in the future.
UTILITIES:
A single phase hook-up to the clubhouse from Reedy Lane would
be no expense to the clubhouse construction.
SEWER:
A tap into the city's sewer line would be required. A pump
station would also be required.
LAIDLAW'S CONTRACT WITH BILLY RAY STRITE:
Mr. Laidlaw discussed his amended contract with Billy Ray
Strite to proceed with the clubhouse design. Mr. Strite's
fees will be covered within the $773,500.00 cost for complete
construction of the clubhouse.
With the $150,000.00 donated from the golf course foundation
included in the $773,500.00 total budget, Mr. Williamson
voted to recommend to the City Council to accept the
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footprint drawings "as is" with site prep, cart storage
condos, architect fees, etc., figured into the total budget
of $773,500.00.
Ms. McCarty seconded, all were in favor, and the motion
passed unanimously.
HOLE #3 CONSTRUCTION:
Mr. Laidlaw and Mr. Kranzler of I.L.S. Co. have signed a
contract. Included in the contract is a change order to
delete reconstruction of #3 fairway, and amended to do
clubhouse clearing and grubbing.
Mr. Williamson motioned to recommend to the City Council to
approve the addendum with Mr. Laidlaw. This would change to
include the site clearing and grubbing for the clubhouse
site. Ms. McCarty seconded, all were in favor, and the
motion passed unanimously.
Mr. Hormaechea and the Committee members will present
drawings to the City Council. Mr. Laidlaw and Mr. Strite
will also attend.
The meeting adjourned at 10:30 p.m.
The next meeting will be on October 10th, 1989 at City Hall.
DAN HORMAECHEA
Chairman
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