HomeMy Public PortalAbout1999-05-03 Special Town Mtg Report I'.
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Report of the
SPECIAL TOWN MEETING
MAY 3, 1999
In accordance with the Warrant,the Special Town Meeting was held in the Brewster Elementary
School Cafetorium,Monday, May 3, 1999.
The meeting was called to order at 7:10 p.m. by the Moderator, Stephen L. Doyle. The Tellers
Lwere Althea E. Alling, Kenneth Berbrick, June F. Gallant, Jean Gage, Sheila Gerhardt and Ruth
Hanlon. The Checkers were Germaine Cummins,Ann Golini, Elizabeth Hardy,Dorothy Leone,
Janet Norton,Antoinette Mara, Sherry Ryder and John Unger.
A quorum was present.
The Town Clerk, Joan K. Cole, read the Special Town Meeting Warrant and the return of the
Warrant. There being no objection, the Moderator dispensed with the reading of the Warrant.
UNPAID BILLS
ARTICLE 1. To see if the Town will vote to transfer from available funds the
sum of ONE THOUSAND EIGHT HUNDRED AND SEVENTY-EIGHT AND 00/100
($1,878.00)DOLLARS to pay unpaid bills from a previous fiscal year, as follows:
a. Cape Cod Collaborative $1,878.00
TOTAL $1,878.00
or to take any other action relative thereto.
(Board of Selectmen)
MOTION: I move that the town vote to approve Article no. 1 (unpaid bills) as printed in the
warrant and to transfer the sum of$1,878.00 from the balance of Article no. 16 (Nauset High
School Capital Expenditures) of the 1998 Annual Town Meeting for this purpose.
ACTION: ADOPTED UNANIMOUSLY
BUDGETARY TRANSFERS
ARTICLE 2. To see if the Town will vote to transfer from available funds and/or
appropriate from surplus funds in some departments an amount of money to be used in
conjunction with funds appropriated under current fiscal year budgets during the current fiscal
year to pay shortfalls that would otherwise exist in the Fiscal Year 1999 budget of other
departments, or to take any other action relative thereto.
(Board of Selectmen)
MOTION: I move that the Town vote to approve Article no. 2 (Budgetary Transfers) and to
Ltransfer the sum of$33,200.00 from Line Item no. 32 Department of Public Works Solid Waste
Disposal, Article no. 8 (Town Operating Budget)of the 1998 Annual Town Meeting and
$43,000.00 from Ambulance Receipts Reserved for Appropriation Account to finance Fiscal
Year 1999 shortfalls, as follows:
A)Board of Selectmen's Staff Wages (Line Item no. 2) $ 300.00
B) Town Accountant's Staff Wages (Line Item no. 6) $ 1,500.00
C) Board of Assessor's Staff Wages(Line Item no. 7) $ 150.00
D) Legal Expenses (Line Item no. 9) $21,000.00
E) Elections Wages (Line Item no. 11) $ 650.00
F) Elections Expenses (Line Item no. 11) $ 100.00
G) Conservation Expenses(Line Item no. 13) $ 3,500.00
H) Town Office Maintenance Expenses (Line Item no. 17) $ 3,000.00
I)Unclassified/Gasoline Expenses(Line Item no. 23) $ 3,000.00
J)Fire Department Wages (Line Item no 27) $35,000.00
K) Fire Department Expenses (Line Item no. 27) $ 8.000.00
Total $76,200.00
ACTION: ADOPTED
LANDFILL CAPPING
ARTICLE 3. To see if the Town will vote to transfer from available funds a sum
of money, and to add these monies to Article No. 10 of the 1998 Fall Yearly Town Meeting,
which allows for the capping of the landfill located off Run Hill Road, or to take any other action
relative thereto.
(Board of Selectmen)
MOTION: I move that the town vote to indefinitely postpone consideration of Article no. 3
(Landfill Capping) of the 1999 Special Town Meeting.
ACTION: ADOPTED UNANIMOUSLY TO INDEFINITELY POSTPONE
MEDICAID BILLING AND COLLECTION EXPENSE
ARTICLE 4. To see if the Town will vote to transfer from available funds the
sum of SIX THOUSAND AND 00/100($6,000.00)DOLLARS and to authorize the Brewster
School Department to contract for Medicaid billing and collection services for the Brewster
Elementary Schools, and to authorize the School Superintendent to solicit bids and/or proposals,
enter into a contract or contracts and expend said funds for this purpose, or to take any other
action relative thereto.
(Elementary School Committee)
MOTION: I move that the Town vote to approve Article no 4 (Medicaid Billing and Collection
Expense)and to transfer the sum of$6,000.00 from Article no 16 (Nauset High School Capital
Expenditures) of the 1998 Annual Town Meeting for this purpose.
ACTION: ADOPTED UNANIMOUSLY
GOLF DIRECTOR OF OPERATIONS
ARTICLE 5 To see if the Town will vote to amend Subsection C.
(Appointment Powers) of Section 5-3 of Article No I (Form of Government) of Chapter
5 of the Code of the Town of Brewster which currently reads, as follows:
C. Appointment Powers. The Board of Selectmen shall appoint a
Town Administrator, Town Counsel, a Personnel Committee, a Police Chief
and a Fire Chief. The Board of Selectmen shall also actively recruit and
appoint all boards, committees and commissions except as otherwise
provided by this bylaw, the General Laws, special act or other vote of the
town meeting and such other regional authorities, districts or committees
in accordance with any applicable laws or interlocal agreement. The
Board of Selectmen may appoint ad hoc committees as it deems
necessary.
and to amend to read, as follows:
C. Appointment Powers. The Board of Selectmen shall appoint a
Town Administrator, Town Counsel, a Personnel Committee, a Police
Chief, a Fire Chief and the Director of Operations of the Captains
Golf Course. The Board of Selectmen shall also actively recruit and
appoint all boards, committees and commissions except as otherwise
provided by this bylaw, the General Laws, special act or other vote of the
town meeting and such other regional authorities, districts or committees
in accordance with any applicable laws or interlocal agreement. The
L Board of Selectmen may appoint ad hoc committees as it deems
necessary.
or to take any other action relative thereto.
(Board of Selectmen)
MOTION: I move that the Town vote to approve Article no. 5 (Golf Director of Operations) as
printed in the warrant.
ACTION: ADOPTED UNANIMOUSLY
AMENDMENT TO CODE/GOLF OPERATIONS
ARTICLE 6. To see if the Town will vote to amend Chapter 6, Article V,
Sections 6-5 through 6-9,of the Code of the Town of Brewster, entitled"Golf Commission",
which currently reads as follows:
6-5. Appointments; terms.
L The Selectmen shall appoint a Golf Commission of five(5)members and two (2) alternates to
operate and maintain a municipal golf course. The five(5)members shall be appointed to terms
of three (3)years and the alternates to terms of two (2) years. All vacancies shall be filled by the
Selectmen. The Selectmen may appoint a member to serve the unexpired term of a former
member.
6-6. Purpose.
In fulfilling its responsibility to the Board of Selectmen, the Golf Commission shall be guided by
two (2)basic principles: primarily, the golf course shall be operated and maintained in such a
manner as to pay its expenses and return a reasonable profit to the town; secondarily, the golf
course shall be operated and maintained as a facility available to the residents of the town. Any
changes in policies,regulations,procedures or operations that would alter these principles or
change their stated priority shall be approved by the Selectmen.
6-7. Removal.
'Members of the Golf Commission may be removed by the Selectmen for reasonable and good
cause.
6-8. Required reports and audit.
L The Commission shall,within thirty(30) days of the end of the fiscal year, make a report to the
inhabitants of the town, shall be subject to audit in the same manner as other boards and
commissions and to respond appropriately to its recommendations.
And amend to read, as follows:
6-5. Appointment; terms
The Board of Selectmen shall appoint a Golf Commission of five (5) members and two (2)
alternates, to serve as the policy making board of the Captains Golf Course. Each member
shall be appointed for a staggered term of three(3)years; alternates shall be appointed for
a term of two (2)years. Reappointment at the end of a term shall be determined by the
Selectmen. All vacancies shall be filled by the Board of Selectmen. The Board of Selectmen
may appoint a member to serve the unexpired term of a former member.
6-6. Purpose.
In fulfilling its responsibility to the Town of Brewster,the Board of Selectmen,the Town
Administrator and the Golf Commission shall be guided by two (2)basic principles, as
follows: ^
1. The Golf Course shall be operated and maintained so as to pay its expenses
and return a reasonable profit to the Town:
2. The Golf Course shall be operated and maintained as a facility available to
the residents of the Town.
The Golf Commission shall be responsible for the preparation of near and
long-term plans, policies, and strategies, including, but not limited to,
eligibility for use, fees, hours of operation, block-time approval and liaison
with various golf associations and other golf course users. Any changes in
policies, regulations, procedures or operations that would alter these
principles or change their stated priority shall be approved by the Board of
Selectmen.
6-7. Removal.
Members of the Golf Commission may be removed by the Board of Selectmen for reasonable
and good cause.
6-8. Required reports.
The Golf Commission shall, within thirty (30) days after the end of the fiscal
year, make a report to the citizens of the Town.
6-9. Audit
The Golf Department will be subject to an audit in the same manner as other .
boards, committees, commissions and departments and shall respond
appropriately to its recommendations.
6-10. Appointment
The Director of Operations of the Golf Course, appointed by the Board of
Selectmen pursuant to the provisions of Chapter 5, Article I. Section 5-3(cl of
the Brewster Town Code, may enter into an employment contract for a
period of uo to three (3) years.
or to take any other action relative thereto.
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(Board of Selectmen)
MOTION: I move that the Town vote to approve Article no. 6 (Amendment to Code/Golf
Operations) as printed in the warrant.
ACTION: ADOPTED UNANIMOUSLY
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COMPUTER SYSTEM/WATER DEPARTMENT
ARTICLE 7. To see if the Town will vote to authorize the Water
Department to seek quotes, bids or proposals for a contract or contracts for the
purchase of software and/or hardware and for professional services related to the
computer system for the Water Department; to further authorize the Water
Superintendent to enter into any contracts for that purpose; and to transfer from
available funds the sum of TWENTY THOUSAND AND 00/100($20,000.00)
L DOLLARS for this purpose, or to take any other action relative thereto.
(Water Commissioners)
MOTION: I move that the Town vote to approve Article no. 7 (Computer System/Water
Department) as printed in the warrant and to transfer the sum of $18,500.00 from the
Water Revenue Account for this purpose.
ACTION: ADOPTED UNANIMOUSLY
ANY OTHER BUSINESS
ARTICLE 8. To act on any other business that may legally
come before this meeting.
MOTION: I move that the Town vote to adjourn the May, 1999 Special Town Meeting.
ACTION: ADOPTED UNANIMOUSLY
Meeting adjourned at 7:30 PM
LA TRUE COPY ATTEST:
, I,/, Ceres._
Joan K. Cole
Town Clerk