HomeMy Public PortalAboutr 21-046Ywoolution of the 19axoug4 of aarftrd, C'- 5C
#21 -46
Date of
AUTHORIZING A PROFESSIONAL SERVICES CONTRACT
NAJARIAN ASSOCIATES
WHEREAS, the Borough of Carteret is in need of planning/engineering consulting
services in connection with Construction Administration and Inspection Services with
regard to the. Waterfront Walkway Project; and
WHEREAS, Najarian Associates, One Industrial Way West, Eatontown, New Jersey
07724, possess the requisite skill and expertise to provide said services; and
WHEREAS, Najarian Associates has submitted a proposal to provide said engineering
services at a total cost not to exceed $475,000.00: and
WHEREAS, the Mayor acrd Council have reviewed said proposal; and
WHEREAS, the Chief Financial Officer has certified that funds are or will be available
for said purpose. Account #:
NOW, THEREFORE, BE IT RESOLVED by the Mayor and the Council of the
Borough of Carteret, County of Middlesex, State of New Jersey, as follows:
1. That the proposal from Najarian Associates for
planning/engineering consulting services with regard to
Constuetion Administration and Inspection Services for the
Waterfront Walkway Project, in a total amount of $475,000.00
billable in accordance with Najarian's existing contract with
the Borough is hereby approved for Items 1, 2, 3 and Direct
Expenses as per proposal.
2. This action is approved as an award of a professional services
contract pursuant to N.J.S.A 40A:11- 5(1)(a) in accordance with
the Borough's Fair and Open Process as authorized by law.
3. A copy of this Resolution be forwarded to the Borough's
Purchasing Department, the Director of Engineering and
Najarian Associates.
Adopted this 4" day of March, 2021
and certified as a true copy of the
original on March 5, 2021.
CARMELA POGORZELSKI, RMC
Municipal Clerk
RECORD OF COUNCIL VOTE
COUNCILMAN
YES
NO
NV
A.B.
COUNCILMAN
YES
BELLINO
X
JOHAL
X
DIAZ
X
K UM
DIMASCIO
X
NAPLES
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7NV
X- Indicate Vote AB- Absent NV -Not Voting XOR- Indicates Vote to Overr
Adopted at a meeting of the Municipal Council
i
!` Marc 4 202?
MUNICIPAL`CLEL21 f.-
2021 12:45PM
BOROUGH OF CARTERET
MUNICIPAL CLERK:
To: Patrick], beBlasio, Treasurer
Borough of Carteret
REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS:
For: PROI'CSSXONAL SERVICES - NAJARIAN ASSOCIATES '
Name of Account: NAJARIAN ASSOCIATES
Amount to
Resolution
No, 2054 P. 1
J.
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CERTIFICATION OF AVAILABILITY OF FUNDS
I, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient funds
available in the current budget to enable the Borough Council to authorize the entering
into a contract between the Borough of Carteret and:
RlAS I+dSpv�rS
The funds available for this contract are in the budget, in the account of:
in the amount of:
I3 "- this certification, I have hereby encumbered the above named account for the amount
of the contract pending Council action.
Patrick J, IDeBlasto, Treasurer"
Date: 19 LI
Memorial Municipal Building • 61 Coolie Avenue • Carteret, New Jersey 07008
Tali 732.641 -3800 0 Pax: 732- 541 -8925 • WyM& TIRYCLW
AFFIDAVIT OF PUBLICATION
The following is a true copy of an Ordinance or Resolution of
the Borough of Carteret that has appeared in the Home News
Tribune, a newspaper which is printed in Freehold, New
Jersey and published in Neptune, in said County and State and
of general circulation in said county. One 1 time(s), once in
each issue as follows:
March 10, 2021
Notary Public of New Jersey
DANA C. ARCHEVAL
NOTARY PUBLIC OF NEWJERSEY
My COMMISSIOn EXPIMS 1/1212022
Sworn and subscribed before
me this /D 1' day of _M6vcc W I
Munipipal Clerk
February 16, 2021
Revised March 4, 2021
Hon. Daniel Reiman
Borough of Carteret
Memorial Municipal Building
61 Cooke Avenue
Carteret, NJ 07008
Re: Carteret Waterfront Walkway
Proposal for Construction Administration and Inspection Services
Borough of Carteret, Middlesex County, NJ
NA Ref. No. 6805
Dear Mayor Reiman:
T.O. Najarian Associates, Inc. ( "Najarian Associates ") is pleased to submit this proposal for
construction administration /inspection services to continue to support the Carteret Waterfront
Walkway project. The project was just awarded to Agate Construction Company by the Borough
for $9,962,917.00.
Najarian Associates proposes to continue to support this project by coordinating the ONRR Grant
and provide Construction Administration /Inspection Services for the project.
In order to achieve these objectives, we propose the following tasks:
1. ONRR Grant Administration
At this time, the NJDEP ONRR is verifying that all necessary pre- disbursement conditions are
met for this project, so an ONRR Grant Agreement can be executed. To support NJDEP's review,
Najarian Associates will continue to provide the necessary documentation outlined in previous
NJDEP correspondence; namely:
1. approval for project construction from the property owners;
2, an updated and detailed construction budget prior to authorization of grant funds;
3, updated construction schedules;
4. copies of all necessary permits, design plans /specifications;
5. proof of matching funds at a minimum of 50% of projected construction costs;
6. updated project timeline /schedule diagrams (i.e. Gantt charts);
7. clarification regarding grant - eligibility of various project components; and
8. continued semi - annual interim progress reports
While Maser Consulting is completing the design for the northern walkway project. To maintain
continuity and clear communication with the grant administrators, Najarian Associates will make
all submissions required by the grant.
One Industrial Way West, Eatontown, NJ 07724
(732) 389 -0220 y' my qu oiian.c,011)
2. Construction Administration /Inspection
Najarian Associates will administer the contract on behalf of the Borough, including full -time
construction observation /inspection, administering pay requests by the Contractor, shop drawing
review, respond to RFI's, prepare daily inspection reports, contract administration,
preconstruction meeting, biweekly meetings and prepare final contract close -out documents as
required by the Borough.
The Waterfront Walkway consists of approximately 5,000 L.F. of Boardwalk and 1,000 L.F. of
upland trail. The construction duration in the contract is 260 calendar days. We have proposed
a full -time construction observer /inspector, Project Manager (P.E.) at 25% and a Principal
Engineer at 10 %. In addition to the professionals mentioned herein, we proposed some additional
time for our LSRP and survey crew to confirm we are within the guidelines of the contract limits
and property agreements.
Van Cleef Engineering Associates, LLC (VCEA) designed the pier and has intimate knowledge of
the pier area. We will be coordinating with VCEA on the pier construction.
(See attached proposal -from Van Cleef Engineering Associates, ILLC)
The proposed fees for the above - mentioned work are as follows:
FEES
1, ONRR Grant Administration $ 9,000.00
2. Timber Pier Construction Administration (Najarian) $ 9,000.00
3. Construction Administration /Inspection $353 000.00
Sub -total Salary Fees $ 371,000.00
Direct Expenses
D01 — Subconsultant — Timber Pier Construction Administration $ 89,000.00
D02 — Construction Testinq $ 15,000.00
Sub -total Direct Expense $104,000.00
Grand Total $475,000.00
Permit application fees and reimbursable expenses are not included in the above price
Any other tasks not explicably outlined shall be considered outside the-scope of work.
Our billing policy is to present costs for services rendered on a monthly - basis. Such bills are due
and payable within 30 days of the date of issuance. Interest at 1.5 percent per month will be
added to all invoices that remain overdue beyond this 30 -day grace period.
The above tasks will be initiated upon the signing of this proposal. We look forward to working
with you on this project. If this proposal is satisfactory to you, please sign and date both the
original and the enclosed copy. Please return the executed original to us. Our receipt of the
signed proposal will constitute approval of the proposed work.
Should you have any questions, please do not hesitate to contact this office
r:er.
r979
Very truly yours,
T.O. NAJARIAN ASSOCIATES, INC.
John Freeman, PE, CME
Director of Public Services
Enclosure
APPROVED
By:
Date:
cc: Tavit O. Najarian, Sc.D., President
Ya6805 - Carteret River WaMProposaIT14.028 Proposal Let - Construction Admin - 3.4- 21.docx
Y�!q Cleef
G A SSOCIATES, LLC
Since 1972• Consulting Civil Engineers l Bridges l Highways
Construction Management I Construction Inspection I Dams I Geotechnical I
Hydraullcs /Hydrotogy, I Land Development I Municipal I Water/Wastewater I
Stormwater Management I Surveying I Planning I Landscape Architecture
John Freeman, P.E., C.M.E., C.P.W.M.
Director of Public Services
Najarian Associates
One Industrial Way West
Eatontown, NJ 07724
Dear Mr. Freeman:
Neil I, Van Cleef, P.E., LS. & P.P.
Robert J. Clerico, P.E., P.P., CME, CPWM
Samuel D. Costanzo, P.E. & P.P.
Cynthia V. Norfleet, COO
Mark A. Bahnick, P.E.
Lawrence M. Dlffiey, P.E., PTOE
Michael K. Ford, RE„ P.P.
Jeffrey W. Munzing, P.E.
Stanley J. Schrek, RE,, A.LA., P.P., CME, LEED AP
Herbert J, Seeburger, Jr., P.E., CME, CPWM
February 15, 2021
Re: Carteret Waterfront Redevelopment
Proposal for the Construction Inspection
and Construction Support of Timber Pier
Rehabilitation along the Arthur Kill
Borough of Carteret, Middlesex County, NJ
XNJ- MI -C -03
Van Cleef Engineering Associates, LLC (VCEA) is pleased to submit this proposal to provide
construction consultation and construction inspection services to support the rehabilitation of the
existing timber pier located in Carteret, NJ along the Arthur Kill, owned and maintained by the
Borough of Carteret.
The work in this proposal is for the post design services only, which includes construction
consultation, site visits during construction, shop drawing reviews, and an on -site experienced
construction inspector to oversee the work during construction, These services are only related
to the structural rehabilitation of the existing pier. All work will be provided directly to and for
Najarian Associates (NA).
Please Reply To:
FREEHOLD NJ OFFICE
3 Paragon Way, Suite 600 • Freehold NJ 07728
732.303.8700 • Fax: 732.303.8710
Van C l eef Eng i nee ring. corn
With Other Offices In:
Hillsborough NJ a Lebanon NJ • Mt. Arlington NJ • Phillipsburg NJ
Toms River NJ • Hamilton NJ - Doylestown PA • Bethlehem PA
Mechanicsburg PA a Leesport PA • Newark DE
RE: Carteret Waterfront Redevelopment February 15, 2021
Proposal for the Construction Inspection and Page -2-
Construction Support of Timber Pier along the
Arthur Kill
XNJ- MI -C -03
1.0 PURPOSE AND SCOPE OF SERVICES
It is our understanding that the Borough of Carteret is entering into a contract with Agate
Construction Company ($9.9M bid price) to perform the construction of a 1.5 mile long stretch of
a public walkway along the Arthur Kill. The walkway will be a 12' wide boardwalk on piles and
will connect to an existing municipal park. One of the peripheral features of the walkway will be
a municipal pier (an approximate 460' long x 36' wide timber pier), which is the subject of this
proposal (Alternate A, bid price $1.7M).
This pier rehabilitation work will involve removal and replacement of existing timber decking,
removal of existing fascia stringers and fender systems on both the north and south sides of the
pier, removal of the northwest wingwall (timber /steel bulkhead), installation of short length steel
sheet pile wall and anchor system, removal of heavily damaged bent sections ( #39 thru #46),
timber repairs including proposed additional stringers, bolster replacement and proposed
blocking /bracing at various locations, timber pile jacketing (Types 1, 2, and 3), installation of
fiberglass reinforced plastic lumber (FRP), new proposed steel railing and bracing on both
sides, removal /replacement of structural fasteners and hardware, and miscellaneous electrical
and utility work.
This proposal only includes work related to the pier rehabilitation. All other construction
consultation, inspections, and shop drawing reviews of this waterfront project will be handled by
NA.
A. Construction Inspection
VCEA will attend the preconstruction meeting with the Contractor and NA.
VCEA will begin this project by mobilizing for the inspection on an as needed basis, utilizing an
engineer /inspector to oversee all of the rehabilitation work, All on -site inspection work and
reports will be provided directly to and for Najarian Associates (NA) with copies also provided to
our VCEA Designer in the Freehold Office. We will also coordinate with NA and the contractor to
obtain access to the site and allow a representative from NA to be on site during the inspection,
if requested. All construction inspection of the existing pier will comply with and be in
accordance with the NJDOT 2007 Standard Specifications for Road and Bridge Construction.
Inspection will also be in accordance to Pier Rehabilitation Plans prepared by VCEA and other
applicable relevant requirements will be followed as appropriate.
Site inspection of the Contractor's work will include but not be limited to all repairs (or
replacements if warranted) for the timber components, such as stringers, pile caps, piles,
bracing, and connections, new deck system, splicing of new components, replacing existing
components, pile jackets, repairing /replacing bulkhead sheeting, replacement of structural
fasteners, removal of severely deteriorated fender system, repairs to the southwest wingwall,
removal of the heavily damaged bent sections #39 - #46, and new bridge railings.
Inspection will also include removal of low- voltage electric conduits (and possibly other utilities).
There is an existing 3" conduit which extends from the west approach into the majority of the
RE: Carteret Waterfront Redevelopment February 15, 2021
Proposal for the Construction Inspection and Page -3-
Construction Support of Timber Pier along the
Arthur Kill
XNJ- MI -C -03
spans, and utility access holes will be removed. There is a 2" diameter water pipe that the
inspector will need to ensure that the Contractor works around and /or temporarily supports. If
required, we will also inspect any new utilities being attached to the structure to support any
proposed lighting.
Our not to exceed amount noted below was arrived at considering the contract duration of 9
months (270 days) and assuming that our construction inspector will be required to be present
on average three (3) days /week over a period of five (5) months (480 hours total) while this
particular phase (pier rehabilitation) of the project is being performed. Unfortunately at this time,
VCEA does not have the means and methods or access to the Contractor's preliminary baseline
progress schedule to accurately determine a more precise timeline for this work. It is also
assumed that the Contractor may not be on -site every day, and that a Part Time experienced
Inspector will need to be committed to this Waterfront Redevelopment Project.
B. Construction Consultation
VCEA will provide an experienced structural engineer during the course of the construction,
should any questions or RFI's arise to address, VCEA has assumed six (6) half -day site visits
by a team of structural engineers, when requested or when necessary to review site conditions,
confirm repair methods, etc.
C. Shop Drawing Reviews
VCEA will review and respond to all shop drawings related to the pier rehabilitation such as
timber materials, repair details /materials, methods of demolition /construction, sheet pile wall,
and all related submissions received.
Shop drawing reviews, stamping, and response procedures will follow the direction of NA.
D. Excluded Items
The following items are excluded from this work/estimate, but can be provided at an additional
expense:
• Meetings (except for preconstruction meeting), Public Hearings;
• Display boards or other physical /PowerPoint displays;
• Design calculations;
• Costs associated with as- builting, reproduction, mylars, and or other related expenses
(All reproductions assumed by NA);
• Coordination with outside agencies, including Local Municipalities, NJDOT, etc.
(excluding property owner courtesy notification of site visit(s));
• Obtaining or related engineering work for permits of any kind, including Permit Fees
(access to site is considered open);
• Any and all survey, stakeout, etc. (All survey work by Contractor or NA);
• Oversight or construction inspection for the project other than the pier rehabilitation.
RE: Carteret Waterfront Redevelopment February 15, 2021
Proposal for the Construction Inspection and Page -4-
Construction Support of Timber Pier along the
Arthur Kill
XNJ- MI -C -03
2.0 FEE ARRANGEMENT
VCEA will perform the on -site inspection and construction consultation of the pier rehabilitation
work described above and according to the attached cost fee proposal for a not to exceed
amount of $89,000.
Our portion of this assignment will be setup such that the billing will be time and materials. If
funds remain after all work is complete, the remaining balance can be returned to the client or
can be used to complete other work at NA's or the client's discretion.
Charges for any additional construction inspection services extended beyond the estimated 480
hours of inspection (3 days /week, 5 months) would be in addition to the above fee and would be
computed on an hourly unit price basis.
3.0 CLOSURE
We thank you for the opportunity to submit this proposal, and we look forward to working with
you again on this this project. Should you have any questions or require any additional
information, please do not hesitate to contact us.
Very truly yours,
VAJ CLEEF ENGINERING ASSOCIATES, LLC
e free/. Munzi g P. .
Principal Engineer
c: Scott Sheldon, PE VCEA
The individual whose signature appears below represents that he (she) is authorized to
enter into this Agreement and to bind the party to its terms.
ACCEPTED BY:
John Freeman, P.E., C.M.E., C,P.W.M.
As Authorized Agent for Najarian Associates, Inc.
Date:
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