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COMMITTEE
NAME
Sharon Tennstedt
Chair
Amanda Bebrin
Vice Chair
Andi Genser
Patricia Hess
Suzanne Kenney
Fran Schofield
Alex Wentworth
Town Planner
Jon Idman
Administrative
Assistant
Ellen Murphy
Select Board
Liaison
Kari Hoffmann
Town of Brewster Vision Planning Committee
2198 Main St., Brewster, MA 02631
brewplan@brewster-ma.gov
(508) 896-3701
VISION PLANNING COMMITTEE MEETING AGENDA
2198 Main Street Room A
Tuesday, October 2, 2023, at 3:30 pm
This meeting will be conducted in person at the time and location identified above. This means that at least a quorum
of the members of the public body will attend the meeting in person and members of the public are welcome to attend
in person as well. As a courtesy only, access to the meeting is also being provided via remote means in
accordance with applicable law. Please note that while an option for remote attendance and/or participation is
being provided as a courtesy to the public, the meeting/hearing will not be suspended or terminated if
technological problems interrupt the virtual broadcast or affect remote attendance or participation, unless
otherwise required by law. Members of the public with particular interest in any specific item on this agenda, which
includes an applicant and its representatives, should make plans for in -person vs. virtual attendance accordingly.
Members of the public who wish to access the meeting may do so in the following manner:
Phone: Call (929) 436-2866 or (301) 715-8592. Webinar ID:819 3038 8203 Passcode: 317154
To request to speak: Press *9 and wait to be recognized.
Zoom Webinar:
Passcode: 317154
To request to speak: Tap Zoom "Raise Hand", then wait to be recognized.
When required by law or allowed by the Chair, persons wishing to provide public comment or otherwise participate in
the meeting, may do so by accessing the meeting remotely, as noted above. Additionally, the meeting will be broadcast
live, in real time, via Live broadcast (Brewster Government TV Channel 8), Livestream (1 f\ r tr , per. w s ( n __._°c\\ ),
or Video recording (tv.brewster-ma..gov ).
https://us02web.zoom.us/l/81930388203?pwd=VHEvUURMM1ZFdUJNREJI bEN3SFdOZzO9
Please note that the Vision Planning Committee may take official action, including votes, on any item on this agenda.
1. Call to Order
2. Declaration of a Quorum
3. Meeting Participation Statement
4. Recording Statement: As required by the Open Meeting Law we are informing you that the Town will be video
and audio taping as well as broadcasting this public meeting. In addition, if anyone else intends to either video or audio
tape this meeting they are required to inform the chair.
5. Approval of September 5, 2023, meeting minutes
6. Update on draft LCP approval process
7. Update on public outreach and education process, including draft of newsletter article
8. Update from Bay and Pond Property Planning Committees
9. Review Action Items from the September 5th meeting
10. Matters Not Reasonably Anticipated by the Chair
11. Next Meeting: TBD
12. Adjournment
Date Posted: Date Revised: Received by Town Clerk:
9/28/2023
Page 1 of 2
TOWN OF BREWSTER
VISION PLANNING COMMITTEE
MEETING MINUTES
Tuesday, September 5, 2023, at 3:30PM
Sharon Tennstedt, Chair, convened the Brewster Vision Planning Committee in person with members: Amanda Bebrin,
Vice Chair, Suzanne Kenney, Patricia Hess, Fran Schofield, and Alex Wentworth were present. Andi Genser was absent.
A quorum was determined.
Also present: Donna Kalinick, Assistant Town Manager, Kari Hoffmann, Select Board Liaison, Jon Idman, Town Planner
and Ellen Murphy, Administrative Assistant
The Chair read the Recording or Taping Notification: This meeting will be conducted in person at the time and location
identified above. This means that at least a quorum of the members of the public body will attend the meeting in person
and members of the public are welcome to attend in person as well. As a courtesy only, access to the meeting is also being
provided via remote means in accordance with applicable law. Please note that while an option for remote attendance
and/or participation is being provided as a courtesy to the public, the meeting/hearing will not be suspended or terminated
if technological problems interrupt the virtual broadcast or affect remote attendance or participation, unless otherwise
required by law. Members of the public with particular interest in any specific item on this agenda, which includes an
applicant and its representatives, should make plans for in-person vs. virtual attendance accordingly.
To submit public comment or questions to the Vision Planning Committee, please email: brewplan@brewster-ma.gov.
Review and approval of August 21st meeting minutes
Sharon informed the Committee there is one correction under public outreach, Browen West should be changed
to Browen Walsh. With that correction, Amanda made a motion to approve the August 21st meeting minutes,
Suzanne seconded the motion, a roll call was taken, and the August 21st meeting minutes were unanimously
approved.
Review revised Select Board Strategic Plan and Capital Facilities Plan
Sharon moved on to the Select Board Strategic Plan and informed the Committee that it is included in the LCP
and is being provided for informational purposes only. She noted that the plan is organized by Building Blocks
and this year the goals are stated at a higher level, consistent with the same approach as the LCP. The Capital
Facilities Plan is also included, which is part of the draft LCP. Jon indicated that the Capital Facilities Plan is made
up of the existing inventory of the Town’s physical and real estate assets and proposed capital projects that
derive from the action plan and also cross reference the Town’s Capital Improvement Plan. He informed the
Committee that language references in the asset section of the previous year to Wing Island Boardwalk have
been pulled back and now only refer to Wing Island, which is the Town’s real estate asset. Also, language was
added that the Town is pursuing a formal conservation open space protection for Wing Island. This language is
already in the draft LCP. Jon stressed this section does not suggest any action. It is a neutral recap or summary
of the assets in place. There has been Town Meeting action and Select Board action. The Select Board will be
moving forward to formalize constitutional protection under Article 97. Jon clarified it is a restriction but not a
statutory restriction. Donna Kalinick responsible for the Capital Facilities Plan was present at the meeting to
answer any questions from the Committee. She reinforced the Capital Facilities Plan encompasses existing
conditions and what might be occurring and items on the Capital Facilities Plan, which are updated on an annual
basis. She stressed there is an iterative process in place that has multiple checks and balances and none of the
plans/documents stand alone, and the public is involved in places along the way. Jon informed the Committee
references to Wing Island Boardwalk and Drummer Boy Park projects have been removed from the LCP, Capital
Improvement Plan and Capital Facilities Plan.
Review and discuss LCP Implementation Diagram
Sharon referred to the Implementation diagram. She shared with the Committee that when she attempted to
speak to the diagram at the Brewster Part-time Residents meeting it was very challenging. After speaking with
Page 2 of 2
Peter Lombardi, Town Manager, Sharon proposed to the committee that they revert back to the original
diagram from last year’s LCP. It is more simplistic. The proposed diagram was included in the meeting packet
updated with a circle around the diagram illustrating Community engagement. The Committee discussed the
proposed diagram. Amanda agreed with the proposed diagram, Fran asked if it was useful to include at all. After
discussion the Committee agreed to include the document that was proposed with the words “Community
Engagement” inside the circle. Kari also informed the Committee the proposed diagram is very helpful
illustrating the relationships of all the plans and the decision-making process. The Committee reviewed the text
that will also be included to illustrate the process. Sharon asked for a motion to approve the text and the
proposed relationship diagram, noting the recommendations will be added to the draft LCP. Amanda made the
motion; Suzanne seconded the motion a vote was taken and the Committee unanimously approved.
Vote to recommend the draft revised LCP to the Select Board and Planning Board for public hearing
Sharon noted revisions discussed at the last meeting are included in the draft dated September 5th. All the
census and housing data were updated to include the most recent data available. There is still a short paragraph
referencing the 2017 COA Needs Assessment survey that will be updated. Amanda made a motion reading the
prepared motion “The Vision Planning Committee recommends adoption of the draft LCP version 4.0 dated July
17, 2023, with further revisions dated September 5, 2023, and submission to the Select Board and Planning
Board for a public hearing subject to formatting and editorial corrections and factual updates as necessary and
applicable” Suzanne seconded the motion, a vote was taken and the Committee unanimously approved.
Discussion of public outreach and education process, including timeline and proposed “script”
The Committee reviewed the updated timeline included in the meeting packet. Sharon informed the Committee
the Brewster part-time residents were very receptive to her presentation. Sharon also spoke at her
homeowner’s association annual meeting. The Committee reviewed the timeline document, focusing on
outstanding items. The Committee decided to station themselves at local places, such as the transfer station
library, and the post office. Donna suggested the Committee participate in a video of upcoming events prior to
the Town Meeting and a pre-Town Meeting forum. Sharon suggested a community forum just on the LCP.
The Committee reviewed the document outlining talking points. Sharon informed the Committee the
document is a guide when reaching out to the public. Jon suggested the Committee focus on the Action Plan
because it is the meat of the LCP. It was decided to post the Action Plan on the Town website. Amanda
suggested the Volunteer Fair be added to the public outreach document. Sharon asked for volunteers for
outreach. Suzanne asked for more copies of the Building Block/FAQ document. Ellen will provide 20 copies for
each member. Sharon will update the presentation slides for the public hearing. Jon reminded the Committee if
members would like to attend the public hearing, they should be mindful of the open meeting law. If a quorum
is present the meeting will have to be noticed. Sharon recommended the members watch the meeting rather
than attending by Zoom. If Committee members want to attend, they must email Sharon and Jon.
Update from Bay and Pond Property Planning Committees
Amanda provided an update on the Bay Property; the 2nd survey results are pending and the 1st Annual
Volunteer Fair will be held at the Bay Property September 30th from 10-12, and appreciation lunch following. It
will consist of a Board and Committee Fair with representatives from each Board and Committee to inform the
public. Sharon, Fran, and Jon will be attending.
Matters Not Reasonably Anticipated by the Chair:
The tentative meeting scheduled for September 11 has been canceled, the regularly scheduled meetings for
October are October 2nd and 16th.
Next Meeting Monday, October 2nd
Amanda made a motion to adjourn the meeting, Suzanne seconded the motion, a roll call vote was taken, and the
meeting was unanimously adjourned at 4:35 pm.
LCP OUTREACH ACTIVITIES TIMELINE
APPROACH SCHEDULE CONTACTS ASSIGNED COMPLETED
FAQs
Flyers and Posters
Ponds Summit 6/16/2023 Sharon
Conservation Day 7/8/2023 Committee Members
Brewster Men's Club 7/13 and 10/12 Sharon
DJ Dance Party 7/27/2023 Suzanne
Brewster Part-time Resident Association 8/26/2023 Sharon
Brewster Chamber of Commerce 9/22/2023 Sharon
Cape Cod Chronicle articles September and October Sharon and Amanda
Letters to Editor October-November Committee Members
Channel 18 Interview September Sharon and Amanda
Town website announcements Jon and Conor Ongoing
Announce posting of LCP draft on Town Website July Jon and Conor
Announce/Post Public Hearing early September Jon
Town Facebook and Twitter posts August to November
Brewster TV Channel interview October Sharon and Amanda
Radio PSAs October-November
Community Forum(s)October N/A Sharon and Amanda
Select Board Update 9/11/2023 Sharon and Amanda
Chamber of Commerce 9/21/2023 Kyle Hinkle Sharon
Town Committee/Board Chairs October
FinCom discussion of warrant article 10/11/2023 N/A Sharon, Amanda, Jon
Select Board discussion of warrant article 10/16/2023 N/A Sharon, Amanda, Jon
Rec Department (email list)Mike Gradone Sharon
Housing Partnership and Housing Trust Jill Scalise Sharon
Brewster Historical Society Sally Gunning Patricia
Brewster Conservation Trust Amy Henderson Sharon
Brewster Ponds Coalition Susan Bridges Sharon
Brewster Association of Part-time Residents Greg Jones Sharon
Brewster Chamber of Commerce Kyle Hinkle Sharon
Museum of Natural History Bob Dwyer, Barbara Knoss Suzanne
Elementary Schools - PTO, Parent Square, digital whiteboard Christie Peterson Amanda and Alex
Democratic Town Committee 10/14/2023 Katie Jacobus Sharon
Republican Town Committee ??
Homeowners Association (separate list)
COA Elton Culter Sharon
Friends of Brewster Seniors Marilyn Dearborn, Meg Morris Sharon
Brewster Ladies Library Brittany Taylor Suzanne
Brewster Conservation Trust Amy Henderson Sharon
Brewster Ponds Coalition Susan Bridges Sharon
MATERIALS
June-July Fran, Sharon, Amanda
COMMUNITY EVENTS
MEDIA
GROUP OUTREACH -Presentations and/or emailed materials
GROUP NEWSLETTER ARTICLES
LCP OUTREACH ACTIVITIES TIMELINE
APPROACH SCHEDULE CONTACTS ASSIGNED COMPLETED
MATERIALSFriends of Captains Golf Course Suzanne
Homeowners Association (separate list)
Our Lady of the Cape Tracey Konecnik
Brewster Baptist Church
Bible Alliance Church Paula Peden Sharon
Trinity Lutheran Church
First Parish Church
Northside Methodist Church
DRAFT NEWSLETTER ARTICLE
A en on Brewster voters! You have an opportunity to consider and vote on the Local Comprehensive
Plan (LCP) at Town Mee ng on November 13.
What’s an LCP and why do we need one? The LCP is an important planning document for Brewster. It is a
way for the community to prepare proac vely for the future by balancing our priori es - all the
things we care about as a community. The LCP defines those priority areas - such as community
character, housing, economic growth, our water supply, and climate change – as Building Blocks.
The LCP was developed by a commi ee of resident volunteers, based on input from residents
and the 2018 Vision Plan. The Plan is not binding, law or regula on. Rather it provides
recommenda ons and guidance for decision making by elected officials and Town management.
These recommenda ons are included in the LCP Ac on Plan.
The Ac on Plan is the heart of the LCP. Of the 90+ pages of the en re plan, the 10 that make up
the Ac on Plan are the most important for you to read as a voter!The Ac on Plan shows the
range of important issues we want to discuss and tackle as a community in the coming decade.
Any ac ons that involve regula on or bylaw change or major expenditure will go back to Town
Mee ng for your vote.
The plan was presented to Town Mee ng last November but was sent back to our commi ee
because of concerns about a proposed boardwalk to Wing Island. Based on the outcomes of
the 2022 Fall Town Mee ng and 2023 Special Town Mee ng last spring, all men ons of a
proposed boardwalk have been removed from the plan. We have also made other revisions to
update content and make it easier to read.
The LCP can be found on the Local Comprehensive Plan page of the Town website:
www.brewster-ma.gov/local-comprehensive-plan
If you have any ques ons, please send them to us at brewplan@brewster-ma.gov
Come to Town Mee ng on November 13, and we hope you’ll vote to approve the plan.
Brewster Vision Planning Commi ee